Convert columns to one column in excel

Transpose (rotate) data from rows to columns or vice versa

If you have a worksheet with data in columns that you need to rotate to rearrange it in rows, use the Transpose feature. With it, you can quickly switch data from columns to rows, or vice versa.

For example, if your data looks like this, with Sales Regions in the column headings and and Quarters along the left side:

The Transpose feature will rearrange the table such that the Quarters are showing in the column headings and the Sales Regions can be seen on the left, like this:

Note: If your data is in an Excel table, the Transpose feature won’t be available. You can convert the table to a range first, or you can use the TRANSPOSE function to rotate the rows and columns.

Here’s how to do it:

Select the range of data you want to rearrange, including any row or column labels, and press Ctrl+C.

Note: Ensure that you copy the data to do this, since using the Cut command or Ctrl+X won’t work.

Choose a new location in the worksheet where you want to paste the transposed table, ensuring that there is plenty of room to paste your data. The new table that you paste there will entirely overwrite any data / formatting that’s already there.

Right-click over the top-left cell of where you want to paste the transposed table, then choose Transpose .

After rotating the data successfully, you can delete the original table and the data in the new table will remain intact.

Tips for transposing your data

If your data includes formulas, Excel automatically updates them to match the new placement. Verify these formulas use absolute references—if they don’t, you can switch between relative, absolute, and mixed references before you rotate the data.

If you want to rotate your data frequently to view it from different angles, consider creating a PivotTable so that you can quickly pivot your data by dragging fields from the Rows area to the Columns area (or vice versa) in the PivotTable Field List.

You can paste data as transposed data within your workbook. Transpose reorients the content of copied cells when pasting. Data in rows is pasted into columns and vice versa.

Here’s how you can transpose cell content:

Copy the cell range.

Select the empty cells where you want to paste the transposed data.

On the Home tab, click the Paste icon, and select Paste Transpose.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Transpose Multiple Columns into One Column

This post will guide you how to transpose multiple columns into a single columns with multiple rows in Excel. How do I put data from multiple columns into one column with Excel formula; How to transpose columns into single column with VBA macro in excel.

Assuming that you have a data list in range B1:D4 contain 3 columns and you want to transpose them into a single column F. just following the below two ways.

Transpose Multiple Columns into One Column with Formula

You can use the following excel formula to transpose multiple columns that contain a range of data into a single column F:

#1 type the following formula in the formula box of cell F1, then press enter key.

#2 select cell F1, then drag the Auto Fill Handler over other cells until all values in range B1:D4 are displayed.

#3 you will see that all the data in range B1:D4 has been transposed into single column F.

Transpose Multiple Columns into One Column with VBA Macro

You can also write an Excel VBA Macro to transpose the data of range in B1:D4 into single column F quickly. Just do the following steps:

#1 click on “Visual Basic” command under DEVELOPER Tab.

#2 then the “Visual Basic Editor” window will appear.

#3 click “Insert” ->”Module” to create a new module.

#4 paste the below VBA code into the code window. Then clicking “Save” button.

#5 back to the current worksheet, then run the above excel macro. Click Run button.

#6 select the source data of ranges, such as: B1:D4

#7 select one single cell in the destination Column, such as: F1

#8 let’s see the last result.

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How to convert multi column excel table to single column with header attached

Hi can anyone let me know if there is a good way to convert table 1 to table 2 in excel? this is just a example the actual data is in thousands of rows.

2 Answers 2

If you have Excel O365, you could opt for:

You can use Power Query, available in Excel 2010+

It is a part of Excel 2016+ and available as a free Microsoft provided add-in in the earlier versions.

• Data / Get & Transform / From Table/Range
• If A , B and C are not the Headers then (In the Power Query UI)
  • Home / Transform / Use First Row as Headers
• Select all the columns and
  • Transform / Any Column / Unpivot Columns
• Sort by Attribute and Value , in that order
• Move the Value column to the first column position
• Home / Close / Close & Load

All of the above steps can be done from the Power Query UI, but here is the generated M-Code

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Excel: Merge two columns into one column with alternating values

how can I merge two columns of data into one like the following:

4 Answers 4

You can use the following formula in column D as per my example. Keep in mind to increase the $A$1:$B$6 range according to your data.

Thank you to @Koby Douek for the answer. Just an addition—if you are using Open Office Calc, you replace the commas with semi-colons.

Expanding @koby Douek’s answer to more columns and explaining some of the terms

Original Code for 2 columns to 1 alternating =INDEX($A$1:$B$6,INT((ROWS(D$2:D2)-1)/2)+1,MOD(ROWS(D$2:D2)-1,2)+1)

$A$1:$B$6 Defines the columns and rows to source the final set of data from, the $s are only present to keep the formula from changing the columns and rows selects if it is copied and pasted or dragged.

