Create sign in word

Sign in to www.office.com from a web browser and start using the apps on the web or access other web services associated with your account such as OneDrive.

How you sign in to an installed Office app depends on your device.

Tip: To add an email account to Outlook or for help signing into Outlook.com see Outlook help & learning.

Select your device for more detailed sign in steps:

Tip: To manage your account profile after signing in (for example, to update your security information, view what products you own, etc.) select your picture or name in the upper-right corner of the window, and select the option to view or manage your account.

For Office apps installed on a Windows PC:   

1. If you’re not already in an Office file or document, open an app such as Word or Excel, and open an existing file, or create a new one.

2. Select File > Account (or Office Account if you’re using Outlook). If you’re not already signed in, click Sign In.

3. In the Sign in window, type the email address and password you use with Office. This might be the personal Microsoft account you associated with Office, or the username and password you use with your work or school account.

For Office apps installed on a Mac:   

1. Open any Office app such as Word and select Sign In. If you’re already editing a file, go to File > New from Template… > Sign In.

   Note: If you’re on OneNote, select OneNote from the top menu and then select Sign In.

2. In the Sign in window, type the email address and password you use with Office. This might be the personal Microsoft account you associated with Office, or the username and password you use with your work or school account.

For Office apps installed on an iPhones and iPads:   

1. Open the Office app. On the Account screen, tap Sign In.

2. On the Sign In screen, type the email address and password you use with Office. This might be the personal Microsoft account you associated with Office, or the username and password you use with your work or school account.

For Office apps installed on an Android or Chromebooks:   

1. Open the Office app. On the Recent screen, tap Sign In.

2. On the Sign In screen, type the email address and password you use with Office. This might be the personal Microsoft account you associated with Office, or the username and password you use with your work or school account.

To sign in to Office on the web:   

1. Go to www.Office.com and select Sign In.

2. Enter your email address and password. This might be your personal Microsoft account, or the username and password you use with your work or school account. The name of the account you’re signed in with is displayed in the header.

3. Select the App Launcher and then select any Office app to start using it.

See Also

Forgot your account or password?

Easily switch between accounts

Sign out of Office

Is this article up to date?

Microsoft Word does indeed have a handy built-in feature that allows users to create and add electronic signatures to documents for free. 

Despite its popularity, however, Word is somewhat limited concerning wider functionality when it comes to electronic signatures.

This makes Microsoft an outdated software choice for many organisations, those who would otherwise benefit by switching to more dedicated eSigning platforms. 

On the bright side, there’s still a lot that can be done with Word. In this article, we’ll take you through the ins and outs of electronic signatures in Word, and we’ll teach you how to electronically sign a Word document.

What is an electronic signature?

An electronic signature, also known as an eSignature, is merely a digitised form of a traditional physical signature, making the document-signing process a fast-moving activity.

Like a standard handwritten signature, electronic signatures are mostly there to serve as proof that the signer has approved the document in question.

Why use electronic signatures?

Before we explore this subject further, it’s essential to know the what, why, and how of electronic signatures. Since we’re already done with the “what,” it’s about time we discover the “why.” 

For starters, eSignatures are a lot faster to use than traditional signatures, since you don’t have to print, physically sign, scan the document, and then have it sent back to the sender. 

Another handy feature of eSignatures is that they only need to be created once, and then the copy signature can be added quickly and easily to any future document.

For anyone needing to send out signed documents frequently, eSignatures can significantly improve their workflow. Teams like sales, admin, accounts, etc., as well as many business owners, can profoundly benefit from its use.

For the most part, an electronic signature is just as legally binding as a real signature (read: certain countries consider written signatures as taking higher precedence over eSignatures).  

Oh, and before we forget: they are also encrypted — so rest assured, electronic signatures are safe to use even with critical and sensitive documents.

Leverage your business with electronic signatures

When partnering with a brand, you ideally need an application that is more than just an eSignature software.

