Copy formatting in word document - Word и Excel - помощь в работе с программами

The simplest way to copy format from one character, word, paragraph, or other elements in Microsoft Word, is
to use the Format Painter button (on the Home tab, in the Clipboard group). Still,
with keyboard shortcuts, it is faster.

If you have an element of text such as character, word, several words, phrase, etc. with some formatting
and want to copy this formatting to another element, do the following:

I^st method: using Format Painter:

1. Select the text with the formatting to copy.

2. On the Home tab, in the Clipboard group, click the
Format Painter button:

Format Painter in Word 2016

Note: If you want to apply that formatting multiple times, double-click the Format
Painter button. In standard, the mouse pointer changes to include a paintbrush.

3. Select the text that you would like to change using the selected
format.

Notes: To copy the formatting to a single word, just double-click the word. Otherwise,
drag over the destination text to format.

If you double-clicked the Format Painter button, continue making selections until you’re done
applying the copied formatting. Press Esc or click the Format Painter button again to
deactivate it.

II^nd method: using shortcuts:

1. Select the text with the formatting to copy.

2. Press Ctrl+Shift+C to copy the formatting of the selected
text.

3. Select the text to which you want to apply the copied formatting.

4. Press Ctrl+Shift+V to apply the formatting to the selected
text.

Note: These methods work for different elements in Word document, but there are some
tricks for copy formatting of paragraph and numbering (see how
to copy paragraph or numbering format without changing the text format).

See also this tip in French:
Comment copier le format facilement et rapidement.

Источник

Word for Microsoft 365 Word 2021 Word 2019 Word 2016 Word 2013 Word 2010 More…Less

In Word, you can choose to paste text using the formatting of the source, destination, or just pure text. If you always want one of the options, set it as the default for pasted text.

Set default paste options

By default, Word preserves the original formatting when you paste content into a document using CTRL+V, the Paste button, or right-click + Paste. To change the default, follow these steps.

Go to File > Options > Advanced.
Under Cut, copy, and paste, select the down arrow for the setting to change .
- Pasting within the same document When you paste content into the same document from which you copied the content.
- Pasting between documents When you paste content that was copied from another Word document.
- Pasting between documents when style definitions conflict When you paste content that was copied from another Word document, and the style that is assigned to the copied text is defined differently in the document where the text is being pasted.
- Pasting from other programs When you paste content that was copied from another program, such as a browser.
Each setting has options you can set:

Keep Source Formatting

Merge Formatting

Keep Text Only

For more info on these options, see Get the look you want.
Select OK.

Notes:

You can also select Set Default Paste from the Paste Options menu.

Change options when pasting content

When you copy content from a formatted source, such as a webpage or another Word document, you can select options at the time you paste it into your document.

Click or tap where you want to paste the content.
Press CTRL + V and then select Paste Options .
Hover over the buttons for a live review.
Select the paste option to use.

The Paste Options button lets you select formatting options and is on by default. If you don’t see the button, it might be turned off. Follow these steps to turn it on.

Go to File > Options > Advanced.
In the Cut, copy, and paste section, select Show Paste Options button when content is pasted.
Select OK.

If the setting is on but you don’t see the button when you paste, make sure you’re pasting formatted content, not pure text (like from NotePad.)

When you copy text from a Word document, webpage, or other app’s document and paste it into a Word document, you can choose how the text is formatted. You can keep the original formatting, merge with the destination formatting, or paste just plain text.

Keep Source Formatting (K) This option retains formatting that was applied to the copied text. Any style definition that is associated with the copied text is copied to the destination document.
Merge Formatting (M) This option discards most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection. The text takes on the style characteristics of the paragraph where it is pasted. The text also takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted.
Picture (U)
This option is only available on Microsoft 365 Subscription. Converts text into an image and pastes that. The text can’t be changed, but you can treat it like any other picture or image and use effects, borders, or rotation. When selected, choose options from the Picture Format tab.
Keep Text Only (T) This option discards all formatting and nontext elements such as pictures or tables. The text takes on the style characteristics of the paragraph where it is pasted and takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted. Graphical elements are discarded, and tables are converted to a series of paragraphs.

When you paste items from a bulleted or numbered list into another list, you can keep their original formatting or sequence, or blend in with the numbering or bullets of the destination list.

Paste numbered items so the sequence continues Choose Continue List (C) to have inserted items stay in sequence in the list.

Keep original sequence on numbered items Choose New List (N) to have inserted items keep their original list sequence.

Paste bulleted items into a numbered list To keep the bullets, choose Keep Source Formatting (K). To convert bullets to numbers, choose Merge Formatting (M).

Paste numbered items into a bulleted list To keep the original numbers, choose Don’t Merge List (D). To convert the numbers to bullets, choose Merge List (M).

Paste Text Only lists By default, bullets and numbers are preserved when pasting text only. To turn this behavior off:

Go to File > Options > Advanced.
Clear Keep bullets and numbers when pasting text with Keep Text Only option.
Select OK.

Need more help?

Источник

Copy Text Formatting in Microsoft Word using the Format Painter or Keyboard Shortcuts

by Avantix Learning Team | Updated April 14, 2022

Applies to: Microsoft^® Word^® 2013, 2016, 2019, 2021 or 365 (Windows)

In Microsoft Word, you can copy text formatting quickly and easily using the Format Painter or keyboard shortcuts. You can copy character formatting only (such as font, size, and bold) or both character and paragraph formatting which would include alignment, indents and line spacing. In Word, a paragraph is anything with a hard return after it.

Recommended article: How to Check Word Count in Microsoft Word (4 Ways)

Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person classroom Word courses >

To view hard returns or paragraph marks and other nonprinting characters in Microsoft Word:

Click the Home tab in the Ribbon.
Click Show/Hide ¶ in the Paragraph group. Paragraph marks, tabs, spacing and other nonprinting characters will display but will not print. Click the same command to hide the paragraph marks and other nonprinting symbols.

1. Copying text formatting using the Format Painter

The Format Painter is a great tool for copying formatting. It appears on the Home tab in the Ribbon in the Clipboard group:

To copy text formatting using the Format Painter:

Select the text with the formatting you want to copy. Select characters only (such as a word or words) if you want to copy character formatting. Select an entire paragraph if you want to copy character and paragraph formatting.
Click the Format Painter on the Home tab in the Ribbon in the Clipboard group. If you want to copy formatting to multiple instances of text, double-click the Format Painter.
Drag over the text to which you want to copy the formatting. If you drag over characters only, Word will copy character formatting. If you drag over an entire paragraph or paragraphs, Word will copy character and paragraph formatting.
Repeat if necessary by dragging over other text to which you want to copy formatting (if you had double-clicked the Format Painter).
To turn off the Format Painter, press Esc.

2. Copying text formatting using keyboard shortcuts

To copy text formatting using keyboard shortcuts:

Select the text with the formatting you want to copy. Select characters only (such as a word or words) if you want to copy character formatting. Select an entire paragraph if you want to copy character and paragraph formatting.
Press Ctrl + Shift + C.
Drag over the text to which you want to copy the formatting. If you drag over characters only, Word will copy character formatting. If you drag over an entire paragraph or paragraphs, Word will copy character and paragraph formatting.
Press Ctrl + Shift + V.
Repeat steps 3 and 4 for other instances of text.

3. Copying paragraph formatting only

To copy paragraph formatting only:

Ensure that paragraph marks are displayed.
Drag over the paragraph mark of the paragraph with the formatting you want to copy.
Press Ctrl + C.
Drag over the paragraph mark of the paragraph with the formatting you want to replace.
Press Ctrl + V.
Repeat steps 4 and 5 for other instances of text.

