Create graph in excel from data


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If you’re looking for a great way to visualize data in Microsoft Excel, you can create a graph or chart. Whether you’re using Windows or macOS, creating a graph from your Excel data is quick and easy, and you can even customize the graph to look exactly how you want. This wikiHow tutorial will walk you through making a graph in Excel.

Steps

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    Open Microsoft Excel. Its app icon resembles a green box with a white «X» on it.

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    Click Blank workbook. It’s a white box in the upper-left side of the window.

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    Consider the type of graph you want to make. There are three basic types of graph that you can create in Excel, each of which works best for certain types of data:[1]

    • Bar — Displays one or more sets of data using vertical bars. Best for listing differences in data over time or comparing two similar sets of data.
    • Line — Displays one or more sets of data using horizontal lines. Best for showing growth or decline in data over time.
    • Pie — Displays one set of data as fractions of a whole. Best for showing a visual distribution of data.
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    Add your graph’s headers. The headers, which determine the labels for individual sections of data, should go in the top row of the spreadsheet, starting with cell B1 and moving right from there.

    • For example, to create a set of data called «Number of Lights» and another set called «Power Bill», you would type Number of Lights into cell B1 and Power Bill into C1
    • Always leave cell A1 blank.
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    Add your graph’s labels. The labels that separate rows of data go in the A column (starting in cell A2). Things like time (e.g., «Day 1», «Day 2», etc.) are usually used as labels.

    • For example, if you’re comparing your budget with your friend’s budget in a bar graph, you might label each column by week or month.
    • You should add a label for each row of data.
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    Enter your graph’s data. Starting in the cell immediately below your first header and immediately to the right of your first label (most likely B2), enter the numbers that you want to use for your graph.

    • You can press the Tab key once you’re done typing in one cell to enter the data and jump one cell to the right if you’re filling in multiple cells in a row.
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    Select your data. Click and drag your mouse from the top-left corner of the data group (e.g., cell A1) to the bottom-right corner, making sure to select the headers and labels as well.

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    Click the Insert tab. It’s near the top of the Excel window. Doing so will open a toolbar below the Insert tab.

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    Select a graph type. In the «Charts» section of the Insert toolbar, click the visual representation of the type of graph that you want to use. A drop-down menu with different options will appear.

    • A bar graph resembles a series of vertical bars.
    • A line graph resembles two or more squiggly lines.
    • A pie graph resembles a sectioned-off circle.
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    Select a graph format. In your selected graph’s drop-down menu, click a version of the graph (e.g., 3D) that you want to use in your Excel document. The graph will be created in your document.

    • You can also hover over a format to see a preview of what it will look like when using your data.
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    Add a title to the graph. Double-click the «Chart Title» text at the top of the chart, then delete the «Chart Title» text, replace it with your own, and click a blank space on the graph.

    • On a Mac, you’ll instead click the Design tab, click Add Chart Element, select Chart Title, click a location, and type in the graph’s title.[2]
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    Save your document. To do so:

    • Windows — Click File, click Save As, double-click This PC, click a save location on the left side of the window, type the document’s name into the «File name» text box, and click Save.
    • Mac — Click File, click Save As…, enter the document’s name in the «Save As» field, select a save location by clicking the «Where» box and clicking a folder, and click Save.
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Add New Question

  • Question

    How do I change the horizontal axis to a vertical axis in Excel?

    Community Answer

    Click «Edit» and then press «Move.» If this doesn’t work, double click the axis and use the dots to move it.

  • Question

    How do I print a graph only in Excel?

    Community Answer

    Type control p on your laptop or go to print on the page font of your screen?

  • Question

    How do I label a Series?

    Jayna Akanova

    Jayna Akanova

    Community Answer

    Right-click the chart with the data series you want to rename, and click Select Data. In the Select Data Source dialog box, under Legend Entries (Series), select the data series, and click Edit. In the Series name box, type the name you want to use.

See more answers

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  • You can change the graph’s visual appearance on the Design tab.

  • If you don’t want to select a specific type of graph, you can click Recommended Charts and then select a graph from Excel’s recommendation window.

Thanks for submitting a tip for review!

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  • Some graph formats won’t include all of your data, or will display it in a confusing manner. It’s important to choose a graph format that works with your data.

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About This Article

Article SummaryX

1. Enter the graph’s headers.
2. Add the graph’s labels.
3. Enter the graph’s data.
4. Select all data including headers and labels.
5. Click Insert.
6. Select a graph type.
7. Select a graph format.
8. Add a title to the graph.

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Thanks to all authors for creating a page that has been read 1,722,157 times.

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After you input your data and select the cell range, you’re ready to choose the chart type. In this example, we’ll create a clustered column chart from the data we used in the previous section.

Step 1: Select Chart Type

Once your data is highlighted in the Workbook, click the Insert tab on the top banner. About halfway across the toolbar is a section with several chart options. Excel provides Recommended Charts based on popularity, but you can click any of the dropdown menus to select a different template.

How to select chart type in Excel

Step 2: Create Your Chart

  1. From the Insert tab, click the column chart icon and select Clustered Column.

How to select Excel chart

  1. Excel will automatically create a clustered chart column from your selected data. The chart will appear in the center of your workbook.
  2. To name your chart, double click the Chart Title text in the chart and type a title. We’ll call this chart “Product Profit 2013 — 2017.”

How to name a chart in Excel charts

We’ll use this chart for the rest of the walkthrough. You can download this same chart to follow along.

Download Sample Column Chart Template

There are two tabs on the toolbar that you will use to make adjustments to your chart: Chart Design and Format. Excel automatically applies design, layout, and format presets to charts and graphs, but you can add customization by exploring the tabs. Next, we’ll walk you through all the available adjustments in Chart Design.

How to make adjustments to your chart in Excel

Step 3: Add Chart Elements

Adding chart elements to your chart or graph will enhance it by clarifying data or providing additional context. You can select a chart element by clicking on the Add Chart Element dropdown menu in the top left-hand corner (beneath the Home tab).

How to add chart elements in Excel

To Display or Hide Axes:

  1. Select Axes. Excel will automatically pull the column and row headers from your selected cell range to display both horizontal and vertical axes on your chart (Under Axes, there is a check mark next to Primary Horizontal and Primary Vertical.)

