Command for microsoft excel

Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. 

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.

Notes: 

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

  • If an action that you use often does not have a shortcut key, you can record a macro to create one. For instructions, go to Automate tasks with the Macro Recorder.

  • Download our 50 time-saving Excel shortcuts quick tips guide.

  • Get the Excel 2016 keyboard shortcuts in a Word document: Excel keyboard shortcuts and function keys.

In this topic

  • Frequently used shortcuts

  • Ribbon keyboard shortcuts

    • Use the Access keys for ribbon tabs

    • Work in the ribbon with the keyboard

  • Keyboard shortcuts for navigating in cells

  • Keyboard shortcuts for formatting cells

    • Keyboard shortcuts in the Paste Special dialog box in Excel 2013

  • Keyboard shortcuts for making selections and performing actions

  • Keyboard shortcuts for working with data, functions, and the formula bar

  • Keyboard shortcuts for refreshing external data

  • Power Pivot keyboard shortcuts

  • Function keys

  • Other useful shortcut keys

Frequently used shortcuts

This table lists the most frequently used shortcuts in Excel.

To do this

Press

Close a workbook.

Ctrl+W

Open a workbook.

Ctrl+O

Go to the Home tab.

Alt+H

Save a workbook.

Ctrl+S

Copy selection.

Ctrl+C

Paste selection.

Ctrl+V

Undo recent action.

Ctrl+Z

Remove cell contents.

Delete

Choose a fill color.

Alt+H, H

Cut selection.

Ctrl+X

Go to the Insert tab.

Alt+N

Apply bold formatting.

Ctrl+B

Center align cell contents.

Alt+H, A, C

Go to the Page Layout tab.

Alt+P

Go to the Data tab.

Alt+A

Go to the View tab.

Alt+W

Open the context menu.

Shift+F10 or

Windows Menu key

Add borders.

Alt+H, B

Delete column.

Alt+H, D, C

Go to the Formula tab.

Alt+M

Hide the selected rows.

Ctrl+9

Hide the selected columns.

Ctrl+0

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Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Excel ribbon key tips.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys, for example, E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead, and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the worksheet.

To do this

Press

Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content.

Alt+Q, then enter the search term.

Open the File menu.

Alt+F

Open the Home tab and format text and numbers and use the Find tool.

Alt+H

Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.

Alt+N

Open the Page Layout tab and work with themes, page setup, scale, and alignment.

Alt+P

Open the Formulas tab and insert, trace, and customize functions and calculations.

Alt+M

Open the Data tab and connect to, sort, filter, analyze, and work with data.

Alt+A

Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks.

Alt+R

Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.

Alt+W

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Work in the ribbon with the keyboard

To do this

Press

Select the active tab on the ribbon and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Arrow keys

Show the tooltip for the ribbon element currently in focus.

Ctrl+Shift+F10

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Down arrow key

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open a context menu.

Shift+F10

Or, on a Windows keyboard, the Windows Menu key (usually between the Alt Gr and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

Move from one group of controls to another.

Ctrl+Left or Right arrow key

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Keyboard shortcuts for navigating in cells

To do this

Press

Move to the previous cell in a worksheet or the previous option in a dialog box.

Shift+Tab

Move one cell up in a worksheet.

Up arrow key

Move one cell down in a worksheet.

Down arrow key

Move one cell left in a worksheet.

Left arrow key

Move one cell right in a worksheet.

Right arrow key

Move to the edge of the current data region in a worksheet.

Ctrl+Arrow key

Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.

End, Arrow key

Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.

Ctrl+End

Extend the selection of cells to the last used cell on the worksheet (lower-right corner).

Ctrl+Shift+End

Move to the cell in the upper-left corner of the window when Scroll lock is turned on.

Home+Scroll lock

Move to the beginning of a worksheet.

Ctrl+Home

Move one screen down in a worksheet.

Page down

Move to the next sheet in a workbook.

Ctrl+Page down

Move one screen to the right in a worksheet.

Alt+Page down

Move one screen up in a worksheet.

Page up

Move one screen to the left in a worksheet.

Alt+Page up

Move to the previous sheet in a workbook.

Ctrl+Page up

Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.

Tab key

Open the list of validation choices on a cell that has data validation option applied to it.

Alt+Down arrow key

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Scroll horizontally.

Ctrl+Shift, then scroll your mouse wheel up to go left, down to go right

Zoom in.

Ctrl+Alt+Equal sign ( = )

 Zoom out.

Ctrl+Alt+Minus sign (-)

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Keyboard shortcuts for formatting cells

To do this

Press

Open the Format Cells dialog box.

Ctrl+1

Format fonts in the Format Cells dialog box.

Ctrl+Shift+F or Ctrl+Shift+P

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference.

F2

Insert a note.

Open and edit a cell note.

Shift+F2

Shift+F2

Insert a threaded comment.

Open and reply to a threaded comment.

Ctrl+Shift+F2

Ctrl+Shift+F2

Open the Insert dialog box to insert blank cells.

Ctrl+Shift+Plus sign (+)

Open the Delete dialog box to delete selected cells.

Ctrl+Minus sign (-)

Enter the current time.

Ctrl+Shift+Colon (:)

Enter the current date.

Ctrl+Semicolon (;)

Switch between displaying cell values or formulas in the worksheet.

Ctrl+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the formula bar.

Ctrl+Apostrophe (‘)

Move the selected cells.

Ctrl+X

Copy the selected cells.

Ctrl+C

Paste content at the insertion point, replacing any selection.

Ctrl+V

Open the Paste Special dialog box.

Ctrl+Alt+V

Italicize text or remove italic formatting.

Ctrl+I or Ctrl+3

Bold text or remove bold formatting.

Ctrl+B or Ctrl+2

Underline text or remove underline.

Ctrl+U or Ctrl+4

Apply or remove strikethrough formatting.

Ctrl+5

Switch between hiding objects, displaying objects, and displaying placeholders for objects.

Ctrl+6

Apply an outline border to the selected cells.

Ctrl+Shift+Ampersand sign (&)

Remove the outline border from the selected cells.

Ctrl+Shift+Underscore (_)

Display or hide the outline symbols.

Ctrl+8

Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl+D

Apply the General number format.

Ctrl+Shift+Tilde sign (~)

Apply the Currency format with two decimal places (negative numbers in parentheses).

Ctrl+Shift+Dollar sign ($)

Apply the Percentage format with no decimal places.

Ctrl+Shift+Percent sign (%)

Apply the Scientific number format with two decimal places.

Ctrl+Shift+Caret sign (^)

Apply the Date format with the day, month, and year.

Ctrl+Shift+Number sign (#)

Apply the Time format with the hour and minute, and AM or PM.

Ctrl+Shift+At sign (@)

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

Ctrl+Shift+Exclamation point (!)

Open the Insert hyperlink dialog box.

Ctrl+K

Check spelling in the active worksheet or selected range.

F7

Display the Quick Analysis options for selected cells that contain data.

Ctrl+Q

Display the Create Table dialog box.

Ctrl+L or Ctrl+T

Open the Workbook Statistics dialog box.

Ctrl+Shift+G

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Keyboard shortcuts in the Paste Special dialog box in Excel 2013

In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog box.

Paste Special dialog box.

Tip: You can also select Home > Paste > Paste Special.

To pick an option in the dialog box, press the underlined letter for that option. For example, press the letter C to pick the Comments option.

To do this

Press

Paste all cell contents and formatting.

A

Paste only the formulas as entered in the formula bar.

F

Paste only the values (not the formulas).

V

Paste only the copied formatting.

T

Paste only comments and notes attached to the cell.

C

Paste only the data validation settings from copied cells.

N

Paste all cell contents and formatting from copied cells.

H

Paste all cell contents without borders.

X

Paste only column widths from copied cells.

W

Paste only formulas and number formats from copied cells.

R

Paste only the values (not formulas) and number formats from copied cells.

U

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Keyboard shortcuts for making selections and performing actions

To do this

Press

Select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current and next sheet in a workbook.

Ctrl+Shift+Page down

Select the current and previous sheet in a workbook.

Ctrl+Shift+Page up

Extend the selection of cells by one cell.

Shift+Arrow key

Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Arrow key

Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.

F8

Add a non-adjacent cell or range to a selection of cells by using the arrow keys.

Shift+F8

Start a new line in the same cell.

Alt+Enter

Fill the selected cell range with the current entry.

Ctrl+Enter

Complete a cell entry and select the cell above.

Shift+Enter

Select an entire column in a worksheet.

Ctrl+Spacebar

Select an entire row in a worksheet.

Shift+Spacebar

Select all objects on a worksheet when an object is selected.

Ctrl+Shift+Spacebar

Extend the selection of cells to the beginning of the worksheet.

Ctrl+Shift+Home

Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current region around the active cell.

Ctrl+Shift+Asterisk sign (*)

Select the first command on the menu when a menu or submenu is visible.

Home

Repeat the last command or action, if possible.

Ctrl+Y

Undo the last action.

Ctrl+Z

Expand grouped rows or columns.

While hovering over the collapsed items, press and hold the Shift key and scroll down.

Collapse grouped rows or columns.

While hovering over the expanded items, press and hold the Shift key and scroll up.

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Keyboard shortcuts for working with data, functions, and the formula bar

To do this

Press

Turn on or off tooltips for checking formulas directly in the formula bar or in the cell you’re editing.

Ctrl+Alt+P

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference.

F2

Expand or collapse the formula bar.

Ctrl+Shift+U

Cancel an entry in the cell or formula bar.

Esc

Complete an entry in the formula bar and select the cell below.

Enter

Move the cursor to the end of the text when in the formula bar.

Ctrl+End

Select all text in the formula bar from the cursor position to the end.

Ctrl+Shift+End

Calculate all worksheets in all open workbooks.

F9

Calculate the active worksheet.

Shift+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+F9

Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.

Ctrl+Alt+Shift+F9

Display the menu or message for an Error Checking button.

Alt+Shift+F10

Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula.

Ctrl+A

Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.

Ctrl+Shift+A

Insert the AutoSum formula

Alt+Equal sign ( = )

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

Ctrl+E

Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.

F4

Insert a function.

Shift+F3

Copy the value from the cell above the active cell into the cell or the formula bar.

Ctrl+Shift+Straight quotation mark («)

Create an embedded chart of the data in the current range.

Alt+F1

Create a chart of the data in the current range in a separate Chart sheet.

F11

Define a name to use in references.

Alt+M, M, D

Paste a name from the Paste Name dialog box (if names have been defined in the workbook).

F3

Move to the first field in the next record of a data form.

Enter

Create, run, edit, or delete a macro.

Alt+F8

Open the Microsoft Visual Basic For Applications Editor.

Alt+F11 

Open the Power Query Editor

Alt+F12

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Keyboard shortcuts for refreshing external data

Use the following keys to refresh data from external data sources.

To do this

Press

Stop a refresh operation.

Esc

Refresh data in the current worksheet.

Ctrl+F5

Refresh all data in the workbook.