This article was first published on October 24, 2021 and has been updated for clarity and content.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

More resources

How to Generate Random Text in Word

How to Insert a Check Mark in Word (5 Ways)

How to Show or Hide White Space in Word Documents

How to Insert or Type the Sigma Symbol in Word (Σ or σ)

How to Use Kerning in Microsoft Word to Adjust Letter Spacing

How to Change Case in Word (Upper Case to Lower Case and Vice Versa)

Related courses

Microsoft Word: Intermediate / Advanced

Microsoft Word: Styles, Templates and Tables of Contents

Microsoft Word: Designing Dynamic Word Documents Using Fields

Microsoft Word: Long Documents Master Class

Microsoft Word: Accessible Word Documents

Microsoft PowerPoint: Intermediate / Advanced

VIEW MORE COURSES >

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you’d like to arrange custom instructor-led virtual classroom or onsite training on a date that’s convenient for you.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca

Источник

Use the Ctrl+Shift+V key combination to paste the character format. You can sorta kinda remember to use Ctrl+Shift+C to copy character formatting and use Ctrl+Shift+V to paste, because Ctrl+C and Ctrl+V are the copy-and-paste shortcut keys.

Contents

1 How do I copy the same formatting in Word?
2 How do I copy formatting in Word 2020?
3 How do you repeat formatting in Word?
4 How do I copy formatting in Word 2019?
5 How do you copy a page in Word without losing formatting?
6 How do I insert a duplicate page in Word?
7 Which key is used to copy formatting?
8 What is the shortcut to copy the format?
9 How do you copy formatting?
10 Can you copy formatting from one Word document to another?
11 How do you paste with formatting?
12 How do I copy text with the same font?
13 Why does Word change formatting when I paste?
14 How do you paste in Word without formatting?
15 How do I create a Word template?
16 How do I copy a Web page screen?
17 How do I duplicate a page in Pages?
18 What is Ctrl Shift C?
19 What is Ctrl F3?
20 How do you copy paste as it is?

How do I copy the same formatting in Word?

If your Word document has multiple pages, the best way to copy a single page is to manually select and copy the text you want.

Place your cursor at the beginning of the page you want to copy.
Click and drag the cursor to the bottom of the page you want to copy.
Press Ctrl + C on your keyboard.

Copy and apply formatting

Select the text, shape, cells, or picture that has the format you want to copy.
Select Format Painter . Single-click Format Painter. to apply the formatting once. Double-click Format Painter. to apply the formatting more than once.
Select what you want to apply the formatting to.

How do you repeat formatting in Word?

To repeat something simple, such as a paste operation, press Ctrl+Y or F4 (If F4 doesn’t seem to work, you may need to press the F-Lock key or Fn Key, then F4). If you prefer to use the mouse, click Repeat on the Quick Access Toolbar.

How do I copy formatting in Word 2019?

If you want to copy text and paragraph formatting, select an entire paragraph, including the paragraph mark. On the Home tab, click Format Painter. The pointer changes to a paintbrush icon. Use the brush to paint over a selection of text or graphics to apply the formatting.

How do you copy a page in Word without losing formatting?

On your blank page, press Ctrl+V on your keyboard to paste the contents of your first page onto a second document. You can also right-click and press one of the “Paste” options. If you want to keep the same formatting, click the Keep Source Formatting button.

How do I insert a duplicate page in Word?

Right-click the thumbnail of the page you want to duplicate and select Copy. Scroll to the section of the document where you want to insert the duplicated page. Right-click the page where you’d like to insert the page after, and select Paste. This will insert the duplicated page at that point in the document.

Which key is used to copy formatting?

The shortcut for copying formatting is Ctrl+Shift+C and the shortcut for pasting is Ctrl+Shift+V. If you place the insertion point into a paragraph or select the entire paragraph, then Ctrl+Shift+C copies the formatting of the entire paragraph.

What is the shortcut to copy the format?

Shortcut Key for Format Painter

Select the cell from which the format is to be copied.
Press Ctrl+C. This copies the cell to the Clipboard.
Select the cells to receive the format.
Press Shift+F10, S, R. This sequence displays the Context menu and selects the options to paste just formatting.

How do you copy formatting?

How to copy format easy and quickly

Select the text with the formatting to copy.
Press Ctrl+Shift+C to copy the formatting of the selected text.
Select the text to which you want to apply the copied formatting.
Press Ctrl+Shift+V to apply the formatting to the selected text.

Can you copy formatting from one Word document to another?

Click in text that has the formatting to replicate, and press CTRL-SHIFT-C. It’ll copy the formatting, but not the text itself. Highlight the target text and press CTRL-SHIFT-V to paste the formatting.

How do you paste with formatting?

In Word, you can choose to paste text using the formatting of the source, destination, or just pure text.
Change options when pasting content

Click or tap where you want to paste the content.
Press CTRL + V and then select Paste Options .
Hover over the buttons for a live review.
Select the paste option to use.

How do I copy text with the same font?

Method 1: Add a shift
Every time. On some — but not all — apps, when you press Ctrl-V (Win)/Cmd-V (Mac), you can press Shift too. This activates “Paste and Match Style”, which converts the text to the same style as the destination document. This is usually what you want.

Why does Word change formatting when I paste?

Text takes on the style of the recipient document
So when you paste your text into the other document, it takes on the formatting of Normal style in that other document. If the Normal style in the other document is Arial 11pt, then that’s how your text will appear.

How do you paste in Word without formatting?

Use Ctrl + Alt + V (or Cmd + Alt + V on a Mac) to open the Paste Special window. Here, select Unformatted Text to paste in plain text. Finally, if you’d like, you can set the default paste option in Word to always paste in plain text.

How do I create a Word template?

Click the File tab, and then click New. Under Available templates, click New from existing. Click a template or a document that is similar to the one that you want to create, and then click Create New. Make the changes you want to the margin settings, page size and orientation, styles, and other formats.

How do I copy a Web page screen?

Copy only the image of the active window

Click the window that you want to copy.
Press ALT+PRINT SCREEN.
Paste (CTRL+V) the image into an Office program or other application.

How do I duplicate a page in Pages?

Click the View button in the toolbar, then choose Show Page Thumbnails. Select the thumbnail for the page you want to duplicate, then press the Control key and click. In the shortcut menu, choose Duplicate.

What is Ctrl Shift C?

Hit Ctrl+Shift+C to copy the formatting into the clipboard (nothing visible will happen). Now scroll elsewhere and select some different text.Now that formatting you had copied is applied to the selected text.

What is Ctrl F3?

Ctrl+F3: Cut selected text to the Spike. You can cut as much text as you want this way and it all accumulates on the Spike.

How do you copy paste as it is?

Highlight the text you want to copy. Use the shortcut key combination Ctrl + C on a PC or Command + C on a Mac to copy the text. Move the text cursor to where you want to paste the text. Press Ctrl + V on a PC or Command + V on a Mac to paste the text.

Источник

Copying and pasting content in Word documents is a common task. However, you can also copy and paste formatting from one block of text (including images) to another. This can be handy if you want to apply the same formatting to multiple areas in your document.

NOTE: We used Word 2013 to illustrate this feature.

To copy the formatting from a block of text and/or images, highlight the content.

NOTE: To copy both text and paragraph formatting, select an entire paragraph, including the paragraph mark. To make this easier, you can show paragraph marks by showing non-printing characters.

In the “Clipboard” section of the “Home” tab, click “Format Painter.”

The cursor changes to a paint brush. Select the text to which you want to copy the formatting. When you release the mouse button, the formatting is copied to the selected text, as shown in the image at the beginning of this article.

To copy formatting to multiple blocks of text and/or images, double-click the “Format Painter” button. Then, you can apply that formatting to other areas of your document. To stop copying formatting, click the “Format Painter” button once more or press the “Esc” key.

NOTE: For copying formatting from graphics, the “Format Painter” tool works best with drawing objects, such as AutoShapes. However, you can also copy formatting from an inserted picture (such as the picture’s border).

How to Copy Formatting in Word

Once you’ve formatted your text, you may want to use that appearance later. You don’t need to go to each instance of text and apply the same font, size, color, and effects over and over.