    How to display or hide axes in Excel charts

  2. Uncheck these options to remove the display axis on your chart. In this example, clicking Primary Horizontal will remove the year labels on the horizontal axis of your chart.

    How to remove display axis in Excel charts

  3. Click More Axis Options… from the Axes dropdown menu to open a window with additional formatting and text options such as adding tick marks, labels, or numbers, or to change text color and size.

    Axis dropdown menu in Excel

     

To Add Axis Titles:

  1. Click Add Chart Element and click Axis Titles from the dropdown menu. Excel will not automatically add axis titles to your chart; therefore, both Primary Horizontal and Primary Vertical will be unchecked.

    Add chart elements in Excel

  2. To create axis titles, click Primary Horizontal or Primary Vertical and a text box will appear on the chart. We clicked both in this example. Type your axis titles. In this example, the we added the titles “Year” (horizontal) and “Profit” (vertical).

    Create axis titles in Excel

To Remove or Move Chart Title:

  • Click Add Chart Element and click Chart Title. You will see four options: None, Above Chart, Centered Overlay, and More Title Options.

    How to remove or move chart title in Excel

  • Click None to remove chart title.
  • Click Above Chart to place the title above the chart. If you create a chart title, Excel will automatically place it above the chart.
  • Click Centered Overlay to place the title within the gridlines of the chart. Be careful with this option: you don’t want the title to cover any of your data or clutter your graph (as in the example below).

Chart title in Excel

To Add Data Labels:

  1. Click Add Chart Element and click Data Labels. There are six options for data labels: None (default), Center, Inside End, Inside Base, Outside End, and More Data Label Title Options.

    How to add data labels in Excel charts

  2. The four placement options will add specific labels to each data point measured in your chart. Click the option you want. This customization can be helpful if you have a small amount of precise data, or if you have a lot of extra space in your chart. For a clustered column chart, however, adding data labels will likely look too cluttered. For example, here is what selecting Center data labels looks like:

    Add specific labels in Excel charts

To Add a Data Table: 

  1. Click Add Chart Element and click Data Table. There are three pre-formatted options along with an extended menu that can be found by clicking More Data Table Options:

    How to add a data table in Excel

Note: If you choose to include a data table, you’ll probably want to make your chart larger to accommodate the table. Simply click the corner of your chart and use drag-and-drop to resize your chart.

To Add Error Bars:

  1. Click Add Chart Element and click Error Bars. In addition to More Error Bars Options, there are four options: None (default), Standard Error, 5% (Percentage), and Standard Deviation. Adding error bars provide a visual representation of the potential error in the shown data, based on different standard equations for isolating error.

    How to add error bars in Excel

  2. For example, when we click Standard Error from the options we get a chart that looks like the image below.

    Standard error in Excel charts

 To Add Gridlines:

  1. Click Add Chart Element and click Gridlines. In addition to More Grid Line Options, there are four options: Primary Major Horizontal, Primary Major Vertical, Primary Minor Horizontal, and Primary Minor Vertical. For a column chart, Excel will add Primary Major Horizontal gridlines by default.

    How to add gridlines in Excel

  2. You can select as many different gridlines as you want by clicking the options. For example, here is what our chart looks like when we click all four gridline options.

To Add a Legend:  

  1. Click Add Chart Element and click Legend. In addition to More Legend Options, there are five options for legend placement: None, Right, Top, Left, and Bottom.

    How to add a legend in Excel

  2. Legend placement will depend on the style and format of your chart. Check the option that looks best on your chart. Here is our chart when we click the Right legend placement.

    Where to add legend in Excel

To Add Lines: Lines are not available for clustered column charts. However, in other chart types where you only compare two variables, you can add lines (e.g. target, average, reference, etc.) to your chart by checking the appropriate option.

To Add a Trendline:

  1. Click Add Chart Element and click Trendline. In addition to More Trendline Options, there are five options: None (default), Linear, Exponential, Linear Forecast, and Moving Average. Check the appropriate option for your data set. In this example, we will click Linear.

    Add a trendline in Excel

  2. Because we are comparing five different products over time, Excel creates a trendline for each individual product. To create a linear trendline for Product A, click Product A and click the blue OK button.

    Add a linear trendline in Excel

  3. The chart will now display a dotted trendline to represent the linear progression of Product A. Note that Excel has also added Linear (Product A) to the legend.

    How to display linear progression in Excel chart

  4. To display the trendline equation on your chart, double click the trendline. A Format Trendline window will open on the right side of your screen. Click the box next to Display equation on chart at the bottom of the window. The equation now appears on your chart.

    How to format a trendline in Excel chart

Note: You can create separate trendlines for as many variables in your chart as you like. For example, here is our chart with trendlines for Product A and Product C. 

How to make multiple trendlines on Excel chart

To Add Up/Down Bars: Up/Down Bars are not available for a column chart, but you can use them in a line chart to show increases and decreases among data points.

Step 4: Adjust Quick Layout

  1. The second dropdown menu on the toolbar is Quick Layout, which allows you to quickly change the layout of elements in your chart (titles, legend, clusters etc.).

    How to change layout of elements in Excel chart

  2. There are 11 quick layout options. Hover your cursor over the different options for an explanation and click the one you want to apply.

    Different layout options for chart in Excel

Step 5: Change Colors

The next dropdown menu in the toolbar is Change Colors. Click the icon and choose the color palette that fits your needs (these needs could be aesthetic, or to match your brand’s colors and style).

Color palette for Excel charts

Step 6: Change Style

For cluster column charts, there are 14 chart styles available. Excel will default to Style 1, but you can select any of the other styles to change the chart appearance. Use the arrow on the right of the image bar to view other options.

Chart styles in Excel

Step 7: Switch Row/Column

  1. Click the Switch Row/Column on the toolbar to flip the axes. Note: It is not always intuitive to flip axes for every chart, for example, if you have more than two variables.

    Flip axis on excel chart

In this example, switching the row and column swaps the product and year (profit remains on the y-axis). The chart is now clustered by product (not year), and the color-coded legend refers to the year (not product). To avoid confusion here, click on the legend and change the titles from Series to Years.