Ctrl+Alt+F5

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Power Pivot keyboard shortcuts

Use the following keyboard shortcuts with Power Pivot in Microsoft 365, Excel 2019, Excel 2016, and Excel 2013.

To do this

Press

Open the context menu for the selected cell, column, or row.

Shift+F10

Select the entire table.

Ctrl+A

Copy selected data.

Ctrl+C

Delete the table.

Ctrl+D

Move the table.

Ctrl+M

Rename the table.

Ctrl+R

Save the file.

Ctrl+S

Redo the last action.

Ctrl+Y

Undo the last action.

Ctrl+Z

Select the current column.

Ctrl+Spacebar

Select the current row.

Shift+Spacebar

Select all cells from the current location to the last cell of the column.

Shift+Page down

Select all cells from the current location to the first cell of the column.

Shift+Page up

Select all cells from the current location to the last cell of the row.

Shift+End

Select all cells from the current location to the first cell of the row.

Shift+Home

Move to the previous table.

Ctrl+Page up

Move to the next table.

Ctrl+Page down

Move to the first cell in the upper-left corner of selected table.

Ctrl+Home

Move to the last cell in the lower-right corner of selected table.

Ctrl+End

Move to the first cell of the selected row.

Ctrl+Left arrow key

Move to the last cell of the selected row.

Ctrl+Right arrow key

Move to the first cell of the selected column.

Ctrl+Up arrow key

Move to the last cell of selected column.

Ctrl+Down arrow key

Close a dialog box or cancel a process, such as a paste operation.

Ctrl+Esc

Open the AutoFilter Menu dialog box.

Alt+Down arrow key

Open the Go To dialog box.

F5

Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

F9

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Function keys

Key

Description

F1

  • F1 alone: displays the Excel Help task pane.

  • Ctrl+F1: displays or hides the ribbon.

  • Alt+F1: creates an embedded chart of the data in the current range.

  • Alt+Shift+F1: inserts a new worksheet.

  • Ctrl+Shift+F1: toggles full screen mode

F2

  • F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference.

  • Shift+F2: adds or edits a cell note.

  • Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

F3

  • F3 alone: displays the Paste Name dialog box. Available only if names have been defined in the workbook.

  • Shift+F3: displays the Insert Function dialog box.

F4

  • F4 alone: repeats the last command or action, if possible.

    When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.

  • Ctrl+F4: closes the selected workbook window.

  • Alt+F4: closes Excel.

F5

  • F5 alone: displays the Go To dialog box.

  • Ctrl+F5: restores the window size of the selected workbook window.

F6

  • F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area.

  • Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.

  • Ctrl+F6: switches between two Excel windows.

  • Ctrl+Shift+F6: switches between all Excel windows.

F7

  • F7 alone: Opens the Spelling dialog box to check spelling in the active worksheet or selected range.

  • Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.

F8

  • F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

  • Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.

  • Ctrl+F8: performs the Size command when a workbook is not maximized.

  • Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.

F9

  • F9 alone: calculates all worksheets in all open workbooks.

  • Shift+F9: calculates the active worksheet.

  • Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

  • Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

  • Ctrl+F9: minimizes a workbook window to an icon.

F10

  • F10 alone: turns key tips on or off. (Pressing Alt does the same thing.)

  • Shift+F10: displays the context menu for a selected item.

  • Alt+Shift+F10: displays the menu or message for an Error Checking button.

  • Ctrl+F10: maximizes or restores the selected workbook window.

F11

  • F11 alone: creates a chart of the data in the current range in a separate Chart sheet.

  • Shift+F11: inserts a new worksheet.

  • Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

F12

  • F12 alone: displays the Save As dialog box.

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Other useful shortcut keys

Key

Description

Alt

  • Displays the Key Tips (new shortcuts) on the ribbon.

For example,

  • Alt, W, P switches the worksheet to Page Layout view.

  • Alt, W, L switches the worksheet to Normal view.

  • Alt, W, I switches the worksheet to Page Break Preview view.

Arrow keys

  • Move one cell up, down, left, or right in a worksheet.

  • Ctrl+Arrow key moves to the edge of the current data region in a worksheet.

  • Shift+Arrow key extends the selection of cells by one cell.

  • Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.

  • Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.

  • Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.

  • In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.

  • Down or Alt+Down arrow key opens a selected drop-down list.

Backspace

  • Deletes one character to the left in the formula bar.

  • Clears the content of the active cell.

  • In cell editing mode, it deletes the character to the left of the insertion point.

Delete

  • Removes the cell contents (data and formulas) from selected cells without affecting cell formats, threaded comments, or notes.

  • In cell editing mode, it deletes the character to the right of the insertion point.

End

  • End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.

  • If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.

  • End also selects the last command on the menu when a menu or submenu is visible.

  • Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.

  • Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.

Enter

  • Completes a cell entry from the cell or the formula bar and selects the cell below (by default).

  • In a data form, it moves to the first field in the next record.

  • Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

  • In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).

  • Alt+Enter starts a new line in the same cell.

  • Ctrl+Enter fills the selected cell range with the current entry.

  • Shift+Enter completes a cell entry and selects the cell above.

Esc

  • Cancels an entry in the cell or formula bar.

  • Closes an open menu or submenu, dialog box, or message window.

Home

  • Moves to the beginning of a row in a worksheet.

  • Moves to the cell in the upper-left corner of the window when Scroll lock is turned on.

  • Selects the first command on the menu when a menu or submenu is visible.

  • Ctrl+Home moves to the beginning of a worksheet.

  • Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.

Page down

  • Moves one screen down in a worksheet.

  • Alt+Page down moves one screen to the right in a worksheet.

  • Ctrl+Page down moves to the next sheet in a workbook.

  • Ctrl+Shift+Page down selects the current and next sheet in a workbook.

Page up

  • Moves one screen up in a worksheet.

  • Alt+Page up moves one screen to the left in a worksheet.

  • Ctrl+Page up moves to the previous sheet in a workbook.

  • Ctrl+Shift+Page up selects the current and previous sheet in a workbook.

Shift

  • Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location.

Spacebar

  • In a dialog box, performs the action for the selected button, or selects or clears a checkbox.

  • Ctrl+Spacebar selects an entire column in a worksheet.

  • Shift+Spacebar selects an entire row in a worksheet.

  • Ctrl+Shift+Spacebar selects the entire worksheet.

  • If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.

  • When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.

  • Alt+Spacebar displays the Control menu for the Excel window.

Tab key

  • Moves one cell to the right in a worksheet.

  • Moves between unlocked cells in a protected worksheet.

  • Moves to the next option or option group in a dialog box.

  • Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog box.

  • Ctrl+Tab switches to the next tab in a dialog box, or (if no dialog box is open) switches between two Excel windows. 

  • Ctrl+Shift+Tab switches to the previous tab in a dialog box, or (if no dialog box is open) switches between all Excel windows.

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See also

Excel help & learning

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

Screen reader support for Excel

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.

Notes: 

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Microsoft 365 for Mac. 

  • If you don’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use the Search. Press The Command button.+F, and then type your search words.

  • Click-to-add is available but requires a setup. Select Excel> Preferences > Edit Enable Click to Add Mode. To start a formula, type an equal sign ( = ), and then select cells to add them together. The plus sign (+) will be added automatically.

In this topic

  • Frequently used shortcuts

  • Shortcut conflicts

    • Change system preferences for keyboard shortcuts with the mouse

  • Work in windows and dialog boxes

  • Move and scroll in a sheet or workbook

  • Enter data on a sheet

  • Work in cells or the Formula bar

  • Format and edit data

  • Select cells, columns, or rows

  • Work with a selection

  • Use charts

  • Sort, filter, and use PivotTable reports

  • Outline data

  • Use function key shortcuts

    • Change function key preferences with the mouse

  • Drawing

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this

Press

Paste selection.

The Command button.+V
or
Control+V

Copy selection.

The Command button.+C
or
Control+C

Clear selection.

Delete

Save workbook.

The Command button.+S
or
Control+S

Undo action.

The Command button.+Z
or
Control+Z

Redo action.

The Command button.+Y
or
Control+Y
or
The Command button.+Shift+Z

Cut selection.

The Command button.+X
or
Control+X
or
Shift+The Mac Delete button with a cross symbol on it.

Apply bold formatting.

The Command button.+B
or
Control+B

Print workbook.

The Command button.+P
or
Control+P

Open Visual Basic.

Option+F11

Fill cells down.

The Command button.+D
or
Control+D

Fill cells right.

The Command button.+R
or
Control+R

Insert cells.

Control+Shift+Equal sign ( = )

Delete cells.

The Command button.+Hyphen (-)
or
Control+Hyphen (-)

Calculate all open workbooks.

The Command button.+Equal sign ( = )
or
F9

Close window.

The Command button.+W
or
Control+W

Quit Excel.

The Command button.+Q

Display the Go To dialog box.

Control+G
or
F5

Display the Format Cells dialog box.

The Command button.+1
or
Control+1

Display the Replace dialog box.

Control+H
or
The Command button.+Shift+H

Use Paste Special.

The Command button.+Control+V
or
Control+Option+V
or
The Command button.+Option+V

Apply underline formatting.

The Command button.+U

Apply italic formatting.

The Command button.+I
or
Control+I

Open a new blank workbook.

The Command button.+N
or
Control+N

Create a new workbook from template.

The Command button.+Shift+P

Display the Save As dialog box.

The Command button.+Shift+S
or
F12

Display the Help window.

F1
or
The Command button.+Forward slash (/)

Select all.

The Command button.+A
or
The Command button.+Shift+Spacebar

Add or remove a filter.

The Command button.+Shift+F
or
Control+Shift+L

Minimize or maximize the ribbon tabs.

The Command button.+Option+R

Display the Open dialog box.

The Command button.+O
or
Control+O

Check spelling.

F7

Open the thesaurus.

Shift+F7

Display the Formula Builder.

Shift+F3

Open the Define Name dialog box.

The Command button.+F3

Insert or reply to a threaded comment.

The Command button.+Return

Open the Create names dialog box.

The Command button.+Shift+F3

Insert a new sheet. *

Shift+F11

Print preview.

The Command button.+P
or
Control+P

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Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk (*). To use these shortcuts, you might have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, select System Settings.

  2. Select Keyboard.

  3. Select Keyboard Shortcuts.

  4. Find the shortcut that you want to use in Excel and clear the checkbox for it.

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Work in windows and dialog boxes

To do this

Press

Expand or minimize the ribbon.

The Command button.+Option+R

Switch to full screen view.

The Command button.+Control+F

Switch to the next application.

The Command button.+Tab

Switch to the previous application.

Shift+The Command button.+Tab

Close the active workbook window.

The Command button.+W

Take a screenshot and save it on your desktop.

Shift+The Command button.+3

Minimize the active window.

Control+F9

Maximize or restore the active window.

Control+F10
or
The Command button.+F10

Hide Excel.

The Command button.+H

Move to the next box, option, control, or command.

Tab key

Move to the previous box, option, control, or command.

Shift+Tab

Exit a dialog box or cancel an action.

