As one would expect, Microsoft Word includes a feature to count the words in a document; it also includes the ability to count the characters. Knowing the character count of a document is important for any business owner. For example, as a freelance writer your client may have specific character counts they want you to obtain; for other business owners, perhaps the contact form for your client is character-count specific. When you need to check the character count in Microsoft Word, you can do so in the same way you check the word count.
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Open the document in Word that you want to count the characters in.
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Click the «Review» tab.
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Click «Word Count» in the Proofing section. The Word Count window opens and displays the numbers of characters in the document with and without spaces.
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Click «Close» to close the Word Count window.
Knowing the character or word count is really important for many purposes especially when you are writing a blog post, legal document, work assignments, or academic papers. There are many instances where you may want to know the number of characters in your writing rather than words such as posting on social media, writing SMS/email, posting a comment, etc.
Since Microsoft Word is the leading word processor, it includes a feature that lets you track the number of words, characters, paragraphs, lines, and pages in your documents. There are several ways you can access the character count in Microsoft Word and we will explore each of them in this article.
Get Character Count from the Review tab of Microsoft Word
Microsoft has a built-in feature called Word Count which allows you to view the count of not only characters (with or without space) but also pages, words, paragraphs, and lines. Word counts the number of words and characters while you type which can be viewed from the Word Count feature. Follow the below steps to count the number of characters in Word:
First, open the Word document in which you want to count the number of characters. Next, go to the ‘Review’ tab at the ribbon and click the ‘Word Count’ button in the Proofing group.
A Word Count dialog box will appear with the number of characters (including with space or without space). It will also show you the count of Words, Pages, Paragraphs, and Lines present in the current document.
At the bottom of the text, check the ‘Include textboxes, footnotes, and endnotes’ option if you also want the text boxes, footnotes, and endnotes to be included in the count. When you are done, click the ‘Close’ button to close the dialog box.
Get Character Count for Specific Text in Word
If you wish to find the number of characters in a specific sentence, paragraph, page, or section, select only that specific text, then click the ‘Word Count’ button in the Review tab.
And the Word Count box will show you the count for only the selected text.
View Character Count from the Status Bar
Microsoft’s Word count feature automatically counts the words as you type in your document and shows you the count in the status bar. By default, the status bar only shows the Word count, but not the characters. However, you can also enable the character count in the status bar to view the count.
To view character count from the Status bar, right-click on the status bar at the bottom of the window and select the ‘Character Count’ option. If enabled the option will be marked with a tick mark.
Now, you can get the character count as you type in Microsoft Word.
View Character Counter with a Single Click
You can add the Word Count button in the Quick Acces Toolbar and use it to view the number of characters immediately. To add the Word count button to the Quick Access Toolbar, follow these instructions:
Open the Word program, right-click anywhere on the ribbon and select ‘Add to Quick Access Toolbar’.
Alternatively, you can go to the ‘File’ menu, and select ‘Options’.
In the Word Option, switch to ‘Quick Access Toolbar’ and select ‘All Commands’ from the ‘Choose commands from’ drop-down.
Next, scroll down the list of commands and locate the ‘Word Count’ command. Then, select the ‘Word Count’ command and click ‘Add’ in the middle.
After that, click ‘OK’ to save the changes.
Once the Word Count button is added to the Quick Access Toolbar, you can click on it anytime to quickly view the character count.
View the Character Count in Word Online
If you write your documents in Microsoft Word online app, you can also view the word count using a similar method. Here’s how you can do that:
Open a web browser and head to office.live.com and log in with your Microsoft account credentials to access Microsoft apps. Then, click the ‘Word’ icon on the left side of the screen.
Next, you can either create a new document and start typing or open an existing document in which you want to count the number of characters.
Then, go to the ‘Review’ tab in the menu bar and click the ‘Word Count’ button. Then, select ‘Word Count’ from the menu.
A small Word Count dialog box will appear in the middle with the number of words, characters (including space and no space), and paragraphs. Click ‘OK’ to close the dialog box.
Get Character Count in Word for Mobile
If you prefer to use the Word app on your mobile device, you can also get the character and word count from Microsoft Word mobile app. Follow these steps to view character count in Word for Mobile:
In the Word mobile app, open an existing document or create a new one.
When the document opens, click the ‘Edit’ button (pencil icon) on the top center of your screen.
Next, tap on the ‘Show Commands’ button (a capital A with a pencil icon) on the top center of your screen.
This will reveal the commands panel in the bottom half of your screen. On the left side of the command panel, click or tap on ‘Home’.
From the pop-up menu, tap ‘Review’ as shown below.
Then, select ‘Word Count’ under the Review menu.
You will then see the numbers of characters, words, and pages in the current document.
Use Online Character/Word Counter Websites
There are numerous websites online that lets you count words, characters, paragraphs, and lines in a document. And there are very easy to use. You can just copy the content from your document and paste it into one of these online tools. Some websites let you upload the word document and count the characters within it.
