Converting table to text in word

To convert text to a table or a table to text, start by clicking the  Show/Hide paragraph mark on the Home tab. This lets you see how text is separated in your document.

Convert text to a table

1. Insert separator characters—such as commas or tabs—to indicate where to divide the text into table columns.

   Note: If you have commas in your text, use tabs for your separator characters.

2. Use paragraph marks to indicate where you want to begin a new table row.

   In this example, the tabs and paragraph marks will produce a table with 3 columns and 2 rows:

   

3. Select the text that you want to convert, and then click Insert > Table > Convert Text to Table.

   

4. In the Convert Text to Table box, choose the options you want.

   

   Under Table size, make sure the numbers match the numbers of columns and rows you want.

   Under AutoFit behavior, choose how you want your table to look. Word automatically chooses a width for the table columns. If you want a different column width, choose one of these options:

   To do this	Choose this option
   Specify a width for all the columns	In the Fixed column width box, type or select a value.
   Resize the columns to fit the width of the text in each column	AutoFit to contents
   Resize the table automatically in case the width of the available space changes (for example, web layout or landscape orientation)	AutoFit to window

   Under Separate text at, choose the separator character you used in the text.

5. Click OK. The text converted to a table should look something like this:

   

Convert a table to text

1. Select the rows or table you want to convert to text.

2. On the Layout tab, in the Data section, click Convert to Text.

   

3. In the Convert to Text box, under Separate text with, click the separator character you want to use in place of the column boundaries. Rows will be separated by paragraph marks.

4. Click OK.

Microsoft Word является самым популярным программным обеспечением, предназначенным для работы с текстом. В широком обилии функций этой программы имеется немалый набор инструментов для создания и изменения таблиц. О работе с последними мы неоднократно рассказывали, но многие интересные вопросы все еще остаются открытыми. Один из таких – преобразование таблицы в текст.

Преобразование таблицы в текст в Ворде

Word позволяет буквально в несколько кликов преобразовать заполненную текстовыми данными таблицу в обычный текст. Правда, в результате вы все равно не получите целостное предложение или, например, абзац – рамки исчезнут, но текст останется на своих местах, то есть между словами и/или фразами будут большие отступы, которые затем потребуется убрать вручную. Но это лучше, чем ничего, тем более, что других решений тоже нет.

Читайте также: Как в Ворде убрать большие пробелы между словами

1. Выделите таблицу вместе со всем ее содержимым, нажав на небольшой «плюсик» в левом верхнем углу внешней рамки.
   

   Совет: Если вам необходимо преобразовать в текст не всю таблицу, а только несколько ее строк или столбцов, выделите их с помощью мышки.

2. Перейдите во вкладку «Макет», которая находится в основном разделе «Работа с таблицами».



3. Нажмите на кнопку «Преобразовать в текст», расположенную в группе «Данные».



4. Выберите тип разделителя, установленного между словами (в большинстве случаев это установленный по умолчанию знак «Знак табуляции»), после чего нажмите «ОК» для подтверждения и закрытия диалогового окна.



5. Все содержимое таблицы (или только выделенный вами фрагмент) будет преобразовано в текст, строки будут разделены абзацами, а слова, ранее записанные в отдельных ячейках, большими отступами, удалить которые потребуется вручную.



Примечание: Если текстовому содержимому таблицы требуется придать точно такой же вид, как на изображении выше, сохранив, но при этом все же скрыв ее рамки, воспользуйтесь рекомендациями из представленной по ссылке ниже статьи.

Читайте также: Как сделать невидимой таблицу в Word

Если это необходимо, измените внешний вид текста, шрифт, размер и другие его параметры. Наша инструкция поможет вам это сделать.



Читайте также: Форматирование текста в Ворде

Как видите, преобразовать таблицу в текст в Microsoft Word совсем несложно, достаточно выполнить пару простых манипуляций, и готово. Не сложнее будет решить и обратную задачу – превратить уже имеющийся текст в таблицу. О том, как это делается, мы ранее писали в отдельной статье на нашем сайте.