Esc

Perform the action assigned to the default button (the button with the bold outline).

Return

Cancel the command and close the dialog box or menu.

Esc

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Move and scroll in a sheet or workbook

To do this

Press

Move one cell up, down, left, or right.

Arrow keys

Move to the edge of the current data region.

The Command button.+Arrow key

Move to the beginning of the row.

Home
On a MacBook, Fn+Left arrow key

Move to the beginning of the sheet.

Control+Home
On a MacBook, Control+Fn+Left arrow key

Move to the last cell in use on the sheet.

Control+End
On a MacBook, Control+Fn+Right arrow key

Move down one screen.

Page down
On a MacBook, Fn+Down arrow key

Move up one screen.

Page up
On a MacBook, Fn+Up arrow key

Move one screen to the right.

Option+Page down
On a MacBook, Fn+Option+Down arrow key

Move one screen to the left.

Option+Page up
On a MacBook, Fn+Option+Up arrow key

Move to the next sheet in the workbook.

Control+Page down
or
Option+Right arrow key

Move to the previous sheet in the workbook.

Control+Page down
or
Option+Left arrow key

Scroll to display the active cell.

Control+Delete

Display the Go To dialog box.

Control+G

Display the Find dialog box.

Control+F
or
Shift+F5

Access search (when in a cell or when a cell is selected).

The Command button.+F

Move between unlocked cells on a protected sheet.

Tab key

Scroll horizontally.

Shift, then scroll the mouse wheel up for left, down for right

Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control, Option, or the Command key instead of the Shift key. If you are using a MacBook, you might need to plug in a USB keyboard to use the F14 key combination.

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Enter data on a sheet

To do this

Press

Edit the selected cell.

F2

Complete a cell entry and move forward in the selection.

Return

Start a new line in the same cell.

Option+Return or Control+Option+Return

Fill the selected cell range with the text that you type.

The Command button.+Return
or
Control+Return

Complete a cell entry and move up in the selection.

Shift+Return

Complete a cell entry and move to the right in the selection.

Tab key

Complete a cell entry and move to the left in the selection.

Shift+Tab

Cancel a cell entry.

Esc

Delete the character to the left of the insertion point or delete the selection.

Delete

Delete the character to the right of the insertion point or delete the selection.

Note: Some smaller keyboards do not have this key.

The Mac Delete button with a cross symbol on it.

On a MacBook, Fn+Delete

Delete text to the end of the line.

Note: Some smaller keyboards do not have this key.

Control+The Mac Delete button with a cross symbol on it.
On a MacBook, Control+Fn+Delete

Move one character up, down, left, or right.

Arrow keys

Move to the beginning of the line.

Home
On a MacBook, Fn+Left arrow key

Insert a note.

Shift+F2

Open and edit a cell note.

Shift+F2

Insert a threaded comment.

The Command button.+Shift+F2

Open and reply to a threaded comment.

The Command button.+Shift+F2

Fill down.

Control+D
or
The Command button.+D

 Fill to the right.

Control+R
or
The Command button.+R 

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column.

Control+E

Define a name.

Control+L

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Work in cells or the Formula bar

To do this

Press

Turn on or off tooltips for checking formulas directly in the formula bar.

Control+Option+P

Edit the selected cell.

F2

Expand or collapse the formula bar.

Control+Shift+U

Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents.

Delete

Complete a cell entry.

Return

Enter a formula as an array formula.

Shift+The Command button.+Return
or
Control+Shift+Return

Cancel an entry in the cell or formula bar.

Esc

Display the Formula Builder after you type a valid function name in a formula

Control+A

Insert a hyperlink.

The Command button.+K
or
Control+K

Edit the active cell and position the insertion point at the end of the line.

Control+U

Open the Formula Builder.

Shift+F3

Calculate the active sheet.

Shift+F9

Display the context menu.

Shift+F10

Start a formula.

Equal sign ( = )

Toggle the formula reference style between absolute, relative, and mixed.

The Command button.+T
or
F4

Insert the AutoSum formula.

Shift+The Command button.+T

Enter the date.

Control+Semicolon (;)

Enter the time.

The Command button.+Semicolon (;)

Copy the value from the cell above the active cell into the cell or the formula bar.

Control+Shift+Inch mark/Straight double quote («)

Alternate between displaying cell values and displaying cell formulas.

Control+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the formula bar.

Control+Apostrophe (‘)

Display the AutoComplete list.

Option+Down arrow key

Define a name.

Control+L

Open the Smart Lookup pane.

Control+Option+The Command button.+L

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Format and edit data

To do this

Press

Edit the selected cell.

F2

Create a table.

The Command button.+T
or
Control+T

Insert a line break in a cell.

The Command button.+Option+Return
or
Control+Option+Return

Insert special characters like symbols, including emoji.

Control+The Command button.+Spacebar

Increase font size.

Shift+The Command button.+Right angle bracket (>)

Decrease font size.

Shift+The Command button.+Left angle bracket (<)

Align center.

The Command button.+E

Align left.

The Command button.+L

Display the Modify Cell Style dialog box.

Shift+The Command button.+L

Display the Format Cells dialog box.

The Command button.+1

Apply the general number format.

Control+Shift+Tilde (~)

Apply the currency format with two decimal places (negative numbers appear in red with parentheses).

Control+Shift+Dollar sign ($)

Apply the percentage format with no decimal places.

Control+Shift+Percent sign (%)

Apply the exponential number format with two decimal places.

Control+Shift+Caret (^)

Apply the date format with the day, month, and year.

Control+Shift+Number sign (#)

Apply the time format with the hour and minute, and indicate AM or PM.

Control+Shift+At symbol (@)

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values.

Control+Shift+Exclamation point (!)

Apply the outline border around the selected cells.

The Command button.+Option+Zero (0)

Add an outline border to the right of the selection.

The Command button.+Option+Right arrow key

Add an outline border to the left of the selection.

The Command button.+Option+Left arrow key

Add an outline border to the top of the selection.

The Command button.+Option+Up arrow key

Add an outline border to the bottom of the selection.

The Command button.+Option+Down arrow key

Remove outline borders.

The Command button.+Option+Hyphen

Apply or remove bold formatting.

The Command button.+B

Apply or remove italic formatting.

The Command button.+I

Apply or remove underline formatting.

The Command button.+U

Apply or remove strikethrough formatting.

Shift+The Command button.+X

Hide a column.

The Command button.+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column.

Shift+The Command button.+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row.

The Command button.+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row.

Shift+The Command button.+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Edit the active cell.

Control+U

Cancel an entry in the cell or the formula bar.

Esc

Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents.

Delete

Paste text into the active cell.

The Command button.+V

Complete a cell entry

Return

Give selected cells the current cell’s entry.

The Command button.+Return
or
Control+Return

Enter a formula as an array formula.

Shift+The Command button.+Return
or
Control+Shift+Return

Display the Formula Builder after you type a valid function name in a formula.

Control+A

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Select cells, columns, or rows

To do this

Press

Extend the selection by one cell.

Shift+Arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell.

Shift+The Command button.+Arrow key

Extend the selection to the beginning of the row.

Shift+Home
On a MacBook, Shift+Fn+Left arrow key

Extend the selection to the beginning of the sheet.

Control+Shift+Home
On a MacBook, Control+Shift+Fn+Left arrow key

Extend the selection to the last cell used
on the sheet (lower-right corner).

Control+Shift+End
On a MacBook, Control+Shift+Fn+Right arrow key

Select the entire column. *

Control+Spacebar

Select the entire row.

Shift+Spacebar

Select the current region or entire sheet. Press more than once to expand the selection.

The Command button.+A

Select only visible cells.

Shift+The Command button.+Asterisk (*)

Select only the active cell when multiple cells are selected.

Shift+Delete
(not the forward delete key   The Mac Delete button with a cross symbol on it. found on full keyboards)

Extend the selection down one screen.

Shift+Page down
On a MacBook, Shift+Fn+Down arrow key

Extend the selection up one screen

Shift+Page up
On a MacBook, Shift+Fn+Up arrow key

Alternate between hiding objects, displaying objects,
and displaying placeholders for objects.

Control+6

Turn on the capability to extend a selection
by using the arrow keys.

F8

Add another range of cells to the selection.

Shift+F8

Select the current array, which is the array that the
active cell belongs to.

Control+Forward slash (/)

Select cells in a row that don’t match the value
in the active cell in that row.
You must select the row starting with the active cell.

Control+Backward slash ()

Select only cells that are directly referred to by formulas in the selection.

Control+Shift+Left bracket ([)

Select all cells that are directly or indirectly referred to by formulas in the selection.

Control+Shift+Left brace ({)

Select only cells with formulas that refer directly to the active cell.

Control+Right bracket (])

Select all cells with formulas that refer directly or indirectly to the active cell.

Control+Shift+Right brace (})

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Work with a selection

To do this

Press

Copy a selection.

The Command button.+C
or
Control+V

Paste a selection.

The Command button.+V
or
Control+V

Cut a selection.

The Command button.+X
or
Control+X

Clear a selection.

Delete

Delete the selection.

Control+Hyphen

Undo the last action.

The Command button.+Z

Hide a column.

The Command button.+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column.

The Command button.+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row.

The Command button.+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row.

The Command button.+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Move selected rows, columns, or cells.

Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location.

If you don’t hold the Shift key while you drag and drop, the selected cells will be cut from the original location and pasted to the new location (not inserted).

Move from top to bottom within the selection (down). *

Return

Move from bottom to top within the selection (up). *

Shift+Return

Move from left to right within the selection,
or move down one cell if only one column is selected.

Tab key

Move from right to left within the selection,
or move up one cell if only one column is selected.

Shift+Tab

Move clockwise to the next corner of the selection.

Control+Period (.)

Group selected cells.

The Command button.+Shift+K

Ungroup selected cells.

The Command button.+Shift+J

* These shortcuts might move in another direction other than down or up. If you’d like to change the direction of these shortcuts using the mouse, select Excel > Preferences Edit, and then, in After pressing Return, move selection, select the direction you want to move to.

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Use charts

To do this

Press

Insert a new chart sheet. *

F11

Cycle through chart object selection.

Arrow keys

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Sort, filter, and use PivotTable reports

To do this

Press

Open the Sort dialog box.

The Command button.+Shift+R

Add or remove a filter.

The Command button.+Shift+F
or
Control+Shift+L

Display the Filter list or PivotTable page
field pop-up menu for the selected cell.

Option+Down arrow key

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Outline data

To do this

Press

Display or hide outline symbols.

Control+8

Hide selected rows.

Control+9

Unhide selected rows.

Control+Shift+Left parenthesis (()

Hide selected columns.

Control+Zero (0)

Unhide selected columns.

Control+Shift+Right parenthesis ())

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Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences, so you don’t have to press the Fn key every time you use a function key shortcut. 

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, you would press Fn+F12.

If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse.

The following table provides the function key shortcuts for Excel for Mac.

To do this

Press

Display the Help window.

F1

Edit the selected cell.

F2

Insert a note or open and edit a cell note.