These are some online word and character counters that you can use: thewordcounter, wordcounter, keywordtool, charactercountonline, etc.
First, open the document in which you want to count characters. Select the entire document by pressing Ctrl+A and then press Ctrl+C to copy the selected content.
Then, head to one of the online counter tools and paste the text inside the text entry field by pressing Ctrl+V. And the website will automatically count the number of characters, and words and show it to you.
Add a Character Count To Your Document
Sometimes, you may be required to insert the number of characters in your document as a field. Follow the below steps to include the character count in your document:
First, open the Word document and click where you want to add the number of characters that are in your document.
After that, go to the ‘Insert’ tab in the ribbon.
In the Insert tab, click on the ‘Quick Parts’ button from the Text section, and select the ‘Field’ option.
This will open up the Field dialog box. In the Field names list, select the ‘NumChars’ option and click on the ‘OK’ button. If you want the number of words instead, select ‘NumWords’ from the Field names list and click ‘OK’.
Now, the total number of characters will appear where you had placed the cursor in the document as shown below.
That’s it.
Show word count
Word counts the number of words in a document while you type. Word also counts pages, paragraphs, lines, and characters.
When you need to know how many words, pages, characters, paragraphs, or lines are in a document, check the status bar.
For a partial word count, select the words you want to count. The status bar shows the word count for that selection and for the entire document.
Tip: Find the number of characters, paragraphs, and lines by clicking on the word count in the status bar.
Count the number of characters, lines, and paragraphs
You can view the number of characters, lines, paragraphs, and other information in your Word for Mac, by clicking the word count in the status bar to open the Word Count box. Unless you have selected some text, Word counts all text in the document, as well as the characters, and displays them in the Word Count box as the Statistics.
Count the number of words in a part of a document
To count the number of words in only part of your document, select the text you want to count. Then on the Tools menu, click Word Count.
Just like the Word desktop program, Word for the web counts words while you type.
If you don’t see the word count at the bottom of the window, make sure you’re in Editing view (click Edit Document > Edit in Word for the web).
Click the word count to switch it off and on.
Maybe you noticed that Word for the web gives you an approximate word count. That’s because it doesn’t count words in areas like text boxes, headers, footers, and SmartArt graphics. If you need an exact count, click Open in Word, and look at the word count at the bottom of the Word document window.
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Microsoft Word includes a feature to count the words in a document; it also includes the ability to count the characters. You can get a character count in a Word document by selecting the “Review” tab and clicking “Word Count.” you may need to ensure your document has a particular number of words. You can find both the number of characters with spaces and the character count not including spaces. You can add the Word Count dialog box to the Quick Access toolbar so it’s always one click away. When you need to check the character count in Microsoft Word, you can do so in the same way you check the word count.
Ms-Word Character Count Tool:
Microsoft Word document is pretty much the same as finding the number of words it contains. The easiest way to do this is to look for the Words section toward the bottom left side of the window. This shows a running total of the word count in your document, but if you click it, the Word Count dialogue box appears. It displays the character count in the document, with or without spaces.
You can also access this tool by going to the Review tab and choosing Word Count in the Proofing group. This brings up the same dialogue, and you get the information you need in the same way. Uncheck the box beside Include footnotes and endnotes if you don’t want to include these in the overall character count. You can also highlight part of the text and go through the same process to get a character count for a specific section.
How to count characters in word?
The method for finding the character count in Word is exactly the same whether you are using Windows or a Mac. follow these steps:
- If you want the character count of just part of the document, select the text you want to count.
- Open the document in Word that you want to count the characters in.
- Click the “Review” tab in the ribbon.
- In the ribbon, click “Word Count.”
- The Word Count dialog box will appear. Note that you can control whether Word includes extra elements like textboxes, footnotes, and endnotes in its count.
- Click “Close” to close the Word Count window.
Hope this article is helpful to you.
Characters 0 Words 0 Lines 0
Character Counter is a 100% free online character count calculator that’s simple to use. Sometimes users prefer simplicity over all of the detailed writing information Word Counter provides, and this is exactly what this tool offers. It displays character count and word count which is often the only information a person needs to know about their writing. Best of all, you receive the needed information at a lightning fast speed.
To find out the word and character count of your writing, simply copy and paste text into the tool or write directly into the text area. Once done, the free online tool will display both counts for the text that’s been inserted. This can be useful in many instances, but it can be especially helpful when you are writing for something that has a character minimum or limit.
Character and word limits are quite common these days on the Internet. The one that most people are likely aware of is the 140 character limit for tweets on Twitter, but character limits aren’t restricted to Twitter. There are limits for text messages (SMS), Yelp reviews, Facebook posts, Pinterest pins, Reddit titles and comments, eBay titles and descriptions as well as many others. Knowing these limits, as well as being able to see as you approach them, will enable you to better express yourself within the imposed limits.
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