How to flip axis on Excel chart

Step 8: Select Data

  1. Click the Select Data icon on the toolbar to change the range of your data.
  2. A window will open. Type the cell range you want and click the OK button. The chart will automatically update to reflect this new data range.

    Changing data range in Excel chart

Step 9: Change Chart Type

  1. Click the Change Chart Type dropdown menu.

    How to change chart type in Excel

  2. Here you can change your chart type to any of the nine chart categories that Excel offers. Of course, make sure that your data is appropriate for the chart type you choose.

    Different types of charts in Excel

  3. You can also save your chart as a template by clicking Save as Template

  4. A dialogue box will open where you can name your template. Excel will automatically create a folder for your templates for easy organization. Click the blue Save button.

    Create a chart template in Excel

Step 10: Move Chart

  1. Click the Move Chart icon on the far right of the toolbar.
  2. A dialogue box appears where you can choose where to place your chart. You can either create a new sheet with this chart (New sheet) or place this chart as an object in another sheet (Object in). Click the blue OK button.

    How to move an Excel chart

Step 11: Change Formatting

  1. The Format tab allows you to change formatting of all elements and text in the chart, including colors, size, shape, fill, and alignment, and the ability to insert shapes. Click the Format tab and use the shortcuts available to create a chart that reflects your organization’s brand (colors, images, etc.).

    Change chart format in Excel

  2. Click the dropdown menu on the top left side of the toolbar and click the chart element you are editing.

    How to change chart formatting in Excel

Step 12: Delete a Chart 

To delete a chart, simply click on it and click the Delete key on your keyboard.

Charts help you visualize your data in a way that creates maximum impact on your audience. Learn to create a chart and add a trendline. You can start your document from a recommended chart or choose one from our collection of pre-built chart templates.

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Create a chart

  1. Select data for the chart.

  2. Select Insert > Recommended Charts.

  3. Select a chart on the Recommended Charts tab, to preview the chart.

    Note: You can select the data you want in the chart and press ALT + F1 to create a chart immediately, but it might not be the best chart for the data. If you don’t see a chart you like, select the All Charts tab to see all chart types.

  4. Select a chart.

  5. Select OK.

Add a trendline

  1. Select a chart.

  2. Select Design > Add Chart Element.

  3. Select Trendline and then select the type of trendline you want, such as Linear, Exponential, Linear Forecast, or Moving Average.

Note: Some of the content in this topic may not be applicable to some languages.

Charts display data in a graphical format that can help you and your audience visualize relationships between data. When you create a chart, you can select from many chart types (for example, a stacked column chart or a 3-D exploded pie chart). After you create a chart, you can customize it by applying chart quick layouts or styles.

Charts contain several elements, such as a title, axis labels, a legend, and gridlines. You can hide or display these elements, and you can also change their location and formatting.

An Office chart with callouts

Callout 1 Chart title

Plot area

Callout 3 Legend

Callout 4 Axis titles

Callout 5 Axis labels

Callout 6 Tick marks

Callout 7 Gridlines

You can create a chart in Excel, Word, and PowerPoint. However, the chart data is entered and saved in an Excel worksheet. If you insert a chart in Word or PowerPoint, a new sheet is opened in Excel. When you save a Word document or PowerPoint presentation that contains a chart, the chart’s underlying Excel data is automatically saved within the Word document or PowerPoint presentation.

Note: The Excel Workbook Gallery replaces the former Chart Wizard. By default, the Excel Workbook Gallery opens when you open Excel. From the gallery, you can browse templates and create a new workbook based on one of them. If you don’t see the Excel Workbook Gallery, on the File menu, click New from Template.

  1. On the View menu, click Print Layout.

  2. Click the Insert tab, and then click the arrow next to Chart.

    Click the Insert tab, and then click Chart

  3. Click a chart type, and then double-click the chart you want to add.

    When you insert a chart into Word or PowerPoint, an Excel worksheet opens that contains a table of sample data.

  4. In Excel, replace the sample data with the data that you want to plot in the chart. If you already have your data in another table, you can copy the data from that table and then paste it over the sample data. See the following table for guidelines for how to arrange the data to fit your chart type.

    For this chart type

    Arrange the data

    Area, bar, column, doughnut, line, radar, or surface chart

    In columns or rows, as in the following examples:

    Series 1

    Series 2

    Category A

    10

    12

    Category B

    11

    14

    Category C

    9

    15

    or

    Category A

    Category B

    Series 1

    10

    11

    Series 2

    12

    14

    Bubble chart

    In columns, putting x values in the first column and corresponding y values and bubble size values in adjacent columns, as in the following examples:

    X-Values

    Y-Value 1

    Size 1

    0.7

    2.7

    4

    1.8

    3.2

    5

    2.6

    0.08

    6

    Pie chart

    In one column or row of data and one column or row of data labels, as in the following examples:

    Sales

    1st Qtr

    25

    2nd Qtr

    30

    3rd Qtr

    45

    or

    1st Qtr

    2nd Qtr

    3rd Qtr

    Sales

    25

    30

    45

    Stock chart

    In columns or rows in the following order, using names or dates as labels, as in the following examples:

    Open

    High

    Low

    Close

    1/5/02

    44

    55

    11

    25

    1/6/02

    25

    57

    12

    38

    or

    1/5/02

    1/6/02

    Open

    44

    25

    High

    55

    57

    Low

    11

    12

    Close

    25

    38

    X Y (scatter) chart

    In columns, putting x values in the first column and corresponding y values in adjacent columns, as in the following examples:

    X-Values

    Y-Value 1

    0.7

    2.7

    1.8

    3.2

    2.6

    0.08

    or

    X-Values

    0.7

    1.8

    2.6

    Y-Value 1

    2.7

    3.2

    0.08

  5. To change the number of rows and columns included in the chart, rest the pointer on the lower-right corner of the selected data, and then drag to select additional data. In the following example, the table is expanded to include additional categories and data series.

    Selecting more data for an Office chart

  6. To see the results of your changes, switch back to Word or PowerPoint.

    Note: When you close the Word document or the PowerPoint presentation that contains the chart, the chart’s Excel data table closes automatically.