Shift+F2

Insert a threaded comment or open and reply to a threaded comment.

The Command button.+Shift+F2

Open the Save dialog box.

Option+F2

Open the Formula Builder.

Shift+F3

Open the Define Name dialog box.

The Command button.+F3

Close a window or a dialog box.

The Command button.+F4

Display the Go To dialog box.

F5

Display the Find dialog box.

Shift+F5

Move to the Search Sheet dialog box.

Control+F5

Switch focus between the worksheet, ribbon, task pane, and status bar.

F6 or Shift+F6

Check spelling.

F7

Open the thesaurus.

Shift+F7
or
Control+Option+The Command button.+R

Extend the selection.

F8

Add to the selection.

Shift+F8

Display the Macro dialog box.

Option+F8

Calculate all open workbooks.

F9

Calculate the active sheet.

Shift+F9

Minimize the active window.

Control+F9

Display the context menu, or «right click» menu.

Shift+F10

Display a pop-up menu (on object button menu), such as by clicking the button after you paste into a sheet.

Option+Shift+F10

Maximize or restore the active window.

Control+F10
or
The Command button.+F10

Insert a new chart sheet.*

F11

Insert a new sheet.*

Shift+F11

Insert an Excel 4.0 macro sheet.

The Command button.+F11

Open Visual Basic.

Option+F11

Display the Save As dialog box.

F12

Display the Open dialog box.

The Command button.+F12

Open the Power Query Editor

Option+F12

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Change function key preferences with the mouse

  1. On the Apple menu, select System Preferences Keyboard.

  2. On the Keyboard tab, select the checkbox for Use all F1, F2, etc. keys as standard function keys.

Drawing

To do this

Press

Toggle Drawing mode on and off.

The Command button.+Control+Z

Top of Page

See also

Excel help & learning

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

Screen reader support for Excel

This article describes the keyboard shortcuts in Excel for iOS.

Notes: 

  • If you’re familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Excel for iOS using an external keyboard, too.

  • To quickly find a shortcut, you can use the Search. Press The Command button.+F and then type your search words.

In this topic

  • Navigate the worksheet

  • Format and edit data

  • Work in cells or the formula bar

Navigate the worksheet

To do this

Press

Move one cell to the right.

Tab key

Move one cell up, down, left, or right.

Arrow keys

Move to the next sheet in the workbook.

Option+Right arrow key

Move to the previous sheet in the workbook.

Option+Left arrow key

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Format and edit data

To do this

Press

Apply outline border.

The Command button.+Option+0

Remove outline border.

The Command button.+Option+Hyphen (-)

Hide column(s).

The Command button.+0

Hide row(s).

Control+9

Unhide column(s).

Shift+The Command button.+0 or Shift+Control+Right parenthesis ())

Unhide row(s).

Shift+Control+9 or Shift+Control+Left parenthesis (()

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Work in cells or the formula bar

To do this

Press

Move to the cell on the right.

Tab key

Move within cell text.

Arrow keys

Copy a selection.

The Command button.+C

Paste a selection.

The Command button.+V

Cut a selection.

The Command button.+X

Undo an action.

The Command button.+Z

Redo an action.

The Command button.+Y or  The Command button.+Shift+Z

Apply bold formatting to the selected text.

The Command button.+B

Apply italic formatting to the selected text.

The Command button.+I

Underline the selected text.

The Command button.+U

Select all.

The Command button.+A

Select a range of cells.

Shift+Left or Right arrow key

Insert a line break within a cell.

The Command button.+Option+Return or Control+Option+Return

Move the cursor to the beginning of the current line within a cell.

The Command button.+Left arrow key

Move the cursor to the end of the current line within a cell.

The Command button.+Right arrow key

Move the cursor to the beginning of the current cell.

The Command button.+Up arrow key

Move the cursor to the end of the current cell.

The Command button.+Down arrow key

Move the cursor up by one paragraph within a cell that contains a line break.

Option+Up arrow key

Move the cursor down by one paragraph within a cell that contains a line break.

Option+Down arrow key

Move the cursor right by one word.

Option+Right arrow key

Move the cursor left by one word.

Option+Left arrow key

Insert an AutoSum formula.

Shift+The Command button.+T

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See also

Excel help & learning

Screen reader support for Excel

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

This article describes the keyboard shortcuts in Excel for Android.

Notes: 

  • If you’re familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel for Android using an external keyboard, too.

  • To quickly find a shortcut, you can use the Search. Press Control+F and then type your search words.

In this topic

  • Navigate the worksheet

  • Work with cells

Navigate the worksheet

To do this

Press

Move one cell to the right.

Tab key

Move one cell up, down, left, or right.

Up, Down, Left, or Right arrow key

Top of Page 

Work with cells

To do this

Press

Save a worksheet.

Control+S

Copy a selection.

Control+C

Paste a selection.

Control+V

Cut a selection.

Control+X

Undo an action.

Control+Z

Redo an action.

Control+Y

Apply bold formatting.

Control+B

Apply italic formatting.

Control+I

Apply underline formatting.

Control+U

Select all.

Control+A

Find.

Control+F

Insert a line break within a cell.

Alt+Enter

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See also

Excel help & learning

Screen reader support for Excel

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

This article describes the keyboard shortcuts in Excel for the web.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

  • When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser. Because Excel for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser — not Excel for the web.

In this article

  • Quick tips for using keyboard shortcuts with Excel for the web

  • Frequently used shortcuts

  • Access keys: Shortcuts for using the ribbon

  • Keyboard shortcuts for editing cells

  • Keyboard shortcuts for entering data

  • Keyboard shortcuts for editing data within a cell

  • Keyboard shortcuts for formatting cells

  • Keyboard shortcuts for moving and scrolling within worksheets

  • Keyboard shortcuts for working with objects

  • Keyboard shortcuts for working with cells, rows, columns, and objects

  • Keyboard shortcuts for moving within a selected range

  • Keyboard shortcuts for calculating data

  • Accessibility Shortcuts Menu (Alt+Shift+A)

  • Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts

Quick tips for using keyboard shortcuts with Excel for the web

  • To find any command quickly, press Alt+Windows logo key, Q to jump to the Search or Tell Me text field. In Search or Tell Me, type a word or the name of a command you want (available only in Editing mode). Search or Tell Me searches for related options and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.

    Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

  • To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference (such as B14), and then press Enter.

  • If you use a screen reader, go to Accessibility Shortcuts Menu (Alt+Shift+A).

Frequently used shortcuts

These are the most frequently used shortcuts for Excel for the web.

Tip: To quickly create a new worksheet in Excel for the web, open your browser, type Excel.new in the address bar, and then press Enter.

To do this

Press

Go to a specific cell.

Ctrl+G

Move down.

Page down or Down arrow key

Move up.

Page up or Up arrow key

Print a workbook.

Ctrl+P

Copy selection.

Ctrl+C

Paste selection.

Ctrl+V

Cut selection.

Ctrl+X

Undo action.

Ctrl+Z

Open workbook.

Ctrl+O

Close workbook.

Ctrl+W

Open the Save As dialog box.

Alt+F2

Use Find.

Ctrl+F or Shift+F3

Apply bold formatting.

Ctrl+B

Open the context menu.

  • Windows keyboards: Shift+F10 or Windows Menu key

  • Other keyboards: Shift+F10

Jump to Search or Tell me.

Alt+Q

Repeat Find downward.

Shift+F4

Repeat Find upward.

Ctrl+Shift+F4

Insert a chart.

Alt+F1

Display the access keys (ribbon commands) on the classic ribbon when using Narrator.

Alt+Period (.)

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Access keys: Shortcuts for using the ribbon

Excel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel for the web.

In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key, R.

Note: To learn how to override the browser’s Alt-based ribbon shortcuts, go to Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts.

If you’re using Excel for the web on a Mac computer, press Control+Option to start.

Ribbon tab key tips on Excel for the Web.

  • To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab.

  • To move between tabs on the ribbon, press the Tab key.

  • To hide the ribbon so you have more room to work, press Ctrl+F1. To display the ribbon again, press Ctrl+F1.

Go to the access keys for the ribbon

To go directly to a tab on the ribbon, press one of the following access keys:

To do this

Press

Go to the Search or Tell Me field on the ribbon and type a search term.

Alt+Windows logo key, Q

Open the File menu.

Alt+Windows logo key, F

Open the Home tab and format text and numbers or use other tools such as Sort & Filter.

Alt+Windows logo key, H

Open the Insert tab and insert a function, table, chart, hyperlink, or threaded comment.

Alt+Windows logo key, N

Open the Data tab and refresh connections or use data tools.

Alt+Windows logo key, A

Open the Review tab and use the Accessibility Checker or work with threaded comments and notes.

Alt+Windows logo key, R

Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers.

Alt+Windows logo key, W

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Work in the ribbon tabs and menus

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus.

To do this

Press

Select the active tab of the ribbon and activate the access keys.

Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

Move the focus to commands on the ribbon.

Enter, then the Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Esc

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Keyboard shortcuts for editing cells

Tip: If a spreadsheet opens in the Viewing mode, editing commands won’t work. To switch to Editing mode, press Alt+Windows logo key, Z, M, E.

To do this

Press

Insert a row above the current row.

Alt+Windows logo key, H, I, R

Insert a column to the left of the current column.

Alt+Windows logo key, H, I, C

Cut selection.

Ctrl+X

Copy selection.

Ctrl+C

Paste selection.

Ctrl+V

Undo an action.

Ctrl+Z

Redo an action.

Ctrl+Y

Start a new line in the same cell.

Alt+Enter

Insert a hyperlink.

Ctrl+K

Insert a table.

Ctrl+L

Insert a function.

Shift+F3

Increase font size.

Ctrl+Shift+Right angle bracket (>)

Decrease font size.

Ctrl+Shift+Left angle bracket (<)

Apply a filter.

Alt+Windows logo key, A, T

Re-apply a filter.

Ctrl+Alt+L

Toggle AutoFilter on and off.

Ctrl+Shift+L

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Keyboard shortcuts for entering data

To do this

Press

Complete cell entry and select the cell below.

Enter

Complete cell entry and select the cell above.

Shift+Enter

Complete cell entry and select the next cell in the row.

Tab key

Complete cell entry and select the previous cell in the row.

Shift+Tab

Cancel cell entry.

Esc

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Keyboard shortcuts for editing data within a cell

To do this

Press

Edit the selected cell.

F2

Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula.

F4

Clear the selected cell.

Delete

Clear the selected cell and start editing.

Backspace

Go to beginning of cell line.

Home

Go to end of cell line.

End

Select right by one character.

Shift+Right arrow key

Select to the beginning of cell data.

Shift+Home

Select to the end of cell data.

Shift+End

Select left by one character.

Shift+Left arrow key

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Insert the current date.

Ctrl+Semicolon (;)

Insert the current time.

Ctrl+Shift+Semicolon (;)

Copy a formula from the cell above.

Ctrl+Apostrophe (‘)

Copy the value from the cell above.