At the same time, it should be a brand that understands the importance and benefits of using electronic signatures. These eSignature benefits should include: 

1. Getting instant updates.
2. Being able to deploy automation for signature tracking.
3. Easy accessibility of signing different file types.
4. Access to enhanced security. 

PandaDoc has all these features and then some. You can scan, view, and sign a document, all at the same time, and easily.

If you’re interested in exploring further, send yourself a (free) sample copy to view the eSignature journey from the eyes of your customers.  

Does it make sense to add a digital signature in Word? 

Microsoft Word is the universal word processing software used by businesses and individuals across the world to create documents.

Because it is so widely used, many people choose to add eSignatures to documents in Word to increase the speed of their document processes. (It often might do otherwise, but more on that later.)

The main advantage of adding digital signatures in Word documents is the very fact that most businesses already use the software to create and edit their documents.

However, while this may be the most obvious benefit, just make a note if your organisation can indeed support the use-case of electronic signatures before moving forward with a solution.

How to add an electronic signature to a Word document

At this step, perhaps you may ask, “How do I write my signature on a Word document?” Well then, you’ve come to the right place. 

Follow these necessary steps to add a digital signature to a Word document (“word” of caution, no pun intended): these steps are only relevant on the Microsoft Word versions 2007, 2010, 2013, 2016, 2019, and Word in Office 365):

1. Place the cursor where you’d like to add a signature to a Word document.

2. Go to the Insert tab, and under “Text,” click “Signature List,” followed by “Microsoft Office Signature Line“.

3. Complete the fields about signature details in the setup box that pops up and select your preferences for the signature box.

4. Right-click on the signature box in the document.

5. After this, click “Select Image” to choose an image of a signature that you have already saved.

Alternatively, if you’re using a touch screen, you can hand draw your signature into the box. You can also type a printed version of your name directly into the box.

While it’s entirely possible to eSign documents using Word, the signature setup can be a convoluted process.

Every person who’s signing the document will need to download the document, open it in Word, and follow step 4 to add their signature. 

Note: if digital signatures are not your thing, then you can print and hand-sign them as well. But with this method, you’ll need to save the document and send it back to the sender, which only wastes time and potentially opens up room for human error.

How to add a signature line in the Word doc

1. Place your cursor where you would like to add the signature line. 

2. Go to the “Insert” tab, and select “Signature line.”

3. A dialogue box will pop up — fill in the required details (name of the signer, work title of the signer, and email ID of the signer). 

4. Mention the instructions you would like the recipient to read. 

5. Allow the recipient to add comments (if you’d like), and select “show sign date.”

6. Click “OK.”

Why switch from using Word for electronic signatures?

Microsoft Word is not designed to be used as electronic signature software, and while it can be used to add signatures digitally, there are some gaps in functionality that limit its potential benefits.

The biggest limitation of using Word is that it is not comprehensive in nature. Imagine your client sends you a PDF document or a ppt file. You can’t use Microsoft Word to sign those documents.

Apps like PandaDoc, that have an eSignature function, are compatible with multiple file types, including Word, ppt, pdf, xls, jpg, and more.

Another drawback is that you need to consider the client’s journey when they sign a document. Logically, these recipients need to read the document, decide if they’re interested, sign it themselves and then send it back. 

As a business owner, your goal should be to make the signing process as easy as possible.

This can be done only when you have insights that tell you how and where did your recipient(s) interact with the documents you sent them. Unfortunately, this isn’t possible with Word.

Another big drawback of Word is that it is not the fastest way to eSign documents. The thing is, anytime you want to sign a document on Word, you’d have to create a digital ID. 

When you click on the X to sign, a dialog box would appear. For some users, this dialog box redirects them to Microsoft support from where they can read the instructions to create a digital ID. 

Whereas for others, you have to manually go to the Microsoft website to obtain a digital ID from one of Microsoft’s partners.

