Columns in word processing

Apply multiple column layouts. Change number of columns in a column layout.

To apply multiple column layouts, click on ‘Format’ from the main menu bar and from the resulting drop-down menu, click on ‘Columns’. This will open the ‘Columns’ dialog box.

In this dialog box, under the ‘Settings’ area, we have an option, ‘Columns’. Under ‘Columns’ we can select the number of columns which are required in a particular page. After making all the changes click on ‘OK’. This will save the changes in the document.

Change column widths and spacing. Insert, remove lines between columns.

To change column widths and spacing, click on ‘Format’ from the main menu bar and from the resulting drop-down menu, click on ‘Columns’.

This will open the ‘Columns’ dialog box. In this dialog box, under the ‘Width and Spacing’ area, we have different options for changing the column widths and spacing between different columns.

In the same ‘Columns’ dialog box, under the ‘Separator Line’ area, we have different options for inserting a line between different columns. Make the appropriate changes here to add a line between the columns.

After making all the changes, click on ‘OK’. This will save the changes in the document.

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You can arrange your text into columns in a Text Box or shape. You can also specify the spacing (in inches) between the columns. Here’s how:

Right-click the text box, placeholder, or shape border, and click Format Shape.
On the right side of the window, click Text Options > Textbox .
Click Columns, enter the number of columns in the Number box, and the space between each column (in inches) in the Spacing box.

If the Columns button is grayed out, it’s likely because you are working on a table. Columns for tables are described in a separate article. See Add or delete table rows and columns.
Any text you now enter will appear in columns. If the object you right-clicked in step 1 already contained text, you’ll see that the text now appears in columns.

You can adjust balance of text in your columns by adding or remove line breaks: Press Enter to add blank lines and move text to the next column, or press Backspace or Delete or remove blank lines and move text to the previous column.

You can also resize the box that contains the columns to make the columns more even, if you like.

Right-click the text box, placeholder, or shape border, and click Format Shape.
On the right side of the window, click Text Options > Textbox. .
Click Columns, enter the number of columns in the Number box, and the space between each column (in inches) in the Spacing box.

If the Columns button is grayed out, it’s likely because you are working on a table. Columns for tables are described in a separate article. See Add or delete table rows and columns.
Any text you now enter will appear in columns. If the object you right-clicked in step 1 already contained text, you’ll see that the text now appears in columns.

You can adjust balance of text in your columns by adding or remove line breaks: Press Enter to add blank lines and move text to the next column, or press Backspace or Delete or remove blank lines and move text to the previous column.

You can also resize the box that contains the columns to make the columns more even, if you like.

Column breaks

You can’t insert a column break in a multi-column text box. If this is a feature you’d like to request, please send us your feedback to help us prioritize new features in future updates. See How do I give feedback on Microsoft Office? for more information.

Making columns in a table

If you’re using a table, the feature for making columns is different. Read Add or delete table rows and columns instead of this article.

How To Make Columns in Word

Microsoft Word gives you countless options to customize and beautify your text documents. Dividing the content of your Word documents into two or more columns is one of the most popular options to organize text. In this simple word processing tutorial I’ll show you how to make columns in Word 2007.

1. Open Microsoft Word 2007
2. Click The Page Layout Tab
3. Click Columns Button
4. From The Dropdown Menu, now click the number of columns you want to make in your Word document (As Shown in The Snapshot).

If you want to create columns in an existing document, select all the text using your Mouse. Alternatively you can do it by pressing Ctrl+A. After selecting the text follow the same steps you just read above.

Page Columns

Columns are used in many types of document articles, they are commonly used in newspapers, magazines, and newsletters. Columns are also used in our NCERT Textbooks. In this article, we will learn how to insert columns into a document and create column breaks.

Inserting columns

Columns and column breaks can improve your document’s organization and increase its readability. They also allow you to utilize all of the available space on the page.

Steps to Add Columns:

Step 1: Select the text you want to format.

Step 2: Click the Page Layout menu tab.

Step 3: Click the columns command. A drop-down menu will appear (as mentioned below).

Step 4: Select the number of columns you want to insert. The text will then format into columns.

Note: If you want to remove the columns, click the columns command and select one for the number of columns.

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Wordprocessing Tables

Grid/Column Definition

The columns of a table are defined by the <w:tblGrid> element. The <w:tblGrid> contains an element <w:gridCol> for each possible cell size (sometimes called logical columns) in the table. The number of <w:gridCol> elements needed for the table’s <w:tblGrid> is determined by extending each cell’s vertical borders and counting the total number of columns defined by the lines. For example, the table below has three columns and needs 3 <w:gridCol> elements in its <w:tblGrid>.

Word 2007 Example:

The <w:tblGrid> for this table is below:

<w:tblGrid>

</w:gridCol w:w=»2880″/>

</w:tblGrid>

Reference: ECMA-376, 3rd Edition (June, 2011), Fundamentals and Markup Language Reference § 17.4.49.

Things become more complicated when cells are not of equal length from row to row. For example, the table below has five columns and so needs 5 <w:gridCol> elements in its <w:tblGrid> element.

Word 2007 Example:

The <w:tblGrid> for this table is below:

<w:tblGrid>

</w:gridCol w:w=»1638″/>

</w:gridCol w:w=»1242″/>

</w:gridCol w:w=»2880″/>

</w:gridCol w:w=»2178″/>

</w:gridCol w:w=»702″/>

</w:tblGrid>

Note: The width of each cell (<w:tcW>) will equal one of the <w:gridCol> element values, or will be the sum of two or more when the table is not sized automatically.