Ctrl+Shift+Apostrophe (‘)

Insert a formula argument.

Ctrl+Shift+A

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Keyboard shortcuts for formatting cells

To do this

Press

Apply bold formatting.

Ctrl+B

Apply italic formatting.

Ctrl+I

Apply underline formatting.

Ctrl+U

Paste formatting.

Shift+Ctrl+V

Apply the outline border to the selected cells.

Ctrl+Shift+Ampersand (&)

Apply the number format.

Ctrl+Shift+1

Apply the time format.

Ctrl+Shift+2

Apply the date format.

Ctrl+Shift+3

Apply the currency format.

Ctrl+Shift+4

Apply the percentage format.

Ctrl+Shift+5

Apply the scientific format.

Ctrl+Shift+6

Apply outside border.

Ctrl+Shift+7

Open the Number Format dialog box.

Ctrl+1

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Keyboard shortcuts for moving and scrolling within worksheets

To do this

Press

Move up one cell.

Up arrow key or Shift+Enter

Move down one cell.

Down arrow key or Enter

Move right one cell.

Right arrow key or Tab key

Go to the beginning of the row.

Home

Go to cell A1.

Ctrl+Home

Go to the last cell of the used range.

Ctrl+End

Move down one screen (28 rows).

Page down

Move up one screen (28 rows).

Page up

Move to the edge of the current data region.

Ctrl+Right arrow key or Ctrl+Left arrow key

Move between ribbon and workbook content.

Ctrl+F6

Move to a different ribbon tab.

Tab key

Press Enter to go to the ribbon for the tab.

Insert a new sheet.

Shift+F11

Switch to the next sheet.

Alt+Ctrl+Page down

Switch to the next sheet (when in Microsoft Teams or a browser other than Chrome).

Ctrl+Page down

Switch to the previous sheet.

Alt+Ctrl+Page up

Switch to previous sheet (when in Microsoft Teams or a browser other than Chrome).

Ctrl+Page up

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Keyboard shortcuts for working with objects

To do this

Press

Open menu or drill down.

Alt+Down arrow key

Close menu or drill up.

Alt+Up arrow key

Follow hyperlink.

Ctrl+Enter

Open a note for editing.

Shift+F2

Open and reply to a threaded comment.

Ctrl+Shift+F2

Rotate an object left.

Alt+Left arrow key

Rotate an object right.

Alt+Right arrow key

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Keyboard shortcuts for working with cells, rows, columns, and objects

To do this

Press

Select a range of cells.

Shift+Arrow keys

Select an entire column.

Ctrl+Spacebar

Select an entire row.

Shift+Spacebar

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Add a non-adjacent cell or range to a selection.

Shift+F8

Insert cells, rows, or columns.

Ctrl+Plus sign (+)

Delete cells, rows, or columns.

Ctrl+Minus sign (-)

Hide rows.

Ctrl+9

Unhide rows.

Ctrl+Shift+9

Hide columns

Ctrl+0

Unhide columns

Ctrl+Shift+0

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Keyboard shortcuts for moving within a selected range

To do this

Press

Move from top to bottom (or forward through the selection).

Enter

Move from bottom to top (or back through the selection).

Shift+Enter

Move forward through a row (or down through a single-column selection).

Tab key

Move back through a row (or up through a single-column selection).

Shift+Tab

Move to an active cell.

Shift+Backspace

Move to an active cell and keep the selection.

Ctrl+Backspace

Rotate the active cell through the corners of the selection.

Ctrl+Period (.)

Move to the next selected range.

Ctrl+Alt+Right arrow key

Move to the previous selected range.

Ctrl+Alt+Left arrow key

Extend selection to the last used cell in the sheet.

Ctrl+Shift+End

Extend selection to the first cell in the sheet.

Ctrl+Shift+Home

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Keyboard shortcuts for calculating data

To do this

Press

Calculate workbook (refresh).

F9

Perform full calculation.

Ctrl+Shift+Alt+F9

Refresh external data.

Alt+F5

Refresh all external data.

Ctrl+Alt+F5

Apply Auto Sum.

Alt+Equal sign ( = )

Apply Flash Fill.

Ctrl+E

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Accessibility Shortcuts Menu (Alt+Shift+A)

Access the common features quickly by using the following shortcuts:

To do this

Press

Cycle between landmark regions.

Ctrl+F6 or Ctrl+Shift+F6

Move within a landmark region.

Tab key or Shift+Tab

Go to the Search or Tell Me field to run any command.

Alt+Q

Display or hide Key Tips or access the ribbon.

Alt+Windows logo key

Edit the selected cell.

F2

Go to a specific cell.

Ctrl+G

Move to another worksheet in the workbook.

Ctrl+Alt+Page up or Ctrl+Alt+Page down

Open the context menu.

Shift+F10 or Windows Menu key

Read row header.

Ctrl+Alt+Shift+T

Read row until an active cell.

Ctrl+Alt+Shift+Home

Read row from an active cell.

Ctrl+Alt+Shift+End

Read column header.

Ctrl+Alt+Shift+H

Read column until an active cell.

Ctrl+Alt+Shift+Page up

Read column from an active cell.

Ctrl+Alt+Shift+Page down

Open a list of moving options within a dialog box.

Ctrl+Alt+Spacebar

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Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts

Excel for the web works in a browser. Browsers have keyboard shortcuts, some of which conflict with shortcuts that work in Excel on the desktop. You can control these shortcuts, so they work the same in both versions of Excel by changing the Keyboard Shortcuts settings. Overriding browser shortcuts also enables you to open the Excel for the web Help by pressing F1.

Override browser shortcuts in Excel for the web dialog box.
  1. In Excel for the web, select Help > Keyboard Shortcuts

  2. Search for any keyboard shortcut.

  3. Choose the category of shortcuts to display in the list.

  4. Select Override browser shortcuts.

  5. Select Show Overrides to show shortcut overrides in the dialog box.

  6. Select Close.

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See also

Excel help & learning

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

Screen reader support for Excel

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

List of Top 10 Commands in Excel

Whether in engineering, medicine, chemistry, or any field, an Excel spreadsheet is the common tool for data maintenance. Some of them use it to maintain their database and others use this tool as a weapon to turn fortune for the respective companies they are working on. So, you, too, can turn things around for yourself by learning some of the most useful Excel commands.

Table of contents
  • List of Top 10 Commands in Excel
    • #1 VLOOKUP Function to Fetch Data
    • #2 IF Condition to Do Logical Test
    • #3 CONCATENATE Function to Combine Two or More Values
    • #4 Count Only Numerical Values
    • #5 Count All Values
    • #6 Count Based on Condition
    • #7 Count Number of Characters in the Cell
    • #8 Convert Negative Value to Positive Value
    • #9 Convert All Characters to UPPERCASE Values
    • #10 Find Maximum and Minimum Values
    • Things to Remember
    • Recommended Articles

You can download this Commands in Excel Template here – Commands in Excel Template

#1 VLOOKUP Function to Fetch Data

The data in multiple sheets are common in many offices, but fetching the data from one worksheet to another and from one workbook to another is a challenge for beginners in Excel.

If you have struggled to fetch the data, VLOOKUPThe VLOOKUP excel function searches for a particular value and returns a corresponding match based on a unique identifier. A unique identifier is uniquely associated with all the records of the database. For instance, employee ID, student roll number, customer contact number, seller email address, etc., are unique identifiers.
read more
will help you bring the data. For example, assume you have two tables below.

Excel Commands Example 1

In table 1, we have the subject list and their respective scores, and in table 2, we have some subject names, but we do not have scores for them. So, using these subject names in table 2, we need to fetch the data from table 1.

  1. First, let us open the VLOOKUP function in the E2 cell.

    Excel Commands Example 1-1

  2. Then, select the LOOKUP value as a D3 cell.

    Excel Commands Example 1-2

  3. Next, we must select the table array as A3 to B8 and press the F4 key to make them an absolute reference.

    Excel Commands Example 1-3

  4. Column Index Number is from the selected table array from which column you need to fetch the data. So, in this case, from the second column, we need to bring the data.

    Excel Commands Example 1-4

  5. For the last argument range, LOOKUP, we must select FALSE as the option, or else we can enter.

    Excel Commands Example 1-5

  6. Close the bracket and press the Enter key to get the score of Sub 4. Also, copy the formula and paste it to the below cell.

    Excel Commands Example 1-6
    You have learned a formula to fetch values from different tables based on a LOOKUP value.

#2 IF Condition to Do Logical Test

The Excel IF condition can be your friend in many situations because of its ability to conduct logical tests. For example, assume you want to test the scores of students and give the result. Below is the data for your reference.

Excel Commands Example 2

In the above table, we have students’ scores from the examination. So we need to arrive at the result as either “PASS” or “FAIL” based on these scores. So to reach these results criteria, if the score is >=35, the result should be “PASS” or else “FAIL.”

  • We must first open the IF condition in the C2 cell.

Excel Commands Example 2-1

  • The first argument is logical to test.So, in this example, we need to do the logical test of whether the score is >=35, select the score cell B2, and apply the logical test as B2 >= 35.

Excel Commands Example 2-2

  • The next argument is value if true. If the applied logical test is “TRUE,” what is the value we need? If the logical test is “TRUE,” we need the result as “Pass.”

Excel Commands Example 2-3

  • So, the final part is value if false.If the applied logical test is “FALSE,” then we need the result as “Fail.”

Excel Commands Example 2-4

  • Now, close the bracket, and we also need to fill the formula to the remaining cells.

Excel Commands Example 2-5

So, students A and F scored less than 35. Therefore, the result has arrived as “FAIL.”

#3 CONCATENATE Function to Combine Two or More Values

If we want to combine two or more values from different cells, we can use the CONCATENATE function in excelThe CONCATENATE function in Excel helps the user concatenate or join two or more cell values which may be in the form of characters, strings or numbers.read more. For example, below is the “First Name” list and “Last Name.”

CONCATENATE Function Example 3

  • First, we need to open the CONCATENATE function in the C2 cell.

CONCATENATE Function Example 3-1

  • For the first argument, “Text 1, select the “First Name” cell, and for “Text 2,choose the “Last Name” cell.

CONCATENATE Function Example 3-2

  • Then,  we need to apply the formula to all the cells to get the full name.

CONCATENATE Function Example 3-3

  • If you want space as the “First Name” and “Last Name” separator, we can use the space character in double-quotes after selecting the first name.

CONCATENATE Function Example 3-4

#4 Count Only Numerical Values

If we want to count only numerical values from the range, you need to use the COUNT function in Excel. Take a look at the below data.

Count Function Example 4

From the above table, we need to count only numerical values. For this, we can use the COUNT function.

Count Function Example 4-1

The result of the COUNT function is 6. The total count of cells is 8, but we have got the count of numerical values as 6. In cells A4 and A6, we have text values, but in cell A8, we have date values. The Excel COUNT function treats the date also as a numerical value only.

Note: “Date” and “Time” values are numerical values if the formatting is correct. Otherwise, they will be treated as “text” values.

