Correct in word document

Microsoft Editor runs in Word for Microsoft 365 to analyze your document and offer suggestions for spelling, grammar, and stylistic issues, like making sentences more concise, choosing simpler words, or writing with more formality.

To use Editor, on the Home tab choose Editor.

Choose Editor on the Home tab or press F7 to open the Editor pane.

Reviewing suggestions

To focus on the issues you care most about, choose a correction or refinement type, like Grammar or Clarity. Then, use the arrows near the top of the pane to step through each of that type of issue.

Move directly from one issue to the next at the top of the Editor pane.

Choose a suggestion to incorporate it into your document. If you don’t like the suggestion, choose Ignore Once. Or, if you never want this type of suggestion, choose Don’t check for this issue.

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Choose a suggestion to incorporate it into your document.

Note: If you change your mind about an issue you ignored, close and reopen the document, and go back to Editor. Editor will find the issue again.

Tailor what Editor checks for 

By default, Editor checks for several categories of issues, and the suggestions may or may not suit your writing style. To finely tune Editor for suggestions you want, do the following:

  1. In the Editor pane, choose Settings.
    In the Editor pane, choose Settings.

  2. In the Word Options dialog box, next to Grammar & Refinements, choose Settings.
    In the Word Options dialog box, next to Grammar & Refinements, choose Settings

  3. Scroll through the list of options. Select issues you want Editor to check, and clear the issues you want Editor to ignore.

    Note: Choosing Reset All returns to the default settings.

  4. Choose OK.

Tip: Editor is designed to empower you to bring out the best in your writing. We are continually making updates to its suggestions and experimenting to learn which suggestions are most welcome. If you have feedback for us, choose Help Improve Office? at the top of the Word window to open the Feedback pane.
Choose the Help Improve Office? icon at the top of the Word window to open the Feedback pane.

You might notice Editor’s red, blue, and purple underlines in your document even when the Editor pane is closed. That’s because Editor is always running in the background, checking for spelling, grammar, and some style issues.

Right-click the underlined text to see the suggestion. Use context menu to:

  • Listen to the suggestion by clicking the arrow next to the suggestion and then choosing Read Aloud.

  • Skip this instance of the issue by choosing Ignore Once.

  • Tell Editor to stop checking for this issue by choosing Don’t check for this issue.

  • Fine tune the settings for this type of issue by choosing the Options link.

  • Get more information about the issue by choosing See More.

The Editor context menu gives you several options for the current suggestion.

Your document might be written in more than one language, or you might want to switch to another language for Editor to check. If you are set up to use multiple authoring languages (File > Options > Language), Word detects the language you’re writing in, and Editor will check for issues in that language.

However, you might be writing in a language that Word doesn’t detect automatically. In that case, you can get Editor to check text in that language by selecting the text and going to Review > Language > Set Proofing Language, and then choose your language.

Choose Set Proofing Language from the Language menu on the Review tab.

When Editor is checking more than one language, the Editor pane lists corrections and refinements for each language in the document. 

Corrections and refinements are listed per language in the Editor pane.

For information about the issues that Editor checks in various languages, see Editor’s spelling, grammar, and refinement availability by language.

When you work on documents in Word on the web, Editor provides a rich set of features that are coming soon to Word for Windows. Even when you’re not using Word, the Editor browser extension helps you with writing on websites like LinkedIn, Twitter, Facebook, and Gmail.

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Word marks spelling, grammar, and stylistic issues with an underline. Right-click the underlined word, and then choose the suggestion you want, or learn more about the error and how to correct it.

Or, open the Editor pane to address issues by category.

  1. On the Review tab, select Check Document.

    Showing Check Document under Review tab

  2. The Editor pane categorizes spelling, grammar, and stylistic issues.

    Showing Overview of proofing issues

  3. Click each category to address the issues.

    Note: For keyboard shortcuts in the Editor pane, there’s no need to press Alt. Just use the underlined letter to select the command (like i for Ignore Once, g for Ignore All, etc) .

  1. In the Editor pane, click Settings.

  2. Under When correcting spelling and grammar in Word, select Settings

  3. For Writing Style, select Grammar & Refinements .

  4. Scroll down to see all of the options available, and select or clear the rules you want. The settings apply to all the documents that you edit, not just the current one.

Requirements and availability of the Editor pane include the following:

  • Internet connection: Make sure your connection is working.