We already covered how to remove formatting in Word, now let’s explore 3 ways you can copy the formatting in Microsoft Word.

Copy Formatting in MS Word Option #1 – Save as a Style

Styles allow you to apply a set of character and paragraph formatting to text in one step. They also allow you to modify one instance of that style and have the change cascade down throughout the document to the rest.

To save formatted text as a Style, right-click on it, highlight STYLE, and choose SAVE SELECTION AS A NEW QUICK STYLE. Give the Style a name. Your new Style now appears in the Styles gallery on the Home Tab.

Select the next text and click your new button in the GALLERY to instantly apply all the same formats.

To change the Style, make the modification to the text, right-click on the STYLE in the gallery, and choose UPDATE [NAME] TO MATCH SELECTION. All the samples of that Style in the document instantly take on the modification.

Copy Microsoft Word Formatting Option #2 – Use the Format Painter

The Format Painter applies an entire collection of custom formats with just one click.

Click in the text that has the desired format (this is the hardest step to remember). On the HOME ribbon, click on the FORMAT PAINTER button on the left side in the CLIPBOARD group. Notice that the cursor now has a paintbrush attached to it.

Drag across the next text. It instantly takes on all the formatting from the first

If there are several places that need that formatting, don’t perform each formatting duplication individually. The Format Painter can apply the settings to several items, much like a painter dipping her brush into a color and then dabbing the canvas repeatedly.

Click on the formatted text; this time, instead of clicking one time on the FORMAT PAINTER button, click on it TWICE. The cursor has the same brush, but it also now has a + on it. Drag across as many locations as needed.

Be careful when in Format Painter mode—the special effects apply to any object clicked on.

When done duplicating the formatting, either click on the FORMAT PAINTER button again to turn it off, or simply press the ESC key in the upper left corner of the keyboard.

Use Keyboard Shortcuts to Copy Microsoft Word Formatting (Option #3)

Click in text that has the formatting to replicate, and press CTRL-SHIFT-C. It’ll copy the formatting, but not the text itself.

Highlight the target text and press CTRL-SHIFT-V to paste the formatting.

More Microsoft Office Training Resources

Join our awesome MS Office Membership Community for unlimited access to all of our Microsoft Office training classes!

About Alicia Katz Pollock

With a Masters in Teaching from Tufts University, a QuickBooks®️ Online Advanced Certification and more than 30 years’ experience in the tech industry, Alicia is passionate about finding creative, practical solutions to complex and everyday tech problems. She also loves a good laugh!

Comments

Источник

How to Copy Formatting in Word

Once you get some text formatted just right, save yourself time applying the formats elsewhere by copying the formatting to other parts of the document. The format painter copies the character formatting (like bolding, font color, or italics) and paragraph formatting (like line spacing or indentation) of the selected text so that you can quickly apply it somewhere else.

Copy Text Formatting

Select the formatted text you want to copy.

To copy paragraph formatting (such as line or paragraph spacing) as well as text formatting, select the entire paragraph you want to copy.

Click the Format Painter button on the Home tab.

The cursor changes to a paintbrush, indicating that the format painter is ready.

Select the text you want to apply the copied formatting to.

To apply copied formatting to multiple areas, keep the format painter turned on by double-clicking the Format Painter button, and then select each area you want to apply the formatting to. Click the Format Painter button again or press Esc to turn the Format Painter off when you’re done.

FREE Quick Reference

Click to Download

Free to distribute with our compliments; we hope you will consider our paid training.

Источник

Through the following guide you will learn how to copy styles or formats from one Word document to another , a process that you should know if you have Microsoft Word on your PC. If you haven’t done so already, you can download Office from Microsoft’s official site.

Word allows you to easily copy the format of a specific area in our documents to another place. In fact, we can also unformat Word text when convenient.

Thanks to the above, it is possible to greatly manage the quality of our written work by customizing or creating multiple styles in Word according to the needs of the document.

We can find the tool to copy styles in the “Home” section that is in the main toolbar of Microsoft Word. Through it, it is possible to apply the format of a specific fragment in our document to any other place.

The use of this tool is very basic. In any case, if you have doubts, we recommend that you read the following information carefully:

Select that part of the document from which you want to copy the format.
Go to the upper left area of Microsoft Word, click on the “Start” button and double click on the “Format copy” option .
By doing the above actions, you can apply the specified style to any part of the document. All you have to do is click on the word / space where you want to apply this format.
It should be noted that you can do this process even more easily by pressing the key combination Ctrl + Shift + C to copy and Ctrl + Shift + V to paste.

Is it possible to copy the format and style from one document to another?

Most people are familiar with the “Format Painter” option found within Microsoft Word. In any case, some wonder if it is possible to copy the format of one document to another / others. The truth is that this can be done effectively as explained above.

Using the copy format option is also valid for copying the style from one document to another. Either way, we recommend using Ctrl + Shift + C to copy the style into the original document and Ctrl + Shift + V to paste the style into the other document. In this way, you will apply two of the best keyboard shortcuts in Word to work faster .

This action can be especially useful for handling style or similar formatting in other text. In this way, the quality of your documents will be enhanced.

Copy the information from the document to another without losing the format

If you want to copy information from one document to another without losing the formatting, you need to take into account the settings in Microsoft Word. Indeed, this program presents multiple options designed specifically for this purpose. For this reason, you need to be aware that Word is properly configured as follows:

Go to the top left of the screen, and click on the “File” option .
Press the “options”. At the same time, locate the “Advanced” section where specific application options are configured and press said option.
Find the “Cut, copy and paste” tab, where you will configure the settings for copying a document’s format.
Enable the option “Keep source format (default)” in the tabs “Paste within the same document”, “Paste between documents” and “Paste between documents when there is conflict between style definitions”.
When you correctly configure everything related to formatting in this section, you can copy chunks of text between documents without losing their formatting.

Источник

In today’s article, we plan to show you the method of how to copy styles from one Word document to another.

In terms of applying special styles to Word documents, we all understand it can be a great time-saver. Furthermore, we have already introduced a way in article “How to Save and Reuse Style Set in Your Word Document”.

What you have to know is that in the listed history article, we emphasize on how to apply all styles from one Word document to another, while this article will focus on bringing in the way of how to apply partial styles between Word documents.

Following are detailed instructions leading you to achieve the aim:

Steps to Copy Styles from One Word Document to Another

Certainly, the first thing is to open up the Word document to which you need to apply the styles.
Then click “Home” on the “Menu Bar”.
Go on to click the button with a little arrow in “Styles” group so as to open the “Styles” window.
Click “Manage Styles” option.
Now you just open the ‘Manage Styles” window. Click “Import/Export” button on the left-down side of the window.
The “Organizer” window will pop up. Click “Close File” button below the list box of “In Normal.dotm”.
“Close File” button now turns into “Open File”. Click it.
In the right-down side of the new window, choose “All Word Documents” instead of “All Word Templates”.
Next, go to find the Word document from which you are going to import styles.
Then click “Open”.
Now, in “Organizer” window, click the style you need from the left-side list box.
Click “Copy” button in the middle. And you can see the style has been imported to the right-side list box.
Import styles one by one.
At last, click “Close”.

Advantages of the Method

As we mentioned above, there is another way to apply styles to Word documents. However, this method offers more flexibility than the earlier one. For you may notice that you only copy the styles you need from the other document, enabling you to drop styles you don’t need. In addition, this way allows you to import styles for your Word file from more than one document.

Better to Back up Your Documents

Now and then, you would like to use tricks to get your work done in an energy-saving manner. As a matter of fact, these operations can increase the risk of file corruption.

It’s important that you make sure these handy tricks won’t overreach themselves.

Therefore, we highly recommend you take a latest backup whenever you are going to apply these clever tricks. A backup can always make word repair a lot easier.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit www.datanumen.com

Источник