After you create a chart, you might want to change the way that table rows and columns are plotted in the chart. For example, your first version of a chart might plot the rows of data from the table on the chart’s vertical (value) axis, and the columns of data on the horizontal (category) axis. In the following example, the chart emphasizes sales by instrument.

Chart showing sales by category

However, if you want the chart to emphasize the sales by month, you can reverse the way the chart is plotted.

Chart showing sales by month

  1. On the View menu, click Print Layout.

  2. Click the chart.

  3. Click the Chart Design tab, and then click Switch Row/Column.

    Click the Chart Design tab, and then click Switch Row/Column

    If Switch Row/Column is not available

    Switch Row/Column is available only when the chart’s Excel data table is open and only for certain chart types. You can also edit the data by clicking the chart, and then editing the worksheet in Excel.

  1. On the View menu, click Print Layout.

  2. Click the chart.

  3. Click the Chart Design tab, and then click Quick Layout.

    Click the Chart Design tab, and click Quick Layout

  4. Click the layout you want.

    To immediately undo a quick layout that you applied, press The Command button.+ Z .

Chart styles are a set of complementary colors and effects that you can apply to your chart. When you select a chart style, your changes affect the whole chart.

  1. On the View menu, click Print Layout.

  2. Click the chart.

  3. Click the Chart Design tab, and then click the style you want.

    Click the Chart Design tab, and then click a chart style

    To see more styles, point to a style, and then click More Down Arrow.

    To immediately undo a style that you applied, press The Command button.+ Z .

  1. On the View menu, click Print Layout.

  2. Click the chart, and then click the Chart Design tab.

  3. Click Add Chart Element.

    Click the Chart Design tab, and then click Add Chart Element

  4. Click Chart Title to choose title format options, and then return to the chart to type a title in the Chart Title box.

See also

Update the data in an existing chart

Chart types

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Create a chart

You can create a chart for your data in Excel for the web. Depending on the data you have, you can create a column, line, pie, bar, area, scatter, or radar chart. 

  1. Click anywhere in the data for which you want to create a chart.

    To plot specific data into a chart, you can also select the data.

  2. Select Insert > Charts > and the chart type you want.

    Excel for the web Chart Types

  3. On the menu that opens, select the option you want. Hover over a chart to learn more about it.

    Chart Sub Types

    Tip: Your choice isn’t applied until you pick an option from a Charts command menu. Consider reviewing several chart types: as you point to menu items, summaries appear next to them to help you decide. 

  4. To edit the chart (titles, legends, data labels), select the Chart tab and then select Format.

    Excel for the web Chart Format

  5. In the Chart pane, adjust the setting as needed.  You can customize settings for the chart’s title, legend, axis titles, series titles, and more.

    Excel for the web Chart pane

Available chart types

It’s a good idea to review your data and decide what type of chart would work best. The available types are listed below.

Data that’s arranged in columns or rows on a worksheet can be plotted in a column chart. A column chart typically displays categories along the horizontal axis and values along the vertical axis, like shown in this chart:

Clustered column chart

Types of column charts

  • Clustered column A clustered column chart shows values in 2-D columns. Use this chart when you have categories that represent:

    • Ranges of values (for example, item counts).

    • Specific scale arrangements (for example, a Likert scale with entries, like strongly agree, agree, neutral, disagree, strongly disagree).

    • Names that are not in any specific order (for example, item names, geographic names, or the names of people).

  • Stacked column  A stacked column chart shows values in 2-D stacked columns. Use this chart when you have multiple data series and you want to emphasize the total.

  • 100% stacked column A 100% stacked column chart shows values in 2-D columns that are stacked to represent 100%. Use this chart when you have two or more data series and you want to emphasize the contributions to the whole, especially if the total is the same for each category.

Data that is arranged in columns or rows on a worksheet can be plotted in a line chart. In a line chart, category data is distributed evenly along the horizontal axis, and all value data is distributed evenly along the vertical axis. Line charts can show continuous data over time on an evenly scaled axis, and are therefore ideal for showing trends in data at equal intervals, like months, quarters, or fiscal years.

Line with markers chart

Types of line charts

  • Line and line with markers Shown with or without markers to indicate individual data values, line charts can show trends over time or evenly spaced categories, especially when you have many data points and the order in which they are presented is important. If there are many categories or the values are approximate, use a line chart without markers.

  • Stacked line and stacked line with markers Shown with or without markers to indicate individual data values, stacked line charts can show the trend of the contribution of each value over time or evenly spaced categories.

  • 100% stacked line and 100% stacked line with markers Shown with or without markers to indicate individual data values, 100% stacked line charts can show the trend of the percentage each value contributes over time or evenly spaced categories. If there are many categories or the values are approximate, use a 100% stacked line chart without markers.

    Notes: 

    • Line charts work best when you have multiple data series in your chart—if you only have one data series, consider using a scatter chart instead.

    • Stacked line charts add the data, which might not be the result you want. It might not be easy to see that the lines are stacked, so consider using a different line chart type or a stacked area chart instead.

Data that is arranged in one column or row on a worksheet can be plotted in a pie chart. Pie charts show the size of items in one data series, proportional to the sum of the items. The data points in a pie chart are shown as a percentage of the whole pie.

Pie chart

Consider using a pie chart when:

  • You have only one data series.

  • None of the values in your data are negative.

  • Almost none of the values in your data are zero values.

  • You have no more than seven categories, all of which represent parts of the whole pie.

Data that is arranged in columns or rows only on a worksheet can be plotted in a doughnut chart. Like a pie chart, a doughnut chart shows the relationship of parts to a whole, but it can contain more than one data series.

Doughnut chart

Tip: Doughnut charts are not easy to read. You may want to use a stacked column or stacked bar chart instead.

Data that is arranged in columns or rows on a worksheet can be plotted in a bar chart. Bar charts illustrate comparisons among individual items. In a bar chart, the categories are typically organized along the vertical axis, and the values along the horizontal axis.

Bar chart

Consider using a bar chart when:

  • The axis labels are long.

  • The values that are shown are durations.

Types of bar charts

  • Clustered A clustered bar chart shows bars in 2-D format.

  • Stacked bar Stacked bar charts show the relationship of individual items to the whole in 2-D bars

  • 100% stacked  A 100% stacked bar shows 2-D bars that compare the percentage that each value contributes to a total across categories.

Data that is arranged in columns or rows on a worksheet can be plotted in an area chart. Area charts can be used to plot change over time and draw attention to the total value across a trend. By showing the sum of the plotted values, an area chart also shows the relationship of parts to a whole.

Area chart

Types of area charts

  • Area Shown in 2-D format, area charts show the trend of values over time or other category data. As a rule, consider using a line chart instead of a non-stacked area chart, because data from one series can be hidden behind data from another series.

  • Stacked area Stacked area charts show the trend of the contribution of each value over time or other category data in 2-D format.

  • 100% stacked 100% stacked area charts show the trend of the percentage that each value contributes over time or other category data.

Data that is arranged in columns and rows on a worksheet can be plotted in an scatter chart. Place the x values in one row or column, and then enter the corresponding y values in the adjacent rows or columns.

A scatter chart has two value axes: a horizontal (x) and a vertical (y) value axis. It combines x and y values into single data points and shows them in irregular intervals, or clusters. Scatter charts are typically used for showing and comparing numeric values, like scientific, statistical, and engineering data.

Scatter chart

Consider using a scatter chart when:

  • You want to change the scale of the horizontal axis.

  • You want to make that axis a logarithmic scale.

  • Values for horizontal axis are not evenly spaced.

  • There are many data points on the horizontal axis.

  • You want to adjust the independent axis scales of a scatter chart to reveal more information about data that includes pairs or grouped sets of values.

  • You want to show similarities between large sets of data instead of differences between data points.

  • You want to compare many data points without regard to time — the more data that you include in a scatter chart, the better the comparisons you can make.

Types of scatter charts

  • Scatter This chart shows data points without connecting lines to compare pairs of values.

  • Scatter with smooth lines and markers and scatter with smooth lines This chart shows a smooth curve that connects the data points. Smooth lines can be shown with or without markers. Use a smooth line without markers if there are many data points.

  • Scatter with straight lines and markers and scatter with straight lines This chart shows straight connecting lines between data points. Straight lines can be shown with or without markers.

Data that is arranged in columns or rows on a worksheet can be plotted in a radar chart. Radar charts compare the aggregate values of several data series.

Radar chart

Type of radar charts

  • Radar and radar with markers With or without markers for individual data points, radar charts show changes in values relative to a center point.

  • Filled radar In a filled radar chart, the area covered by a data series is filled with a color.

Add or edit a chart title

You can add or edit a chart title, customize its look, and include it on the chart.

  1. Click anywhere in the chart to show the Chart tab on the ribbon.

  2. Click Format to open the chart formatting options.

    Excel for the web Chart Format

  3. In the Chart pane, expand the Chart Title section.
    Chart Title Options for Excel on the web

  4. Add or edit the Chart Title to meet your needs.

  5. Use the switch to hide the title if you don’t want your chart to show a title.

Add axis titles to improve chart readability

Adding titles to the horizontal and vertical axes in charts that have axes can make them easier to read. You can’t add axis titles to charts that don’t have axes, such as pie and doughnut charts.

Much like chart titles, axis titles help the people who view the chart understand what the data is about.

Stached Column chart with axis titles

  1. Click anywhere in the chart to show the Chart tab on the ribbon.

  2. Click Format to open the chart formatting options.

    Excel for the web Chart Format

  3. In the Chart pane, expand the Horizontal Axis or Vertical Axis section.
    Chart Axis Options for Excel for the web

  4. Add or edit the Horizontal Axis or Vertical Axis options to meet your needs.

  5. Expand the Axis Title.
    Chart Axis Options for Excel for the web

  6. Change the Axis Title and modify the formatting.

  7. Use the switch to show or hide the title.

Change the axis labels

Axis labels are shown below the horizontal axis and next to the vertical axis. Your chart uses text in the source data for these axis labels.

To change the text of the category labels on the horizontal or vertical axis:

  1. Click the cell which has the label text you want to change.

  2. Type the text you want and press Enter.

    The axis labels in the chart are automatically updated with the new text.

Tip: Axis labels are different from axis titles you can add to describe what is shown on the axes. Axis titles aren’t automatically shown in a chart.

Remove the axis labels

To remove labels on the horizontal or vertical axis:

  1. Click anywhere in the chart to show the Chart tab on the ribbon.

  2. Click Format to open the chart formatting options.

    Excel for the web Chart Format

  3. In the Chart pane, expand the Horizontal Axis or Vertical Axis section.
    Chart Axis Options for Excel for the web

  4. From the dropdown box for Label Position, select None to prevent the labels from showing on the chart.
    Chart Axis Label Options for Excel for the web

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Over the past years, one of the things we’ve learned is that Microsoft Excel is like a Hallmark movie. 

Some of us can’t get enough of them and others just can’t stand it. 💔😬

Regardless of your preference, if you’re a manager or business owner, you’ll probably have to rely on Excel for business insights. 

Tools like Microsoft Excel graphs are helpful for data analysis and tracking.
And wayyy better than endless spreadsheets that can easily trigger a migraine. 

Then why not turn your boring Excel spreadsheet into something interesting?

In this article, we’ll learn what an Excel graph is, how to make a graph in Excel, and its drawbacks. We’ll also suggest an alternative to create effortless graphs.

Let’s graph away!

What are Graphs & Charts in Microsoft Excel?

Graphs in Excel are graphical representations of variations in values of data points over a given period. 

In other words, it’s a diagram that represents changes in comparison to one or more variables.

Too technical? 👀

Take a look at the image for clarity:

Bar Chart in Excel

Wondering if graphs and charts in Excel are the same?

Graphs are mostly numerical representations of data as it shows how one variable is affecting or changing another.

On the other hand, charts are visual representations where variables may or may not be associated. They’re also considered more aesthetically pleasing than graphs. For example, a pie chart. 🥧

However, if you’re wondering how to make a chart in Excel, it isn’t very different from making a graph.

But for now, let’s focus on the main plot: graphs!✨

Steps To Make a Graph in Excel

The first (and obvious step) is to open a new Excel file or a blank Excel worksheet.

Done?