#5 Count All Values

If we want to count all the values in the range, we need to use the COUNTA functionThe COUNTA function is an inbuilt statistical excel function that counts the number of non-blank cells (not empty) in a cell range or the cell reference. For example, cells A1 and A3 contain values but, cell A2 is empty. The formula “=COUNTA(A1,A2,A3)” returns 2.
read more
. We will apply the COUNTA function for the same data and see the count.

Count All Values Example 5

We got the count as 8 because the COUNTA function has counted all the cell values.

Count All Values Example 5-1

Note: Both the COUNT and COUNTA functions ignore blank cells.

#6 Count Based on Condition

If we want to count based on condition, we can use the COUNTIF functionThe COUNTIF function in Excel counts the number of cells within a range based on pre-defined criteria. It is used to count cells that include dates, numbers, or text. For example, COUNTIF(A1:A10,”Trump”) will count the number of cells within the range A1:A10 that contain the text “Trump”
read more
. For example, look at the below data.

Excel Commands Example 6

From this “City List,” if we want to count how many times “Bangalore” city is mentioned, we must open the COUNTIF function.

Excel Commands Example 6-1

The first argument is “RANGE,” so we need to select the range of values from A2 to B9.

Excel Commands Example 6-2

The second argument is “Criteria,” i.e., what you want to count, i.e., “Bangalore.

Excel Commands Example 6-3

Bangalore has appeared three times in the range A2 to B9, so the COUNTIF function returns 3 as the count.

#7 Count Number of Characters in the Cell

If we want to count the number of characters in the cell, we need to use the LEN function in excelThe Len function returns the length of a given string. It calculates the number of characters in a given string as input. It is a text function in Excel as well as an inbuilt function that can be accessed by typing =LEN( and entering a string as input.read moreel. The LEN function returns the number of characters from the selected cell.

Excel Commands Example 7

“Excel” has 5 characters, so the result is 5.

Excel Commands Example 7-1

Note: Space is also considered as one character.

#8 Convert Negative Value to Positive Value

If we have negative values and want to convert them to positive ones, the ABS functionABS Excel function or Absolute function is used to calculate the absolute value of a given number. The negative numbers given as input are changed to positive numbers and if the argument provided to this function is positive, it remains unchanged.read more can do it for us.

Excel Commands Example 8

#9 Convert All Characters to UPPERCASE Values

If we want to convert all the text values to UPPERCASE, we can use the UPPER formula in excelUppercase function in Excel is used to convert lowercase text to uppercase.read more.

Excel Commands Example 9

And if we want to convert all the text values to LOWERCASE values, then use the LOWER formula.

Excel Commands Example 9-1

#10 Find Maximum and Minimum Values

If we want to find maximum and minimum values, we may use MAX and MIN functions in excelIn Excel, the MIN function is categorized as a statistical function. It finds and returns the minimum value from a given set of data/array.read more, respectively.

Find Max & Min Example 10

Things to Remember

  • These are some of the important formulas/commands in excel which are used regularly.
  • We can also use these functions at the advanced level.
  • There are more advanced formulas in Excel which come under advanced level courses.
  • Space is considered one character.

Recommended Articles

This article is a guide to Excel Commands. Here, we discuss the top 10 commands in Excel, examples, and a downloadable template. You may learn more about Excel from the following articles: –

  • Break-Even Point in Excel
  • Basic Excel Formulas List
  • Create Custom Functions in Excel
  • Write Formula in Excel

If you’re serious about using Microsoft Excel, then you should get to know all of its keyboard shortcuts. Here’s a list of the most useful Excel shortcuts and how they can help you work faster. For example, did you know that you can use Excel shortcut keys to calculate all open workbooks? Learn about more keyboard shortcuts for Microsoft Excel and discover how to become a more efficient user.

excel shortcuts

Using Microsoft Excel shortcuts, you can quickly navigate through datasheets, use formulas for calculation, and many more without needing to use your mouse.

We will have a look at some of the best Excel shortcuts for Mac and Windows to help you level up your working experience in Microsoft Excel.

1. Frequently Used Excel Shortcuts

First, let us have a look at the most frequently used Microsoft Excel shortcut keys. The following table contains Excel shortcuts you might use daily to maintain records, perform calculations, and more.

Action Shortcut
Copy

Ctrl + C

Command + C
Paste

Ctrl + V

Command + V

Undo Ctrl + Z
Command + Z
Clear Delete
Delete

Save

Ctrl + S

Command + S

Redo

Ctrl + Y

Command + Y

Cut

Ctrl + X
Command + X
Bold Ctrl + B
Command + B

Print

Ctrl + P
Command + P

Find and replace cell contents

Ctrl + H
Command + H

Insert a hyperlink in a cell

Ctrl + K
Command + K

Format the cell contents

Ctrl + 1
Command + 1

Hide a Row

Ctrl + 9
Command + 9

Hide a Column

Ctrl + 0
Command + 0

Close your current workbook

Ctrl + W
Command + W

Fill Down

Ctrl + D
Command + D
Fill Right

Alt + G + H

Command + R

Insert cells

Shift + F2 Control + Shift + =

Delete cells

Delete

Command + Hyphen

Calculate all open workbooks

F9

F9

Close window

Ctrl + Esc
Command + W

Quit Excel

Alt + F4

Command + Q

Display the Go To dialog

F5

F5

Display the Format Cells dialog

Ctrl + 1
Command + 1

Open the Paste Special dialog

Ctrl + Alt + V Command + Option + V
Underline

Ctrl+U

Command + U

Italic

Ctrl+I

Command + I

New blank workbook

Ctrl + O
Command + O

Display the Save As dialog

F12

F12

Select All

Ctrl + A

Command + A

Apply or remove strikethrough formatting

Ctrl+5 Command + 5

Extend the cell selection to the left or right

Shift + Left/Right arrow Shift + Left/Right arrow

Select the entire row

Shift + Space Shift + Space

Select the entire column

Ctrl + Space Cmd + Space

Select the entire worksheet

Ctrl + Shift + Space Cmd + Shift + Space

2. Microsoft Excel Shortcuts to Enter Data Into Sheets

Data entry is one of the most important aspects of Microsoft Excel. But what if we tell you that you can double your data entry speed in Excel? Sound efficient, right?

Entering data into a cell is the most common action in Excel. But, typing out the entire address of a cell over and over again can be tedious and time-consuming. It is not that difficult to learn some basic Microsoft Excel shortcuts that will help you work more efficiently with your sheets.

This table displays all the data entry Excel shortcuts to help you enter data quickly into sheets.

Action Shortcut
Edit the selected cell

F2

F2
Add or edit a cell comment

Shift + F2

Shift + F2
Paste a Cell name

F3

F3
Complete a cell entry and move forward in the selection

Enter

Return

Start a new line in the same cell Alt + Enter
Option + Return
Complete a cell entry and move up in the selection Shift + Enter
Shift + Return

Complete a cell entry and move to the right in the selection

Tab key

Tab key

Complete a cell entry and move to the left in the selection Shift + Tab

Shift + Tab

Cancel a cell entry

Esc
Esc
Delete the character to the left Backspace
Delete

Delete the character to the right

N/A FN + Delete

Move one character

Arrow keys
Arrow keys

Move to the beginning of the line

Home
Home
Move to the last cell in use on the sheet Ctrl + End Command + End

Move down one screen

Page down Page down
Enter the current time

Ctrl + Shift + colon (:)

Control + option + colon (:)

Enter the current date

Ctrl + semi-colon (;)

Control + semi-colon (;)

Move the selected cells

Ctrl + X Command + X

Copy the selected cells

Ctrl + C

Command + C

Insert a hyperlink

Ctrl + K

Command + K

Calculate the active sheet

Shift+ F9 Shift + F9

Start a formula

Equal (=) Equal (=)
Insert the AutoSum formula

Alt + =

Command + Shift + T

Insert a function

Shift + F3

Shift + F3

Open the Smart Lookup pane

N/A
Control + Option + Command + L

Define a name

Alt + M

Control + L

3. Function Key Excel Shortcuts

Function keys are a series of keys on your keyboard that perform specific operations when pressed together with other keys. They are F1, F2, F3, up to F12 in most cases. Function key Excel shortcut keys can be very useful as they will save you a lot of time and effort in MS Excel.

Let’s get started with some of the most used function key shortcuts in MS Excel.

Action Shortcut
Display the Help window

F1

F1
Edit the selected cell

F2

F2

Insert a note Shift + F2 Shift+F2
Insert a threaded comment Ctrl + Shift + F2 Command + Shift + F2

Open the Save dialog

F12

Option + F2

Open the Formula Builder Shift + F3

Shift + F3

Open the Define Name dialog

Ctrl + F3
Command + F3
Close Ctrl + F4 Command + F4

Display the Go To dialog

F5 F5

Display the Find dialog

N/A
Shift + F5

Move to the search sheet dialog

Ctrl + F5 Control + F5
Check a spelling F7 F7

Open the thesaurus

Shift + F7 Shift + F7
Extend the selection F8 F8

Display the Macro dialog

Alt + F8

Option + F8

Minimize the active window

Ctrl + F9
Control + F9

Insert a new chart sheet

F11

F11

4. Office Add-Ins Task Pane Excel Shortcuts

Office add-ins are a great way to extend your Office experience beyond the standard menu bar commands. The following shortcut keys can be used when working in an Office add-in task pane. This table includes Excel shortcut keys for some commands that are not available in all task panes.

Action Shortcut
Open the context menu

Ctrl + Shift + F10

Control + Shift + F10
Open the task pane options menu Ctrl + Space bar

Control + Space bar

Close the task pane

Ctrl + Space bar

and select close

Control + Space bar

and select close

Related Read: How to Recover Unsaved Excel Files

Excel in Your Career With These Microsoft Excel Hotkeys

Using these Microsoft Excel hotkeys, you can perform various actions in Excel, be it data entry or performing long calculations, quickly and effortlessly.

Let us know in the comments below if you found these Excel shortcuts helpful and if you will start using them the next time you are working in Microsoft Excel.

If you also use Word, knowing the best Word keyboard shortcuts can also come in handy and speed up your operations on the platform.

Frequently Asked Questions

If you are on Windows, then definitely yes, you can create your own custom Excel keyboard shortcut. That said, you will need to use a third-party add-on like Shortcut Manager, available on OfficeOne, to do this. As for Mac, it’s not as straightforward to create your own custom Excel shortcut key.

Most of the keyboard shortcuts we mentioned should work just fine on Microsoft Excel 2007, barring a few new keyboard shortcuts.

If you still face issues with shortcuts, we recommend upgrading to the latest version of Microsoft Excel as you get access to brand new features and fixes.

Definitely yes, Microsoft PowerPoint is yet another popular Office app from the tech giant. We have already covered a list of some of the best Microsoft PowerPoint Shortcut Keys that you can check out to familiarize yourself.