To extend to work on any values you dump into the columns instead of having to expand the range every time it should be amended to $A:$B or A:B so you can easily copy it to other sets of columns and create new merges, but it will also give the 1st value in every column as one of the alternating values so if you instead have headers you would be able to do this by instead using a large number so $A$1:$B$99999 or A$1:B$99999 if you want to past and move the columns ymmv which is better by situation.

lets assume you are fine including the values in the 1st row

This changes the formula to =INDEX($A:$B,INT((ROWS(D$2:D2)-1)/2)+1,MOD(ROWS(D$2:D2)-1,2)+1)

This is the row that is being used to calculate the difference between the current row the formula is in ( D2 ) and the reference row ( D$2 ) The important thing to make sure you do is to set the reference row number to the 1st row you will be putting values in, so if your 1st row is a header in the sort column you will use the 2nd row as the reference, if your values in the combined column D begin on the 3rd row then the reference row would be D$3

Since I like the more general form where the 1st row isn’t a header row I’ll use D$1:D1 but you could still mix source rows without headers into a combined row with a header of as many rows as you like just by incrementing that reference row number to be the 1st row where your values should begin.

This changes the formula to =INDEX($A:$B,INT((ROWS(D$1:D1)-1)/2)+1,MOD(ROWS(D$1:D1)-1,2)+1)

Now INT((ROWS(D$1:D1)-1)/2)+1 and MOD(ROWS(D$1:D1)-1,2)+1

INT returns an integer value so any decimal places are dropped, it essentially functions like rounding down to the nearest whole number

MOD functions by returning the remainder of a division, it’s result will be a whole number between 0 and n-1 where n is the number we are dividing by. (eg: 0/3=0; 1/3=1; 2/3=2; 3/3=0; 4/3=1 . etc)

the first value is again the difference between the current row and the reference row. but D$1:D1 is going to be the count of the rows, which is 1 so we have to correct for the rows count starting at 1 instead of 0 which would throw off our calculations, so both are using the -1 to reduce the count of the rows by 1

in the case of /2 and ,2 both are because we are dividing by 2 in the first statement it’s a normal division by 2 /2 in the modulus statement it’s an argument of the Mod function so ,2

finally we need to add 1 using +1 to correct for the index’s need to have a value series which begins at 1.

INT((ROWS(D$2:D2)-1)/2)+1 is finding the row number to select the value from.

MOD(ROWS(D$1:D1)-1,2)+1 is finding the column number to select the value from

Thus we can change /2 and ,2 to /3 and ,3 to do this with 3 columns

This yields: =INDEX($A:$B,INT((ROWS(D$1:D1)-1)/3)+1,MOD(ROWS(D$1:D1)-1,3)+1)

So maybe that’s the confusing way to look at it but it’s closer to how my mind works on it. Here is an alternative view:

=INDEX([RANGE],[ROW_#],[COLUMN_#]) returns the value from a range of rows and columns

Using the example: =INDEX($A:$B,INT((ROWS(D$1:D1)-1)/3)+1,MOD(ROWS(D$1:D1)-1,3)+1)

[RANGE] = $A:$B this is the range of source columns.

INT([VALUE_A])+1 returns an integer value so any decimal places are dropped. Then adds one to it. we add one to the value because the result of the next steps will be 1 less than the value we need.

[Value_A] = (ROWS(D$1:D1)-1)/3 ROWS(D$1:D1) returns the number of rows in the Range to the current row in the results column, we use D$1 to designate the row number where the values in the results column begin. D1 is the current row in the results column giving us a range from the source row, allowing us to count the rows. we have to subtract 1 from this value using -1 to get the difference between the source and current. This is then divided by /3 because we have three columns we want to look through in this example so we only change rows when the result is divisible by 3. the INT drops any decimal places as mentioned so it only increments when cleanly divisible by 3.

MOD([VALUE],[Divisor])+1 returns the remainder of the value when divided by the divisor.

Using the example: MOD(ROWS(D$1:D1)-1,3)+1

In this case we still divide by 3 but it’s an argument to the MOD function, we still need to count the number of rows and subtract 1 before dividing it, this will return a 0, 1, or 2 for the column, but as above we are shifted backwards by 1 as the column numbers begin with the number 1, so as before we must add 1

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Excel — Combine multiple columns into one column

I have multiple lists that are in separate columns in excel. What I need to do is combine these columns of data into one big column. I do not care if there are duplicate entries, however I want it to skip row 1 of each column.

Also what about if ROW1 has headers from January to December, and the length of the columns are different and needs to be combine into one big column?

should combine into

The first row of each column needs to be skipped.

5 Answers 5

Try this. Click anywhere in your range of data and then use this macro:

You can combine the columns without using macros. Type the following function in the formula bar:

The statement uses 3 IF functions, because it needs to combine 3 columns:

• For column A, the function compares the row number of a cell with the total number of cells in A column that are not empty. If the result is true, the function returns the value of the cell from column A that is at row(). If the result is false, the function moves on to the next IF statement.
• For column B, the function compares the row number of a cell with the total number of cells in A:B range that are not empty. If the result is true, the function returns the value of the first cell that is not empty in column B. If false, the function moves on to the next IF statement.
• For column C, the function compares the row number of a cell with the total number of cells in A:C range that are not empty. If the result is true, the function returns a blank cell and doesn’t do any more calculation. If false, the function returns the value of the first cell that is not empty in column C.

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