  • Intelligent Services switched on: Go to File > Options > General and turn on Office Intelligence Services.

  • Language availability: For information about the issues that Word checks for in various languages, see Editor’s spelling, grammar, and refinement availability by language.

Word marks spelling, grammar, and stylistic issues with an underline. Control-click the word or phrase and choose one of the options.

If Word incorrectly underlined a word as misspelled and you want to add that word to your dictionary so that Word will properly recognize it in the future, see Add or edit words in a spell check dictionary. 

If spelling or grammatical errors aren’t underlined, you might need to turn on automatic spelling and grammar checking, as follows. 

Turn on (or off) automatic spelling and grammar checking

  1. On the Word menu, click Preferences > Spelling & Grammar.

  2. In the Spelling & Grammar dialog box, under Spelling, check or clear the Check spelling as you type box.

  3. Under Grammar, check or clear the Check grammar as you type box.

  4. Close the dialog box to save your changes.

  1. On the Review tab, click Spelling & Grammar.

  2. Word displays the issues it finds in the Spelling & Grammar dialog box.

  3. To address an issue, do one of the following:

    • Type the correction in the box and then click Change.

    • Under Suggestions, click the word you want to use, and then click Change.

    To skip the error, do one of the following:

    • Click Ignore Once to skip only that instance of the error.

    • Click Ignore All to skip all instances of the error.

    • For a grammatical error, click Next Sentence to skip that instance of the error and move to the next error.

    To skip a misspelled word in all documents, click Add to add it to the dictionary. This only works for spelling. You can’t add custom grammar to the dictionary.

  4. After you correct, ignore, or skip an issue, Word moves to the next one. When Word finishes reviewing the document, you’ll see a message that the spelling and grammar check is complete.

  5. Click OK to return to your document.

You can clear or reset the list of Ignored Words and Grammar so Word will check for spelling and grammar issues you previously told it to ignore.

Note: When you reset the list of Ignored Words and Grammar, the list is cleared only for the currently open document. Any spelling or grammar issues you told Word to ignore in other documents won’t be affected.

  1. Open the document that needs to be checked.

  2. On the Tools menu, point to Spelling and Grammar, and then click Reset Ignored Words and Grammar.

    To clear the lists of words and grammar that Word ignores, click Reset Ignored Words and Grammar.

    Word displays a warning about the operation resetting the spelling checker and the grammar checker.

    Cause Word to check for spelling and grammar that you told Word to ignore earlier by clicking Yes.

  3. Click Yes to proceed.

  4. Click the Review tab, and then click Spelling & Grammar to check spelling and grammar.

Word marks potential spelling errors with a red squiggly line, and potential grammatical errors are marked with a blue squiggly line.

Right-click on the underlined word or phrase and choose a correction, or ignore the suggestion.

Note: If Word is flagging words as misspelled but you have it spelled the way you want it, select Add to Dictionary to teach Word not to flag that word as misspelled in the future. For more information on this see: Add or edit words in a spell check dictionary.

If you don’t want Office to mark potential errors with squiggly lines while you are working, you can turn automatic spelling and grammar checking off:

  1. On the File menu, click Options, and then click Proofing.

  2. Select or clear the Check spelling as you type and Mark grammar errors as you type check boxes.

    The Check Spelling As You Type check box

    Note: You can turn the spelling checker on or off for the document you’re working with or for all new documents. Select an option in the Exceptions for list, and then select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

If you don’t want Word to check grammar at all (either when running a spell check or automatically as you type), you can turn it off:

  1. On the File menu, click Options, and then click Proofing.

  2. Clear the Mark grammar errors as you type and Check grammar with spelling check boxes.

    Grammar check boxes

  1. On the File menu, click Options > Proofing> Recheck Document.

  2. Click Yes when you see the warning message about resetting the spelling and grammar checker.

  3. Click OK in the dialog box to get back to the document, and then run the spelling and grammar checker again.

See also

For more information about Microsoft Editor, see Microsoft Editor checks grammar and more in documents, mail, and the web.

For more topics on spelling and grammar, see Spelling and grammar in Word.

To try Microsoft Editor for yourself, download the Editor in Word Tutorial.

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On the Review tab, click Spelling & Grammar. If Word finds a potential error, the Spelling & Grammar dialog box will open, spelling errors will be shown as red text, and grammatical errors will be shown as green text. To fix an error, do one of the following: Type the correction in the box and then click Change.

Contents

  • 1 How do I correct a word document?
  • 2 How do you fix a misspelled word?
  • 3 How do I AutoCorrect all mistakes in word?
  • 4 How do you mark changes in Word?
  • 5 How do I edit comments in a Word document?
  • 6 How can I check my sentence is correct or not?
  • 7 What is used to correct commonly misspelled words in MS word?
  • 8 How do you edit someone else’s Word document?
  • 9 How do I edit a Word document online?
  • 10 Why can’t I accept changes in Word?
  • 11 How can we add comments to the changes made?
  • 12 How do you correct a sentence with grammatically?
  • 13 How do you use the word correctly in a sentence?
  • 14 How do you edit a document?
  • 15 Can I edit a DOCX file?
  • 16 How do I accept corrections in Word?
  • 17 How do you accept changes?
  • 18 How do I accept all changes in word and remove comments?

How do I correct a word document?

How to Make Corrections on a Word Document

  1. Open the Word document.
  2. Click on the “Review” tab and select “Track Changes.”
  3. Make the corrections you want within the document.
  4. Accept or reject corrections within the document by clicking the “Accept” or “Reject” button under the “Changes” panel.

How do you fix a misspelled word?

A quick way to correct a misspelled word in Microsoft Word is to right-click on the word that has a red wavy underline. The resulting pop-up menu contains spelling suggestions which you can then select and have the misspelled word replaced.

How do I AutoCorrect all mistakes in word?

1. Press the F7 function key to run the spell checker. 2. When the spell checker comes to a commonly misspelled or mistyped word click on the AutoCorrect button.

How do you mark changes in Word?

Display changes by type of edit or by reviewer

  1. On the Review tab, go to Tracking and select Show Markup.
  2. Do one of the following: Select the type of change that you want to display. For example, select Comments, Insertions and Deletions, or Formatting. The check mark next to the item indicates that the item is selected.

How to edit a comment in Microsoft Word documents

  1. Open the Word document.
  2. Make all comments visible.
  3. Click in the comment.
  4. Edit the text for that comment.
  5. Click out of the comment to save changes.

How can I check my sentence is correct or not?

Grammarly is more than a grammar check, more than a spell check, and more than a punctuation corrector. It’s a comprehensive writing tool that helps you write clear, flawless text that will impress your readers.

What is used to correct commonly misspelled words in MS word?

AutoCorrect is a great way to correct your spelling, particularly if you misspell the same words over and over. Here’s a quick way to configure AutoCorrect for your commonly misspelled words. When automatically capitalizing the beginning of sentences, Word relies on how you historically have done your typing.

How do you edit someone else’s Word document?

Select Edit Document > Edit in Browser. If anyone else is working on the document, you’ll see their presence and the changes they’re making. We call this coauthoring, or real-time collaboration. From here, if you’d rather work in your Word app, switch from Editing to Open in Desktop App, near the top of the window.

How do I edit a Word document online?

How do I edit a Word document online? To edit, click Edit Document in the top left corner and select Edit in Word Online. The document will then open in the editor and allow you to make changes to the document.

Why can’t I accept changes in Word?

The most common reason is that the document is Protected. Go to Tools> Protect Document in the main menu to see whether the box for Protect document for: is checked. If so you may need a password to remove the protection.

2. How can we add comments to the changes made? ​

  1. Select the text or item that you want to comment on, or click to insert the cursor near the text that you want to comment on.
  2. On the Review tab, under Comments, click New.
  3. Type the comment text in the comment balloon.

How do you correct a sentence with grammatically?

In order for a sentence to be grammatically correct, the subject and verb must both be singular or plural. In other words, the subject and verb must agree with one another in their tense.

How do you use the word correctly in a sentence?

(1) We have not yet learned to punctuate correctly. (2) Make sure all the components remain correctly orientated. (3) If I recall correctly, he lives in Luton. (4) She was from Henan, if I remember correctly.

How do you edit a document?

  1. On your Android phone or tablet, open a document in the Google Docs app .
  2. Tap Edit .
  3. To select a word, double-tap it. Move the blue markers to select more text.
  4. Start editing.
  5. To undo or redo an action, click Undo or Redo .

Can I edit a DOCX file?

A . docx file will open quite happily in Word for Mac, of course, but it can also be edited in Pages, the nearest thing to a first-party Apple equivalent. Simply drag the file on to Pages or Word in your dock and it’ll open in the chosen application. (Alternatively, you can right-click the file and select Open With.

How do I accept corrections in Word?

Accept or reject changes

  1. Click or tap at the beginning of the document.
  2. On the Review tab, go to Tracking.
  3. Select Accept or Reject. As you accept or reject changes, Word will move to the next change.
  4. Repeat until you’ve reviewed all of the changes in your document.

How do you accept changes?

How to start gracefully accepting this change:

  1. Admit and surrender to the words: “I don’t know.”
  2. Avoid asking everyone you know for their help and opinions.
  3. Stay moving.
  4. Externalize the change.
  5. Lean on your practice.

How do I accept all changes in word and remove comments?

To review changes one at a time, click Review then Accept or Reject. To finalize the document all at once, click Accept All Changes or Reject All Changes. On the Review tab, in the Comments group, click the arrow below Delete, then click Delete All Comments in Document.

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Содержание

  • 1 Немного истории
  • 2 Варианты проверки
    • 2.1 Как проверить текст на ошибки онлайн
    • 2.2 Автоматическая
    • 2.3 Проверка по умолчанию
  • 3 Установка пакета
    • 3.1 Настройки языка
  • 4 Видео
    • 4.1 Where is the Spell Check in Microsoft Word 2007, 2010, 2013 and 2016
      • 4.1.1 A: Activate the Spell Check Setting
      • 4.1.2 B: Using the Keyboard Shortcut
      • 4.1.3 C: If the Classic Menu for Office installed
      • 4.1.4 D: If the Classic Menu for Office not installed
    • 4.2 What is Classic Menu for Office
      • 4.2.1 Classic Menu for Office
      • 4.2.2 Classic Menu for Office 2007
  • 5 Для MS Word 2007 (2010)
  • 6 Для MS Word 2003
  • 7 Check Spelling and Grammar using Review tab
  • 8 Check Spelling and Grammar using Right Click

Здравствуйте. Многим пользователям приходится часто набирать текст для составления документов, написания контента для сайтов, оформления писем и т.д. Очень важно писать правильно, чтобы не показать себя глупым и невежественным человеком. Я рекомендую программу Word из офисного пакета Microsoft Office. В данной статье хочу рассказать, как проверить текст на ошибки онлайн и в Word 2010 или других версиях этого текстового редактора.

Немного истории

Еще в 2010 году я создал развлекательный ресурс о кино, где публиковал рецензии на фильмы, обзоры премьер, биографии актеров. Спустя четыре года на сайте было размещено более трех тысяч статей. Однажды я решил посмотреть свои первые записи, и был ошеломлен. Обнаружил массу ошибок грамматических и пунктуационных, предложения состояли из множества оборотов, читать их было непросто. На то время я не проверял их на правописание, а зря. Первые дни я не мог успокоиться и редактировал старые тексты, чтобы довести их до ума.

Вывод напрашивался сам: следовало предварительно набирать обзоры в Ворде, чтобы автоматически исправлять ошибки.

В этой программе встроен очень полезный функционал, который выделяет (подчеркивает) некорректный ввод красной или зеленой волнистой линией. Но не всегда проверка срабатывает автоматически. Возможно, её предварительно нужно включить в настройках приложения. Как это сделать – Вы сейчас узнаете!

Варианты проверки

Существует несколько способов «сканирования» документов на наличие ошибок. Перейдем к их рассмотрению.

Как проверить текст на ошибки онлайн

Сервисов существует немало, но самыми распространенными являются Спеллер от Яндекса и Text.ru. Достаточно перейти по указанным ссылкам и вставить в поле ввода нужный текстовый фрагмент.

как сделать spell check в word

Автоматическая

Срабатывает по ходу набора текста, чтобы можно было сразу внести изменения. К примеру, Вы пропустили букву в слове, или не поставили пробел после знака препинания. Word сразу же предупредит о необходимости исправления.

Но если Вы вводите заведомо некорректные слова, а система никак на это не реагирует, значит, автоматическая проверка не включена. Как её активировать?