It’s important to note that the partners Microsoft mentions (GlobalSign and IdenTrust) require you to pay money to obtain a digital ID. So, overall, Microsoft is not the most effortless software when it comes to eSigning. 

What can other platforms offer that Word can’t?

There are many other examples of software that are dedicated to creating, sending and signing business documents digitally, such as PandaDoc and DocuSign. 

PandaDoc and DocuSign have both been consistently ranking as the top-performing eSignature softwares.

While DocuSign has made a name for itself by launching first, PandaDoc has been giving it some serious competition with the help of its product offerings (unlimited audit trail, 24/7 support, dynamic pricing, and more). 

The comparisons are numerous, and very much worth evaluating for yourself. If you’re still interested in exploring further, you can compare both these softwares here. 

The point that remains is both these softwares provide services that offer a much broader range of useful features, generally making it straightforward to create signature fields and eSignatures.

PandaDoc, for example, provides users with a vast database of templates tailored to a wide range of business use cases that can easily be signed at the click of a button, as well as different types of quotes, proposals, or legal documents, that can be quickly uploaded to keep all information in one place.

Overall, this speeds up the creation of high-quality, professional documents.

Adding an eSignature is painless on these dedicated platforms, with intuitive interfaces and one-click addition often supported.

Once signed, documents can be sent to a list of recipients quickly and easily, directly through the software itself, and a secure signing certificate may be created as soon as the recipient signs the document.

Once sent, documents can then be tracked. Viewer metrics like time spent on each page, how often the recipient viewed the document, the number of views, comments, and eSignatures on the document, and other similar data are gathered and presented to the sender automatically.

This information provides a microscopic view of what works and what doesn’t, allowing companies to fine-tune their sales documents and improve their effectiveness over time.

These powerful features mean that adopting a specialised eSignature and sales document platform can revolutionise the way you eSign. It also means that you can dramatically streamline your entire sales process.

PandaDoc has integrated with Word to make limitations a thing of the past

It could be that you’re a Word loyalist, or maybe you’re just not looking to fully switch to a new software (after all, who doesn’t love comfort?).

But there is one thing that we guarantee you’ll love more: a smoother eSigning process. 

And for the very same reason, PandaDoc has integrated with Word, making limitations of digital signatures a problem of the past. You can now have the best of both worlds. 

With this integration, you can send your document quickly to a list of prospects and/or internal team members (PandaDoc will open in a separate tab to not disturb your workflow). 

You can also see if your recipient received your document with status updates letting you know whether they’ve signed or not.

This integration makes it possible to sign existing Word documents, request eSignatures from multiple recipients, and check the status of your document — all at the click of a button.

Even more, the integration is simple and uploads the documents directly to your PandaDoc account, making them easy to access from anywhere. 

If interested, you can download the integration from Microsoft Marketplace.

How to add an eSignature to a Word document using PandaDoc

PandaDoc makes it a breeze to add electronic signatures to any document.

Just follow these steps:

1. Start a free trial account with PandaDoc and open your document (either by choosing a saved file from PandaDoc, or uploading a file from your computer or cloud storage app).

2. Drag and drop a signature field into the document and add any extra fields or text you want.

3. Choose your recipients and click send.

4. Recipients will get an email notification linking them directly to an online version of the document. They need to click the signature field and choose to draw, upload or type their electronic signature.

5. The sender’s copy of the document is automatically updated as signatures are added. Document activity can be tracked conveniently, and follow-ups are sent accordingly. 

PandaDoc also creates a signature certificate that shows the signing date, IP address, location, and the time stamp ensuring the document’s legitimacy.

A better way to eSign your business and sales documents

Microsoft Word may be the most popular word processing software for both businesses and individuals, but that doesn’t always make it the best choice for electronic signatures.

There now exists a massive array of softwares dedicated to improving the document signing process. 

Alternatives to Word like PandaDoc not only make the eSigning process incredibly simple, but they also come with a wide range of other tools that can enhance your ability to create, send, sign and track a large number of important business documents with ease. 

