Column header for excel

Column Header in Excel (Table of Contents)

• Introduction to Column Header in Excel
• How to Use Column Header in Excel?

Introduction to Column Header in Excel

Column Header is a very important part of excel as we work on different types of Tables in excel every day. Column Headers basically tell us the category of the data in that column to which it belongs. For example, if column A contains Date, then Column header for Column A will be “Date”, or suppose column B contains Names of the student, then column header for Column B will be “Student Name”. Column Headers are important in a way when a new person looks at your excel; he can understand the meaning of the data in those columns. It is also important because you need to remember how the data has been organized in your excel. So from the data organization standpoint, Column Headers play a very important role.

In this article, we will look at the best possible ways of how we can organize or format the column headers in excel. There are many ways of creating headers in excel. The three best possible ways of creating headers are below.

1. Freezing Row/Column.
2. Printing a header row.
3. Creating a header in Table.

We will look at each way of creating a header one by one with the help of examples.

Suppose you are working on the data which has a large number of rows, and when you scroll down in the worksheet to look at some data, you may not be able to look at the Column Header. This is where Freeze Panes helps in excel. You can scroll down in the excel sheet without losing visibility to the column headers.

How to Use Column Header in Excel?

Column Header in Excel is very simple and easy. Let’s understand how to use the column Header in Excel with some examples.

You can download this Column Header Excel Template here – Column Header Excel Template

Example #1 – Freezing Row/Column

• Suppose there is data related to customers in excel, as shown in the below screenshot.

• Use SUM formula in cell D19.

• After using the SUM formula, the output is shown below.

• The same formula is used in cell E19 and cell F19.

You need to follow the below steps to freeze the top row.

• Go to the View tab in Excel.

• Click on the Freeze Pane Option

• You will see three options after clicking on the Freeze Pane option. You need to select the “Freeze Top Row” option.

• Once you click on the “Freeze Top Row”, the top row will be freezer, and you scroll down in excel without losing visibility to excel. You can see in the below screenshot that Row 1, which has column headers, are still visible even when you scroll down.

Example #2 – Printing a Header Row

When you are working on large spreadsheets where data is spread across multiple pages and when you need to take a print out, it doesn’t fit well on one page. The printing job becomes frustrating as you are not able to see the column headers in print after the first page. In that scenario, there is a functionality in excel known as “Print Titles”, which helps set a row or rows to print at the top of every page. We will take a similar example which we have taken in Example 1.

Follow the below steps to use this functionality in Excel.

• Go to the Page Layout tab in Excel.

• Click on Print Titles.

• After clicking on the Print Titles option, you will see the below window open for Page Set up in excel.

• In the Page Set up window, you will find different options that you can choose.

(a) Print Area

• To select Print Area, click on the button on the right side, as shown in the screenshot.

• After clicking on the button, the navigation window will open. You can select from Row 1 to Row 10 to print the first 10 rows.

• If you want to print Row 11 to Row 20, you can select the Print Area as Row 11 to Row 20.

• Under Print Titles, you can find two options.

(b) Rows to Repeat at Top

This is where we need to select the column header, which we want to repeat on every page of the printout. To select Rows to repeat at the top, click on the button on the right side, as shown in the screenshot.

After clicking on the button, the navigation window will open. You can select Row 1, as shown in the below screenshot.

(C) Columns to Repeat at Left

This is the column that you want to see on the left, which will repeat on every page. We will keep it as blank as we don’t have any row headers in our table.

• Now click on the “Print Preview” option on the page setup as shown in the below screenshot to see the Print Preview. As you can see in the below screenshot, the print area is from Row 11 to Row 20, with the column headers in Row 1.

• Click on Ok in the Page setup window after exiting from Print Preview.

Example #3 – Creating a Header in a Table

One of the features in Excel is that you can convert your data into a Table. It automatically creates Headers when you convert your data into a table. But please take a note here that these headers are different from the Worksheet column heading or printed headers which we have seen earlier.

• We will take a similar example which we have taken earlier.

• Click on the “Insert” tab and then click on the “Table” button.

• After clicking on the “Table” option, you can give the range of data that you want to convert into the table and also select the checkbox of “My Table has Headers”, as shown in the below screenshot. The first row of your selection will automatically be assigned as column headers.

• Click Ok. You will see your data is converted into a Table.

• You can Enable or Disable the Header row by going into the “Design” tab of the Table.

Things to Remember About Column Headers in Excel

• Always remember to format column headers differently and use Freeze panes to have visibility on the column header at all times. It will help you save time of scrolling up and down to understand data.
• Make sure to use the Print Area option and Rows to repeat at every page option while printing. This will make your printing job easy.
• Selection of Range and Column header is important while creating Table in Excel.

Recommended Article

This is a guide to Column Header in Excel. Here we discuss How to use Column Header in Excel along with practical examples and downloadable excel template. You can also go through our other suggested articles –

1. Compare Two Columns in Excel for Matches
2. Freeze Columns in Excel
3. COLUMNS Formula in Excel
4. Excel Header Row

Create and format tables

Create and format a table to visually group and analyze data.

Note: Excel tables shouldn’t be confused with the data tables that are part of a suite of What-If Analysis commands ( Forecast, on the Data tab). See Introduction to What-If Analysis for more information.

Try it!

Select a cell within your data.

Select Home > Format as Table.

Choose a style for your table.

In the Create Table dialog box, set your cell range.

Mark if your table has headers.

Insert a table in your spreadsheet. See Overview of Excel tables for more information.

Select a cell within your data.

Select Home > Format as Table.

Choose a style for your table.

In the Create Table dialog box, set your cell range.

Mark if your table has headers.

To add a blank table, select the cells you want included in the table and click Insert > Table.

To format existing data as a table by using the default table style, do this:

Select the cells containing the data.

Click Home > Table > Format as Table.

If you don’t check the My table has headers box, Excel for the web adds headers with default names like Column1 and Column2 above the data. To rename a default header, double-click it and type a new name.

Note: You can’t change the default table formatting in Excel for the web.

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Use a screen reader to create column headers in a table in Excel

This article is for people with visual or cognitive impairments who use a screen reader program such as Microsoft’s Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support home.

Use Excel with your keyboard and a screen reader to create descriptive column headers in an existing table. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Table headers also help people who use screen readers understand what the column is all about. In a long table, table headers replace the worksheet column headings so that they stay visible when you move through the table data. Table headers should not be confused with worksheet column headings or the headers for printed pages.

New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

To learn more about screen readers, go to How screen readers work with Microsoft 365.

Add column headers to an existing table

You can add column headers to a table even if you created your table without headers. You can also change the default header names directly in the worksheet.

For instructions on how to add column headers when creating a table, refer to Use a screen reader to insert a table in an Excel worksheet.

Place focus anywhere in the table.

Press Alt+J, T, and then O to add column headers.

To edit the default column header name, press the arrow keys until you hear with Narrator the column cell you want to edit, followed by «Editable, column,» and the default header name. With JAWS, you hear the default header name and the cell, followed by «Column header.» With NVDA, you hear the default header name and the cell.

Type the new header name.

See also

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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What Are Columns In Excel?

In Microsoft Excel, a column runs vertically in the grid layout of a worksheet. Vertical columns are numbered with alphabetic values such as A, B, C. Horizontal rows are numbered with numeric values such 1, 2, 3.

What are the rows and columns in Excel?

Row and Column Basics
MS Excel is in tabular format consisting of rows and columns. Row runs horizontally while Column runs vertically. Each row is identified by row number, which runs vertically at the left side of the sheet. Each column is identified by column header, which runs horizontally at the top of the sheet.

What is column with example?

A column is a vertical series of cells in a chart, table, or spreadsheet. Below is an example of a Microsoft Excel spreadsheet with column headers (column letter) A, B, C, D, E, F, G, and H. As you can see in the image, the last column H is the highlighted column in red and the selected cell D8 is in the D column.

What is row and column?

A row is a series of data put out horizontally in a table or spreadsheet while a column is a vertical series of cells in a chart, table, or spreadsheet. Rows go across left to right. On the other hand, Columns are arranged from up to down.

What comes first row or column?

By convention, rows are listed first; and columns, second. Thus, we would say that the dimension (or order) of the above matrix is 3 x 4, meaning that it has 3 rows and 4 columns. Numbers that appear in the rows and columns of a matrix are called elements of the matrix.

What is row and?

1 : a number of objects arranged in a usually straight line a row of bottles also : the line along which such objects are arranged planted the corn in parallel rows. 2a : way, street.

What are columns used for?

Columns are frequently used to support beams or arches on which the upper parts of walls or ceilings rest. In architecture, “column” refers to such a structural element that also has certain proportional and decorative features.

What column means?

Definition of column
1a : a vertical arrangement of items printed or written on a page columns of numbers. b : one of two or more vertical sections of a printed page separated by a rule or blank space The news article takes up three columns. c : an accumulation arranged vertically : stack columns of paint cans.

How do I use columns in Excel?

To insert columns:

1. Select the column heading to the right of where you want the new column to appear. For example, if you want to insert a column between columns D and E, select column E.
2. Click the Insert command on the Home tab. Clicking the Insert command.
3. The new column will appear to the left of the selected column.

What is column in Table?

A column is collection of cells aligned vertically in a table. A field is an element in which one piece of information is stored, such as the eceived field. Usually, a column in a table contains the values of a single field.

Is a column across or down?

Columns run vertically, up and down.Rows, then, are the opposite of columns and run horizontally.

What is Cell of MS Excel?

Cells are the boxes you see in the grid of an Excel worksheet, like this one. Each cell is identified on a worksheet by its reference, the column letter and row number that intersect at the cell’s location. This cell is in column D and row 5, so it is cell D5. The column always comes first in a cell reference.

What is the difference between row and column in a table?

Rows are a group of cells arranged horizontally to provide uniformity. Columns are a group of cells aligned vertically, and they run from top to bottom.

What is the matrix called?

A matrix (whose plural is matrices) is a rectangular array of numbers, symbols, or expressions, arranged in rows and columns. A matrix with m rows and n columns is called an m×n m × n matrix or m -by-n matrix, where m and n are called the matrix dimensions.

Why is Julia column-major?

Probably because most numeric libraries were originally written in Fortran, which uses column-major storage, which then mimics the fact that vectors in math are by convention columns. Same applies to Matlab, which started as a convenient way to speak to some Fortran linear algebra packages.

What is column article?

A column is a recurring piece or article in a newspaper, magazine or other publication, where a writer expresses their own opinion in few columns allotted to them by the newspaper organisation. Columns are written by columnists.

How many column are there in Excel?

Worksheet and workbook specifications and limits

Feature	Maximum limit
Open workbooks	Limited by available memory and system resources
Total number of rows and columns on a worksheet	1,048,576 rows by 16,384 columns
Column width	255 characters
Row height	409 points

How can you split a table?

Split a table

1. Put your cursor on the row that you want as the first row of your second table. In the example table, it’s on the third row.
2. On the LAYOUT tab, in the Merge group, click Split Table. The table splits into two tables.

What are the 3 main parts of a column?

Classical columns traditionally have three main parts:

• The base. Most columns (except the early Doric) rest on a round or square base, sometimes called a plinth.
• The shaft. The main part of the column, the shaft, may be smooth, fluted (grooved), or carved with designs.
• The capital.

Why are columns so strong?

Columns are vertical structural members designed to pass through a compressive load.Engineers have to design columns that are very strong under compression in order to keep buildings safe.

What is difference between column and columns in Excel?

Each row has a unique number that identifies it. A column is a vertical line of cells. Each column has a unique letter that identifies it.
Comparative Table.

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What Is A Column Heading In Excel?

In Excel and Google Sheets, the column heading or column header is the gray-colored row containing the letters (A, B, C, etc.) used to identify each column in the worksheet. The column header is located above row 1 in the worksheet.used to identify each row in the worksheet.

What do you mean by column heading?

The column heading is a heading that identifies a column of a worksheet. Column headings are at the top of each column and are labeled A, B,… Z, AA, AB… . This example shows two columns, column A and column B.

What are row and column headings in Excel?

By default, Excel uses the A1 reference style, which refers to columns as letters (A through IV, for a total of 256 columns), and refers to rows as numbers (1 through 65,536). These letters and numbers are called row and column headings. To refer to a cell, type the column letter followed by the row number.

How do I get column headings in Excel?

Show or hide the Header Row

1. Click anywhere in the table.
2. Go to Table Tools > Design on the Ribbon.
3. In the Table Style Options group, select the Header Row check box to hide or display the table headers.

What is a row heading in Excel?

A row heading identifies a row on a worksheet. Row headings are at the left of each row and are indicated by numbers.

What is cell heading?

Header cells are those that contain the information that is critical to understanding the raw data in a table. For example the number 210 is meaningless on its own, but becomes information if you know that it is the data for a) the number of properties in b) a given street.

What are headings and titles in a spreadsheet called?

Your Excel 2013 spreadsheets can benefit from page headers and fixed column titles, also called description rows.

How do I get column headings on each page in Excel?

How to Repeat Excel Spreadsheet Column Headings at Top of Page

1. Click the [Page Layout] tab > In the “Page Setup” group, click [Print Titles].
2. Under the [Sheet] tab, in the “Rows to repeat at top” field, click the spreadsheet icon.
3. Click and select the row you wish to appear at the top of every page.

How do you designate the first row as column headings?

Enabling Customized Column Headers
With a cell in your table selected, click on the “Format as Table” option in the HOME menu. When the “Format As Table” dialog comes up, select the “My table has headers” checkbox and click the OK button. Select the first row; which should be your header row.

A page header automatically appears on every single printed page. Excel needs to be setup manually to repeat column headings.Page headers allow us to add important meta information in addition to the contents of a worksheet.

What is the row heading?

The row heading or row header is the gray-colored column located to the left of column 1 in the worksheet containing the numbers (1, 2, 3, etc.) used to identify each row in the worksheet.

What is row heading called?

The rows headings of a table are known as caption.

What is the row and column?

Rows are a group of cells arranged horizontally to provide uniformity. Columns are a group of cells aligned vertically, and they run from top to bottom.

How do you do a heading?

Add a heading

1. Select the text you want to use as a heading.
2. On the Home tab, move the pointer over different headings in the Styles gallery. Notice as you pause over each style, your text will change so you can see how it will look in your document. Click the heading style you want to use.

Go to Insert > Header or Footer > Blank. Double-click Type here in the header or footer area. Select Picture from File, choose your picture, and select Insert to add the picture.

What is row with example?

A row is a series of data banks laid out horizontally in a table or spreadsheet. For example, in the picture below, the row headers (row numbers) are numbered 1, 2, 3, 4, 5, etc. Row 16 is highlighted in red and cell D8 (on row is the selected cell.

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