  • Заходим в главное меню приложения, кликнув по кнопке в левом верхнем углу.
  • Теперь следует нажать на «Параметры Word» (этот элемент может находиться в разных местах, в зависимости от версии программы). У меня это выглядит так:

как сделать spell check в word

  • Для Ворд 2013 с обновленным интерфейсом меню имеет следующий вид:

как сделать spell check в word

  • Дальнейшие опции одинаковы для разных выпусков офисного редактора. Слева выбираем пункт «Правописание». А справа находим строчку «Автоматически проверять…» и ставим возле неё галочку.

как сделать spell check в word

В самом низу можно задать набор правил для проверки. По умолчанию выбрано значение «для деловой переписки», но можно указать более строгий алгоритм, если хотите устранить максимум ошибок и убрать разговорные фразы.

Проверка по умолчанию

Если во время набора текста начинают подчеркиваться правильные слова, скорее всего они отсутствуют в словаре программы. Нужно их туда добавить. Как это сделать правильно?

  • Выделяем необходимое слово / фразу / фрагмент документа;
  • Переходим в раздел «Рецензирование», затем – «Правописание» (для Ворд 2007 и выше). Для более ранних версий следует зайти в меню «Сервис». Или проще нажать на клавиатуре «F7». Откроется следующее окно:

как сделать spell check в word

Здесь можно либо пропустить ошибку, либо исправить её (могут быть предложены варианты замены), либо добавить её в словарь (если считаете, что слово является правильным и не содержит ошибок).

С этим разобрались.

Но что делать, если Вы пытаетесь выполнить вышеуказанные действия, но перед Вами появляется сообщение «Средства проверки не установлены»? Или же просто отображается окошко, что «Проверка окончена», но красное / зеленое подчеркивание не убирается? В таком случае, необходимо перейти к следующим шагам.

Установка пакета

Речь идет о пакете проверки правописания, который по каким-то причинам не вошел в состав приложения. Возможно, Вы забили указать его во время инсталляции. Решение следующее:

  • Переходим в «Панель управления» и открываем раздел «Программы и компоненты»:

как сделать spell check в word

  • В появившемся окне отобразятся все установленные программы. Следует найти Word, выделить его и кликнуть по кнопке «Изменить»:

как сделать spell check в word

  • После короткой паузы должно отобразиться окно с предложением добавить новые компоненты / удалить существующие. Жмем «Продолжить» (Далее).
  • Теперь следует раскрыть ветку «Общие средства». В ней должны быть «Средства проверки правописания». Кликаем по элементу и выбираем опцию «Запускать всё с моего ПК»:

как сделать spell check в word

Вот и всё! Осталось дождаться установки выбранного компонента. После этого рекомендую перезапустить компьютер.

Настройки языка

Бывает, что для одного языка проверка производится корректно, а для другого – вообще не работает. Например, если нужно проверить текст на английском на ошибки. В таком случае, следует перейти во вкладку «Рецензирование» (она есть и в Ворде 2016 года), нажать на изображение глобуса. Это меню выбора языка, где следует снять отметку напротив опции «Не проверять правописание»:

как сделать spell check в word

Видео

Если не хотите читать много букв, то можете откинуться на спинку кресла (или стула) и посмотреть обучающее видео, как включить проверку орфографии в Word:

Как видите, всё очень просто. Буквально несколько кликов – и проблема устранена. Теперь знаете, как проверить английский текст на ошибки онлайн (или на любом другом языке). Даже если Ваша ситуация сугубо индивидуальна и не может быть решена с помощью моей инструкции, рекомендую задавать вопросы в комментариях. Я обязательно на них отвечу.

С уважением, Виктор

Where is the Spell Check in Microsoft Word 2007, 2010, 2013 and 2016

  • Method A — Activate the spell check setting.
  • Method B — The fastest way to process.
  • Method C — If the Classic Menu for Office is installed (classic interface).
  • Method D — If the Classic Menu for Office is not installed (ribbon interface).

The Spell Check function in Word can help you quickly find out the spelling and grammar mistakes in the Word document. There are four simple ways to call Spell Check function in Word 2007, 2010, 2013 and 2016.

A: Activate the Spell Check Setting

The automatic Spell Check function might be disabled sometimes and users could reactivate it. Please click File tab in Word 2010 and 2013 (or click the Office button in Word 2007) > Word Options > Proofing. If you are using Classic Menu for Office, click Tools > Word Options > Proofing.

See following:

B: Using the Keyboard Shortcut

If you need, just press F7 to call Spelling and Grammar function.

If you want to locate its position on ribbon, please see following content.