There are literally hundreds, if not thousands, of Microsoft Excel Shortcut keys available. So, if you are looking for something like an Excel shortcuts cheat sheet, there is no better place than the official Microsoft support page. But remember something: While it sounds nice to know every single Excel shortcut key out there, it simply doesn’t help you be more productive.

This is precisely why we have curated some of the best, most used, and most popular Microsoft Excel shortcuts in this article.

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There are two ways to press the shortcut keys depending on the separator character used in the sequence.

+ Plus

The + (plus) between keys means press & hold the keys together in order.  For example, to press the shortcut Ctrl+Shift+L to Toggle Filters, you will:

Press & hold Ctrl, then press & hold Shift, then press L.  Then release all keys.

, Comma

The , (comma) between keys means press & release each key in order.  For example, to press the shortcut Alt,E,S to open Paste Special, you will:

Press & release Alt, then press & release E, then press & release S.

Laptop Keyboards

If you are using a laptop keyboard then you might be limited on the some of the shortcuts you can press.  Laptop keyboards tend to have smaller keyboards and don’t always contain keys like Page Up, Page Down, Menu, etc.

You might also need to press the Fn (function) key in combination with the function keys F1 to F12.  Some laptops have Fn Lock Mode so that you don’t have to press Fn with the the function keys.

Checkout our post on the Best Keyboards for Excel Keyboard Shortcuts to learn more.

Do you spend a lot of time in Excel?

If you want to work more efficiently, then learning keyboard shortcuts is the way to go. Keyboard shortcuts can save you a lot of time and make your workday easier.

You’ll be able to learn all the keyboard shortcuts for Microsoft Excel with this complete guide. You’ll be able to navigate through your files faster and get more done in less time.

Check out our full guide today and start using keyboard shortcuts in Microsoft Excel!

Be sure to check out the complete list of VBA keyboard shortcuts in Microsoft Excel as well for more useful keyboard shortcuts!

Keyboard Shortcuts to Copy and Paste

These shortcuts are mostly for copying and pasting objects in the worksheet such as cells, ranges, tables, and pivot tables. We can use paste special on other objects like charts and shapes, but the options available in this menu are different.

Ctrl + C

Copy the active cell or selected range to the clipboard.


Ctrl + D

Copy and paste the cell directly above into the active cell (fill down).


Ctrl + R

Copy and paste the cell directly to the left into the active cell (fill right).


Ctrl + V

Paste the last item from your clipboard.


Ctrl + X

Cut the active cell or selected range.


Ctrl + Alt + V

Paste special.


Ctrl + Alt + V + B

Skip blanks when pasting from your clipboard.


Ctrl + Alt + V + C

Only paste comments.


Ctrl + Alt + V + D

Add values to the paste range from the range in your clipboard.


Ctrl + Alt + V + E

Transpose when pasting from your clipboard.


Ctrl + Alt + V + F

Only paste formulas.


Ctrl + Alt + V + H

Paste all using the source theme.


Ctrl + Alt + V + I

Divide the paste range by values from the range in your clipboard.


Ctrl + Alt + V + M

Multiply paste range by values from the range in your clipboard.


Ctrl + Alt + V + N

Only paste data validation.


Ctrl + Alt + V + R

Only paste formula and number formatting.


Ctrl + Alt + V + S

Subtract values to the paste range from the range in your clipboard.


Ctrl + Alt + V + T

Only paste formats.


Ctrl + Alt + V + U

Only paste values and number formatting.


Ctrl + Alt + V + V

Only paste values.


Ctrl + Alt + V + W

Only paste column widths.


Ctrl + Alt + V + X

Paste all except any borders.


Keyboard Shortcuts for Editing Data and Formulas

These shortcuts are for entering and editing data and formula while in a worksheet or during editing when your cursor is active in the formula bar.

+

Add numbers in a formula.


-

Subtract numbers in a formula.


*

Multiply numbers in a formula.


/

Divide numbers in a formula.


^

Raise a number to the power of another number (2^3 = 8).


BackSpace

Deletes one character to the left of the cursor.


Delete

Deletes one character to the right of the cursor.


Down

Moves the cursor one line down if the cell contents contain multiple lines.


End

Moves the cursor to the end of the line.


Enter

Accepts any formula edits made and moves the active cell down by default. The default can be changed to up, left, right or no movement.


Esc

Discard any formula edits made.


F2

Edit the contents of the active cell.


F3

Opens the Paste Name dialog box while editing a formula.


F4

Cycles between absolute and relative cell references.


Home

Moves the cursor to the beginning of the line.


Left

Moves the cursor one character left.


Right

Moves the cursor one character right.


Tab

Complete the formula or data entry and move the active cell one cell to the right.


Up

Moves the cursor one line up if the cell contents contains multiple lines.


Alt + Enter

Enters a line break while editing a cell.


Ctrl + '

Enters the value from the cell directly above while in edit mode.


Ctrl + A

Opens the Function Arguments window after typing the function name.


Ctrl + Back Space

Move view back to the active cell when editing a formula and keep the formula intact.


Ctrl + Delete

Deletes all characters to the right of the cursor.


Ctrl + Enter

Complete the formula or data entry and remain on the current cell.


Ctrl + Left

Moves the cursor to the left by one word while in edit mode.


Ctrl + Right

Moves the cursor to the right by one word while in edit mode.


Shift + F3

Opens the Insert Function dialog box while in the worksheet or in the formula bar and not inside a function.


Shift + F3

Opens the Function Arguments dialog box while editing a function.


Shift + Tab

Complete the formula or data entry and move the active cell one cell to the left.


Ctrl + ;

Enters the current date at the cursor position while in edit mode.


Ctrl + Shift + :

Enters the current time at the cursor position while in edit mode.


Ctrl + Shift + A

Inserts argument name placeholders for a function (after typing out a valid function name).


Ctrl + Shift + U

Expand or collapse the formula bar.


Ctrl + Shift + Enter

Enter a formula as an array formula.


Ctrl + Shift + Left

Selects one word to the left of the cursor.


Ctrl + Shift + Right

Selects one word to the right of the cursor.


Keyboard Shortcuts for the Excel Window

These shortcuts are for interacting with the Excel window to close, move and resize it.

Alt + F4

Closes the active window or workbook.


Ctrl + F4

Closes the active workbook.


Ctrl + F5

Minimizes a workbook window.


Ctrl + F6

Switch to the next open Excel workbook.


Ctrl + F7

Move the active workbook with the arrow keys when the window is not maximized.


Ctrl + F8

Resize the active workbook window with the arrow keys when the window is not maximized.


Ctrl + F9

Minimizes the active workbook window.


Ctrl + F10

Restore or maximize the active workbook window.


Ctrl + Shift + F6

Switch to the previous open Excel workbook.


Keyboard Shortcuts for Find and Replace

These shortcuts are for using Excel’s Find and Replace more efficiently.

*

Use * in searches as a wildcard for any number of characters.


?

Use ? in searches as a wildcard for exactly one character.


Esc

Close the Find and Replace dialog box.


Alt + F

Find the next item when the Find and Replace dialog box is active.


Alt + I

Find the previous item when the Find and Replace dialog box is active.


Alt + Tab

Toggle focus between the Find and Replace dialog box and the worksheet.


Ctrl + F

Open the Find and Replace dialog box to the Find tab.


Ctrl + H

Open the Find and Replace dialog box to the Replace tab.


Shift + F4

Repeats the last Find Next action performed.


Ctrl + Shift + F4

Repeats the last Find Previous action performed.


Keyboard Shortcuts for Formatting Cells

Proper formatting can make all the difference when it comes to how readable a workbook is. These shortcuts will make adding common format types quick and effortless!

Alt + B

Toggle on and off the bottom border while in the Format Cells dialog box on the borders tab.


Alt + D

Toggle on and off the downward diagonal border while in the Format Cells dialog box on the borders tab.


Alt + H

Toggle on and off the horizontal interior border while in the Format Cells dialog box on the borders tab.


Alt + L

Toggle on and off the left border while in the Format Cells dialog box on the borders tab.


Alt + R

Toggle on and off the right border while in the Format Cells dialog box on the borders tab.


Alt + T

Toggle on and off the top border while in the Format Cells dialog box on the borders tab.


Alt + U

Toggle on and off the upwards diagonal border while in the Format Cells dialog box on the borders tab.


Alt + V

Toggle on and off the vertical interior border while in the Format Cells dialog box on the borders tab.


Ctrl + 1

Open the Format Cells dialog box.


Ctrl + 2

Apply or remove the bold format to a cell or range of cells.


Ctrl + 3

Apply or remove the italic format to a cell or range of cells.


Ctrl + 4

Apply or remove the underline format to a cell or range of cells.


Ctrl + 5

Apply or remove the strikethrough format to a cell or range of cells.


Ctrl + B

Apply or remove the bold format to a cell or range of cells.


Ctrl + I

Apply or remove the italic format to a cell or range of cells.


Ctrl + U

Apply or remove the underline format to a cell or range of cells.


Ctrl + Shift + !

Apply the thousands comma with two decimal places number format to a cell or range of cells.


Ctrl + Shift + #

Apply the date format to a cell or range of cells.


Ctrl + Shift + $

Apply the currency format to a cell or range of cells.


Ctrl + Shift + %

Apply the percent format to a cell or range of cells.


Ctrl + Shift + &

Apply outside borders to a cell or range of cells.


Ctrl + Shift + @

Apply the time format to a cell or range of cells.


Ctrl + Shift + _

Remove all borders from a cell or range of cells.


Ctrl + Shift + ~

Apply the general format to a cell or range of cells.


Ctrl + Shift + F

Open the Format Cells dialog box with the Font tab active.


Ctrl + Shift + P

Open the Format Cells dialog box with the Font tab active.


Keyboard Shortcuts for Formula Auditing

These shortcuts are essential to know if you’re trying to track down an error in your formula or trying to understand a formula that’s been written by someone else.

Ctrl + [

Select cells that are directly precedent to the active cell.


Ctrl + ]

Select cells that are directly dependent on the active cell.


Ctrl + Shift + [

Select cells that are directly or indirectly precedent to the active cell.


Ctrl + Shift + ]

Select cells that are directly or indirectly dependent on the active cell.


Keyboard Shortcuts with the Function Keys

Here is a collection of various shortcuts involving the function keys found at the very top of your keyboard.

F1

Open the Excel help menu.


F4

Repeats the last action performed.


F10

Display the shortcut key tips for the ribbon (same as pressing Alt).


F11

Create a chart sheet based on the currently selected range or table.


F12

Open the Save As menu.


Alt + F2

Opens the Save As command.


Alt + F5

Refreshes the active pivot table or query.


Alt + F8

Opens the Macro dialog box.


Alt + F10

Show or hide the selection task pane.


Alt + F11

Open the VBA code editor.


Ctrl + F1

Toggle the ribbon on or off.


Ctrl + F3

Opens the Name Manager dialog box.


Ctrl + F11

Insert a macro sheet in the active workbook.


Ctrl + F12

Open a previously saved workbook.


Shift + F5

Opens the Find and Replace dialog box.


Shift + F10

Display the right click menu for a selected object.