Consider the first row in the table directly above. It looks like this:

<w:tr>

<w:tc>

<w:tcPr>

<w:tcW w:w=»2880″ w:type=»dxa»/>

<w:gridSpan w:val=»2″/>

</w:tcPr>

<w:p>

<w:r>

<w:t>AAA</w:t>

</w:r>

</w:p>

</w:tc>

<w:tc>

<w:tcPr>

<w:tcW w:w=»5058″ w:type=»dxa»/>

<w:gridSpan w:val=»2″/>

</w:tcPr>

<w:p>

<w:r>

<w:t>BBB</w:t>

</w:r>

</w:p>

</w:tc>

<w:tc>

<w:tcPr>

<w:tcW w:w=»702″ w:type=»dxa»/>

</w:tcPr>

<w:p>

<w:r>

<w:t>CCC</w:t>

</w:r>

</w:p>

</w:tc>

</w:tr>

Elements:

The <w:tblGrid> element contains one or more <w:gridCol> elements. (The <w:tblGridChange> element for tracking revisions has been omitted.)

Element	Description
gridCol	Specifies the details about a single grid column. The attributes are: <w:w> — specifies the width of the column in twentieths of a point. This alone does not determine the actual width, however. It can be overridden when the table is displayed by the table layout algorithm or by the preferred widths of particular cells that are a part of the column. Reference: ECMA-376, 3rd Edition (June, 2011), Fundamentals and Markup Language Reference § 17.4.16.

Element

Description

gridCol

Specifies the details about a single grid column. The attributes are:

<w:w> — specifies the width of the column in twentieths of a point. This alone does not determine the actual width, however. It can be overridden when the table is displayed by the table layout algorithm or by the preferred widths of particular cells that are a part of the column.

Reference: ECMA-376, 3rd Edition (June, 2011), Fundamentals and Markup Language Reference § 17.4.16.

Cell Spanning

The first cell with contents «AAA» spans the first two logical columns, so the width is the sum of the first and second <w:gridCol> element values (1638 + 1242 = 2880). Note that the <w:gridSpan> value is 2, meaning the cell spans two logical columns. The second cell with contents «BBB» spans the third and fourth logical columns, so the width is the sum of the third and fourth <w:gridCol> element values (2880 + 2178 = 5058). The <w:gridSpan> value is also 2.

The <w:gridSpan> indicates a cell horizontally spanning multiple logical cells (as defined by the <w:tblGrid>, much like the HTML colspan attribute placed on a cell. Cells can also span vertically using the <w:vMerge> element/property in a <w:tcPr> element.

Word 2007 Example:

The last two rows are shown below.

<w:tr>

<w:tc>

<w:tcPr>

<w:tcW w:w=»1638″ w:type=»dxa»/>

</w:tcPr>

<w:p>

<w:r>

<w:t>DDD</w:t>

</w:r>

</w:p>

</w:tc>

<w:tc>

<w:tcPr>

<w:tcW w:w=»4122″ w:type=»dxa»/>

<w:gridSpan w:val=»2″/>

</w:tcPr>

<w:p>

<w:r>

<w:t>EEE</w:t>

</w:r>

</w:p>

</w:tc>

<w:tc>

<w:tcPr>

<w:tcW w:w=»2880″ w:type=»dxa»/>

<w:vMerge w:val=»restart»/>

</w:tcPr>

<w:p>

<w:r>

<w:t>FFF</w:t>

</w:r>

</w:p>

<w:p>

<w:r>

<w:t>III</w:t>

</w:r>

</w:p>

</w:tc>

</w:tr>

<w:tr>

<w:tc>

<w:tcPr>

<w:tcW w:w=»2880″ w:type=»dxa»/>

<w:gridSpan w:val=»2″/>

</w:tcPr>

<w:p>

<w:r>

<w:t>GGG</w:t>

</w:r>

</w:p>

</w:tc>

<w:tc>

<w:tcPr>

<w:tcW w:w=»2880″ w:type=»dxa»/>

</w:tcPr>

<w:p>

<w:r>

<w:t>HHH</w:t>

</w:r>

</w:p>

</w:tc>

<w:tc>

<w:tcPr>

<w:tcW w:w=»2880″ w:type=»dxa»/>

<w:gridSpan w:val=»2″/>

<w:vMerge/>

</w:tcPr>

<w:p/>

</w:tc>

</w:tr>

Attributes	Description
table:default-cell-style-name	Specifies the cell style to be used if there is no value for table:style-name.
table:style-name	Specifies a table style for the table.
table:number-columns-repeated	Specifies the number of columns with the same style. See comments above.
xml:id	Specifies a unique ID and is standardized by the W3C (xml-id).
table:visibility	Specifies whether the column is visible.

Related HTML/CSS Property:

Cell widths can be set with the width css property. Cells can span rows or columns with the rowspan and colspan attributes on a cell, respectively. Note that although there are also colgroup and col elements in HTML, they are used for grouping cells for sytlistic similarities and do not imply structural groupings like the OOXML tblGrid.

<tr>

</tr>

<tr>

</tr>

<tr>

</tr>

</table>

HTML/CSS Example:

AAA	BBB	CCC
DDD	FFF
GGG	HHH

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Column breaks

Making columns in a table

See Also

Need more help?

How To Make Columns in Word

Related Tutorials

Page Columns

Inserting columns

Wordprocessing Tables

Elements:

Cell Spanning

Related Open Document Format (ODF) Property:

Attributes:

Related HTML/CSS Property: