Copy data to excel vba

This article covers everything you need to know about Excel VBA Copy methods.

By “Excel VBA Copy Methods”, I mean the different methods you can use to copy data from one range or worksheet to another.

In this article, I’m going to show you the fastest and most efficient way to copy and filter data no matter what your task is.

I say “Copy and Filter” because in most cases you will want to filter the data before you copy it. If you just want to copy data from one place to another then I cover that too.

The article is broken down as follows:

1. 1. Which Excel VBA Copy and Filter method is the fastest(section 6) – What the professionals know and how you can use it to your advantage.
   2. How to pick the best Excel VBA copy method for each task(section 7) – miss this and you’re wasting countless hours of your time.
   3. How to ensure your application runs at its optimal speed(section – It’s not hard to do once you know the secret.
   4. The Copy and Filter methods explained with full code examples(sections 9 and 10) – Learn these methods and watch your macros run like magic.

Useful Links

The following are some related articles with more information about certain topics:

Ranges and Cells
Arrays
Dictionary
For Loop
For Each Loop
The Workbook object
The Worksheet object

Glossary

Range.Value2 – returns the underlying value in the call. Value is similar but slower and may not return the correct value if there is currency or data formatting. See this article for more information.

ADO – stands for ActiveX Database Objects. It is a library that allows us to run queries on databases. We can also use it with Excel spreadsheets.

The Webinar

Members of the Webinar Archives can access the webinar for this article by clicking on the image below.

(Note: Website members have access to the full webinar archive.)

Download the Source Code and Data

In this article I will be using the following dataset:

Unless specified, most examples will use the 2 worksheets:

1. 1. 1. • Transactions – contains the above data.
         • Report – the data will be copied to this worksheet.

How to use this article

In the next section you can see how the different VBA Copy Methods compare in terms of speed. This is vital when you are determining which one to use.

You can use section 4 to help you determine which method you should use based on your requirements.

Section 5 shows you the basic ground work you should have in your application.

The rest of the article provides a description and code example of each method.

Which Excel VBA Copy Method is the Fastest?

In this section you will see how the different methods compare in terms of speed.

Using the fastest method is vital when dealing with large amounts of data. As you can see from the results, some of the methods are incredibly slow.

I have run speed tests on the different methods to see which methods are the fastest for different types of tasks.

I ran the tests on 20000 , 100000 and 200000 records. You can see the average results for each method in milliseconds in the tables below:

Copying Data By Rows

In this test, I filtered by rows that contain a given first name in the first column. About 1% of the records will match the criteria and will be copied. So for 20000 records, there will be 200 records copied.

You can see that using Autofilter and Advanced filter are the fastest methods for copying and filtering rows.

At the other end you can see that a For Loop with Range.Copy takes almost 215 times longer than using AutoFilter. I didn’t even run the 200,000 test for this as I expected it would take 15 minutes plus!

Copying Data By Individual Cells

In this tests we want to copy some of the cells but not the entire row. In most cases we need to copy the cells individually so this makes it more complicated than copying an entire row. This may seem counter intuitive at first that copying serveral cells requires more work than the copying the entire row.

Using the Advanced Filter is the clear winner here. Autofilter doesn’t have it’s own copy method so after filtering we have to copy the data using some other method.

Advanced Filter automatically copies the data and we can specify the columns we want to be copied. Advanced filter then takes care of the rest.

I have created two different methods of copying using AutoFilter for individual rows. The methods may be faster or slower depending on the number of columns:

1. 1. 1. • The Copy Columns method would be slower with more columns to copy.
         • The Delete Columns method would be slower with more columns to delete.

Copying Data and Summing Totals

In these tests we are summing data for a particular item. Summing means to get the total amount of a given column for a particular item. For example, getting the total volume for “Laptop Model A”.

There are 3 VBA copy methods that we can use to do this. These are:

1. 1. 1. 1. Pivot Tables
         2. For Loop with a Dictionary
         3. ADO(ActiveX Database Objects)

Using a Pivot Table is the fastest method for summing data. There is not much difference between the other two methods.

The downside of the Pivot Table is that the code may be slightly complex for a new user. ADO is very flexible but it does require knowledge of SQL(Structured Query Language).

Copying and Transposing Data

Both methods here are pretty fast. If you are doing a large volume of transpose copies then Application.Transpose tends to be quicker than PasteSpecial Transpose.

Which Excel VBA Copy Method Should I Use?

With so many different methods, you may be feeling overwhelmed. Don’t worry, in this section I will provide a complete guide to selecting the correct Excel VBA copy method to use.

Note that you can download the source code for this post from the start or end of this post. This is an invaluable with of practicing the method shown here.

Straight Copy with no Filter

To copy without any filter use the copy by assignment method like this:

shWrite.Range("F1:G4").Value2 = shRead.Range("A1:B4").Value2

Filter columns(AND Logic) and Copy Rows

Advanced Filter is the fastest and easiest method to use if you want to filter by column values using AND logic:

e.g Item is “Laptop Model A” And Volume is greater than 20

Filter columns(OR Logic) and Copy Rows

Advanced Filter is the fastest method to do an OR filter. It’s not possible to do this with AutoFilter.

e.g Item is “Laptop Model A” Or Volume > 20″

Filter and Copy Individual Columns

Sometimes you will not want to copy the entire row. Instead you may want to copy individual columns. Advanced Filter is fastest VBA Copy method for doing this.

e.g. return the columns Item, Volume and Sales where Item is “Laptop Model A” And Volume > 20″

Sum totals for individual items

If you want to get the total amount for each item then using a Pivot Table is faster than the other two methods. ADO(ActiveX Database Objects) is slightly faster than using the For Loop with the Dictionary.

Using a Pivot Table is very flexible. Once you create the table it pretty easy to display the data in many different ways. The downside is that the code may be a bit complex for a VBA beginner.

ADO is much more flexible but requires some knowledge of SQL(a database query language). It also requires using an external library which may be a bit advanced for a VBA beginner.

Using the For Loop and a Dictionary requires more code and is less flexible. But it is still pretty fast for up to 200,000 records and doesn’t require any SQL or external libraries.

Transpose

Transposing means to copy data so that the rows become columns and the columns become rows

There are two methods of transposing data:

1. Range.Copy and Transpose using PasteSpecial.
2. Assignment and Transpose using Application.Transpose.

There is not much difference between these in terms of speed. However, if your application is doing multiple transpose operations then Range.Copy tends to be much slower.

Before You Start Copying and Filtering

No matter which Excel VBA Copy method we use there are some tasks we must perform first.

These include getting the range of data, turning off certain Excel functionality etc.

We will look at these tasks in this section.

The first thing we will look at is the mistake that most VBA beginners make – using Select.

Never Use Select

When copying data in Excel VBA, don’t use Select – ever!

A big mistake that new VBA users make is thinking that they need to select the cell or range before they copy it.

For example

shRead.Activate
shRead.Range("A1").Select
shWrite.Activate
Selection.Copy ActiveSheet.Range("H1")

Keep these two important things in mind before you use VBA to copy data:

1. You don’t need to select the cell or range of cells.
2. You don’t need to select or activate the worksheet.

You will see Select used in many places online. But you don’t need to use it for copying cells – ever!

Speed Up Your Code

If you want your code to run fast then it is important to turn off certain VBA functionality at the start of our code. We then turn it back on, at the end of our code.

We can use the following subs to do this:

' Procedure : TurnOffFunctionality
' Source    : www.ExcelMacroMastery.com
' Author    : Paul Kelly
' Purpose   : Turn off automatic calculations, events and screen updating
' https://excelmacromastery.com/
Public Sub TurnOffFunctionality()
    Application.Calculation = xlCalculationManual
    Application.DisplayStatusBar = False
    Application.EnableEvents = False
    Application.ScreenUpdating = False
End Sub

' Procedure : TurnOnFunctionality
' Source    : www.ExcelMacroMastery.com
' Author    : Paul Kelly
' Purpose   : turn on automatic calculations, events and screen updating
' https://excelmacromastery.com/
Public Sub TurnOnFunctionality()
    Application.Calculation = xlCalculationAutomatic
    Application.DisplayStatusBar = True
    Application.EnableEvents = True
    Application.ScreenUpdating = True
End Sub

We can use them like this

Sub Main()

    ' Turn off at the start
    TurnOffFunctionality
    
    ' Your code here
    
    ' Turn back on at the end
    TurnOnFunctionality

End Sub

Sometimes when you run your code, it won’t reach the TurnOnFunctionality code.

This could because of an error or because you stop the code at a certain point and don’t restart.

If this happens you can turn everything on again by clicking in the TurnOnFunctionality sub and pressing F5.

Get the correct worksheet

When copying data, we need to specify the range which we will copy from. When using VBA we need to select the worksheet before we can select the range. There are many ways of selecting the worksheet which can be confusing.

I have broken it down into three scenarios:

1. The worksheet is in the same workbook as the code.
2. The worksheet is in a different workbook but we only want to read from it.
3. The worksheet is in a different workbook but we want to write to it.

You can see the code for each of these scenarios in the next subsections:

The worksheet is in the current workbook

The worksheet is in the current workbook so we can use either:

1. The code name of the worksheet.
2. The worksheet name: ThisWorkbook.Worksheets(“worksheet name”).

In the screenshot below we have changed the codename and worksheet name:

We would use the following code to reference the sheet

' https://excelmacromastery.com/
Sub WorksheetCodeName()

    Dim shRead As Worksheet
    
    ' Use the code name
    Set shRead = CodeName
    
    ' OR
    
    ' Use the worksheet name
    Set shRead = ThisWorkbook.Worksheets("SheetName")
    
End Sub

The worksheet is in a different workbook – reading only

If the worksheet is in a different workbook than the code, then we need to open the workbook. In this case we will only be reading from the worksheet so we can simply make it read-only.

Then it doesn’t matter if it’s already open. Making it read-only also prevents us from accidentally changing the data in the workbook.

' WorksheetRead()
'
' HOW TO RUN:
' 1. Place this code in a new workbook and save it as a .xlsm file.
' 2. Create a workbook called Writedata.xlsx and place it in the same
'    folder as the workbook you just created.
' 3. Place any value in cell A1 on sheet1 from Writedata.xlsx.
' 4. Run the code(Press F5).
'
' RESULT: The value in cell A1 on sheet1 from Writedata.xlsx
'         will be displayed in a message box.
' https://excelmacromastery.com/
Sub WorksheetRead()

    ' Get the full filename and path of "WriteData.xlsx"
    Dim sFilename As String
    sFilename = _
         ThisWorkbook.Path & Application.PathSeparator & "WriteData.xlsx"

    ' Open workbook as read-only and store in variable wk
    Dim wk As Workbook
    Set wk = Workbooks.Open(sFilename, ReadOnly:=True)

    ' Store the worksheet Sheet1 in the variable shRead
    Dim shRead As Worksheet
    Set shRead = wk.Worksheets("Sheet1")
    
    ' Print the value from the worksheet cell A1
    If IsEmpty(shRead.Range("A1").Value2) Then
        MsgBox "No value was found in cell Sheet1:A1 of WriteData.xlsx."
    Else
        MsgBox "The value found in Sheet1:A1 is of WriteData.xlsx is: " _
            & shRead.Range("A1").Value2
    End If
    
    wk.Close SaveChanges:=False
End Sub

The worksheet is in a different workbook – reading and writing

Just like the last example, the worksheet is in a different workbook than the code. In this case we want to write to the worksheet in the workbook.

We first check if the workbook is already open, and if so we display a message informing the user to close it before running the code again:

' WorksheetWrite()
'
' HOW TO RUN:
' 1. Place this code in a new workbook and save it as a .xlsm file.
' 2. Create a workbook called Writedata.xlsx and place it in the same
'    folder as the workbook you just created.
' 3. Click in the WorksheetWrite sub and press F5 to run the code.
' 4. Open the Writedata.xlsx and check if the value was correctly
'    written to cell A1 in sheet1.
'
' RESULT: If the file is already open then and error message will be
'         displayed to the user asking them to close the file.
'         If the file is not already open then the value 99 will be
'         written to cell A1 on sheet1 of Writedata.xlsx.
' https://excelmacromastery.com/
Sub WorksheetWrite()

    Dim sFilename As String
    sFilename = _
         ThisWorkbook.Path & Application.PathSeparator & "WriteData.xlsx"

    ' Ensure that the workbook is not already open
    If IsWorkBookOpen("WriteData.xlsx") Then
        MsgBox "Please close workbook " & sFilename & " and try again."
        Exit Sub
    End If

    ' Open workbook and store in variable wk
    Dim wk As Workbook
    Set wk = Workbooks.Open(sFilename, ReadOnly:=False)

    ' Store the worksheet Sheet1 in the variable shRead
    Dim shRead As Worksheet
    Set shRead = wk.Worksheets("Sheet1")
    
    ' Write a value to the worksheet cell A1
    shRead.Range("A1").Value2 = Now

    ' Close the file when finished with it
    wk.Close saveChanges:=True
    
End Sub

' Helper function to check if workbook is already open
Function IsWorkBookOpen(strBookName As String) As Boolean
    
    Dim oBk As Workbook
    
    On Error Resume Next
    Set oBk = Workbooks(strBookName)
    On Error GoTo 0
    
    If Not oBk Is Nothing Then
        IsWorkBookOpen = True
    End If
    
End Function

Now that we can get any worksheet we require, we can focus on how to copy the data.

Get the Data Range

In many online Excel VBA Copy examples, you will see a fixed range like Range(“A1:D6”).

When dealing with real-world applications it is rare that the data will be of a fixed size.

For example, imagine you stored student marks for each class in a worksheet. Obviously, each class will have a different number of students. Each time you read a worksheet you cannot be sure in advance what the range will be.

Your code should be able to figure out the full range of data, even if the size changes each time it runs.

There are two types of data:

1. Rectangular data where the data is in a list of rows with no blank rows or columns.
2. Fragmented data where the data may contain blank rows or columns.

Using CurrentRegion

The CurrentRegion property of Range is very useful for returning the entire range of data. CurrentRegion returns all the adjacent data from a given range.

You can see the CurrentRegion in Excel by selecting a cell and pressing Ctrl + Shift + *.

In the screenshot below you can see two groups of adjacent data. By selecting any cell with data and pressing Ctrl + Shift + *, Excel will select all the data in that group. This is the current region.

We can also use the CurrentRegion in VBA:

The Current region will work as long as there are no blank rows or columns between the data.

' CurrentRegion()
'
' HOW TO RUN:
' 1. Create a worksheet called "CurrentRegion".
' 2. Add data to all cells in the range B3:D14.
' 3. Run this sub(F5).
'
' RESULT: The current region for B3, C9 and D14 will
'         be displayed in the Immediate Window(Ctrl + G).
' https://excelmacromastery.com/
Sub CurrentRegion()

     ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("CurrentRegion")
    
    Dim rg1 As Range, rg2 As Range, rg3 As Range
    
    ' Get the current region
    ' All the below examples with return B3:D14
    Set rg1 = shRead.Range("B3").CurrentRegion
    Set rg2 = shRead.Range("C9").CurrentRegion
    Set rg3 = shRead.Range("D14").CurrentRegion
    
    ' Display the addresses to the Immediate Window(Ctrl + G)
    Debug.Print "B3 CurrentRegion is: " & rg1.Address
    Debug.Print "C9 CurrentRegion is: " & rg2.Address
    Debug.Print "D14 CurrentRegion is: " & rg3.Address

End Sub

Using End with xlUp and xlToLeft

If there are blank rows and/or blank columns then CurrentRegion will not return all the data.

For example, in the data shown here there are blank rows and a blank column:

We need to get the last row with data and/or the last column with data. We can then use these cells to build our Range.

' UseLastRowCol()
'
' HOW TO RUN:
' 1. Create a worksheet called "Fragmented".
' 2. Add any data to the cells A1:E13 but make sure you
'    have the same blank cells as in the above screenshot.
' 3. Run this sub(F5)
'
' RESULT: The range A1:E13 will be displayed in the
'         Immediate Window(Ctrl + G).
' https://excelmacromastery.com/
Sub UseLastRowCol()

     ' Get the worksheet
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Fragmented")
    
    Dim lastRow As Long, lastCol As Long
        
    ' Get the last cell with data in column A
    lastRow = shRead.Cells(shRead.Rows.count, 1).End(xlUp).row
    
    ' Get the last cell with data in row 1
    lastCol = shRead.Cells(1, shRead.Columns.count).End(xlToLeft).column
    
    Dim rg As Range
    With shRead
        ' Get the full range of data from A1 to last row and column
        Set rg = .Range(.Cells(1, 1), .Cells(lastRow, lastCol))
    End With
    
    ' Print the rg address(i.e. A1:E13) to the Immediate Window(Ctrl + G)
    Debug.Print "The range of data is: " & rg.Address

End Sub

Excel VBA Copy Methods

In this section we are going to look at the copying methods.

There are three ways of copying data in VBA:

1. The Range.Copy function
2. The assignment operator(i.e. equals sign)
3. The Range.CopyFromRecordset function(ADO only)

In the following sub sections we will look at these in turn. We will be using these Excel VBA copy methods with the different filter methods.

Range.Copy

We can use the Copy method of the Range to copy data.

' https://excelmacromastery.com/
Sub SimpleCopy()

     ' Get the worksheet
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    ' Copy the data from A1:D1 to H1:K1
    shRead.Range("A1:D1").Copy Destination:=shRead.Range("H1")
    
    ' Using Destination is optional
    shRead.Range("A1:D1").Copy shRead.Range("H1")

End Sub

We can copy between worksheets using this Excel VBA method. The only thing that will change in the code is the worksheets that we use.

' UsingRangeCopy()
'
' HOW TO RUN:
' 1. Create a workbook called Data.xlsx and place it in the same
'    folder as the workbook with the code.
' 2. Rename sheet1 to "CustomerData".
' 3. Add data to the range A1:D19.
' 4. Save the file.
' 5. Have a worksheet called "Report" in the current workbook
' 6. Click in this sub and press F5 to run
'
' RESULT: The data in the range A1:D19 from the CustomerData
'          worksheet in Data.xlsx will have been copied to
'         the Report worksheet in the current workbook.
' https://excelmacromastery.com/
Sub UsingRangeCopy()

    Dim sFilename As String
    sFilename = _
            ThisWorkbook.Path & Application.PathSeparator & "Data.xlsx"

    ' Open a workbook called Data.xlsx from the current folder
    Dim wk As Workbook
    Set wk = Workbooks.Open(sFilename, ReadOnly:=True)
    
    ' shRead stores the worksheet CustomerData
    ' shWrite store the Report sheet
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = wk.Worksheets("CustomerData")
    Set shWrite = ThisWorkbook.Worksheets("Report")

    ' Clear the data from the report worksheet
    shWrite.Cells.Clear

    ' Copy from CustomerData to Report
    shRead.Range("A1:D19").Copy shWrite.Range("A1")
    
    ' Activate the report worksheet
    shWrite.Activate
    
    ' Close the "Data.xlsx" workbook
    wk.Close

End Sub

This Range.Copy method copies everything. In other words it will copy values, formulas, formats etc.

If we only want to copy the data we can use the PasteSpecial property of Range.

Using PasteSpecial

We can use PasteSpecial with Range.Copy to paste the values only

' https://excelmacromastery.com/
Sub UsingPasteSpecial()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Clear any existing data from report
    shWrite.Cells.Clear
    
    ' This will copy the values only
    shRead.Range("A1:E13").Copy
    shWrite.Range("A1").PasteSpecial xlPasteValues
    
End Sub

You can also copy formats, formulas and comments using PasteSpecial. You can read more about it here.

Range.Copy and Transpose

Transposing data means that the rows become columns and the columns become rows:

We can use the Range.PasteSpecial function to transpose data:

' https://excelmacromastery.com/
Sub RangeCopy_Transpose()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transpose")
    
    ' Clear any existing data
    shRead.Range("F1:I2").Clear
    
    ' This will copy from A1:B4 to F1:I2
    shRead.Range("A1:B4").Copy
    shRead.Range("F1").PasteSpecial Transpose:=True
    
End Sub

Copying by Assignment

We can assign values using the equals sign in VBA.

We can copy values from one range to another using assignment.

The value to the right of the equals is placed in cell to the left of the equals as you can see in these examples:

' https://excelmacromastery.com/
Sub AssignExamples()"
    
    ' Copy a value to a cell
    Range("A1").Value2 = 56
    Range("A2").Value2 = "Mary"
    
    ' Copy cell to cell
    Range("G1").Value2 = Range("F1").Value2
    Range("G2").Value2 = Range("F2").Value2
    
    ' Copy multiple cells - the source and destination range
    ' must be the same size
    Range("A1:C5").Value2 = Range("D1:F5").Value2
    
End Sub

The code below shows an example of copying the data from the data shown in the screenshot at the start of this section.

We will copy the range A1:D11 on the worksheet Transactions to the range A1:D11 on worksheet Report.

' UsingAssignment()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' RESULT: The data will be copied from the Transaction worksheet
'         to the report worksheet
' https://excelmacromastery.com/
Sub UsingAssignment()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Copy the data
    shWrite.Range("A1:D11").Value2 = shRead.Range("A1:D11").Value2

End Sub

The key thing to remember about assigning values is that the destination must be the same size as the source.

If it is smaller than the source range then not all the data will be written.

If it is bigger than the source then there will be #N/A errors in the extra cells.

Assignment with Transpose

We can use the WorksheetFunction.Transpose function to transpose using the assignment operator(i.e. equals sign) to copy:

' https://excelmacromastery.com/
Sub TransposeAssign()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transpose")
    
    ' Clear any existing data
    shRead.Range("F1:I2").Clear
    
    shRead.Range("F1:I2").Value2 = _
            WorksheetFunction.Transpose(shRead.Range("A1:B4").Value2)

End Sub

Using Range.CopyFromRecordset

A Recordset is the collection of data we get when we run a database query.

We can run database queries on worksheet data using ADO (ActiveX Data Objects).

We will look at this Excel VBA Copy method in more detail in the ADO section below.

Excel VBA Filter Methods

Whenever you are copying data in VBA you will almost always apply some type of filter. This could be selection rows based on certain criteria or it could be summing data.

In this section, we are going to look at the various ways of filtering data. If you want working examples using the Filter methods then you can download the source code at the top or bottom of this post.

Filtering using For and If

The most common way of filtering data in VBA is using a For Loop and If Statement.

This is the least flexible and most long-winded method of filtering data in VBA. By long-winded, I mean that it requires lots of code compared to the other methods.

Using For and IF is the method you will see used the most in examples or in legacy VBA code.

We use the For Loop to read through data one row at a time. For each row, we will use the If Statement to check for certain criteria.

Here is a simple outline:

' https://excelmacromastery.com/
Sub ForIf_Basic()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim i As Long
    For i = 1 To 13
        If shRead.Range("A" & i).Value2 = "Laptop Model A" Then
            ' Code for copying here
        End If
    Next i
    
End Sub

We can use both And and Or operators in the if statement.

Here are some examples:

If Item = "Laptop Model A" And Volume > 20 Then

If Item = "Laptop Model A" Or Volume > 20 Then

If Item = "Laptop Model A" Or Item = "Laptop Model B" Then

How to Copy Rows

The following code reads through the data. It checks each line to see if the first cell contains “Laptop Model A” .

If the row with these criteria is found, the row will be copied to the output worksheet.

The first version of the code below will use Range.Copy and the second will use the assign copy method:

' For_RangeCopy()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' https://excelmacromastery.com/
Sub For_RangeCopy()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    With shWrite

        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Read through the data
    Dim i As Long, row As Long
    row = 1
    For i = 1 To rg.Rows.count
        
        If rg.Cells(i, 1).Value2 = "Laptop Model A" Or i = 1 Then
            
            ' Copy using Range.Copy
            rg.Rows(i).Copy
            shWrite.Range("A" & row).PasteSpecial xlPasteValues
            
            ' move to the next output row
            row = row + 1
            
        End If
        
    Next i
    
End Sub

' For_Assign()
'
' Requirements:
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' https://excelmacromastery.com/
Sub For_Assign()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    With shWrite

        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Read through the data
    Dim i As Long, row As Long
    row = 1
    For i = 1 To rg.Rows.count
        
        If rg.Cells(i, 1).Value2 = "Laptop Model A" Or i = 1 Then
           
            ' Get the destination range
            Dim rgDest As Range
            Set rgDest = _
                shWrite.Range("A" & row).Resize(1, rg.Columns.count)
            
            ' Copy using Assignment
            rgDest.Value2 = rg.Rows(i).Value2
            
            ' move to the next output row
            row = row + 1
            
        End If
        
    Next i
    
End Sub

In the above code, we use Range.Resize when copying by assignment. You can read more about this here.

Using an Array to Read Faster

If you are reading through a lot of data then reading directly from the worksheet range is very slow.

It is much quicker to copy the data to an array and then read through that array. Then when we are finished, we write the array back to the worksheet

We cannot use Range.Copy because it obviously can only be used on an actual range.

Let’s update our last example so it will use an array:

' https://excelmacromastery.com/
Sub ForUsingArray_Assign()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Copy the range to an array
    Dim arr As Variant
    arr = shRead.Range("A1").CurrentRegion.Value2
    
    With shWrite
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Read through the data
    Dim i As Long, j As Long
    Dim row As Long, Columns As Long
    row = 1
    For i = LBound(arr) To UBound(arr)
        
        ' If "Laptop Model A" or header row then copy
        If arr(i, 1) = "Laptop Model A" Or i = 1 Then
            
            ' Copy each column
            For j = LBound(arr, 2) To UBound(arr, 2)
                shWrite.Cells(row, j).Value2 = arr(i, j)
            Next j
            
            ' move to the next output row
            row = row + 1
            
        End If
        
    Next i
    
End Sub

We could also use the Worksheet Function Index to copy. However, it is incredibly slow. In the speed tests it was over 4000 times slower than using the AutoFilter.

' Copy using Index
Columns = UBound(arr, 2)
shRepAssign.Range("A" & row).Resize(1, Columns).Value2 = _
        Application.WorksheetFunction.Index(arr, i, 0)

Copying Individual Fields

Copying individual items in a row is actually very straightforward.

We simply copy each cell individually:

' For_Assign_Individual()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' https://excelmacromastery.com
Sub For_Assign_Individual()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    With shWrite
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Read through the data
    Dim i As Long, rgWrite As Range, row As Long
    row = 1
    For i = 1 To rg.Rows.count
    
        ' If "Laptop Model A" or the header row
        If rg.Cells(i, 1).Value2 = "Laptop Model A" Or i = 1 Then
    
            ' Copy from column A to column A
            shWrite.Cells(row, 1).Value2 = rg.Cells(i, 1).Value2
            
            ' Copy from column E to column B
            shWrite.Cells(row, 2).Value2 = rg.Cells(i, 5).Value2
            
            ' Move to the next row for writing
            row = row + 1
        
        End If
        
    Next i

End Sub

The method below using Range.Copy – it is very slow so it is best to avoid using it.

' WARNING: DON'T USED THIS METHOD - IT IS INCREDIBLY SLOW
' https://excelmacromastery.com/
Sub For_RangeCopy_Individual()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Read through the data
    Dim i As Long, rgWrite As Range, row As Long
    row = 1
    For i = 1 To rg.Rows.count
    
        ' If "Laptop Model A" or the header row
        If rg.Cells(i, 1).Value2 = "Laptop Model A" Or i = 1 Then
    
            ' Copy using Range.Copy
            rg.Cells(i, 1).Copy
            shWrite.Range("A" & row).PasteSpecial xlPasteValues
            
            rg.Cells(i, 5).Copy
            shWrite.Range("B" & row).PasteSpecial xlPasteValues
            
            ' Move to the next row for writing
            row = row + 1
        
        End If
        
    Next i

In this example we use an array with the For loop to copy. It is the fastest way to copy individual columns using the For loop but it is still way slower than using the AutoFilter.

' ForUsingArray_Assign_Individual()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' https://excelmacromastery.com/
Sub ForUsingArray_Assign_Individual()

    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Get the range
    Dim arr As Variant
    arr = shRead.Range("A1").CurrentRegion.Value2
    
    ' Read through the data
    Dim i As Long, rgWrite As Range, row As Long
    row = 1
    For i = LBound(arr) To UBound(arr)
    
        ' If "Laptop Model A" or the header row
        If arr(i, 1) = "Laptop Model A" Or i = 1 Then
    
            ' Copy from column A to column A on the report worksheet
            shWrite.Cells(row, 1).Value2 = arr(i, 1)
            
            ' Copy from column E to column B on the report worksheet
            shWrite.Cells(row, 2).Value2 = arr(i, 5)
            
            ' Move to the next row for writing
            row = row + 1
        
        End If
        
    Next i

End Sub

If the original data has a lot of columns and you only require a few of them, then this method may be as fast as AutoFilter but you will need to test both methods.

Summing Totals

In the data shown below we want to get the total sales for each item:

Our result should look like this:

Summing data like this is much trickier than simply filtering data.

For each item, we need to store a running total somewhere. Each time we read an item we need to either create a new entry or add the current sales amount to the existing entry.

The easiest way to do this is to use a Dictionary.

You can see the code to do this below. You will notice that it is split into two parts:

• In part one we read the values from the worksheet to the dictionary.
• In part two we write the values from the dictionary to the worksheet.

' ForDictionary_Assign_Sum()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' IMPORTANT: Add the Dictionary reference to use the dictionary
'            Tools->Reference and check "Microsoft Scripting Runtime"
' https://excelmacromastery.com/
Sub ForDictionary_Assign_Sum()

    ' PART 1 - Read the data
    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Create the dictionary
    Dim dict As New Dictionary
    
    ' Read through the data
    Dim i As Long, Item As String, Sales As Long
    For i = 2 To rg.Rows.count
        ' Store the values in a variable
        Item = rg.Cells(i, 1).Value2
        Sales = rg.Cells(i, 5).Value2
        
        ' The item will be automatically added if it doesn't exist
        dict(Item) = dict(Item) + Sales
    Next i
    
    ' PART 2 - Write the data
    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "$#,##0;[Red]$#,##0"
        
        ' Write header
        .Cells(1, 1).Value2 = "Item"
        .Cells(1, 2).Value2 = "Sales"
        
    End With
    
    Dim key As Variant, row As Long
    row = 2
    ' Read through each item in the Dictionary
    For Each key In dict.Keys
    
        shWrite.Cells(row, 1) = key
        shWrite.Cells(row, 2) = dict(key)
        
        row = row + 1
    Next key
    
End Sub

Summing Multiple Totals

In the previous example we were summing one item. This time we are going to sum the volume and the price fields.

The Dictionary stores a key and a value. If we want to store more than one value then we use a class module.

In the next example, I have split up the code into procedures to make it easier to read and to be more flexible:

' Class Module: clsSales
Public Items As String
Public Volume As Long
Public Sales As Long

' https://excelmacromastery.com/
Sub CreateReport()

    ' Declare a Dictionary variable
    Dim dict As Dictionary

    ' Read the data to the Dictionary
    Set dict = ReadData
    
    ' Write the Data from the Dictionary to the Worksheet
    WriteData dict

End Sub

' Read the data from the worksheet into a Dictionary
'
' IMPORTANT: Add the Dictionary reference to use the dictionary
' Tools->Reference and check "Microsoft Scripting Runtime"
' https://excelmacromastery.com/
Private Function ReadData() As Dictionary
    
    ' Create the dictionary
    Dim dict As New Dictionary
    
    ' Get the worksheets
    Dim shRead As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Read through the data
    Dim i As Long, Item As String, Volume As Long, Sales As Long
    Dim oSales As clsSales, oSalesCurrent As clsSales
    For i = 2 To rg.Rows.count

        Item = rg.Cells(i, 1).Value2
        Volume = rg.Cells(i, 4).Value2
        Sales = rg.Cells(i, 5).Value2
        
        ' Check if the Item has already been added
        If dict.Exists(Item) = False Then
            ' Add Item and new class module object
            Set oSales = New clsSales
            dict.Add Item, oSales
        End If
        
        ' Get the current item
        Set oSalesCurrent = dict(Item)
        
        ' Update the data
        With oSalesCurrent
            .Volume = .Volume + Volume
            .Sales = .Sales + Sales
        End With
        
    Next i
    
    Set ReadData = dict
    
End Function

' Write the summed data to the worksheet
' https://excelmacromastery.com/
Sub WriteData(dict As Dictionary)

    Dim shWrite As Worksheet
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "0"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        
        ' Write header
        .Cells(1, 1).Value2 = "Item"
        .Cells(1, 2).Value2 = "Volume"
        .Cells(1, 3).Value2 = "Sales"
        
    End With
    
    Dim key As Variant, oData As clsSales, row As Long
    row = 2
    
    ' Read through each item in the Dictionary
    For Each key In dict.Keys
    
        Set oData = dict(key)
        
        shWrite.Cells(row, 1) = key
        shWrite.Cells(row, 2) = oData.Volume
        shWrite.Cells(row, 3) = oData.Sales
        
        row = row + 1
        
    Next key
    
End Sub

Using AutoFilter

The methods that we have looked at so far require a lot of code.

There is actually a much simpler way of reading and filtering data. We can use the AutoFilter. This is the filter we use in Excel to filter data. Once the data is filtered we can easily copy and paste it.

In terms of speed, AutoFilter came out on top in the speed tests that I performed. It is the best one to use for selecting or copying either rows or individual columns.

These are some examples of using AutoFilter in VBA:

' Field 1 = "Ipsum Corporation" and field 3 >=50
rg.AutoFilter Field:=1, Criteria1:="Ipsum Corporation" _ 
       , Operator:=xlAnd, Field:=3, Criteria1:=">=50"

' Field 1 starts with "I"
rg.AutoFilter Field:=1, Criteria1:="I*"

' Field 1 ends with "Ltd"
rg.AutoFilter Field:=1, Criteria1:="*Ltd"

' Field 1 contains "Su"
rg.AutoFilter Field:=1, Criteria1:="*Su*"

' Field 1 does not contain "Su"
rg.AutoFilter Field:=1, Criteria1:="<>*Su*"

' Get the top 10 items based on the value in Field 3
rg.AutoFilter Field:=3, Criteria1:="10", Operator:=xlTop10Items

' Field 3 is in the value list of 100,17 and 2
rg.AutoFilter Field:=3, Criteria1:=Array("100", "17", "2") _
     , Operator:=xlFilterValues

Now that we understand the basics, let’s look at some practical examples of using AutoFilter.

How to Copy Rows

Using AutoFilter is the fastest way to copy filtered rows of data.

Let’s use AutoFilter to copy all the rows that contain “Laptop Model A”.

The following code shows how to do this:

' AutoFilter_RangeCopy_Row()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' https://excelmacromastery.com/
Sub AutoFilter_RangeCopy_Row()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Remove any existing filters
    rg.AutoFilter
    
    ' Apply the Autofilter
    rg.AutoFilter Field:=1, Criteria1:="Laptop Model A"
    
    ' Copy the data using Range Copy
    shRead.Range("A1").CurrentRegion.SpecialCells(xlCellTypeVisible).Copy
    shWrite.Range("A1").PasteSpecial xlPasteValues
    
    ' Remove any existing filters
    rg.AutoFilter
    
    ' Active the output sheet so it is visible
    shWrite.Activate

End Sub

We can also use assign to copy the data. It is almost as fast but requires slightly more complex code.

It is actually not necessary to use this code but I am including it for completeness:

' AutoFilter_Assign_Row()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' https://excelmacromastery.com/
Sub AutoFilter_Assign_Row()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
        
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Remove any existing filters
    rg.AutoFilter
    
    ' Apply the Autofilter
    rg.AutoFilter Field:=1, Criteria1:="Laptop Model A"
     
    ' Get the read range
    Dim rgRead As Range
    Set rgRead = _
        shRead.Range("A1").CurrentRegion.SpecialCells(xlCellTypeVisible)

    Dim rgRow As Range, row As Long
    row = 1
    ' Read through each row
    For Each rgRow In rgRead.Rows
        
        ' Copy the row
        shWrite.Cells(row, 1).Resize(1, rgRead.Columns.count).Value2 _
                   = rgRow.Value2
        
        ' move to the next output row
        row = row + 1
        
    Next rgRow
    
    ' Remove any existing filters
    rg.AutoFilter

End Sub

Using AutoFilter code is much easier to write because we don’t need a For Loop and an If Statement. We can filter the data in just one line.

Copying Individual Fields

Copy individual cells is more long winded than copying the row.

It may seem counter intuitive at first but we have to specify the cells we are copying. With a row, we can just copy the entire thing.

There are 2 main ways we can do this:

1. Copy the individual columns from the filtered data.
2. Copy filtered data and delete the columns that are not required.

Copy the Columns

The first method is the most basic way to do this. We simple copy each column that we require

' AutoFilter_CopyColumns()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' Details: Use AutoFilter with Range.Copy to filter and copy individual
'          column data.
'          The resulting data should contain the columns Items and Sales.
' https://excelmacromastery.com/
Sub AutoFilter_CopyColumns()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Remove any existing filters
    rg.AutoFilter
    
    ' Apply the Autofilter
    rg.AutoFilter Field:=1, Criteria1:="Laptop Model A"
    
    Dim arr As Variant
    arr = Array(1, 5)
    
    ' Remove unnecessary columns
    Dim i As Long, column As Long
    column = 1
    For i = LBound(arr) To UBound(arr)
        rg.Cells(1, arr(i)).EntireColumn.Copy
        shWrite.Cells(1, column).PasteSpecial xlPasteValues
        column = column + 1
    Next i
    
    ' Remove any existing filters
    rg.AutoFilter
    
End Sub

Copy and Delete Unwanted Columns

The second method is the fastest for data with a reasonable number of columns. We simply copy all the data and delete the columns we don’t need:

' AutoFilter_DeleteColumns()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' Details: Use AutoFilter with Range.Copy to filter and copy individual
'          column data.
'          Copy the entire data and then delete the unnecessary columns.
'          The result should be Item and Sales columns only.
' https://excelmacromastery.com/
Sub AutoFilter_DeleteColumns()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
    
    ' Remove any existing filters
    rg.AutoFilter
    
    ' Apply the Autofilter
    rg.AutoFilter Field:=1, Criteria1:="Laptop Model A"

    ' Copy the filtered data to the output worksheet
    rg.SpecialCells(xlCellTypeVisible).Copy
    shWrite.Range("A1").PasteSpecial xlPasteValues
    
    ' Remove unnecessary columns
    Dim rgOut As Range, i As Long
    Set rgOut = shWrite.Range("A1").CurrentRegion
    For i = rgOut.Columns.count To 1 Step -1
        Select Case i
            Case 1, 5
            Case Else
                rgOut.Columns(i).EntireColumn.Delete
        End Select
    Next i
    
    ' Remove any existing filters
    rg.AutoFilter
    
End Sub

Summing Totals

We cannot use the Filters to sum data. We need to use either a For Loop with a Dictionary or ADO.

Using Advanced Filter

See the main article on Advanced Filter here

Advanced Filter has 4 major advantages over AutoFilter:

1. It has more advanced filtering.
2. It can automatically copy the results to another range.
3. When copying the results it automatically copies the format.
4. You can select specific columns and the order of columns.

The AutoFilter has a drawback when filtering data. We cannot use the logic:

If Value1 is in Column1 OR Value2 is in Column2

For example, we cannot say we want all the records where the Item is “Laptop Model A” or Volume > 6.

We can use the AdvancedFilter to get around this. AdvancedFilter is very similar to AutoFilter. The major difference is that the criteria must be a range on the worksheet.

The screenshot below shows how to use AND. It means item is “Laptop Model A” and Volume > 16. The Criteria Range for this must be G1:K2.

The result of using these criteria is:

The screenshot below shows how to use OR. It means item is “Laptop Model A” OR Volume > 16. The Criteria Range for this must be G1:K3.

The result of using these criteria is

The code below shows how we create an advanced filter for the above and criteria.

Range("A1:D12").AdvancedFilter Action:=xlFilterInPlace _
     , CriteriaRange:=Range("G1:K2")

For OR it would be

Range("A1:D12").AdvancedFilter Action:=xlFilterInPlace _
     , CriteriaRange:=Range("G1:K3")

Important: You will notice here that the Criteria range is different for the two examples. Make sure that you don’t have a blank line in the criteria (e.g. G1:K4 instead of G1:K3). This will result in all records being returned i.e. no filter being applied.

How to Copy Rows

Advanced filter will not only automatically copy the results for us. It is also the fastest VBA method for copying and filter in most scenarios.

We simple set the Action parameter to xlFilterCopy and set the CopyToRange parameter to the output range:

' ----------------------------------------------------------------
' Procedure Name: AdvancedFilterExample
' Purpose: An example of using the Advanced Filter to copy rows
'
' Result: The result depends on the values set in the criteria range
'         G to K columns on the "Transaction Filter" worksheet.
' Website: https://excelmacromastery.com/
' ----------------------------------------------------------------
' https://excelmacromastery.com/
Sub AdvancedFilterExample()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions Filter")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Clear any existing data
    shWrite.Cells.Clear

    ' Remove the any existing filters
    If shRead.FilterMode = True Then
        shRead.ShowAllData
    End If
    
    ' Get the source data range
    Dim rgData As Range, rgCriteria As Range
    Set rgData = shRead.Range("A1").CurrentRegion
    
    ' IMPORTANT: Do not have any blank rows in the criteria range
    Set rgCriteria = shRead.Range("G1:K2")
   
    ' Apply the filter
    rgData.AdvancedFilter Action:=xlFilterCopy, CriteriaRange:=rgCriteria _
                , CopyToRange:=shWrite.Range("A1")

 End Sub

Copying Individual Fields

To copy specific columns is pretty simple. We place the columns in our output range and Advanced Filter will only write data to this columns.

For example, If we only want the Item and Sales columns then we need to make two changes to Advanced filter example above:

1. Set the Headers before we run advanced filter.
2. Set the CopyToRange parameter to include the Range of headers.

We can see the updated code here:

' ----------------------------------------------------------------
' Procedure Name: AdvancedFilter_Columns
' Purpose: Uses Advanced Filter to copy individual columns
'
' Result: The result will be the Item and Sales column in the Report
'         worksheet.
' Website: https://excelmacromastery.com/
' ----------------------------------------------------------------
' https://excelmacromastery.com/
Sub AdvancedFilter_Columns()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions Filter")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Clear any existing data
    shWrite.Cells.Clear
    
    ' Specify the output columns
    shWrite.Range("A1").Value2 = "Item"
    shWrite.Range("B1").Value2 = "Sales"

    ' Remove the filter
    If shRead.FilterMode = True Then
        shRead.ShowAllData
    End If
    
    ' Get the source data range
    Dim rgData As Range, rgCriteria As Range
    Set rgData = shRead.Range("A1").CurrentRegion
    
    ' IMPORTANT: Do not have any blank rows in the criteria range
    Set rgCriteria = shRead.Range("G1:K2")
   
    ' Apply the filter
    rgData.AdvancedFilter Action:=xlFilterCopy, CriteriaRange:=rgCriteria _
                , CopyToRange:=shWrite.Range("A1:B1")

End Sub

Using ADO and SQL

ADO is an external Library that allows us to perform queries on databases. It stands for ActiveX Database Objects.

ADO can also perform queries on data in worksheets. This means we can do very powerful queries that run very fast.

Just like using AutoFilter and Advanced filter, we can use most of the same VBA code each time. The main difference will be the query line. The disadvantage is that it requires some basic knowledge of SQL.

If you want to see working examples using ADO and SQL then you can download the source code at the top or bottom of this post.