Then let’s learn how to create a graph in Excel.

⭐️ Step 1: fill the Excel sheet with data

Start by populating your Excel spreadsheet with the data you need.

You may import this data from different software, insert it manually, or copy and paste it.

For our example, let’s say you’re an owner of a movie theater in a small town, and you often screen older movies. You probably want to track the sales of your tickets to see which movie is a hit so you can screen it frequently.

Let’s do that by comparing the ticket sales in January and February.

Here’s what your data might look like:

Spreadsheet in Excel

Column A contains the movie names.

Column B contains tickets sold in January.

And column C contains tickets sold in February.

You can bold headings and center align your text for better readability.

Done? Okay, get ready to pick a graph.

⭐️ Step 2: determine the Excel graph type you want

The type of graph you pick will depend on the data you have and the number of different parameters you want to track.

You’ll find the different graph types under the Excel Insert tab, in the Excel Ribbon, arranged close to one another like this:

Insert tab toolbar in Excel

Note: The Excel Ribbon is where you can find the Home, Insert, and Draw tabs.

Here are some of the different Excel graph or chart type options you can choose from:

  • Line graph
  • Column graph or bar graph
  • Pie graph or chart
  • Combo chart
  • Area chart
  • Scatter plot chart

➡️  Fun fact: Excel can help you decide the graph or chart type with the Recommended Charts (formerly known as Chart Wizard) option. 

If you want to take notes of trends (increase or decrease) over time, then a line graph is perfect.

But for a long time frame and more data, a bar graph is the best option.

We’ll use these two graphs for the purpose of this Excel tutorial.

How To Create a Line Graph in Excel – 3 Steps

A line graph in Excel typically has two axes (horizontal and vertical) to function. 

You need to enter the data in two columns.

Lucky for us, we’ve already done this when creating the ticket sales data table.

⭐️ Step 1: select data to turn into a line graph

Click and drag from the top-left cell (A1) in your ticket sales data to the bottom-right cell (C7) to select. Don’t forget to include column headers.

This will highlight all the data you want to display in your line graph.

Selecting data in Excel spreadsheet

⭐️ Step 2: insert line graph

Now that you’ve selected your data, it’s time to add the line graph.

Look for the line graph icon under the Insert tab.

Graph icon in Excel

With the data selected, go to Insert > Line. Click on the icon, and a dropdown menu will appear to select the type of line chart you want. 

For this example, we’ll choose the fourth 2-D line graph (Line with Markers).

Excel will add your line graph representing your selected data series.

Presenting data as a line graph in Excel

You’ll then notice the names of the movies appear on the horizontal axis and the number of tickets sold on the vertical axis. 

⭐️ Step 3: customize your line graph

After adding the line graph, you’ll notice a new tab called Chart Design on your Excel Ribbon. 

Select the Design tab to make the line graph your own by choosing the chart style you prefer.

Change the design of your line chart in Excel

You can also change the graph’s title.

Select the Chart Title > double click to name > type in the name you wish to call it. To save it, simply click anywhere outside the graph’s title box or chart area.

We’ll name our graph “Movie Ticket Sales.” 

Renaming your line graph in Excel

Anything else you need to tweak?

If you spot anything, now is the time to make those edits! 

For example, here you can see The Godfather and Modern Times are smooshed together.

Let’s give them some space.

How?

Just drag any corner of the graph until it’s how you desire. 

Resize your line graph in Excel

These are just some examples. You can customize every chart element if you like including the Axis Labels (the color of the lines that represent each data point, etc.)

Just double click on any chart element to open a sidebar for formatting like this:

Change the color of the lines in your graph in Excel

That’s it! You’ve successfully created a line graph in Excel!

Now, let’s learn how to make a bar graph. 📊

3 Steps To Create a Bar Graph in Excel

Any Excel graph or Excel chart begins with a populated sheet. 

We’ve already done this, so copy and paste the movie ticket sales data to a new sheet tab in the same Excel workbook.

⭐️ Step 1: select data to turn into a bar graph

Like step 1 for the line graph, you need to select the data you wish to turn into a bar graph.

Drag from cell A1 to C7 to highlight the data.

Selecting data in Excel spreadsheet

⭐️ Step 2: insert bar graph

Highlight your data, go to the Insert tab, and click on the Column chart or graph icon. A dropdown menu should appear.

Select Clustered Bar under the 2-D bar options. 

Note: you can choose a different type of bar chart option like a 3D clustered column or 2D stacked bar, etc.

As soon as you click on the bar graph option, it’ll be added to your Excel sheet.

Present data as bar graph in Excel spreadsheet

⭐️ Step 3: customize your Excel bar graph

Now, you can go to the Chart Design tab in the Excel Ribbon to personalize it.

Click on the Design tab to apply a bar style you prefer from the many options. 

Change the design of your bar graph in Excel

You know the next step! Change the bar graph’s title.

Select the Excel Chart Title > double click on the title box > type in “Movie Ticket Sales.”

Then click anywhere on the excel sheet to save it.

Rename your bar graph in Excel

Note: you can also add other graph elements such as Axis Title, Data Label, Data Table, etc., with the Add Chart Element option. You’ll find it under the Chart Design tab.

And that’s a wrap. 🎬 

You’ve successfully created a bar graph in Excel!

Well, that was fun. 

But the question is, do you have the time for graphs in your busy work schedule?

And that’s just the teaser when it comes to Excel graph drawbacks.

Read on to watch the full movie. 👀

Bonus: Check out these Excel Alternatives!

Create Effortless Graphs With ClickUp

If ClickUp were a Hallmark movie, graphs and this project management tool would be the perfect match. 

A forever kind-of-love. ❤️

Whether you want to create graphs to monitor time, projects, people, ticket sales… you name it because we can do it all within a few clicks.

All without the drawbacks of using Excel!

Excel can be:

  • Time-consuming and manual
  • Complex and pricey
  • Error-prone

The best part?

Most of those functions are automated without manual data entry. Phew.

1. Line Chart Widgets

The Line Chart Widget is a Custom Widget on our Dashboard. Use this ClickUp production to visualize literally anything in the form of a line graph.

It can be tracking profits, total daily sales, or how many movies you’ve watched in a month. 