If you have installed Classic Menu for Office to bring back the familiar user interface and make it look like Word 2003/XP(2002)/2000, just click Tools > Spelling and Grammar.

If the

Classic Menu for Office

is not installed, please click

Review tab >

Proofing group >

Spelling and Grammar .

The software Classic Menu for Office is designed for the people who are accustomed to the old interface of Microsoft Office 2003, XP (2002) and 2000. It brings back the classic menus and toolbars to Microsoft Office (includes Word) 2007, 2010, 2013 and 2016. The classic view helps the people to smoothly upgrade to the latest version of Office, and work with Office 2007/2010/2013/2016 as if it were Office 2003 (and 2002, 2000).

Screen Shot of Classic Menu for Word

  • All new features and commands of Office 2007, 2010, 2013 and 2016 have been added to the menus and toolbars;
  • Without any training or tutorials after upgrading, users can work with Office 2007/2010/2013/2016 immediately;
  • Easy to find any command items you want to process;
  • Easy to show or hide the classic menus, toolbars and ribbon tabs;
  • Easy to install and use. Supports all languages. Free download!

It includes Classic Menu for Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access, InfoPath, Visio and Project 2010, 2013 and 2016.
 

It includes Classic Menu for Word, Excel, PowerPoint, Access and Outlook 2007.

Для MS Word 2007 (2010)

1) Выделить весь текст документа (ctrl+a)
2) Кликнуть на язык в левом нижнем углу в строке состояния:
как сделать spell check в word

3) Выделить нужный язык (например, Русский (Россия)) > Убрать выделение со строки «Не проверять правописание» > нажать ОК:
как сделать spell check в word

Если это не помогает, необходимо включить функцию проверки правописания в принципе.
1) Нажать круглую кнопку в левом верхнем углу экрана > Параметры Word:
как сделать spell check в word

2) Зайти в раздел «Правописание», проставить необходимые галочки, нажать ОК:
как сделать spell check в word

Для MS Word 2003

Сервис > Параметры > Правописание. Установите флажок «Автоматически проверять орфографию»:
как сделать spell check в word

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In this chapter, we will discuss how to check spelling and grammar in Word 2010. Microsoft Word provides a decent Spelling and Grammar Checker which enables you to search for and correct all spelling and grammar mistakes in your document. Word is intelligent enough to identify misspelled or misused, as well as grammar errors and underlines them as follows.

  • A red underline beneath spelling errors.
  • A green underline beneath grammar errors.
  • A blue line under correctly spelled but misused words.

Check Spelling and Grammar using Review tab

Here is the simple procedure to find out the spelling mistakes and fix them −

Step 1 − Click the Review tab and then click the Spelling & Grammar button.

Step 2 − A Spelling and Grammar dialog box will appear and will display the wrong spellings or errors in grammar. You will also get suggestions to correct as shown below −

Now you have following options to fix the spelling mistakes −

  • Ignore − If you are willing to ignore a word, then click this button and Word ignores the word throughout the document.

  • Ignore All − Like Ignore, but this ignores all occurrences of the same misspelling, not just once but throughout the document.

  • Add to Dictionary − Choose Add to Dictionary to add the word to the Word spelling dictionary.

  • Change − This will change the wrong word using the suggested correct word.

  • Change All − Like Change, but this changes all occurrences of the same misspelling, not just once but throughout the document.

  • AutoCorrect − If you select a suggestion, Word creates an AutoCorrect entry that automatically corrects this spelling error from now on.

Following are the different options in case you have grammatical mistake −

  • Next Sentence − You can click Next Sentence to direct the grammar checker to skip ahead to the next sentence.

  • Explain − The grammar checker displays a description of the rule that caused the sentence to be flagged as a possible error.

  • Options − This will open the Word Options dialog box to allow you to change the behavior of the grammar checker or spelling options.

  • Undo − This will undo the last grammar changed.

Step 3 − Select one of the given suggestions you want to use and click the Change option to fix the spelling or grammar mistake and repeat the step to fix all the spelling or grammar mistake.

Step 4 − Word displays a dialog box when it finishes checking for spelling and grammar mistakes, finally Click OK.

Check Spelling and Grammar using Right Click

If you will right-click the mouse button over a misspelled word, then it will show you the correct suggestions and the above mentioned options to fix the spelling or grammar mistake. Try it yourself.