The following code returns all the records where the item is “Laptop Model A”:

' ReadFromWorksheetADO()

'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' Details: Returns all the records for item "Laptop Model A".
' https://excelmacromastery.com/
Sub ReadFromWorksheetADO()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    With shWrite
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' To add ADO reference select Tools->Reference and
    ' check "Microsoft ActiveX Data Objects Objects 6.1 Library"
    Dim conn As New ADODB.Connection
    conn.Open "Provider=Microsoft.ACE.OLEDB.12.0;" & _
        "Data Source=" & ThisWorkbook.FullName & ";" & _
            "Extended Properties=""Excel 12.0;HDR=Yes;"";"

    ' Store the query in a string
    Dim query As String
    query = "Select * from [" & shRead.name _
                    & "$] Where Item='Laptop Model A' "
    
    ' Run the query and store in a recordset
    Dim rs As New Recordset
    rs.Open query, conn

    ' Write header
    Dim i As Long
    For i = 0 To rs.Fields.count - 1
        shWrite.Cells(1, i + 1).Value2 = rs.Fields(i).name
    Next i
    
    ' Write data
    shWrite.Range("A2").CopyFromRecordset rs
    
    ' Close the connection
    conn.Close
    
End Sub

Here are some examples of ADO queries

' Item is "Laptop Model A" AND the volume is greater than or equal 20
query = "Select Item,Day,Price,Volume,Sales from [Transactions$] " _
         & " Where Item = 'Laptop Model A' and Volume>=20"

' Item is "Laptop Model A" OR the volume is greater than or equal 20
query = "Select Item,Day,Price,Volume,Sales from [Transactions$] " _
         & " Where Item = 'Laptop Model A' or Volume>=20"

' Item starts with "Laptop"  
query = "Select Item,Day,Price,Volume,Sales from [Transactions$] " _
         & " Where Item like 'Laptop%' "   

' Item Ends with "Model A"
query = "Select Item,Day,Price,Volume,Sales from [Transactions$] " _
         & " Where Item like '%Model A' "

' Item contains "top"
query = "Select Item,Day,Price,Volume,Sales from [Transactions$] " _
         & " Where Item like '%top%' "

 ' Item does not contain "top"
query = "Select Item,Day,Price,Volume,Sales from [Transactions$] " _
         & " Where Item Not like '%top%' "

' Return the total volume for each monitor type
query = "Select Item, Sum(Volume) As [Total Vol] from [Transactions$] " _
         & " Where Item like 'Monitor%' " _
         & " Group by Item"

It is important to note that for multiple queries you don’t need to connect to the workbook each time.

One connection to the workbook is enough. Then you can run all your queries. When your queries are finished you can close the connection.

The following outline shows what I mean:

' Open the connection
Dim conn As New ADODB.Connection
conn.Open "Provider=Microsoft.ACE.OLEDB.12.0;" & _
    "Data Source=" & ThisWorkbook.FullName & ";" & _
        "Extended Properties=""Excel 12.0;HDR=Yes;"";"

' Run all queries
...
...

' When finished close the connection
conn.Close

How to Copy Rows Using ADO

Copying a row is pretty straightforward using ADO.

There is a function Range.CopyFromRecordset which writes out the entire data from the query.

This is very convenient but it doesn’t copy the header and it is slower than many other methods.

In the code below we write out all the items that are “Laptop Model A”:

' ADO_CopyRow()
'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' Details: Returns the records for item "Laptop Model A".
' https://excelmacromastery.com/
Sub ADO_CopyRow()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions Filter")
    Set shWrite = ThisWorkbook.Worksheets("Report")
     
    With shWrite
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "dd/mm/yyyy"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        .Columns(4).NumberFormat = "0"
        .Columns(5).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' To add ADO reference select Tools->Reference and
    ' check "Microsoft ActiveX Data Objects Objects 6.1 Library"
    Dim conn As New ADODB.Connection
    conn.Open "Provider=Microsoft.ACE.OLEDB.12.0;" & _
        "Data Source=" & ThisWorkbook.FullName & ";" & _
            "Extended Properties=""Excel 12.0;HDR=Yes;"";"

    ' Store the query in a string
    Dim query As String
    query = "Select Item,Day,Price,Volume,Sales from [" & shRead.name _
            & "$] Where Item='Laptop Model A' "
    
    Dim rs As New Recordset
    rs.Open query, conn
    
    ' Write header
    Dim i As Long
    For i = 0 To rs.Fields.count - 1
        shWrite.Cells(1, i + 1).Value2 = rs.Fields(i).name
    Next i
    
    ' Write data
    shWrite.Range("A2").CopyFromRecordset rs
    
    conn.Close
    
End Sub

Copying Individual Fields

Copying individual fields using ADO couldn’t be simpler.

We specify the fields we want in the Select statement:

' Select all the fields
sQuery = "Select Item,Day,Price,Volume,Sales from [Transactions$]"

' Select Item and Sales
sQuery = "Select Item,Sales from [Transactions$]"

 ' Select Volume
sQuery = "Select Volume from [Transactions$]"

 ' Select Price, Item - changes order of fields
sQuery = "Select Item,Price from [Transactions$]"

Summing Totals

Summing totals is also simple. It only requires adding a Group By statement to the query

Let’s get the total volume and sales for each item:

' ADO_SumColums()'
' Requirements:
' 1. A worksheet "Transactions" containing data from this
' section: "The Dataset for this Article".
' 2. A worksheet for output called "Report".
'
' Details: Returns the total sales amount for each item.
' https://excelmacromastery.com/
Sub ADO_SumColums()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions Filter")
    Set shWrite = ThisWorkbook.Worksheets("Report")
     
    With shWrite
    
        ' Clear the data in output worksheet
        .Cells.ClearContents
        
        ' Set the cell formats
        .Columns(2).NumberFormat = "0"
        .Columns(3).NumberFormat = "$#,##0;[Red]$#,##0"
        
    End With
    
    ' To add ADO reference select Tools->Reference and
    ' check "Microsoft ActiveX Data Objects Objects 6.1 Library"
    Dim conn As New ADODB.Connection
    conn.Open "Provider=Microsoft.ACE.OLEDB.12.0;" & _
        "Data Source=" & ThisWorkbook.FullName & ";" & _
            "Extended Properties=""Excel 12.0;HDR=Yes;"";"

    ' Store the query in a string
    Dim query As String
    query = "Select Item,Sum(Volume) As [Total Volume] " _
        & ",Sum(Sales) As [Total Sales] " _
        & "from [" & shRead.name & "$] Group By Item "
    
    Dim rs As New Recordset
    rs.Open query, conn
    
    ' Write header
    Dim i As Long
    For i = 0 To rs.Fields.count - 1
        shWrite.Cells(1, i + 1).Value2 = rs.Fields(i).name
    Next i
    
    ' Write data
    shWrite.Range("A2").CopyFromRecordset rs
    
    conn.Close
    
End Sub

Pivot Table

Using a Pivot Table is a very powerful way to sum data. It is faster than using the other summing methods.

It is more flexible than using For with a Dictionary but easier to use than ADO as no knowledge of SQL is necessary.

We don’t actually need a copy method with the Pivot Table. We just need to specify range where the Pivot table will be created.

Summing Data

The Pivot Table automatically sums values.

We have rows and value fields in a Pivot Table. We can use these to sum data.

1. The Row field is the thing that we plan to get the total of e.g. Items.
2. The Value field is the value that we wish to sum e.g. Volume, Sales.

We can set these fields like this:

' Set the Row fields
.PivotFields("Item").Orientation = xlRowField

' Set the Value fields
.PivotFields("Volume").Orientation = xlDataField
.PivotFields("Sales").Orientation = xlDataField

The full PivotTable code looks like this:

' https://excelmacromastery.com/
Sub PivotTable_Sum()

    ' Get the worksheets
    Dim shRead As Worksheet, shWrite As Worksheet
    Set shRead = ThisWorkbook.Worksheets("Transactions")
    Set shWrite = ThisWorkbook.Worksheets("Report")
    
    ' Get the range
    Dim rg As Range
    Set rg = shRead.Range("A1").CurrentRegion
   
    ' Clear any existing pivot tables
    Dim piv As PivotTable
    For Each piv In shWrite.PivotTables
        piv.TableRange2.Clear
    Next piv
    
    ' Clear the data in output worksheet
    .Cells.ClearContents
  
    ' Create the cache
    Dim ptCache As PivotCache
    Set ptCache = ThisWorkbook.PivotCaches.Create( _
        SourceType:=xlDatabase _
        , SourceData:=rg _
        , Version:=xlPivotTableVersion15)
    
    ' Create the table
    Dim ptTable As PivotTable
    Set ptTable = shWrite.PivotTables.Add( _
             PivotCache:=ptCache _
            , TableDestination:=shWrite.Range("A1"))
    
    ' Set the name and style
    ptTable.name = "pvItems"
    ptTable.TableStyle2 = "PivotStyleDark14"
    
    ' Set the fields
    Dim ptField As PivotField
    With ptTable

        ' Set the rows fields
        .PivotFields("Item").Orientation = xlRowField
        
        ' Set the data(value) fields
        .PivotFields("Volume").Orientation = xlDataField
        .PivotFields("Sales").Orientation = xlDataField
        
    End With
    
End Sub

If we want to filter with the PivotTable then it is a bit long winded as we have to set each item individually.

To add a filter we can use the code below. Add this code before the “End With” line in the above code.

' Filter items
Dim pvItem As PivotItem
For Each pvItem In .PivotFields("Item").PivotItems
    If pvItem.Caption = "Laptop Model A" Then
        pvItem.Visible = True
    Else
        pvItem.Visible = False
    End If
Next pvItem

Conclusion

That concludes this article on copying and filtering data using the different Excel VBA Copy methods.

If you think something is missing or you have any questions or queries then please leave a comment below.

What’s Next?

Free VBA Tutorial If you are new to VBA or you want to sharpen your existing VBA skills then why not try out the The Ultimate VBA Tutorial.

Related Training: Get full access to the Excel VBA training webinars and all the tutorials.

(NOTE: Planning to build or manage a VBA Application? Learn how to build 10 Excel VBA applications from scratch.)

Bottom Line: Learn how to use VBA macros to copy & paste data from one Excel workbook to another, including adding data to the bottom of an existing range or replacing data.

Skill Level: Intermediate

Video Tutorial

Download the Excel Files

Follow along with the video above using the same Excel files that I use. You can download them by clicking below. Here’s the workbook that I copy data from in my example:

There are a few ways to copy & paste data with VBA. We are first going to use the Range.Copy method. This allows us to perform the entire action in one line of code.

  Workbooks("New Data.xlsx").Worksheets("Export").Range("A2:D9").Copy _
    Workbooks("Reports.xlsm").Worksheets("Data").Range("A2")

The Range.Copy method has an optional Destination parameter that allows us to specify the range we want to paste to.

We reference the source workbook, worksheet, and range that we want to copy from. For the Destination parameter we reference the destination workbook, worksheet, and the beginning cell of the range to paste to.

The Range.Copy method does a regular copy and paste that includes formatting and formulas. If you just want to paste values, there is an example below.

Important Points to Remember

When using this macro to copy data from one workbook to another, keep these points in mind.

• You must reference the correct file extension in the Workbooks property (see video above for details).
• Workbooks do not have to be macro enabled for this to work.
• This code can be stored in a separate workbook, such as your Personal Macro Workbook, if you choose. (Learn how to create a Personal Macro Workbook here.)
• You do not need to select or activate the workbooks, worksheets, or even ranges first. This is because the code already specifies those details.
• Both workbooks must be open when using this code. But the process of opening and closing workbooks can be automated with more code:

Sub OpenWorkbook()
'Open a workbook
  'Open method requires full file path to be referenced.
  Workbooks.Open "C:UsersusernameDocumentsNew Data.xlsx"
    'Open method has additional parameters
  'Workbooks.Open(FileName, UpdateLinks, ReadOnly, Format, Password, WriteResPassword, IgnoreReadOnlyRecommended, Origin, Delimiter, Editable, Notify, Converter, AddToMru, Local, CorruptLoad)
  'Help page: https://docs.microsoft.com/en-us/office/vba/api/excel.workbooks.open
End Sub
Sub CloseWorkbook()
'Close a workbook
  Workbooks("New Data.xlsx").Close SaveChanges:=True



  


                       
  



    'Close method has additional parameters
  'Workbooks.Close(SaveChanges, Filename, RouteWorkbook)
  'Help page: https://docs.microsoft.com/en-us/office/vba/api/excel.workbook.close
  End Sub

PasteSpecial Method to Paste Values, Formats, etc.

When pasting data into the destination workbook using VBA, you can also use any of the normal Paste Special features.

There is an example macro below. You’ll notice that my example uses the PasteValues type, but you could also use PasteFormulas, PasteFormats, or any of the other PasteSpecial options available. Here is a list of the PasteTypes.

  'Copy range to clipboard
  Workbooks("New Data.xlsx").Worksheets("Export").Range("A2:D9").Copy
    'PasteSpecial to paste values, formulas, formats, etc.
  Workbooks("Reports.xlsm").Worksheets("Data").Range("A2").PasteSpecial Paste:=xlPasteValues

To learn more about PasteSpecial options, check out my video series on Copy and Paste with VBA.

Pasting Below the Last Cell

Sometimes the size of your data ranges in the source and destination files will change every time you run the macro. For example, you may have a daily task of adding new entries from an exported sheet to a master list in another workbook.

In that case, you’ll want to add the new entries directly below the last entry on your destination sheet. To do that, you can use the following macro.

Sub Copy_Paste_Below_Last_Cell()
'Find the last used row in both sheets and copy and paste data below existing data.
Dim wsCopy As Worksheet
Dim wsDest As Worksheet
Dim lCopyLastRow As Long
Dim lDestLastRow As Long
  'Set variables for copy and destination sheets
  Set wsCopy = Workbooks("New Data.xlsx").Worksheets("Export 2")
  Set wsDest = Workbooks("Reports.xlsm").Worksheets("All Data")
      '1. Find last used row in the copy range based on data in column A
  lCopyLastRow = wsCopy.Cells(wsCopy.Rows.Count, "A").End(xlUp).Row
      '2. Find first blank row in the destination range based on data in column A
  'Offset property moves down 1 row
  lDestLastRow = wsDest.Cells(wsDest.Rows.Count, "A").End(xlUp).Offset(1).Row
  '3. Copy & Paste Data
  wsCopy.Range("A2:D" & lCopyLastRow).Copy _
    wsDest.Range("A" & lDestLastRow)

This code pastes your source data just below the existing destination sheet data.

In addition to finding the last row in a range or sheet, you can find the last column or cell as well. Checkout my post and video on 3 ways to find the last used row or column to learn more.

Clearing the Destination Range Before Pasting

Instead of adding to a list in your destination range, you may prefer to clear the existing range before pasting the new data. You can do that with this macro.

Sub Clear_Existing_Data_Before_Paste()
Dim wsCopy As Worksheet
Dim wsDest As Worksheet
Dim lCopyLastRow As Long
Dim lDestLastRow As Long
  Set wsCopy = Workbooks("New Data.xlsx").Worksheets("Export 2")
  Set wsDest = Workbooks("Reports.xlsm").Worksheets("All Data")
        '1. Find last used row in the copy range based on data in column A
    lCopyLastRow = wsCopy.Cells(wsCopy.Rows.Count, "A").End(xlUp).Row
          '2. Find first blank row in the destination range based on data in column A
    'Offset property moves down 1 row
    lDestLastRow = wsDest.Cells(wsDest.Rows.Count, "A").End(xlUp).Offset(1).Row
        '3. Clear contents of existing data range
    wsDest.Range("A2:D" & lDestLastRow).ClearContents
    '4. Copy & Paste Data
    wsCopy.Range("A2:D" & lCopyLastRow).Copy _
      wsDest.Range("A2")
End Sub

Running that macro will remove any existing data in the destination range before inserting the data from the source worksheet.

Alternative Code for Copying Data to Your Current Workbook

I wanted to also present to you a slightly different option for your macro. Instead of identifying the destination workbook by name, you can use the ThisWorkbook property. This can be done as long as the macro is stored in the destination (or source) workbook.

By doing this, you avoid having to change the code in the event you change the file name for your destination workbook. Here is the VBA code that uses ThisWorkbook.

  Workbooks("New Data.xlsx").Worksheets("Export").Range("A2:D9").Copy _
    ThisWorkbook.Worksheets("Data").Range("A2")

This reminds me that VBA will always assume that the macro you want to run applies to the active workbook if you don’t specify a workbook in each line of code. I talk about that critical assumption and other important points about running VBA code in this video on VBA Assumptions.

Copy Paste Between Sheets in Same Workbook

You can modify any of the examples above to copy & paste between sheets in the same workbook. Just use the same workbook reference for the copy and destination ranges. Here is an example.

  'Copy range to clipboard
  Workbooks("New Data.xlsx").Worksheets("Export").Range("A2:D9").Copy
    'PasteSpecial to paste values, formulas, formats, etc.
  Workbooks("New Data.xlsm").Worksheets("Data").Range("A2").PasteSpecial Paste:=xlPasteValues

You won’t always need to specify the workbook, but it is a good habit to get into. Otherwise, VBA makes assumptions that can get you in trouble.

Conclusion

I hope these tips and macros help save you time when copying data between workbooks. Automating this boring task will help prevent errors and make it easy for others to update your reports.

Please leave a comment below with any questions or suggestions. Thank you! 🙂

• 

Description

When we are dealing with many worksheet, it is a routine thing to copy data from one worksheet to another in Excel VBA. For example, we may automate a task which required to get the data from different worksheets (some times different workbooks). In this situation, we need to copy the some part the worksheet and paste it in a target worksheet.

Copy Data from one Worksheet to Another in Excel VBA – Solution(s)

We can use Copy method of a range to copy the data from one worksheet to another worksheet.

Copy Data from one Worksheet to Another in Excel VBA – An Example

The following example will show you copying the data from one sheet to another using Excel VBA.

Code:

'In this example I am Copying the Data from Sheet1 (Source) to Sheet2 (Destination)
Sub sbCopyRangeToAnotherSheet()

'Method 1
Sheets("Sheet1").Range("A1:B10").Copy Destination:=Sheets("Sheet2").Range("E1")

'Method 2
'Copy the data
Sheets("Sheet1").Range("A1:B10").Copy
'Activate the destination worksheet
Sheets("Sheet2").Activate
'Select the target range
Range("E1").Select
'Paste in the target destination
ActiveSheet.Paste

Application.CutCopyMode = False

End Sub

Instructions:

1. Open an excel workbook
2. Enter some data in Sheet1 at A1:B10
3. Press Alt+F11 to open VBA Editor
4. Insert a Module for Insert Menu
5. Copy the above code and Paste in the code window
6. Save the file as macro enabled workbook
7. Press F5 to run it

Now you should see the required data (from sheet1) is copied to the target sheet (sheet2).

Explanation:

We can use two methods to copy the data:
Method 1: In this method, we do not required to activate worksheet. We have to mention the source and target range. This is the simple method to copy the data.
Method 2: In this method, we have to activate the worksheet and paste in a range of active worksheet.

The main difference between two methods is, we should know the destination worksheet name in the first method, in second method we can just activate any sheet and paste it.

Download the Example Macro Workbook:

Download the Example VBA Macro File and Explore the code example to copy the data from one sheet to another worksheet:

Copy Data Form One Sheet To Another Sheet

Copy from One Sheet And Paste in Another Worksheet

Here is the simple VBA Code to Copy and Paste the Data from one worksheet to another.

Sub VBAMacroToCopyDataFromOneSheetToAnother()

'You can use the below statement to Copy and Paste the Data
'Sheets(Your Source Sheet).Rows(Your Source Range).Copy Destination:=Sheets(Your Target Sheet).Range(Your Target Range)
'For Example:

Sheets("SourceSheet").Range("B4:B5").Copy Destination:=Sheets("TargetSheet").Range("C2")

End Sub

Copy Data into Another Sheet based on Criteria

Most of the times we need VBA code to copy data from one sheet to another based on criteria. The following VBA Code to helps you to Copy and Paste the Data based on certain condition.

Sub CopyDataBasedOnStatusCondtion()
'You can also copy entire row and paste into different sheets based on certain criteria.
'See the below example to copy the rows based on criteria


Dim lRow, cRow As Long
lRow = Sheets("YourMain").Range("A50000").End(xlUp).Row 'Last row in your main sheet
'change the sheet name as per your needs


'Let's find these items in the Main sheet and send to the respective sheet
For j = lRow To 1 Step -1
'Assuming you have the drop-down in the first Column (= Column A)
    
'looping throu your main sheet and copying the data into respective sheet
    If Sheets("YourMain").Range("A" & j) = "Pending" Then
        cRow = Sheets("Pending").Range("A50000").End(xlUp).Row
        Sheets("YourMain").Rows(j).Copy Destination:=Sheets("Pending").Range("A" & cRow + 1)
        
        'You can delete the copied rows in the source sheet using below statement
        'Sheets("YourMain").Rows(j).Delete
    ElseIf Sheets("YourMain").Range("A" & j) = "Follow up" Then
        cRow = Sheets("Follow up").Range("A50000").End(xlUp).Row
        Sheets("YourMain").Rows(j).Copy Destination:=Sheets("Follow up").Range("A" & cRow + 1)
        
        'Sheets("YourMain").Rows(j).Delete
    
    ElseIf Sheets("YourMain").Range("A" & j) = "Completed" Then
        cRow = Sheets("Completed").Range("A50000").End(xlUp).Row
        Sheets("YourMain").Rows(j).Copy Destination:=Sheets("Completed").Range("A" & cRow + 1)
        
        'Sheets("YourMain").Rows(j).Delete
    End If
Next


'*NOTE:if this solution is for your clients, -
'You may have to write some validation steps-
'to check if all required sheets are available in the workbook
'to avoid future issue.
End Sub

Macros for Copying Data Using VBA:

• Copy Method Explained
• Copy Data from one Worksheet to Another in Excel VBA
• Copy Data from One Range to Another in Excel VBA
• Copying Moving and Pasting Data in Excel
• Data Entry Userform
• VBA to Append Data from multiple Excel Worksheets into a Single Sheet – By Column
• VBA to Consolidate data from multiple Excel Worksheets into a Single Sheet – By Row
• CopyFromRecordset
• VBA Sort Data with No headers Excel Example Macro Code
• VBA Sort Data with headers Excel Example Macro Code

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Related Posts

• • Description
  • Copy Data from one Worksheet to Another in Excel VBA – Solution(s)
    • Download the Example Macro Workbook:
  • Copy from One Sheet And Paste in Another Worksheet
  • Copy Data into Another Sheet based on Criteria
  • Macros for Copying Data Using VBA:

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102 Comments

1. I am trying to copy specific ranges from 12 worksheets on from the “Source” workbook to the same specific ranges on 12 worksheets to the “Target” workbook. How can I set up a “loop” to accomplish this in a VBA code? Thanks!

   – Ron –

2. PNRao
   December 4, 2013 at 11:05 PM — Reply

   ‘If your input files are always same then store them in an Array
   mySource=Array(“File1.xlsx”,”File1.xlsx”,…,”File12.xlsx”)

   ‘If they are not same always then read your workbook names and store it in an Array (mySource)

   
'open each workbook

   For iCntr=1 to 12
   set sourceWB=Workbooks.Open(mySource(iCntr-1)) ' since array starts from 0
   sourceWB.Sheets("YourSheetName").Range("YourRange").copy ThisWorkbook.Sheets("YourTargetSheet").Range("TargetRange")
   'Example:sourceWB.Sheets("Sheet1").Range("A1:A10").copy Destination:=ThisWorkbook.Sheets("YourTargetSheet").Range("A" &iCntr*10+1)
   next

   Search with a keyword ‘downloads’ in our site, you will get the working file to see the code.

   Hope this helps-PNRao!

3. Ping
   January 22, 2014 at 6:15 AM — Reply

   How can we select user choice range and paste it in user defined range? Can we give ability to transpose the data if user wants? Do u gave any vba script that can help me with that?

4. PNRao
   January 22, 2014 at 11:13 PM — Reply

   Hi,

   We give the user to select a range to copy and range to paste in two different ways.

   1. You can use two input boxes: one is to accept the ranges from users and other one is to choose the range to paste.
   Please check this link to for advanced input box examples: http://analysistabs.com/excel-vba/inputbox-accept-values/

   2.The other method is, creating userform and place two RefEdit controls. one is for to select the range to copy and the other one is the for accepting the range to paste.

   So, now you know the range to copy and the range to paste the data. Then you can use, pastespecial method to transpose the data

   Example: Let’s say you accepted two ranges from user and stored as rngToCopy and rngToPaste
   
Range("rngToCopy").Copy
Range(rngToPaste).Select
Selection.PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:= False, Transpose:=True


   Hope this helps.
   Thanks-PNRao!

5. Matt
   May 6, 2014 at 11:36 PM — Reply

   Hey! I work for a transportation company and have a workbook in which I keep track of trailers parked at a lot daily. Every day I copy the previous day’s sheet and rename to today’s date.

   So I have sheet “05-05” and I copy it and rename the new sheet to “05-06”. I have been Googling this for hours now to no avail: I am trying to create a button that runs a macro that creates a copy of the active sheet, and renames it to today’s date. If I have to include the year in my sheet names that is fine. Can anyone help?

6. Aliya
   May 8, 2014 at 1:46 PM — Reply

   Hi there,

   Could you please help me with the following:

   I have two worksheets named Data and Levels. In Data worksheet I have thousands of rows and three columns ( region, ID, and sum). In Levels worksheet I have only hundreds of rows and two columns (ID and Level). What I need is to put for each row in the first sheet its corresponding level from the second sheet.

   I’m only a beginner, so detailed explanation would be much appreciated,

   Thank you

7. Josh
   August 13, 2014 at 12:16 AM — Reply

   I am working on a macro to transfer data from one spreadsheet to another. I would like ot transfer the data to the next open row within the second spreadsheet. Basically I want to take electronic batch sheets, with data entered in them, and transfer that data to a central source for record keeping. Is this doable?

   Thanks for any help you can offer.

8. PNRao
   August 17, 2014 at 11:34 AM — Reply

   Hi Josh,
   We can do this, every time you need to find the last row in the common file and update the data from that particular row. You can search for the examples provided to find the last row in the excel sheet. Or, you can send me the sample file.

   Thanks-PNRao!

9. chander shekhar
   August 17, 2014 at 3:43 PM — Reply

   i have one folder named checking master and it contains 4macro enabled excel2010 files and each file has 8 worksheet and i want to copy data from these four macro enabled files specific sheet called”register sheet ” ranging a2to k2 without opening these files into a new file master file in the same folder.further if files becomes more tan 4 macro enabled files then also all files “register sheet’s range a2 to k2 automatically transferred in the master file.please help through vba code and intimate through email and oblige

10. And, as always, if you have questions about this or any other
    financial topic, seek the services of a licensed,
    responsible financial advisor or other professional.
    You might be able to obtain your score at no cost after you have applied for a
    loan. For this purpose you will have to limit the credit account as well as the
    credit card, make timely repayments of the credit facility availed and enhance your credit transactions.

11. SS
    September 16, 2014 at 1:10 PM — Reply

    Hi I am pretty rubbish when it comes to VBA, im trying to put together a stock book where everything in column A, B and C on sheet1 automatically copies on to column A, B and C in sheet2. I want them to appear in exactly the same cell for each column. I dont want to have to click run or a button. Can you help?

12. Ahamed
    November 6, 2014 at 5:29 PM — Reply

    In the VB Macro Can you also apply filter conditions from the source workbook to copy (based on filter) and paste it in a destination workbook. please note its a different workbook and NOT sheets.

13. ratna
    November 13, 2014 at 2:39 PM — Reply

    please give me copy and paste jobs

14. ratna
    November 13, 2014 at 2:40 PM — Reply
15. syam
    November 28, 2014 at 5:22 PM — Reply

    Hi
    for every month, i am using one spreadsheet for each day. so for example for 30 days in a month, 30 spread sheets. the spread sheets contains lot of matter.
    what i need is the data of total month details has to come in one spreadsheet with date wise.

    example: 01.12.2014 02.12.2014…………………………………………………………………..31.12.2014
    1 3 7
    2 4 7
    2 6 2

16. PNRao
    November 29, 2014 at 7:39 PM — Reply

    Hi Syam,
    You can do this using formula or VBA, please send an example file, we are happy to help you.

    Thanks
    PNRao!

17. Aaron
    December 17, 2014 at 10:13 PM — Reply

    Hello

    The code works great but is there away of molding it slightly so instead of “Activatesheet.paste” you can paste only the values?

    Thank you

18. K.S. Gill
    January 19, 2015 at 3:54 PM — Reply

    Hello
    I want to import data form one workbook to another workbook using VBA form,
    the main problem is that import dxata cantain duplicate values I do not import them I want only append new values in column.
    Please help.
    Thank you

19. PNRao
    January 19, 2015 at 6:50 PM — Reply

    Hi K.S.Gill,

    You can check the duplicated records while updating it. You can do this in different ways:

    1.if your input data having minimal rows and columns then you can use for loop to check the duplicates and update record by record.

    2. If you have lot of records in your input file, then import all the records to your target file and then delete the duplicate records in one sheet using Delete Duplicate function available in the Excel.

    3. If may not want to disturb your target sheet -then you can duplicate the sheet and import the latest data into this temporary sheet. And run the macro to delete duplicates and then merge the unique records to your actual worksheet.

    Hope this helps.
    Thanks-PNRao!

20. aja
    January 21, 2015 at 4:30 AM — Reply

    Hello all,

    I am beginner and I am looking import multiple text files (2200) to excel and make a single excel sheet using VBA

    Please help.. I am trying this using this code…

    [CODE]

    Sub CombineTextFiles()
    Dim FilesToOpen
    Dim x As Integer
    Dim wkbAll As Workbook
    Dim wkbTemp As Workbook
    Dim sDelimiter As String
    ‘===================================
    On Error GoTo ErrHandler
    Application.ScreenUpdating = False

    ‘======================================
    sDelimiter = “:”

    FilesToOpen = Application.GetOpenFilename _
    (FileFilter:=”Text Files (*.txt), *.txt”, _
    MultiSelect:=True, Title:=”Text Files to Open”)

    If TypeName(FilesToOpen) = “Boolean” Then
    MsgBox “No Files were selected”
    GoTo ExitHandler
    End If

    x = 1
    Set wkbTemp = Workbooks.Open(Filename:=FilesToOpen(x))
    wkbTemp.Sheets(1).Copy
    Set wkbAll = ActiveWorkbook
    wkbTemp.Close (False)
    wkbAll.Worksheets(x).Columns(“A:A”).TextToColumns _
    Destination:=Range(“A1″), DataType:=xlDelimited, _
    TextQualifier:=xlDoubleQuote, _
    ConsecutiveDelimiter:=False, _
    Tab:=False, Semicolon:=False, _
    Comma:=False, Space:=False, _
    Other:=True, OtherChar:=”|”
    x = x + 1

    While x Date
    Date Sta1Load.Pass Sta1Load.
    Code

    Sta1Load.
    VisionProgram

    Sta2Armature.Pass

    Sta2Armature.Code

    Sta2Armature.
    VisionProgram
    Sta3Weld.Pass: False
    2015-1-19 9:19:55 True 411 0 False 0 0 Flase
    Text file2 data
    Text fiel 3 data

21. tom
    February 6, 2015 at 2:22 AM — Reply

    Hi PNRao, please could you help me with a VBA formula about this matter? I want to copy the data from sheet1 to sheet2 automaticly. In sheet1 there are formulas in the cells, but I want only the text to be copied to sheet2, everytime something changes in sheet1. Is this possible? I hope for a answer, would be very appreciated! Thanks a lot in advance for any help!

22. PNRao
    March 2, 2015 at 6:54 PM — Reply

    Hi Tom,

    You can write something like below in Worksheet change event:

    Range("rngToCopy").Copy
    Range(rngToPaste).Select
    Selection.PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:= False, Transpose:=True
    

23. JM
    March 4, 2015 at 9:43 AM — Reply

    Hi,
    I have some data in sheet 1 and want to summarize it in sheet 2. Column A has the country names and Column B&C has some data. In most of the cases column B&C are not blank and in some cases either of one is blank or both are blank. I want to copy only the countries which has data in either one of the columns in sheet 2, by avoiding the blank rows. Please assist

24. PNRao
    March 7, 2015 at 7:44 PM — Reply

    Hi JM,

    Please refer the below macro:

    Sub sbCopyCounryDataIfAvialble_OR_NotBlank()
    Dim iCntr, jCntr, lRow As Integer
    
    'iCntr is to loop through the Sheet1
    'jCntr is for sheet2 last row
    'lRow is the last row with data in sheet1
    
    
    lRow = 226 'if it is dynamic, please refer our most useful macros to find the last row
    
    jCntr = 1 '
    For iCntr = 1 To lRow
        If Cells(i, 2) <> " Or Cells(i, 3) <> " Then 'Either of the cell should have data
            Sheet(jCntr, 1) = Cells(i, 1) ' country name
            Sheet(jCntr, 2) = Cells(i, 2) ' Column B
            Sheet(jCntr, 3) = Cells(i, 3) ' Column C
            j = j + 1
        End If
    Next
    
    End Sub
    

    Thanks-PNRao!

25. Vamsi
    March 10, 2015 at 3:47 PM — Reply

    Hi Sir,

    I am in starting stage of using macros for good effect, here we have a workbook, in which we will have lots of data in sheet1(Data_Source), we have copy data from sheet 1 to sheet2(“Data_Extracted”) with specific headers matching in sheet1 to sheet2
    we have to copy only those data which have the specific headings.

    the data in the sheet1 is dynamic and keeps on changing at the End of each day, and we need only values into sheet2.
    in sheet1 we will have formulas in almost all columns,so we require only values to be pasted in sheet2

    in sheet1 we will be having like for ex 32 columns(headings), we need only 9or 10 columns out of those 32.

    please send me the code for this to my mail, your help is highly required.

    Many Thanks in advance.

    please help ASAP.

26. Rich
    March 15, 2015 at 5:00 AM — Reply

    I putting together and inventory sheet to track my restaurant inventory. I have figured out how to get the data from my add sheet and my remove sheet to the calculation sheet. The only problem is every time I run the macros it overwrites the data already on they calculation sheet. I have been trying to figure out what code line I need to search for the next available row and then paste my data. Can anyone help me with this? Keep in mind I am a beginner when it comes to this stuff.

27. Yvonne
    March 15, 2015 at 8:59 PM — Reply

    Hi,
    could you please help me with a VBA formula about this matter? I have approx 60 files (.xls or .xlsx) saved in a drive c:test. However the number of files varies each time. (maybe less or maybe more)… I want to open the files from the directory and paste to master.xls assigned tabs. (i.e. abc.xls must go to master.xls TAB ABC, efg.xls must go to master.xls TAB EFG tab, and so on). I see a lot of vba that loop through directory if filename xls THEN copy to just master sheet. But since my number of file varies each time, and each file must be paste to assigned TABS. Please assist and thanks in advance.

28. Sandeep
    March 18, 2015 at 7:30 PM — Reply

    Hi,

    i have got a requirement to copy data from One Excel Workbook to another Workbook(Located locally on the same machine). This will help me consolidate the data am receiving from my peers to a master file. Ideally there should be a VBA button on the source workbook if i click on it, that should trigger copying to the Master Workbook.

    Appreciate if someone can help on this. Thanks

29. PNRao
    March 21, 2015 at 2:48 PM — Reply
30. Dima
    March 23, 2015 at 9:22 PM — Reply

    Hi
    I’m working on excel document and I have to find a solution for situation like this. In one of the cells I need to have one word permanently and when I’m putting one click on it to write next to it a name which I will use on other sheet.
    For example: cell -> |Patient: (next to him impute name)|
    Is exist an solution to do this using VBA or formulas?
    Thank you for any help!

31. BamaChic
    March 23, 2015 at 10:50 PM — Reply

    Hi,
    I have been told in some forums that this isn’t possible, but have been working on figuring this out for weeks! The company I work for is a Gov’t Subcontractor. The owner has a master spreadsheet “Pipeline Data”. There are headers in row 1, data from columns A-S and currently 348 entries. Columns M & N contain years for the solicitation date and award date (these can be the same year or 5 years apart). Is it possible to have a code transfer the data in the rows that have 2015 as the year in either M or N to a worksheet “2015”? The owner wants to be able to click on the worksheet 2015, 2016, 2017 etc. and see all the solicitations and awards that will occur in that year.
    The other tricky part is he wants it to automatically update when I enter new data in a row….so for example, if the new data has solicitation year 2015, but awarded in 2018 then it will automatically copy to both sheets 2015 & 2018.
    I did find a code in a forum that worked checking column M for the dates, but having no experience with VBA, I have no idea how to rewrite it to check both columns M & N. As I stated, others have told me Excel was not capable of doing this, but I want someone else’s opinion. I know the owner is tired of hearing “I’m still working on it”, but I have yet to find a way for this to work and I am a determined lady. Thank you in advance for any help you can offer me!!

32. PNRao
    March 24, 2015 at 7:34 PM — Reply

    Hi Dima,

    You can write VBA code for this in Selection_Change() event of the worksheet:

    The below example will write current date and time on the B1 when you click on the A1:

    Please paste the below code in the required worksheet code module:

    Private Sub Worksheet_SelectionChange(ByVal Target As Range)
        If Target.Address = "$A$1" Then
            
            Target.Offset(0, 1) = Now()
            Target.Offset(0, 1).Select
            'Or Range("B1")= Now()
        End If
    End Sub
    

    Thanks-PNRao!

33. Georgios
    March 25, 2015 at 10:05 PM — Reply

    Hi there if its possible to help me with a very complicate issue in vba.

    Well the situation is this: i have a set of around 50 files (more less) and there are all in the same format (i have created them). There are answers from a research that i did (with names and values 0,1 or 2). Like the following:
    B5 = Question 1
    B6 = Question 2
    B7 = Question 3
    etc
    to Question 30

    from D4 to N4 horizontaly there are names like (Thomson, James, Howard…etc ) where are corresponded values like 0 or 1 or 2 per name and question. The only difference between these 50 files is that not always each cell is fullfiled from (d4 to N4 with names) . Sometimes are less than 11 names and left it blank the coressponded cell but the format is the same for all 50 files.
    What i want to do is little complicated. I want to take each response from FILE1,FILE2…to FILE50 and copy the values into another file or sheet. In the new file or sheet i want to organized the answers in lists per answer and per question.

    For example if someone responded
    D5=0 (Thomson responded 0),
    E5=0 (James responded 0)
    F5=2 (Howard responded 2) in File1,

    and in File2
    D5=0 (Brandley responded 0),
    E5=1 (Clarck responded 1)
    F5=2 (Nickolson responded 2)

    I would like to create a list like the following anywhere in a the new sheet or file:
    Question1
    (answered 0 )
    Thomson
    James
    Brandley

    Question1
    (Answered 1)
    Clarck

    Question1
    (Answered 2 )
    Howard
    Nickolson

    These lists should be created for every question from Question1 to Question30.
    I hope i explain well what i would like to do and i hope even more and i would appreciate any suggestion and advice from anyone for this complicated work.

34. vasu
    April 1, 2015 at 11:07 AM — Reply

    DEAR Matt,
    pls explain ur need in detail. i will help you. I am also in Logistic service. Its a favour for me to help anotherf logistics man. Thank u. Vasu

35. Zhao Lei
    April 1, 2015 at 1:45 PM — Reply

    Hi,

    Now I want to copy 1 column of data to another workbook, but the data need to be separate in different columns which is not continuous column.

36. PNRao
    April 1, 2015 at 7:33 PM — Reply

    Hi Zhao,

    you can record a macro and use ‘Text to Columns’ command in the data tab. And change the auto generated code accordingly.

    Thanks-PNRao!

37. Krishna Bajaj
    May 12, 2015 at 6:07 PM — Reply

    Hi,
    I want to know what i am trying to do is possible or not in excel and if how?
    I want to write data in one sheet (e.g.. sheet1 A1 to G1) and that data get copied to sheet two(e.g.. Sheet2 A1 to G1) then again when i write in the same row of sheet1 (A1 to G1) this time the data get copied to sheet2-A2 to G2 and this process goes on.
    Basicalyy i want to fix my user input cell in sheet1 and the resultant will be transferred to sheet 2.
    Is their any way to do this.
    Thanks in advance for your reply.

38. PNRao
    May 13, 2015 at 8:23 PM — Reply

    Hi Krishna,
    Here is the code to copy the sheet1 data into sheet2. You can place a button in sheet1 and assign this macro. You can ask your users to fill the data in sheet1 and hit the button to update the sheet2.

    Sub CopyRangeFromSheet1toSheet2()
    Dim lastRow As Long
        lastRow = Sheets("Sheet2").Range("A100000").End(xlUp).Row + 1 ' then next free row in sheet2
        Sheets("Sheet1").Range("A1:G1").Copy Destination:=Sheets("Sheet2").Range("A" & lastRow)
    End Sub
    

    Thanks-PNRao!

39. mathew
    May 19, 2015 at 7:15 PM — Reply

    Hello,

    we have 100 number of files in a folder which has name like C1.. C2.. C3 to file C100. we have defined name range in all files.

    we need output in a different worksheet named “WORKBOOK”, Sheet name “OUTPUT” Continuously starting from cell A1.

    we want to import a name range (values with same format) which we defined in file C1 to C100 sheet:Sheet1 Cell:A1 (want to loop till it finds a false named range in any file in sheet1 cell A1)

    (Name ranges are either 7 columns or 14 columns, 24 rows as defined.)

    we also have a “OUTPUT” sheet in all files where we get in range A1:N24
    we can also use that as target

    can anyone please help regarding this..

40. Tom
    May 27, 2015 at 3:45 AM — Reply

    Hi,

    I have 4 columns of data in Sheet 2. I need to search a value in column A and a value in column B. Once both column match at row X, I want to copy column C, row X : row X+1 and column D, row X : row X+1 to show in Sheet 1.

    Please show me how to do this. Thank you!

41. Woody Ely
    June 1, 2015 at 3:13 AM — Reply

    I have a simply request, I am constructing a call log for myself, I have a drop box that has started, Pending, Follow up and Completed,
    I would like to be able to copy the whole row of data to another worksheet in the same workbook Pending for Pending, Follow up for Follow up and Completed, and also have them removed from the main worksheet when drop box is used to go from started to the other choices, Is the a way to do this
    Any and all help is always appreciated
    Thanks in advanced

42. PNRao
    June 1, 2015 at 12:51 PM — Reply

    Hi Woody Ely,

    Hope this example helps to solve your requirement:

    Example file to download: http://analysistabs.com/download/copy-data-one-sheet-another/

    Sub CopyDataBasedOnStatusCondtion()
    
    Dim lRow, cRow As Long
    lRow = Sheets("YourMain").Range("A50000").End(xlUp).Row 'Last row in your main sheet
    'change the sheet name as per your needs
    
    
    'Let's find these items in the Main sheet and send to the respective sheet
    For j = lRow To 1 Step -1
    'Assuming you have the drop-down in the first Column (= Column A)
        
    'looping throu your main sheet and copying the data into respective sheet
        If Sheets("YourMain").Range("A" & j) = "Pending" Then
            cRow = Sheets("Pending").Range("A50000").End(xlUp).Row
            Sheets("YourMain").Rows(j).Copy Destination:=Sheets("Pending").Range("A" & cRow + 1)
            Sheets("YourMain").Rows(j).Delete
        ElseIf Sheets("YourMain").Range("A" & j) = "Follow up" Then
            cRow = Sheets("Follow up").Range("A50000").End(xlUp).Row
            Sheets("YourMain").Rows(j).Copy Destination:=Sheets("Follow up").Range("A" & cRow + 1)
            Sheets("YourMain").Rows(j).Delete
        
        ElseIf Sheets("YourMain").Range("A" & j) = "Completed" Then
            cRow = Sheets("Completed").Range("A50000").End(xlUp).Row
            Sheets("YourMain").Rows(j).Copy Destination:=Sheets("Completed").Range("A" & cRow + 1)
            Sheets("YourMain").Rows(j).Delete
        End If
    Next
    
    
    '*NOTE:if this solution is for your clients-
    'You may have to write some validation
    'steps to check if all required sheets are available in the workbook
    'to avoid future isssue
    End Sub
    

    Thanks-PNRao!

43. Woody Ely
    June 2, 2015 at 6:43 AM — Reply

    Sir,
    I appreciate all your hard work, I had my popup in column K but no worries I just started over and used column A and all is working out. I hope I can call on you again.
    Thanks
    Woody

44. MR.GSchnitzler
    June 3, 2015 at 12:18 AM — Reply

    Hi there, I have a ~maybe~ simple request:

    I am constructing a sales history. Where I have all the sales of the day recorded on a sheet.
    After we close, I copy (using a Macro) all the info to another Sheet.
    This sheet have info on Column A to N. (beginning on row 7, rows 1 – 6 are for the header)
    Also, I’m trying to filter and copy some rows from that sheet to another.
    The “Search” I’ve made using a UserForm, but I’m having some trouble with the “copy & paste” part.
    Could you suggest a way to do it ?
    If you need, I can also paste the code..
    Thanks in advanced!

45. PNRao
    June 3, 2015 at 12:19 PM — Reply

    Your most welcome Woody!
    Thanks-PNRao!

46. NavneetR
    June 24, 2015 at 10:23 AM — Reply

    Hi,
    Kindly help me on the following problem I have a sheet with some names of the products with their company names in two columns respectively & in corresponding the quarter sales is updated in a workbook which need to be copied again to the other workbook which is having same product name in one column & company name in next column in next column & quarter sales (needed to be copied along with values+ cell comments) in other column. The column keeps on changing for each quarter i.e if its A column for this quarter then its B for next quarter.
    Kindly help me with a macro for the same ASAP.
    Thanks in advance.

47. Maratonomak
    June 30, 2015 at 11:29 PM — Reply

    Hi,

    I’m looking for a VBA code to export tables from a workbook to another .
    Here’s what I have. Workbook1 (“Validation”) has tables exported from access queries. Tables are exported into sheets (F01,F02,F03……F10).
    This tables needs to be exported to another workbook (“Validation Update”) to next blank row. So, table from Workbook1/Sheet F01 to be exported to next blank row, Workbook2/Sheet F01.
    And repeat the process for sheet F02, F03 to F10. Some of the tables may be empty sometimes. Is there any way to use N/A in that case?

    Any help would be greatly appreciated !

48. manny
    July 6, 2015 at 12:31 PM — Reply

    Hi,
    In my first excel sheet there are around 20 columns but want to copy around 5 of them to the second worksheet using a VBA macro.
    Please help

49. Valli
    July 6, 2015 at 12:57 PM — Reply

    Hi Manny,

    Please find the below macro code.

    Sub Move_Data_From()
     Sheets("Sheet2").Columns("A:E").Copy Destination:=Sheets("Sheet3").Range("A1")
    End Sub
    

    Where
    Sheet2 – Source Sheet Name
    Sheet3 – Destination Sheet Name
    Columns (“A:E”) – Source Data (Column A to E)
    Range(“A1”) – Destnation Cell or range

    Thanks-Valli

50. Hella
    July 15, 2015 at 1:06 PM — Reply

    Hi There, I want to copy a specific column from one workbook to another workbook using VBA macros, and both workbooks have merged cells in between the rows , please I need your urgent response

51. PNRao
    July 15, 2015 at 8:02 PM — Reply

    Hi Hella,

    The below code will copy Column D of Sheet1 from Book1 to Book2:

    'Clear the target Column to avoid Merge Cells Warning
    Workbooks("Book2").Sheets("Sheet1").Range("D:D").Cells.Clear
    
    'Now copy the Column D to target Workbook
    Workbooks("Book1").Sheets("Sheet1").Range("D:D").Copy _
     Destination:=Workbooks("Book2").Sheets("Sheet1").Range("D1")
    

    Hope this helps!
    Thanks-PNRao!

52. Yogesh Kumar
    July 20, 2015 at 11:22 PM — Reply

    Please request your assistance in Private sub, this is how i want macro to work
    if i enter Email id in sheet 1 any cells of the worksheet it should automatically get updated in “Sheet2 – coloumn 1” and also email id’s should be unique in sheet 2 (i.e no duplication should happen) Please assist me…

53. Satbir
    July 25, 2015 at 1:58 PM — Reply

    Hi, Want to copy data from various sheets in one, is that possible using Macro?

54. Stacey
    August 3, 2015 at 8:05 PM — Reply

    Hi,

    I am new to VBA code and don’t really know anything about coding. I am desperately trying to get my worksheets to:
    When yes is entered in a column the macro copies the row the yes is in and transfers it from the waiting list spreadsheet it is in, to the allocated spreadsheet in the next available row, of the same workbook. It would be great if once transfered the data could be deleted from the waiting list spreadsheet and the data below it be moved up.

    This is what i have put so far (like I said I am not a natural at this):

    Sub MoveText()
    ‘
    ‘ MoveText Macro
    ‘ Move text from Waiting List tab to Allocated tab
    ‘

    ‘
    Range(“L8”).Select
    Do Until Selection.Value = “yes”
    If LCase(Selection.Value) = “yes” Then
    Selection.EntireRow.Copy
    Loop
    End If

    Sheets(“Allocated”).Select
    Range(“A6”).Select

    If IsEmpty(ActiveCell.Offset(1)) Then
    ActiveCell.Offset(1).Select
    Else
    ActiveCell.End(xlDown).Offset(1).Select
    End If

    Selection.Paste
    Sheets(“Waiting list”).Select
    Range(“L8”).Select
    Do Until Selection.Value = “xxx”
    If LCase(Selection.Value) = “yes” Then
    Selection.EntireRow
    Selection.Delete
    Else
    Selection.Offset(1, 0).Select
    End If

    I keep getting error messages and have no idea what I am doing wrong. Can anyone kindly help me?

    Stacey

55. Darren
    August 5, 2015 at 8:34 PM — Reply

    Hi All

    Not sure whether this is acheiveable but here goes…

    I have a workbook with 3 work sheets – Order Form / Stock Level / Order History

    When completing the Order Form, a check is carried out agasint the inputted cell to see if it is in stock, if it is then the Stock Level work sheet is updated accordingly. If it is not availble (<=0) then you are prompted on the Order Form sheet that this isnt in stock and the Stock Level sheet is updated to show that stock is required for order. – If you can follow my poor description then grand, if not – not to worry as this is the part I dont need help with!

    What I do need help with/ words of advise/ shoulder to cry on etc is with the relationship between Order Form & Order History. Ideally, once you have completed the Order Form all the details will be passed through to the Order History, but I only have one instance of the Order Form and the Order History so when I need to put an order through for another member of staff it over – rides the details in the Order History as opposed to ‘adding’ it to the Order History sheet.

    Is there a way, where if you complete Order Form and ‘submit’ it will populate the Order History sheet wit the relevant data and then clear the data out of the Order Form ready for the next entry – whilst keeping this data stored within the Order History Sheet?

    Any help would be appreciated
    Thanks
    Darren

56. Preet
    August 14, 2015 at 5:26 AM — Reply

    I am struggling with copying data from master file to rest of tabs based on filter. Assuming I have master sheet with column name application and my tabs are arranged with column names, I wanted to copy data from master sheet to corresponding tabs of each application, with keeping master data as well. Also if something is present in master tab but not in application tab, that row must be moved to separate tab I created. This tab is common to all application tab. Reason being, this master sheet is going to get updated every day and I want my tabs to have current data but keeping the old one in misc. tab. I will really appreciate the help. Thanks.

57. surendar
    August 24, 2015 at 5:25 PM — Reply

    how to copy data from one workbook and paste to another workbook.

58. PNRao
    August 25, 2015 at 12:13 AM — Reply

    Hi Surendar,
    You can use the Copy command as shown below:

    Workbooks("Book1").Sheets("Sheet1").Range("A1:B10").Copy _
    Destination:=Workbooks("Book2").Sheets("Sheet1").Range("E1")
    

    Thanks-PNRao!

59. So…
    August 28, 2015 at 4:58 AM — Reply

    How do plan to initiate the script without a button or having to click run?

60. PNRao
    August 28, 2015 at 10:10 PM — Reply

    We can assign to short-cut key, like Ctr+Q. Go to Macros list and select the macro, then provide the keyboard short-cut in the Options.
    Thanks-PNRao!

61. Joseph G
    September 15, 2015 at 7:14 PM — Reply

    I have a source spreadsheet with number of rows, now I would like to do the following,

    # copy entire rows 1, 2.. create a new spreadsheet (new excel file) and transpose paste and save the file with value in cell “B2” of new spreadsheet.
    Again
    # copy entire rows 1, 3.. create a new spreadsheet (new excel file) and transpose paste and save the file with value in cell “B2” of new spreadsheet.
    # copy entire rows 1, 4.. create a new spreadsheet (new excel file) and transpose paste and save the file with value in cell “B2” of new spreadsheet.
    And the process go on for 400 rows ans ending up with 400 new Excel spreadsheets with names of values in their corresponding B2 cells.

    I am a public health researcher and with my knowledge in VB, I couldn’t manage write a code. Could someone please help me with this?

    Thanks in advance

62. Karthikai Sankar
    September 26, 2015 at 4:19 PM — Reply

    Im having Six months data on sheet1.
    I Want to Copy one month data from sheet1 to sheet2.
    can u plz help me to use loop function in VBA codes???
    and how to plot the graphs using macro without gaps..
    i want to plot only for activecell which i copied from sheet1 to sheet2!
    whats the VBA code for this two ??

63. Navneet Rajwar
    October 7, 2015 at 9:30 AM — Reply

    Hi,
    Kindly help me on the following problem I have a sheet with some names of the products with their company names in two columns respectively & in corresponding the quarter sales is updated in a workbook which need to be copied again to the other workbook which is having same product name in one column & company name in next column in next column & quarter sales (needed to be copied along with values+ cell comments) in other column. The column keeps on changing for each quarter i.e if its A column for this quarter then its B for next quarter.
    Kindly help me with a macro.
    Thanks in advance.

64. melissa
    November 5, 2015 at 7:40 AM — Reply

    I am entering data in a sheet for stock counts which have the week of the count and the outcome of the count, i would like this data to copy to a master sheet and count how many times the row has been counted across 52 weeks

65. shahnas
    November 6, 2015 at 2:38 AM — Reply

    HI,

    I have a master excel sheet for my data entry .I want a VB code for saving this sheet in to other work book,which contain 31 sheets.The master sheet shouild be copied every day in to target work book by date basis.For example if I have finished my data entry in master sheet today, by command button click it should be copied to 6th sheet of target sheet.

    pls healp

    shahnas

66. Patrick
    November 6, 2015 at 6:18 AM — Reply

    Hi all,
    I am trying to develop a code that enables me to copy cells from a variable worksheet and file location and paste them to my “Data” sheet for further analysis, it appears the code i have is copying the cells however getting them to ouptut to the “Data” sheet in my workbook is not happening. my Code is as follows:
    Private Sub CommandButton3_Click()

    Dim fileDialog As fileDialog
    Dim strPathFile As String
    Dim strFileName As String
    Dim strPath As String
    Dim dialogTitle As String
    Dim wbSource As Workbook
    Dim rngToCopy As Range
    Dim rngRow As Range
    Dim rngDestin As Range
    Dim lngRowsCopied As Long

    dialogTitle = “Navigate to and select required file.”
    Set fileDialog = Application.fileDialog(msoFileDialogFilePicker)
    With fileDialog
    .InitialFileName = “C:UsersUserDocuments”
    ‘.InitialFileName = ThisWorkbook.Path & ” ‘Alternative to previous line
    .AllowMultiSelect = False
    .Filters.Clear
    .Title = dialogTitle

    If .Show = False Then
    MsgBox “File not selected to import. Process Terminated”
    Exit Sub
    End If
    strPathFile = .SelectedItems(1)
    End With

    Set wbSource = Workbooks.Open(Filename:=strPathFile)
    Dim myRange As Range

    Set myRange = Application.InputBox(prompt:=”Please select the cell you want to copy”, Type:=8)
    Dim targetSheet As Worksheet
    Set targetSheet = wbSource.ActiveSheet

    ‘get the row of user select
    Set myRange = targetSheet.Range(targetSheet.Cells(myRange.Row, 1), targetSheet.Cells(myRange.Row, targetSheet.Columns.Count).End(xlToLeft))

    ‘copy data when there is an not empty cell in the range
    If WorksheetFunction.CountA(myRange) 0 Then
    Set rngDestin = ThisWorkbook.Sheets(“Data”).Cells(1, “A”)

    myRange.SpecialCells(xlCellTypeVisible).Copy Destination:=rngDestin
    End If

    wbSource.Close SaveChanges:=False

    Set fileDialog = Nothing
    Set rngRow = Nothing
    Set rngToCopy = Nothing
    Set wbSource = Nothing
    Set rngDestin = Nothing

    ‘MsgBox “The data is copied”

    End Sub

67. Sarah
    November 18, 2015 at 10:04 AM — Reply

    Hi,

    I currently have two separate workbooks that get sent to two different customers with the exact same information. One has heading in Column A and data in Column B, while the other has Headings in Row 1, Data in Row 2. They also have different spacing so I can not directly transpose.

    Happy to fill in line by line but NEVER done code before and would really appreciate some help!

    This is what I have just from some attempts myself but keep getting errors.

    Would love some help!!
    Sub sbCopyRangeToAnotherSheet()

    Sheets(“Practice Details”).Range(“B1”).Copy Destination:=Sheets(“AMAL”).Range(“A2”)
    Sheets(“New Practice Setup ACS”).Range(“B2”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“B2”)
    Sheets(“New Practice Setup ACS”).Range(“B5”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“E2”)
    Sheets(“New Practice Setup ACS”).Range(“B6”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“F2”)
    Sheets(“New Practice Setup ACS”).Range(“B14”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“I2”)
    Sheets(“New Practice Setup ACS”).Range(“B15”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“J2”)
    Sheets(“New Practice Setup ACS”).Range(“B16”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“K2”)
    Sheets(“New Practice Setup ACS”).Range(“B17”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“L2”)
    Sheets(“New Practice Setup ACS”).Range(“B18”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“M2”)
    Sheets(“New Practice Setup ACS”).Range(“B21”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“N2”)
    Sheets(“New Practice Setup ACS”).Range(“B22”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“O2”)
    Sheets(“New Practice Setup ACS”).Range(“B23”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“P2”)
    Sheets(“New Practice Setup ACS”).Range(“B24”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“Q2”)
    Sheets(“New Practice Setup ACS”).Range(“B25”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“R2”)
    Sheets(“New Practice Setup ACS”).Range(“B26”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“S2”)
    Sheets(“New Practice Setup ACS”).Range(“B28”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“T2”)
    Sheets(“New Practice Setup ACS”).Range(“B29”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“U2”)
    Sheets(“New Practice Setup ACS”).Range(“B30”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“V2”)
    Sheets(“New Practice Setup ACS”).Range(“B31”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“W2”)
    Sheets(“New Practice Setup ACS”).Range(“B32”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“X2”)
    Sheets(“New Practice Setup ACS”).Range(“B44”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“Y2”)
    Sheets(“New Practice Setup ACS”).Range(“B47”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“AB2”)
    Sheets(“New Practice Setup ACS”).Range(“B50”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“AC2”)
    Sheets(“New Practice Setup ACS”).Range(“B51”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“AD2”)
    Sheets(“New Practice Setup ACS”).Range(“B52”).Copy Destination:=Sheets(“AMAL Notification_Practice Set Up”).Range(“AE2”)

    End Sub

68. vivek
    January 9, 2016 at 8:54 PM — Reply

    hi
    i am school teacher who want to generate students individual marks report from all students general report with column data to be pasted on different row on separate worksheet using vba . Please Help me

    thanks in advance

69. kaviani
    January 10, 2016 at 3:04 PM — Reply

    Your website helped me a lot today
    Thanks so much

70. Joey
    January 15, 2016 at 1:10 AM — Reply

    I have a workbook that I use for my servers that I input their tips on daily. Is there a way to add the total tips from each workbook?

71. Edwin
    January 29, 2016 at 8:37 PM — Reply

    PNRao, your comments helped me a lot to figure out the mess i was in.
    Thanks a lot. Good job guys.

72. PNRao
    January 30, 2016 at 11:25 PM — Reply

    Thanks and you are welcome!-PNRao!

73. Jaiprasad
    April 20, 2016 at 8:21 PM — Reply

    Hi PNRao,

    This code helped me a lot on simplifying my excel work but have one issue where the updated data on the second sheet needs needs to be the most recent once ( Instead o. How can I do that? Please let me know if you have a code to that. Thank you

74. etusch
    May 18, 2016 at 7:26 PM — Reply

    HI
    For example ı have an excel sheet containing many data. I need to choose all rows containing turkey word and make all these rows yellow.

75. Ritam Biswas
    June 5, 2016 at 8:52 PM — Reply

    Hi,
    I would you thank you for shearing these useful codes…
    I have a query, if you could help me out I would be grateful..
    How can I use your copy method on a daily basis..Lets say If same cell value is equal to today’s date then copy within the predefined rang…
    Thanks in advance.
    Waiting for your expert advise..
    Ritam

76. vinay
    July 13, 2016 at 12:29 AM — Reply

    Hi,
    I have two workbook. X and Y. I want to copy data from closed workbook containing text data X range A1: R53 into Y A1: R53 as number data. X file will keep changing as the data is exported from the web.

    Thank you.

77. Spencer T
    July 26, 2016 at 8:00 PM — Reply

    Hi all,
    Long time since I played with VBA, now trying to write code to copy order requirements from multiple worksheets to a master if someone enters a value in the Order_Qty column.
    Have tried several different ways and it falls over!

    1st sheet in workbook is Order_Sheet. Currently blank from row 11 down.
    Only 4 columns in use at the moment, Item_Number, Descriptio, RRP and Order_Qty.

    2nd sheet (Group_A), same titles in A1:D1
    15 Items listed, with description and RRP.
    Customer to enter Qty’s required in Column D.

    3rd sheet (Group_B) as per Group_A.

    4th sheet (Group_C) as per Group_A, but only 10 items.

    Any Help Appreciated.

78. Rakesh
    September 2, 2016 at 3:37 PM — Reply

    Hi I have n no. Of sheets in my workbook. In this I am using find function with unique value or name once I found I have copy the data of entire row and paste in the previously worked sheet where I started using find.
    Eg.i have 30 sheets in a work book…currently I was in sheet 2. I am using find function to find $10000 and I have found the amount in 25th sheet here I have copy the entire row of $10000 and paste it to sheet2. Kindly share macro code for this thanks rakesh

79. Khushbu
    September 2, 2016 at 9:04 PM — Reply

    Hi,
    I am khushbu. I want to develop VBA code so that it automatically transfer the data from different excel to one master excel file. Master file and other excel has same format. I have to send master file to different centers so that they update their project details in it by filtering their centres. There is total of 20 centres so I always get 20 excel files from different centers. Please help me for it.

80. M.Ramesh
    September 7, 2016 at 4:42 PM — Reply

    Hi all ,
    I am new to excel VBA. I have a one task. we have a average program running time for several subsystems for each month.each month’s data will be in seperate sheets in a same workbook. what I have to do is I want to copy each month’s data from the workbook and I have to paste it in the different workbook which contains only single worksheet. note that there are 5 columns for each month data. There should be one column left blank between each month’s data. This code should work when I add a next month data in the data worksheet. Can anyone help me in resolving this.

81. Shuyun
    September 10, 2016 at 9:47 AM — Reply

    Hey. I am new in VBA code and I need help for the following situation.

    I have one Workbook with two worksheets, one is “Source” and another one is “Target”.

    I need to copy the data in “Source” and paste into “Target”. However, the problem is I have over 20 part codes with different shipment dates and shipment quantities in “Source” and I need to match the same part code in “Target” and paste the shipment quantity under specified shipment date.

    I need to loop this operation for 20 part codes.

    Any help would be appreciated. Thanks.

82. Maggy Hoebrechts
    September 28, 2016 at 9:13 PM — Reply

    I got an excel sheet with data.
    Each 93th row I need to insert 4 rows (easy with a macro) an in those four rows I need to copy a set of formulas repeatedly.
    How do I do this?

    Thanks

    Maggy

83. Carl Anthony
    October 22, 2016 at 1:07 PM — Reply

    Hi,

    I want to copy data from one worksheet to another continuously.

    The source data named “Book1” and the target named “Data List” where I want to paste it.

    Book1 has 2 worksheets. But only the data on “sheet1” What I want to paste in “Data List”.
    In “sheet1” the range I want to copy is from A2:D101 but I want to copy only the active cells in that given range.

    In “Data List” I have only one active worksheet named “Item List” where I want to paste the data.
    The range where I want to paste it is from column A2:D2 continuously.

    Thanks in advance.

    Best Regards,
    Carl Anthony Navarro

84. Faris
    November 23, 2016 at 3:18 AM — Reply

    Thx for this tutorial … this is work for me … I use the second method

85. gowtham
    December 6, 2016 at 3:28 PM — Reply

    Hi,

    Am trying to copy the data from sheet1 to sheet 2 using vb script but what were code i have written it is not capturing and also not getting error.

    My question is in the sheet1 i will update the data (ex-100records) the same data should copy to next sheet, also if i did some modification in sheet1 and clicked on copy button it should replace the previous records.

86. mahesh
    December 6, 2016 at 9:11 PM — Reply

    Hi,
    I need the same VBA code but you have mentioned for different workbooks but in a single workbook itself i had 12 sheets in that specific columns(B,J,M,U,V) need to selected so pls say the changes to copy and paste in another seperate workbook.

    Thanks in advance

87. varun
    January 6, 2017 at 8:09 AM — Reply

    i am varun and i want to extract phone number (10-digit number) from multiple text files(1000) to excel one sheet using macro vba

88. George Thomas
    January 17, 2017 at 3:40 PM — Reply

    I’m new to VBA and when I try to copy from one sheet to another I get error 400 or Object required.
    This it he VBA I used
    Sub sbCopyRangeToAnotherSheet()

    Sheets(“Dec-Bills”).Range(“o1”).Copy Destination:=Sheets(“Jan-Bills”).Range(“C1”)
    End Sub

89. Ramya
    February 20, 2017 at 10:10 PM — Reply

    Hi,

    I wanted to copy a name from sheet 2 and search the same in sheet 1 and if there is any match i want the macro to highlight the cell in sheet 2 with green colour, can you please help me with this.

    Regards
    Ramya

90. Mar
    February 22, 2017 at 9:54 PM — Reply

    Hi, I have a workbook where I am building statistics between myself and a colleague.
    I would like to be able to pull the full data from our two individual worksheets to a “Full Report/Master Report” sheet that is complete data from both our worksheets. Now, since the labels are identical I would only need the raw data to transfer over, this so we can have a pivot table connected to the “Full report” that shows our full data. Everything is in the same workbook but on diffrent sheets, Is this possible?

91. dhruv khabya
    March 5, 2017 at 7:50 PM — Reply

    in one excel workbook I have 5 sheets (office, factory,field, mines,Master_sheet)
    In each sheet i have data of visitors with ID, NAME, CONTACT_NO
    Every day I have to add data in first 4 sheets..
    how to update the data automatically to the master sheet simultaneously while entering data….
    please help me…
    I have used you code:
    Sheets(“Sheet1”).Range(“A1:B10”).Copy Destination:=Sheets(“Sheet2”).Range(“E1”)
    but in my case the data must be enter in the new line from all sheets…
    in above case the data is getting overlapped

92. Nichole Drouin
    June 4, 2017 at 5:39 PM — Reply

    So I’m trying to transfer data from sheet 2 to sheet 1 but here is the kicker. I need the info from sheet 2 cell B1 to transfer to sheet 1 cell G2. But, cell A1, sheet 2 needs to match sheet 1 cell A2. I have no idea on how to do this and there is a full sheet of this. Can anyone help me? If you need to see the Excel Spreadsheet, let me know so I can send it. Thanks1

93. Vishal Mathur
    July 24, 2017 at 1:57 PM — Reply

    Hi, i have a scenario which i would like to automate. Any help would be appreciated.
    So i receive a file daily with several tabs(10), in which i have different fields. Now i have to copy the data from all the tabs of the workbook mostly the A Column(there could be any number of lines in that ranging from 5 to 100) and so on in other tabs.now all the data from this workbook needs to be copied to to a new workbook with(current date will be the name of the file), and copy all the data in that workbook(Sheet1).

94. R Krishnan
    January 30, 2018 at 10:46 AM — Reply

    Hai
    I am a employee of acompany, I would like to get your help as follows.,

    I have a work book on which there are sheet1 and sheet2 with our damage items lists.
    There is a sheet called ” Bill” which is having a format.
    We have to conduct a seconds mela, so that when a customer selects the products from the list, we have to make a bill with customer address and other details including items code and item diescription with price details as per format in Bill.
    What I needed is
    1. After taking first invoice, (Bill) Address and all items selected are to be stored in another work sheet in a row, as follows

    Customer name, address, sl no, items code, decsription, qty, value bill amount, GST etc. then again next item if any

    On running the macro button, I have done clear contents of invoice details for entering another customer details.

    So i want details of customer as a databse, in another sheet before another bill is taken

    I can forward the excel work book so that you can do necessary correction and help

    Regards
    Krishnan, Trivandrum Kerala

95. ajit rikibe
    August 13, 2018 at 2:58 PM — Reply

    Hello,
    I want to copy specific cell from one workbook to another workbook.
    How to do this with using macro ??

96. Shubh
    September 16, 2018 at 8:33 PM — Reply

    Hii

    I have 1 workbook, name of workbook is t.xlsm, data is in “Sheet1” from A1:D10

    I need to copy this in multiple workbook’s whenever i want. Plz help me with the code

97. Nur Asleena Binti Alaudin
    June 14, 2019 at 11:29 AM — Reply

    Hi. My name is Leena.

    I have a question related this excel VBA Macro. For example i have 10 folders. Inside the 10 folders have many subfolders together with 3 pdf files. Everytime i have to copy one specific pdf file from each of the folder and paste all in one separate folder. The pdf file name will be different for each folder. This will take some time if i have more than 10 or 20 folders. I plan to automate it. Can you guide through the coding of how to create it.

98. Pravin
    July 5, 2019 at 12:28 PM — Reply

    Dear sir, I need to export data from one workbook to another. Source file name should be written in particular cell and destination file name also be written in particular cell. data range is from E4:O (data range will be more or less but column range will be fixed. secondly if column F has value more than zero then data will be exported. please help me. Please ask me if you need more explanation what I need.

99. David Holland
    October 28, 2019 at 6:33 PM — Reply

    I want change the value of a cell on one sheet depending on the value in a cell of a different sheet. I have the following code:

    Worksheets(“Sheet2”).Range(“C5”) = Worksheets(“Sheet2”).Range(“C5”) – Worksheets(“Sheet1”).Range(“A17”)

    This works fine but I need to do this for multiple rows ( C%:C32 and A17:A44 )

    Can I put this in a loop to avoid repeating the code for each row?

100. Sunil Joshi
     November 10, 2020 at 5:11 PM — Reply

     I have 1 workbook name abc.xlsm on desktop and another workbook on some drive, placed under folder “Name”. Where folder name is Dynamic. We can change folder name with the help of textbox on abc workbook.
     So please tell me the code to copy data fron file placed on Name folder to abc file

101. Steve
     March 17, 2023 at 10:46 AM — Reply

     Hi!

     Using the Code above, I am trying to change the Criteria, to be based on the value of a drop down box in another sheet (created using an Offset/PivotTable in Data Validation,

     I cannot seem to simply reference the cell.

     It always fails at the part shown below.

     In “Sheet9”, I want it to find the rows which contain the Value of the Dropdown box (E6) from “Sheet12”, then paste them into “Sheet2”

     If Sheets(“Sheet9”).Range(“C” & j) = (**Needed to reference, E6 in Sheet12, which is a Dropdown box made**) Then
     cRow = Sheets(“Sheet2”).Range(“A500”).End(xlUp).Row
     Sheets(“Sheet9”).Rows(j).Copy Destination:=Sheets(“Sheet2”).Range(“A” & cRow + 1)

     For the life of me I can’t get it to work

     Any help greatly appreciated!

     • PNRao
       March 18, 2023 at 11:59 AM — Reply

       If Sheets("Sheet9").Range("C" & j) = Sheets("Sheet12").Range("E6") Then
       cRow = Sheets("Sheet2").Range("A100000").End(xlUp).Row
       Sheets("Sheet9").Rows(j).Copy Destination:=Sheets("Sheet2").Range("A" & cRow + 1)
       End If
       

There’s very little reason not to open multiple workbooks in Excel. Key lines of code are:

Application.EnableEvents = False
Application.ScreenUpdating = False

…then you won’t see anything whilst the code runs, and no code will run that is associated with the opening of the second workbook. Then there are…

Application.DisplayAlerts = False
Application.Calculation = xlManual

…so as to stop you getting pop-up messages associated with the content of the second file, and to avoid any slow re-calculations. Ensure you set back to True/xlAutomatic at end of your programming

If opening the second workbook is not going to cause performance issues, you may as well do it. In fact, having the second workbook open will make it very beneficial when attempting to debug your code if some of the secondary files do not conform to the expected format

Here is some expert guidance on using multiple Excel files that gives an overview of the different methods available for referencing data

An extension question would be how to cycle through multiple files contained in the same folder. You can use the Windows folder picker using:

With Application.FileDialog(msoFileDialogFolderPicker)
.Show
     If .Selected.Items.Count = 1 the InputFolder = .SelectedItems(1)
End With

FName = VBA.Dir(InputFolder)

Do While FName <> ""
'''Do function here
FName = VBA.Dir()
Loop

Hopefully some of the above will be of use