Like we said, a-n-y-t-h-i-n-g!

Line Chart Widget in ClickUp Dashboards

Visualize any set of values as a line graph with the Line Chart Widget on ClickUp’s Dashboard!

And that’s not it. You can visualize your data in many different ways too.

Just use any of these Custom Widgets:

  • Calculations
  • Bar charts
  • Battery chart
  • Pie chart
  • And more
Pie Chart Custom Widget in ClickUp

Present your data visually as a pie chart with Custome Widgets in ClickUp!

2. Gantt Chart view

Just like it’s difficult to love just one movie genre, we totally get that graphs alone don’t work.

And that’s why we have charts too!

Specifically, ClickUp’s Gantt chart, an interactive chart with live updates and progress tracking that can help you:

  • Plan projects
  • Assign tasks and assignees
  • Schedule a timeline
  • Manage dependencies
  • And more
Gantt view in ClickUp

Drawing a relationship from one task to a future task in ClickUp’s Gantt Chart view!

3. Table view

If you’re a fan of the Excel grids, ClickUp has your back.

Starring… ClickUp Table view

This view lets you visualize your tasks in the spreadsheet style.

It’s super fast and allows easy navigation between fields, bulk edits, and data export.

➡️ Fun fact: you can quickly copy and paste your table’s data into other programs, like MS Excel. Just click and drag to highlight the cells you want to copy.

Copy and paste data from ClickUp into other programs

Highlight data from your table in ClickUp to copy and paste into other programs!

And that was just the trailer for you. 📽️

Here are some more powerful ClickUp features in store for:

  • Send and receive emails right from your project management tool with Email in ClickUp
  • Work even when the wifi acts up with Offline Mode
  • Work how you like with multiple ClickUp Views, including Calendar, Mind Maps, Chat, etc.
  • Reduce your workload with ClickUp Automations
  • Track time spent on tasks with ClickUp’s Native Time Tracker
  • Share Table view or Dashboards with clients and external users using Public Sharing and Permissions
  • View all graphs and charts on the go with ClickUp mobile apps

Now Showing: ClickUp 🎥🍿

You can surely make tons of graphs in Excel. 

No doubt there.

But does that make it a smart choice?

I mean, if you have to Google how to make a graph in Excel, maybe that’s your red flag. 🚩

Tools are supposed to make your life easier. 

Take ClickUp, for instance.

Our project management tool can be your graph maker, chart creator, spreadsheet builder, time tracker, workload manager…

It’s a hallmark for a quality tool that can be your all-in-one solution.

Get your ClickUp ticket for free today and enjoy watching your graphs come to life in minutes!

Related readings:

  • How to create Gantt charts in Excel
  • How to create a Kanban board in Excel
  • How to create a burndown chart in Excel
  • How to create a flowchart in Excel
  • How to show dependencies in Excel
  • How to create a KPI dashboard in Excel
  • How to create a dashboard in Excel
  • How to create a database in Excel
  • How to make a work breakdown structure in Excel

How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnlineMost organizations find it challenging to create reports or make decisions by analyzing huge amounts of data spread across various Excel spreadsheets. This is where Excel Graphs comes into action!

Learning how to make a Graph in Excel can make your report aesthetically pleasing and easy to analyze!

Graphs can be used to convert a plethora of rows and columns in Excel into simple charts that are easy to evaluate.

In this step by step tutorial on How to Make a Graph in Excel, you will learn the basics of an Excel Chart, including:

  • How to Create a Graph in Excel
  • Different Types of Excel Charts
  • Customize an Excel Chart
  • Save Chart as a Template

Make sure to download the exercise workbook to follow along and learn how to make a graph in Excel:

How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline

Excel Charts are visual representations of data that are used to make sense to the gazillion amounts of data jammed into rows and columns. It is essential to learn how to create a graph in Excel if we want to obtain more information from the data. Charts are extremely useful to:

  • Understand the meaning behind the numbers
  • Summarize large amounts of data
  • Draw comparisons between data sets
  • Spot data outliers that are unrelated to the rest of the data
  • Identify data trends & patterns

You can either work on existing data stored in Excel or you can import data from other applications. Just keep in mind that the data should have headers and no blank rows.

In the example below, we have monthly sales data recorded in Excel and want to know which month achieved the highest and lowest sales:

how to make a graph in excel

Below is the step-by-step tutorial on How to Create a Graph in Excel:

Step 1: Select the range of data (B3: C15) in Excel

select data in excel

Step 2: Go to Insert Tab

insert-tab-in-excel

Step 3: Under the Charts group, you can choose from a variety of chart types available or select Recommended Charts to let Excel decide the appropriate chart for your data.

recommended-charts-in-excel

Step 4: The Insert Chart dialog box will open and from the left panel you can select the chart based on a chart preview. Based on our data, a clustered column chart will be the most appropriate. So, you can select that and click OK.

insert chart dialog box in excel

This will create a Graph in Excel with each bar representing a month.

From this visual representation of monthly sales data, you can easily spot that the highest sales are achieved in July and the lowest in September.

column-bar-in-excel

You can even update the data used to make your Excel graph.

Let’s say you want to remove months, November and December, from the chart created using the step-by-step tutorial on how to make a graph in Excel above. You can use either of the two methods mentioned below to do so:

Method 1:

Method 2:

Now that you are familiar with how to make a graph in Excel, let’s move on to the different types of Excel Charts available and their uses.