So, what’s stopping you from hopping on the PandaDoc train and creating an illustrious document signing experience? 

Do you want to add a signature to a contract, a lease agreement, or any other document in MS Word but aren’t sure how to do it?

In this article, I have all the answers for you.

Like most of its other features, MS Word makes adding a signature to any document pretty simple. You don’t even need to manually add a signature line to your documents.

In just a few clicks, Word will add a professional predesigned signature section to your document that is acceptable worldwide.

Let me show you how.

3 Ways To Add A Signature To A Word Doc

We’re living in the digital age where most contracts, agreements, and signed documents change hands over the internet.

This is why businesses use multiple types of signatures in their legal documents depending on the nature of the transaction.

With MS Word you can sign your documents using three different methods.

• Electronic Signatures
• Digital Signatures
• Add A Signature Lines

These are authentic and secure signature types that are not only accepted as your legal signatures but are also good for the environment since they minimize the need for using printed documents.

Let me describe each method in more detail and how you can use it for signing documents in Microsoft Word.

Method#1: Adding An Electronic Signature To MS Word

Adding an electronic signature to your Word document gives it a personal touch and makes it authentic at the same time.

It is also the most common method for singing documents in MS Word and doesn’t take much time once you set it up on your computer.

But what exactly is an electronic signature?

What Is An Electronic Signature?

An electronic signature is an image file of your handwritten signatures that you can add to any document you want.

It is different from digital signatures that I’ll cover later in this article.

To create an electronic signature, you’ll need to physically sign a document and use a scanner to convert it into an image file that can be used in different documents.

Once you have a scanned version of your signatures, you can use it as many times as you want.

Using electronic signatures is a popular practice because of its ease of use and flexibility.

Here’s how you can add an electronic signature to your documents in MS Word.

How To Add An Electronic Signature To A Word Doc

You can add an electronic signature to any Word document by following the steps below.

Step#1: Take a clean piece of white paper and handwrite your signatures with a black pointer or pen. Before signing the paper sheet, I recommend practicing your signature on a separate piece of paper a few times to avoid any mistakes. Using black ink is preferable because of better visibility after scanning.

Step#2: Scan your signature using a scanner machine or mobile phone with a good camera and a scanner app. Scan the document at 600dpi and then save the image in the .PNG format. You’ll need to crop the scanned image to only focus on your signatures.

Step#3 (optional): Open the scanned signature in Adobe Photoshop and copy it using the Magic Wand feature. Now create a new file in Photoshop with a transparent background and paste the signatures to it. This is an optional step but it’s useful because it’ll allow you to use your signatures on documents with colored backgrounds as well.

Step#4: Open MS Word and insert the scanned signature int oy our document by click on Insert–>Pictures–>This Device

Step#5: If you haven’t already cropped the image, you can do it in Word as well by clicking on it and using the Crop feature. You can also modify the size and dimensions of the image from this section.

Step#6: You can now simply drag the image with your mouse to the signature section of the document.

Step#7: If you want to add additional information below your signature like your name, designation, etc. type the text you want to show under the signature image. Then select both the image and the text content, and click on Insert–>Quick Parts (in the Text section)–>Auto Text–>Save Selection to Auto Text Gallery.

Step#8: In the Auto text pop up, add your name to the Name field, select Auto Text in the Gallery Field, and click Ok.

Step#9: Now whenever you want to add your electronic signatures to a Word document, take your pointer to the right place and click on Insert→ Quick Parts→ Auto Text and choose the name with which you saved your signatures.

That’s it, you can now add your electronic signatures to any Word document you want.

Method#2: Adding A Digital Signature To Word Doc

Another popular way to securely sign your documents in MS Word is to use a digital signature. It’s an encrypted signature method that allows the secure transfer of documents that can only be accessed by authorized persons.

They are based on a unique ID which means there’s no chance of any impersonation or identity theft.

What Is A Digital Signature?