Читайте также: Как сделать таблицу в Ворде

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Did you know Word 2010 has a single click feature that converts Tables to Text?  Don’t feel stupid if you didn’t.  Microsoft Office / Word 2010 is packed full of so many features, everyday I’m still finding things I never even knew existed.  Anyway, let’s take a look at this quick tip in Word starting with a groovy Screencast and followed by the typical screenshot step-by-step.

Step 1  – Convert Word 2010 Table to Text

Click anywhere in your table. Look for the small move icon on the top left of your table to ensure you’ve selected it.

Step 2

Click the Layout Tab on the Word 2010 Ribbon and Click Convert to text.

Step 3

In the newly appeared window you can choose with what to delimit your text. The three default options are Paragraph marks, Tabs and Semicolons, but you can delimit your table contents with a custom symbol of yours using the Other option. So choose whatever you like and click the OK button.

Done!

Your text is now converted and ready for E-mailing!

Do you have a groovy tip?  Tell us about it in the comments or drop us the tip at tips@groovypost.com!

Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Converting a Table into Text.

There may be times when you want to convert an existing table into text. To do this, follow these steps:

1. Select the entire table you want to convert to text.
2. Make sure the Layout tab of the ribbon is displayed.
3. In the Data group, click the Convert to Text tool. Word displays the Convert Table to Text dialog box. (See Figure 1.)



Figure 1. The Convert Table to Text dialog box.

4. Select the appropriate character that Word should use to separate the columns of text.
5. Click on OK.

Depending on your version of Word, you may have noticed, in step 4, that there are actually two Layout tabs on the ribbon. This is because when you selected the table in step 1, Word automatically added two context-appropriate tabs to the ribbon—the Table Design and Layout tabs. It is this second context-appropriate tab (Layout) that you want to select in step 2.

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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

Convert a table to text

1. Select the rows or table you want to convert to text.
2. On the Layout tab, in the Data section, click Convert to Text.
3. In the Convert to Text box, under Separate text with, click the separator character you want to use in place of the column boundaries.
4. Click OK.

Microsoft Word – Convert a Table to Text

1. Select the rows or table you want to convert.
2. Under the Table Tools tab, select the Layout tab.
3. Select Convert to Text.
4. Select what you want to separate the text with: Paragraph marks, Tabs, Commas, or Other.
5. Select OK.

How do I convert a table to text in Word 2019?

How to Convert Text to a Table in Word

1. Open the document you want to work in or create a new document.
2. Select all the text in the document and then choose Insert→Table→Convert Text to Table. You can press Ctrl+A to select all the text in the document.
3. Click OK.
4. Save the changes to the document.

How do I remove a table but keep the text in Word?

How to Remove Table without Deleting Text in Microsoft Word

1. Click on the table you want to remove.
2. Go to the Table Tools > Layout menu.
3. Click Convert to Text.
4. Select the separator type between text, then click OK.
5. The table is now removed and the text still there.

How do I convert table to text in Word 2013?

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

1. Select the table.
2. From the Table Tools Layout tab in the Data group, select Convert to Text .
3. In the Convert Table to Text dialog box, set how you want to separate the text and click OK .
4. The table is converted to text.

How do I convert multiple tables to text in Word?

For converting multiple tables of a selection or the whole document, please select a part of document or whole document first, and then apply the utility by clicking Kutools >> Table to Text in Table, and choose the delimiter for the regular text after converting in the Convert Table to Text dialog box.

How do I convert table to text in Word 2007?

Work

1. Introduction.
2. 1Click the mouse inside the table you want to convert to text.
3. 2Click the Layout tab under Table Tools.
4. 3From the Table group, choose Select→Select Table.
5. 4From the Data group, choose Convert to Text.
6. 5For shorter text, ensure that Tabs is chosen in the Convert Table to Text dialog box.
7. 6Click OK.

How do I turn a table into a paragraph in Word?

Convert a Table to Text

1. With the table selected, click the Layout tab.
2. Expand the Data group, if necessary.
3. Click the Convert to Text button.
4. Choose how you want the cells separated. You can separate the columns with new paragraph marks, tabs, or commas. You could also specify another custom separator.
5. Click OK.

How do I edit a table in Word?

Formatting and Coloring a Table in Word 2019

1. Click in the table, row, column, or cell you want to modify. The Table Tools tab appears.
2. Click the Layout tab under the Table Tools heading.
3. In the Table group, click Select. A pull-down menu appears.
4. Choose an option, such as Select Row or Select Column.

How do you change the table style in Word?

Applying a table style

1. Click in the table.
2. Click the Table Tools Design or Table Design tab in the Ribbon.
3. Click the More down arrow on the bottom right in the Table Styles gallery. A drop-down menu appears.
4. Hover over the various table styles.
5. Click the table style you want to apply.

How do I remove table tools in Word?

Click Layout > Delete Table.

How do you delete a table but keep data?

To remove a table:

1. Select any cell in your table. The Design tab will appear.
2. Click the Convert to Range command in the Tools group. Clicking Convert to Range.
3. A dialog box will appear. Click Yes.
4. The range will no longer be a table, but the cells will retain their data and formatting.

On which contextual tab can you find convert to text?

After text is converted to a table, Convert to Text button will be available in the Layout tab in the Table Tools Ribbon. Insert and Delete a Column or Row – The Table Tools Layout contextual tab in the rows and columns group makes it easy to modify a table by inserting or deleting a row or column.

How do I turn a table into a list in Word?

Convert a table to list

1. Place cursor at the table you want to convert to text list, in Table Tools group, click Layout > Convert to Text.
2. In the Convert Table to Text dialog, check or specify the separator as you need.
3. Click OK. Then the table has been converted to a list and separated by delimiter.

How do I paste a table into Word?

Copy a table and paste it in a new location

1. In Print Layout view, rest the pointer on the table until the table move handle. appears.
2. Click the table move handle to select the table.
3. Do one of the following:
4. Place the cursor where you want the new table.
5. Press CTRL+V to paste the table in the new location.

How do I convert an object to text in Word?

To convert the selected table, click the contextual Layout tab, and then click Convert To Text in the Data group (the Find And Replace dialog will remain open). In Word 2003, choose Convert from the Table menu, and then select Table To Text.

Where is table Tools in Word?

When working within a table, the Table Tools tab appears in the Ribbon, and includes the Design and Layout tabs. You can easily sort data in a table in either ascending or descending order.

How do you hyperlink text in Word?

Select the text or picture that you want to display as a hyperlink. Press Ctrl+K. You can also right-click the text or picture and click Link on the shortcut menu. In the Insert Hyperlink box, type or paste your link in the Address box.

How do I edit a table?

Editing a table

1. Double-click within the text block containing the table and select the rows or columns of the table you want to format. The Table ribbon is displayed.
2. Click Edit Table from the Table group and select the appropriate menu option as follows: Insert Row. Adds a new row to the table. Insert Column.

How do you edit all tables in Word?

We can use VBA to change style of all tables.

1. Press Alt+F11 to open the VBA window in Word;
2. Click Module in Insert tab, and insert the VBA code into Module window; VBA code: change style of all tables. Sub ApplyTableStyle()
3. Press F5 key to run this code, and all tables have been changed to your specified style.

How do you change table styles?

To change the table style:

1. Select any cell in your table. The Design tab will appear.
2. Locate the Table Styles group. Click the More drop-down arrow to see all of the table styles.
3. Hover the mouse over the various styles to see a live preview.
4. Select the desired style. The table style will appear in your worksheet.