Types of Excel Chart

The different types of Excel Charts are elaborately explained here:

  1. Column Chart – Use this Chart if you have less than 12 data points & want to show trends E.g. Monthly or Annual data points: Column charts are used to visually compare values across a few categories by using vertical bars. In this graph below, each vertical bar represents a month and the vertical axis represents the sales month. This is an example of a Clustered Column chart.
    How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline
    Excel offers seven different column chart types: clustered, stacked, 100% stacked, 3-D clustered, 3-D stacked, 3-D 100% stacked, and 3-D.
  2. Line Chart – Use this Chart if you have more than 12 data points & want to show trends E.g. Historic results or Statistical data: Line charts are used to display trends over time. In this graph below, it shows the sales trend over the months. There are 7 different line charts available on Excel – line, stacked line, 100% stacked line, line with markers, stacked line with markers, 100% stacked line with markers, and 3-D line.
    line chart in excel
  3. Pie Chart – Use this Chart for component comparisons only (Sums to 100%) E.g. Market share: Pie charts are used to display the contribution of each value (slice) to a total (pie). It can quantify items and show them as a percentage where the total of the numbers is 100%. In this graph below, each pie shows the percentage of sales of a particular month.
    How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline
    Excel offers 5 different pie chart types: pie, pie of pie (this breaks out one piece of the pie into another pie to show the sub-category), bar of pie, 3-D pie, and doughnut.
  4. Bar Chart – Use this Chart if you have long names and want to compare E.g. Competitor analysis: It is similar to a Column chart but here the constant value is assigned to Y-axis and the variable is assigned to X-axis. In this graph below, each bar represents a sales amount for each month.
    bar chart in excel.

You can also take a look at this video by Microsoft on how to make a graph in Excel.

There are other chart types available in Excel like Area Chart, Surface Chart, Radar Chart, Funnel Chart, etc. You can also create a graph called the Combo Chart that displays multiple sets of data in different ways on the same chart.

You can even look at this blog to view our Excel Chart Infographic  and also learn about the new Excel Charts that were introduced in 2016.

Now that you have understood How to Make a Graph in Excel and the different types of Excel Charts that are available, it is essential to customize the chart to enhance its appeal.

Customize an Excel chart

When you create a graph in Excel and then click on it, you will see two new tabs appearing on the Excel Ribbon – Chart Design & Format. These two tabs can be used to customize the chart as per your requirements.

Chart Design Tab –

Chart Desgin Tab in Excel

Chart Design Tab in Excel contains design commands including Chart Layout, Chart Styles, Switch Row/Column, Select Data, Change Chart Type & Move Chart.

Format Tab –

Format Tab in Excel

This ribbon contains format commands like Current Selection, Insert Shape, Shape Styles, WordArt Styles, Arrange Group & Size Group.

You can also click on the chart and access the Chart Elements button on the upper-right corner of the chart. It contains three options – Chart Elements, Chart Style and Chart Filters

Chart Elements button in Excel

Chart Element Option (with the + sign icon)

Using this option you can customize different chart elements like Chart Title, Axes, Axis Title, Data Labels, Data Table, Error Bars, Legend, Gridlines, and Trendline.

To add or remove a chart element, you can simply use the Chart Element Options and check or un-check the boxes you want to show or hide.

For example, if you have monthly sales data including sales amount and average sales and you can create a column chart using that data.

How to make a graph in excel - column chart

Now if you wish to add a Legend key to your chart, follow the steps below:

Step 1: Click on the Chart.

chart element options

Step 2: Click on the + sign icon to access the Chart Elements Options.

+ sign icon excel chart

Step 3: Check the box next to Legend.

How to make a column chart in excel

This will add a legend keys next to the chart. To make further customizations like shifting the legend keys to the bottom of the chart: Point to Legend, select the arrow next to it and select bottom.

How to make a column chart in excel

Chart Style

After you have learned How to Make a Graph in Excel and customize the elements, you should move on to making the charts more impactful.  You can change the style or color of your chart using this step by step tutorial below:

Step 1: Click on the chart you want to change

charts in excel

Step 2: Click on the Brush icon in the upper right corner of the chart

brush icon in excel

Step 3: Click Style or Color and pick the option you want.

excel chart style        excel chart color

Step 4: You can scroll below the different options available and hover over them to get a preview of the styles and colors available and select the one that suits you the best.

edited chart in excel

This is how your edited chart will look like. Pretty cool right? 🙂

Learning how to make a graph in Excel is not enough. You can match the style and color of the chart as per your company theme colors, font, and layout.

Chart Filters

Ever faced a situation where you want to display only certain data for an Excel Chart. Here is a tutorial on How to Create Graphs in Excel with Filters. Follow the steps below:

Step 1: Click anywhere on the chart

How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline

Step 2: Click on the Chart Filter button on the upper right corner of the chart

filter button in excel

Step 3: On the Values tab, you can hover the Categories and the corresponding data for that category will be highlighted. In the example below, when you hover over February with your mouse pointer, you can see the bar of February in the Chart being highlighted.  Cool!

filtered data in excel

Step 4: To filter the data, you can check or uncheck the series or categories you want to show or hide. In the example below, I have checked the first four months (Jan, Feb, Mar, Apr) and clicked on Apply.

How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline

This will let you filter the data in your Excel Charts and allow you to select the data you want to display or hide.

Save as Chart Template

Imagine you have around 20 charts that you want to create in Excel. You went through all the steps mentioned above to add Chart Elements, Customize a Layout and Style, and created an excellent Chart.

Now, are you ready to repeat all these steps for the remaining 19 Charts? Well, you don’t have to do that.

You can Save the Chart as Template and then simply apply that template for the remaining charts. Let us follow the steps below and learn how to create a graph in Excel and save it as a template:

Step 1: Right Click on your perfect Chart

right click on excel chart

Step 2: Click on Save as Template

How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline

Step 3: In the Save Chart Template dialog box, give your template a “name” and click on Save.

save chart template dialog box excel

Step 4: Now you move to the next chart where you want to paste this format.

make a graph

Step 5: Right-click on that chart and select Change Chart Type

make a graph

Step 6: In the Change Chart Type dialog box, under the All Charts tab click on Templates and then select the template you have saved. Click OK.

change chart type dialog box

Your second chart will automatically change to the format of your saved template!

Using the steps mentioned above, you can learn not only how to make a graph in Excel but also how to save the created graph as a template and reuse it whenever you want.

create a graph

Conclusion

In this tutorial, you have learned how to make a graph in Excel, the different types of Excel charts, how to customize an Excel Chart, and save a chart as a Template.

You can learn more about How to Make a Graph in Excel by viewing our Free Excel tutorials on Excel Charts!

Make sure to download our FREE PDF on the 333 Excel keyboard Shortcuts here:

How to Make a Graph in Excel - Make Your Data Talk With Visual Charts! | MyExcelOnline

You can follow our YouTube channel to learn more about How To Create a Graph in Excel!

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