Digital signatures are highly secure encrypted digital IDs that require a valid digital certificate from both the sender and the receiver of the signed document.

Every digital signature has a private key that can only be validated with a public key that comes with a valid digital certificate. When you have a valid digital certificate, you can use it as an authentication method for digital information (including Word documents)

What Is The Difference Between A Digital And An Electronic Signature?

An electronic signature, as I’ve already mentioned, is simply a scanned image of your real-world signatures. Most people mistakenly refer to it as a digital signature.

A digital signature is a technical term used for encrypted signatures backed by a valid digital certificate issued by a reliable third-party certification authority. They’re used to secure Word documents, provide authentication, and protect them from any unauthorized changes.

How To Create A Digital Certificate For Free

You can only get a valid digital certificate from a trusted third-party certification authority (CA). Many independent certificate authorities offer limited time (usually one year) digital certificates for a fee. But you can also get digital certificates from trusted third-party entities for free.

To get a free digital certificate to sign your documents in MS Word, follow these steps (for Windows 10).

• Go to C:Program Files (x86)Microsoft Officeroot (or C:Program FilesMicrosoft OfficerootOffice16 if you’re running the 64-bit version of Office)
• Run the application file SelfCert.exe to open the Create Digital Certificate box.
• Give your certificate a descriptive name and click OK.

That’s it, you have a valid digital certificate that you can use to digitally sign documents in MS Word. However, this is not verified by a trusted third-party and therefore some organizations might not accept it as a valid certificate.

You can view your certificate in Chrome→ Settings→ Privacy and Security→ Security→ Manage Certificates→ Personal

Let’s now see how you can add a digital signature to Word documents.

How To Add A Digital Signature To A Word Doc

Follow these steps to add a secure digital signature to your documents.

Step#1: Open MS Word and place your cursor where you want to add the digital signature.
Step#2: Click on Insert→ Text→ Signature Line to open the Signature Setup box.

Step#3: Enter the relevant details of the signer in this box (name, designation, email). You can add an instruction note for the signer (or use the default note) along with a comments section, and the signing date.

Step#4: Click OK to add a digital signature box to your document.
Step#5: To sign this document, double-click the signature box or right-click and select Sign.
Step#6: You can digitally sign a Word document either by typing your name or by uploading an image of your handwritten signatures. Both options are backed by your digital certificate.
Step#7: You’ll need to save the document before signing it.
Step#8: This will add a digital signature to your document using the certificate you created earlier. The signatures will remain valid as long as no other changes are made to the document.

How to Draw Your Signature

If you have a touch-enabled device, you can draw your signature using your finger, a pen, or a regular mouse.

Here’s how it works.

Step#1: Switch to Print Layout in Word from the View section.
Step#2: Click on Draw and choose your pen type.

Step#3:Use your pen, finger, or mouse to draw your signature in the appropriate section of the document.

Method#3: Adding A Signature Line To A Word Doc

Sometimes you need to get your documents signed the old fashioned way. You can simply present a document to the signer and ask them to sign wherever they want.

Or you can be a bit more professional and add a signature line to your document so that the signer knows where to sign even if you’re not personally there to guide them.

Unlike the previous two methods, you don’t need a digital certificate or a scanned copy of your signatures for this method to work.

How To Add A Signature Line To A Word Doc

To add a signature line to your Word documents, follow these steps.

Step#1: Take your cursor to the section of the document where you want to add a signature line
Step#2: Click on Insert→ Add A Signature Line to open the Signature Settings box.
Step#3: If you want the signer’s name and designation below the signature line, fill this information in the Signature Settings box. Otherwise, leave it black to display a plain signature line.

You can now print the document and send it to the relevant person for their signatures.

Why It’s Important to Save Your Word Doc as a PDF

No matter what signature method you’re using, make sure you save your Word documents as PDF files once they’re ready to be sent to the signer.