Источник

Lesson 25: Checking Spelling and Grammar

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Introduction

Worried about making mistakes when you type? Don’t be. Word provides you with several proofing features—including the Spelling and Grammar tool—that can help you produce professional, error-free documents.

Optional: Download our practice document.

Watch the video below to learn more about using the Spelling and Grammar tool.

To run a Spelling and Grammar check:

  1. From the Review tab, click the Spelling & Grammar command.

    clicking the Spelling & Grammar command

  2. The Spelling and Grammar pane will appear on the right. For each error in your document, Word will try to offer one or more suggestions. You can select a suggestion and click Change to correct the error.

    correcting a spelling error

  3. Word will move through each error until you have reviewed all of them. After the last error has been reviewed, a dialog box will appear confirming that the spelling and grammar check is complete. Click OK.

    completing the spelling and grammar check

If no suggestions are given, you can manually type the correct spelling in your document.

Ignoring «errors»

The spelling and grammar check is not always correct. Particularly with grammar, there are many errors Word will not notice. There are also times when the spelling and grammar check will say something is an error when it’s actually not. This often happens with names and other proper nouns, which may not be in the dictionary.

If Word says something is an error, you can choose not to change it. Depending on whether it’s a spelling or grammatical error, you can choose from several options.

For spelling «errors»:

  • Ignore: This will skip the word without changing it.
  • Ignore All: This will skip the word without changing it, and it will also skip all other instances of the word in the document.
  • Add: This adds the word to the dictionary so it will never come up as an error. Make sure the word is spelled correctly before choosing this option.

ignoring spelling errors

For grammar «errors»:

  • Ignore: This will skip the word or phrase without changing it.

ignoring grammatical errors

    For some grammatical errors, Word will provide an explanation for why it thinks something is incorrect. This can help you determine whether you want to change or ignore it.

    an explanation of a grammatical error

    Automatic spelling and grammar checking

    By default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate check. These errors are indicated by colored wavy lines.

    • The red line indicates a misspelled word.
    • The blue line indicates a grammatical error, including misused words.

      automatic spell check and grammar check markers

    A misused word—also known as a contextual spelling error—occurs when a word is spelled correctly but used incorrectly. For example, if you used the phrase Deer Mr. Theodore at the beginning of a letter, deer would be a contextual spelling error. Deer is spelled correctly, but it is used incorrectly in the letter. The correct word is Dear.

    To correct spelling errors:

    1. Right-click the underlined word, then select the correct spelling from the list of suggestions.

      correcting a spelling error

    2. The corrected word will appear in the document.

    You can also choose to Ignore All instances of an underlined word or add it to the dictionary.

    To correct grammar errors:

    1. Right-click the underlined word or phrase, then select the correct spelling or phrase from the list of suggestions.

      correcting a grammatical error

    2. The corrected phrase will appear in the document.

    To change the automatic spelling and grammar check settings:

    1. Click the File tab to access Backstage view, then click Options.

      clicking Options in Backstage view

    2. A dialog box will appear. On the left side of the dialog box, select Proofing. From here, you have several options to choose from. For example, if you don’t want Word to mark spelling errors, grammar errors, or frequently confused words automatically, simply uncheck the desired option.

      customizing spell check options

    If you’ve turned off the automatic spelling and/or grammar checks, you can still go to the Review tab and click the Spelling & Grammar command to run a new check.

    To hide spelling and grammar errors in a document:

    If you’re sharing a document like a resume with someone, you might not want that person to see the red and blue lines. Turning off the automatic spelling and grammar checks only applies to your computer, so the lines may still show up when someone else views your document. Fortunately, Word allows you to hide spelling and grammar errors so the lines will not show up on any computer.

    1. Click the File tab to go to Backstage view, then click Options.
    2. A dialog box will appear. Select Proofing, then check the box next to Hide spelling errors in this document only and Hide grammar errors in this document only, then click OK.

      hiding spell check for a specific document

    3. The lines in the document will be hidden.

    Challenge!

    1. Open our practice document. If you already downloaded our practice document in order to follow along with the lesson, be sure to download a fresh copy by clicking the link in this step.
    2. Run a Spelling & Grammar check.
    3. Ignore the spelling of names like Marcom.
    4. Correct all other spelling and grammar mistakes.
    5. When you’re finished, your document should look like this:

      Spelling and Grammar Challenge

    /en/word2016/track-changes-and-comments/content/

    Источник

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