Shift + F11

Insert a new sheet in the current workbook.


Shift + F12

Save the active workbook.


Alt + Shift + F1

Insert a new sheet in the current workbook.


Alt + Shift + F2

Save the current workbook.


Ctrl + Shift + F1

Toggle auto-hide on or off for the ribbon.


Ctrl + Shift + F3

Opens the create names from selection window to create named ranges.


Ctrl + Shift + F5

Refreshes all pivot tables or queries.


Ctrl + Shift + F12

Opens the print menu.


Keyboard Shortcuts for Hyperlinks and Comments

Here are a variety of shortcuts for working with hyperlinks and comments.

Ctrl + K

Insert a hyperlink in the active cell.


Esc + Esc

Escape from editing a comment. Changes made to comments while editing are retained.


Shift + F2

Insert or Edit a comment in the active cell.


Ctrl + Shift + O

Select all comments in the active worksheet.


Shift + F10 + M

Delete all selected comments.


Shift + F10 + R

Remove all selected hyperlinks.


Shift + F10 + OO + Enter

Open the hyperlink in the active cell.


Shift + F2 + Esc + Down

Move a comment down.


Shift + F2 + Esc + Left

Move a comment left.


Shift + F2 + Esc + Right

Move a comment right.


Shift + F2 + Esc + Up

Move a comment up.


Keyboard and Mouse Shortcut Combinations

These shortcuts involve a combination of using the keyboard with the mouse.

Alt + Drag

Cut and paste an object to another worksheet by dragging it to the sheet tabs in the lower left of the window.


Ctrl + Drag

Copy an object (sheets, cells, ranges, tables, charts, pivot tables, etc.) by holding Ctrl and dragging the object.


Shift + Drag

Cut and insert an object. This will shift cells down or to the right.


Ctrl + Left Click

Add a non-adjacent cell to a selected range.


Shift + Left Click

Add an adjacent cell to a selected range.


Shift + Left Click

Close all open Excel workbooks by holding Shift key and then clicking on the X in the top righthand corner of the window.


Left Click + Drag

Drag the lower right corner of a cell or range using the left mouse button to copy and paste or use auto-fill.


Right Click + Drag

Drag the lower right corner of a cell or range using the right mouse button to access advanced auto-fill features.


Keyboard Shortcuts for Manual Recalculation

These shortcuts are for forcing Excel to (re)calculate formulas and can be very useful if your workbook is set to manual calculation mode.

F9

(Re)Calculates all sheets in the active workbook.


Shift + F9

(Re)Calculates the active sheet in the active workbook.


Ctrl + Alt + F9

Global (re)calculation.


Ctrl + Alt + Shift + F9

Rebuilds all formula dependencies and (re)calculates all sheets in the active workbook.


Keyboard Shortcuts for Moving Through a Worksheet

Relying on the mouse to move around your workbooks can be slow. Speed things up with these shortcuts.

Down

Moves the active cell in the worksheet one cell to the down.


Enter

Moves the active cell down by default. The default can be changed to up, left, right, or no movement.


F6

Move focus to the next pane in a workbook.


Home

Moves the active cell in the worksheet to the left most visible cell in the worksheet within the same row.


Left

Moves the active cell in the worksheet one cell to the left.


Page Down

Moves the active cell cursor and the screen one full page down.


Page Up

Moves the active cell cursor and screen one full page up.


Right

Moves the active cell in the worksheet one cell to the right.


Up

Moves the active cell in the worksheet one cell to the up.


Alt + Page Down

To move one full screen to the right in the worksheet.


Alt + Page Up

To move one full screen to the left in the worksheet.


Ctrl + Back Space

Scrolls to the active cell if it’s not in the visible window.


Ctrl + Down

Move to the lower most part of the current data region.


Ctrl + End

Move to the lower right most used cell in the worksheet.


Ctrl + Home

Move to the upper left most cell in the worksheet.


Ctrl + Left

Move to the left most part of the current data region.


Ctrl + Page Down

Move to the next worksheet in the workbook.


Ctrl + Page Up

Move to the previous worksheet in the workbook.


Ctrl + Right

Move to the right most part of the current data region.


Ctrl + Tab

Switch between open Excel workbooks.


Ctrl + Up

Move to the upper most part of the current data region.


End + Home

Move to the lower right most used cell in the worksheet.


Shift + F6

Move focus to the previous pane in a workbook.


Ctrl + Shift + Tab

Switch between open Excel workbooks in reverse order.


Keyboard Shortcuts for Moving Within a Selected Range

Use these shortcuts to move the active cell within your selected range.

Enter

Moves the active cell down by default. The default can be changed to up, left, right, or no movement.


Tab

Moves the active cell to the right in the range.


Ctrl + Period

Moves the active cell to the next corner of the range in a clockwise fashion. This does not move to corners in non continuous ranges.


Shift + Enter

Moves the active cell up to the previous cell in the range.


Shift + Tab

Moves the active cell to the left in the range.


Other Useful Keyboard Shortcuts

A collection of other useful shortcuts.

Alt + '

Opens the style dialog box.


Alt + Back Space

Undo the last command.


Ctrl + 6

Toggle between show and hide objects in the workbook.


Ctrl + '

Duplicate the formula from the cell directly above.


Ctrl + N

Create a new blank workbook.


Ctrl + O

Open the menu to open a saved workbook.


Ctrl + P

Open the Print (Print Preview) menu for the current worksheet.


Ctrl + S

Save the current workbook or open the Save As menu is the file has not previously been saved.


Ctrl + W

Close the current workbook.


Ctrl + Z

Undo the last command or action.


Ctrl + ;

Enters the current date into the active cell.


Ctrl + Shift + :

Enters the current time into the active cell.


Keyboard Shortcuts for Working with Pivot Tables

These shortcuts are for pivot tables. You can also use some of the shortcuts found in the Table and Filters section with the filters found in your pivot tables.

F1

Create a pivot chart in a new sheet based on the selected data.


Alt + F1

Create a pivot chart in the same sheet based on the selected data.


Alt + Shift + Right

Group selected items in the pivot table.


Alt + Shift + Left

Ungroup selected items in the pivot table.


Ctrl + -

Hide the selected item in the pivot table (remove from filter).


Ctrl + Shift + +

Opens the Insert Calculated Field dialog box (using + from top row).


Keyboard Shortcuts for Selecting Cells in the Worksheet

Shortcuts for selecting cells or ranges in your worksheet.

F5

Opens the Go To window to select a range or range name.


F8

Enters the extend selection mode. Press F8 again to exit the mode.


Ctrl + /

Select the array containing the active cell.


Ctrl +

Select the cells in a row that don’t match the formula or value in the active cell.


Ctrl + A

Selects the entire worksheet.


Ctrl + G

Opens the Go To window to select a range or range name.


Ctrl + Space Bar

Selects the entire column or columns of the selected range.


Shift + Back Space

Collapse the selected range to just the active cell in the range.


Shift + Down

Expands the selected range down.


Shift + F8

Enters the add selection mode. Press Shift + F8 again to exit the mode.


Shift + Home

Selects a range from the active cell to the start of the row.


Shift + Left

Expands the selected range left.


Shift + Page Down

Expands the selected range down one screen.


Shift + Page Up

Expands the selected range up one screen.


Shift + Right

Expands the selected range right.


Shift + Space Bar

Selects the entire row or rows of the selected range.


Shift + Up

Expands the selected range up.


Ctrl + Shift + *

Selects all data around the active cell.


Ctrl + Shift + End

Expands the selected range to the bottom right most used cell in the worksheet.


Ctrl + Shift + Home

Expands the selected range to the top left most cell in the worksheet.


Ctrl + Shift + Space Bar

Selects the entire worksheet.


Keyboard Shortcuts for Special Symbols and Characters

Excel has a ton of special characters that can be accessed from Insert > Symbols in the ribbon. If you use some of these frequently, it’s worth remembering the shortcut for them.

Hold Alt, type the number sequence, and then release Alt. This is not even close to the complete list. Try any four number combination and see what it results in.

Alt + 0149

Insert a • symbol.


Alt + 0153

Insert a ™ symbol.


Alt + 0167

Insert a § symbol.


Alt + 0169

Insert a © symbol.


Alt + 0181

Insert a µ symbol.


Alt + 0188

Insert a ¼ symbol.


Alt + 0189

Insert a ½ symbol.


Alt + 0190

Insert a ¾ symbol.


Keyboard Shortcuts for Tables and Filters

A selection of shortcuts for working with tables and filters.

Down

Select the next item in the AutoFilter menu.


End

Select the last item in the AutoFilter list.


Home

Select the first item in the AutoFilter list.


Left

Return to the main menu when in a submenu.


Right

Open the submenu while on items with a submenu.


Space Bar

Check or uncheck items in the AutoFilter list.


Tab

Select the next item in the AutoFilter menu.


Up

Select the previous item in the AutoFilter menu.


Alt + Down

Display AutoFilter list when on column headings with filters.


Alt + Up

Close the AutoFilter list if it’s open.


Shift + Tab

Select the previous item in the AutoFilter menu.


Alt + A + C

Clear all Filters from the table or filtered data range.


Alt + Down + C

Clear Filters from the column.


Alt + Down + E

Open the AutoFilter menu to the search box.


Alt + Down + F

Open the Test Filter submenu for the selected column.


Alt + Down + I

Open the filter by color submenu for the selected column.


Alt + Down + O

Sort Z to A in the selected column.


Alt + Down + S

Sort A to Z in the selected column.


Alt + Down + T

Open the sort by color submenu for the selected column.


Alt + Shift + Down

Display AutoFilter list when in any cell of a table with filters.


Ctrl + Alt + L

Refreshes the active filter so that changes made to the data are included in filter results.


Ctrl + Shift + L

Toggle filters on or off in a table or range.


Ctrl + Shift + T

Toggle the total row on or off in a table.


Keyboard Shortcuts for Working with Rows and Columns

Shortcuts to hide, unhide, delete and insert rows or columns in your worksheet.

Ctrl + 0

Hides the column(s) of the active cell or selected range.


Ctrl + 8

Toggle between show and hide outlines in the workbook (Data tab > Outline group).


Ctrl + 9

Hides the row(s) of the active cell or selected range.


Ctrl + -

Delete row(s) based on the selected range.


Ctrl + +

Insert row(s) based on the selected range. Only works with + in number keypad.


Ctrl + Shift + (

Unhides rows in the selected range.


Ctrl + Shift + )

Unhides columns in the selected range.


Ctrl + Shift + +

Open the Insert dialog box when a range that isn’t a full row or column is selected. Otherwise, it inserts the row or column selected. Only works with the + in the top row numbers.


Alt + Shift + Left

Ungroup rows or columns.


Alt + Shift + Right

Group rows or columns.


About the Author

John MacDougall

John is a Microsoft MVP and qualified actuary with over 15 years of experience. He has worked in a variety of industries, including insurance, ad tech, and most recently Power Platform consulting. He is a keen problem solver and has a passion for using technology to make businesses more efficient.

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