This is important because PDF is a secure document format that does not allow users to make any changes to it. When you send a legal document or a contract that needs to be signed as a PDF file, you can rest assured that no one can edit its content.
Saving a Word document as PDF is really easy in Microsoft Word.

Simply click on File→ Save As and choose .PDF from the file type dropdown.

Keep the original Word document separately so that you can make changes to it in case there’s a need. If that happens, you’ll need to save the Word document in PDF format again before sending it to the relevant person.

How to Change Your Signature in Word

The process for changing your signature in MS Word depends on the type of signature you’re using.

Electronic Signature: If you’re using a scanned image of your handwritten signature for electronically signing documents in MS Word, you’ll need to upload an image file with your new signatures using the same process I described earlier in the Electronic Signature section of this article.

Digital Signature: If you’re using a digital signature, you’ll need to create a new digital certificate using the same process I described in the Digital Signature section. Once you have the new certificate, you’ll need to create a new signature in Word from Insert→ Text→ Add A Signature section.

Signature Line: If there’s a change in the signer’s name or designation, you can change it from the Add a Signature section. Otherwise, leave the signature line untouched.

Are You Ready To Add Your Signature To Word Documents?

As you can see, adding a signature to MS Word documents is quite simple. However, it gives authenticity to your documents, makes them more secure, and adds a professional touch as well. Let me know if you have any questions about the different signature methods I’ve described in this article.

Easily create and insert a signature for your documents

Updated on December 23, 2022

What to Know

• Scan and insert a signature image into a new Word document. Type your information beneath it.
• Select the signature block. Go to Insert > Quick Parts > Save Selection to Quick Part Gallery. Name the signature. Select AutoText > OK.
• Add the saved signature to any document by going to Insert > Quick Parts > AutoText > Name of signature.

This article explains how to insert a signature in Word using the AutoText feature in Word 2019, 2016, 2013, 2010, and Word for Microsoft 365. It also includes information on adding a blank signature line and on inserting an encrypted digital signature.

How to Insert a Signature in Word Using AutoText

Use Word’s Quick Parts and AutoText feature to create a complete signature that includes your handwritten signature and typed text, such as your job title, email address, and phone number. Here’s how. 

1. Begin by scanning and inserting a handwritten signature in a new Word document

2. Type the information you want to use directly beneath the inserted signature image. Format the text as you want it to appear when you insert the signature block in documents.

3. Drag your mouse over the image and text to select and highlight it. 

4. Go to the Insert tab and select Quick Parts in the Text group. 

5. Choose Save Selection to Quick Part Gallery. The Create New Building Block dialog box opens.

6. Type a name for the signature block.

7. Choose AutoText in the Gallery Box and select OK to save the signature block.

8. Any time you want to add the signature in Word, go to the Insert tab, select Quick Parts, point to AutoText, and select the name of the signature block. 

How to Add a Blank Signature Line

To add a blank signature line to allow someone to sign a printed document, insert a normal signature line but without any contextual data.

1. Select a space in the Word document.

2. Go to the Insert tab and select Signature Line.

3. Select any options you want and choose OK. Selecting few or no options leaves a blank line.

4. A signature line appears ion the document where you placed your cursor.

How to Add an Encrypted Digital Signature

Use built-in tools to digitally sign a Word document. A digital signature is an encrypted, electronic form of authentication that confirms that a document hasn’t been altered.

To create a digital signature:

1. Place the cursor where you want to create a signature line in your document. 

2. Go to the Insert tab.

3. Select Signature Line in the Text group and select Microsoft Office Signature Line.

4. In the dialog box, type the relevant information, including the signer’s full name, title, email address, and instructions. 

5. Select Allow the Signer to Add Comments in the Sign Dialog to allow the signer to insert his or her purpose for signing.

6. Select Show Sign Date in Signature Line if you want the date the document was signed to appear.

7. When you’re finished making your selections, click OK and the signature is inserted into your document where you placed the cursor. 

8. Right-click the signature line and select Sign to add your signature. 

9. In the Sign dialog box that appears, type your name in the box provided, or if you prefer, you can select an image of your handwritten signature. After you’ve made your choices, click Sign.

FAQ

• How do I insert a footnote in Word?

  To insert footnotes in a Word document, place the cursor in the text where you want the footnote and select References. In the Footnotes group, select Insert Footnote. You’ll see a superscript number in the text; the cursor will move to the bottom of the page. Type and format your footnote.

• How do I insert a checkbox in Word?

  To insert a checkbox in Word, place the cursor in the text where you want the checkbox and go to the Home tab. Select the Bullets dropdown; when you see the Bullet Library pop-out, select Define New Bullet > Symbol. Choose a suitable symbol for your checkbox and select OK.

• How do I insert page numbers in Word?

  To add page numbers in Word, place your cursor where you want page numbers to begin and select the Insert tab. Select Page Number > Page Number; choose the position and alignment you want. Click OK. Select Header or Footer on the toolbar to choose your formatting for the page numbering.

Thanks for letting us know!

Get the Latest Tech News Delivered Every Day

Subscribe

You can use your DigiCert® Document Signing Certificate to add a visible digital signature inside a Word document or Excel workbook. Your signature appears within the document to let recipients know that the document was signed. For more information about DigiCert® Document Signing Certificates, see DigiCert Document Signing Certificates.

You can also use your DigiCert® Document Signing Certificate to add an invisible digital signature to a Word document, Excel workbook, and PowerPoint presentation. See How to Sign Microsoft Office Documents: Office 2013, 2010, and 2007.

How to Create a Signature inside a Microsoft Word Document or Excel Workbook

• Microsoft Office 2013

• Microsoft Office 2010

• Microsoft Office 2007

Microsoft Office 2013

The screenshots provided in this instruction are from Microsoft word and are almost identical to the screens in Excel.

1. Plug in your Document Signing Certificate token.

2. In Microsoft Word or Excel, open the document that you want to sign.

3. In the word document or worksheet, place you cursor (pointer) where you want the signature line to appear.

4. Click Insert.

5. On the Insert tab, in the Text section, click Signature Line > Microsoft Office Signature Line.

   

6. In the Signature Setup window, enter the information that you want to appear below the signature line:

   Suggested signer	Enter the signer’s full name.
   Suggested signer’s title	Enter the signer’s job title.
   Suggested signer’s email address	Enter the signer’s email address.
   Instruction to the signer	Add any necessary instructions for the signer.
   Allow the singer to add comments in the sign dialog	Check this box to permit the signer to type a purpose for signing.
   Show sign date in signature line	Check this box if you want the signature date to appear with the signature.

   

7. When you are finish entering your information, click OK.

   The signature field should appear in the word document or worksheet.

   

   Note: You can drag-and-drop the signature field to position it where you want on the page or in the worksheet.

8. To insert your signature, right-click on the signature line and then, in the drop-down list, click Sign.

   

9. In the Sign window, in the X box, type your name and/or click Select Image to choose a signature image.

   

10. In the Commitment Type drop-down list, select the commitment type that best represents the signer’s role.

    • None

    • Created and approved this document

    • Approved this document

    • Created this document

    

11. In the Purpose for signing this document box, enter your purpose for signing the document.

12. To add information about the signer, click Details. Then, in the Additional Signing Information window, enter the information and then, click OK.

    

13. Next, in the Sign window, click Change.

14. In the Windows Security window, select the certificate that you want to use to sign the document and then, click OK.

15. In the Sign window, click Sign.

16. If you are using a DigiCert® Document Signing Certificate, enter your token password, and then click OK.

    

17. In the Signature Confirmation window, read the message and then, click OK.

    Note: If you checked Don’t show this message again, this window does not appear.

18. The signature should be inserted in your document.

    

19. To verify the signature, right-click on the signature line and then, click Signature Details.

    

Microsoft Office 2010

The screenshots provided in this instruction are from Microsoft word and are almost identical to the screens in Excel.

1. Plug in your Document Signing Certificate token.

2. In Microsoft Word or Excel, open the document that you want to sign.

3. In the word document or worksheet, place you cursor (pointer) where you want the signature line to appear.

4. Click Insert.

5. On the Insert tab, in the Text section, click Signature Line > Microsoft Office Signature Line.

   

6. If the Microsoft Office digital signatures… window appears, click OK.

7. In the Signature Setup window, enter the information that you want to appear below the signature line:

   Suggested signer	Enter the signer’s full name.
   Suggested signer’s title	Enter the signer’s job title.
   Suggested signer’s email address	Enter the signer’s email address.
   Instruction to the signer	Add any necessary instructions for the signer.
   Allow the singer to add comments in the sign dialog	Check this box to permit the signer to type a purpose for signing.
   Show sign date in signature line	Check this box if you want the signature date to appear with the signature.

   

8. When you are finish entering your information, click OK.

   The signature field should appear in the word document or worksheet.

   

   Note: You can drag-and-drop the signature field to position it where you want on the page or in the worksheet.

9. To insert your signature, right-click on the signature line and then, in the drop-down list, click Sign.

   

10. If the Microsoft Office digital signatures… window appears, click OK.

11. In the Sign window, in the X box, type your name and/or click Select Image to choose a signature image.

    

12. In the Purpose for signing this document box, enter your purpose for signing the document.

13. Next, in the Sign window, click Change.

14. In the Windows Security window, select the certificate that you want to use to sign the document and then, click OK.

15. In the Sign window, click Sign.

16. If you are using a DigiCert® Document Signing Certificate, enter your token password, and then click OK.

    

17. In the Signature Confirmation window, read the message and then, click OK.

    Note: If you checked Don’t show this message again, this window does not appear.

18. The signature should be inserted in your document.

    

19. To verify the signature, right-click on the signature line and then, click Signature Details.

    

Microsoft Office 2007

The screenshots provided in this instruction are from Microsoft word and are almost identical to the screens in Excel.

1. Plug in your Document Signing Certificate token.

2. In Microsoft Word or Excel, open the document that you want to sign.

3. In the word document or worksheet, place you cursor (pointer) where you want the signature line to appear.

4. Click Insert.

5. On the Insert tab, in the Text section, click Signature Line > Microsoft Office Signature Line.

6. If the Microsoft Office digital signatures… window appears, click OK.

7. In the Signature Setup window, enter the information that you want to appear below the signature line:

   Suggested signer	Enter the signer’s full name.
   Suggested signer’s title	Enter the signer’s job title.
   Suggested signer’s email address	Enter the signer’s email address.
   Instruction to the signer	Add any necessary instructions for the signer.
   Allow the singer to add comments in the sign dialog	Check this box to permit the signer to type a purpose for signing.
   Show sign date in signature line	Check this box if you want the signature date to appear with the signature.

   

8. When you are finish entering your information, click OK.

   The signature field should appear in the word document or worksheet.

   

   Note: You can drag-and-drop the signature field to position it where you want on the page or in the worksheet.

9. To insert your signature, right-click on the signature line and then, in the drop-down list, click Sign.

   

10. If the Microsoft Office digital signatures… window appears, click OK.

11. In the Sign window, in the X box, type your name and/or click Select Image to choose a signature image.

    

12. In the Purpose for signing this document box, enter your purpose for signing the document.

13. Next, in the Sign window, click Change.

14. In the Windows Security window, select the certificate that you want to use to sign the document and then, click OK.

15. In the Sign window, click Sign.

16. If you are using a DigiCert® Document Signing Certificate, enter your token password, and then click OK.

    

17. In the Signature Confirmation window, read the message and then, click OK.

    Note: If you checked Don’t show this message again, this window does not appear.

18. The signature should be inserted in your document.

    

19. To verify the signature, right-click on the signature line and then, click Signature Details.