Click buttons in excel

Assign a macro to a Form or a Control button

You can use a Form control button or a command button (an ActiveX control) to run a macro that performs an action when a user clicks it. Both these buttons are also known as a push button, which can be set up to automate the printing of a worksheet, filtering data, or calculating numbers. In general, a Form control button and an ActiveX control command button are similar in appearance and function. However, they do have a few differences, which are explained in the following sections.

Button (Form control)

Command button (ActiveX control)

In the sections below, learn how to add a macro to a button in Excel—for Windows or the Mac.

Note: ActiveX controls are not supported on the Mac.

Macros and VBA tools can be found on the Developer tab, which is hidden by default.

The first step is to enable it. For more information, see the article: Show the Developer tab.

Add a button (Form control)

On the Developer tab, in the Controls group, click Insert, and then under Form Controls, click Button .

Click the worksheet location where you want the upper-left corner of the button to appear. The Assign Macro popup window appears.

Assign a macro to the button, and then click OK.

To specify the control properties of the button, right-click the button, and then click Format Control.

Add a command button (ActiveX control)

On the Developer tab, in the Controls group, click Insert, and then under ActiveX Controls, click Command Button .

Click the worksheet location at which you want the upper-left corner of the command button to appear.

In the Controls group, click View Code. This launches the Visual Basic Editor. Ensure that Click is chose in the drop-down list on the right. The sub procedure CommandButton1_Click (see the figure below) runs these two macros when the button is clicked: SelectC15 and HelloMessage.

In the subprocedure for the command button, do either of the following:

Enter the name of an existing macro in the workbook. You can find macros by clicking Macros in the Code group. You can run multiple macros from a button by entering the macro names on separate lines inside the subprocedure.

As necessary, add your own VBA code.

Close the Visual Basic Editor, and click Design Mode to ensure design mode is off.

To run the VBA code that is now part of the button, click the ActiveX command button that you just created.

To edit the ActiveX control, make sure that you are in design mode. On the Developer tab, in the Controls group, turn on Design Mode.

To specify the control properties of the command button, on the Developer tab, in the Controls group, click Properties . You can also right-click the command button, and then click Properties.

Note: Before you click Properties, make sure that the object for which you want to examine or change properties is already selected.

The Properties box appears. For detailed information about each property, select the property, and then press F1 to display a Visual Basic Help topic. You can also type the property name in the Visual Basic Help Search box. The following table summarizes the properties that are available.

If you want to specify

Use this property

Whether the control is loaded when the workbook is opened. (Ignored for ActiveX controls.)

Whether the control can receive focus and respond to user-generated events.

Whether the control can be edited.

The name of the control.

The way the control is attached to the cells below it (free floating, move but do not size, or move and size).

Whether the control can be printed.

Whether the control is visible or hidden.

Font attributes (bold, italic, size, strikethrough, underline, and weight).

Bold, Italic, Size, StrikeThrough, Underline, Weight (Form)

Descriptive text on the control that identifies or describes it.

Whether the contents of the control automatically wrap at the end of a line.

Size and Position:

Whether the size of the control automatically adjusts to display all the contents.

The height or width in points.

Height, Width (Form)

The distance between the control and the left or top edge of the worksheet.

The background color.

The background style (transparent or opaque).

The foreground color.

Whether the control has a shadow.

The bitmap to display in the control.

The location of the picture relative to its caption (left, top, right, and so on).

Keyboard and Mouse:

The shortcut key for the control.

A custom mouse icon.

The type of pointer that is displayed when the user positions the mouse over a particular object (standard, arrow, I-beam, and so on).

Whether the control takes the focus when clicked.

Macros and VBA tools can be found on the Developer tab, which is hidden by default, so the first step is to enable it

Go to Excel > Preferences… > Ribbon & Toolbar.

In the Customize the Ribbon category, in the Main Tabs list, select the Developer check box, and then click Save.

Add a button (Form control)

Follow these steps:

On the Developer tab, click Button .

Click the worksheet location where you want the upper-left corner of the button to appear. The Assign Macro popup window appears.

Note: If you have already inserted a button, you can right-click on it, and select Assign Macro.

Assign a macro to the button and click OK.

To specify the control properties of the button, right-click it, and then select Format Control. .

Add a command button (Visual Basic control)

On the Developer tab, click Button .

Click the worksheet location where you want the upper-left corner of the command button to appear.

Note: If you have already inserted a button, you can right-click on it, and select Assign Macro.

In the Assign Macro dialog box, select New, which will open the Visual Basic Editor ( VBE) to a pane with the following code:

In the subprocedure for the command button, between the Sub and End Sub lines, do either of the following:

Enter the name of an existing macro in the workbook. You can run multiple macros from a button by typing the macro names on separate lines inside the sub procedure

Add your own VBA code.

Click Design Mode to ensure that design mode is off, then close the Visual Basic Editor window.

To edit the button, right-click it and choose Visual Basic.

To specify the control properties of the button, right-click it, and then select Format Control. .

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Add a Button and Assign a Macro in Excel

Excel Buttons

In Excel, Buttons are used to call Macros. This tutorial will cover how to create Excel buttons, assign Macros to them, adjust their properties, and more.

By default, Excel macros are accessible in a list via the “Macros” button on the View ribbon.

Often though, you’ll want to provide easy access to a particular macro directly on your worksheet. This can be achieved using a Button control.

A Button control looks like a Microsoft Windows button, and runs a macro when clicked. It’s a much handier way to access your most commonly used macros, and is an easy way to expose custom functionality to other users of your workbook.

Run a Macro From a Button

To run a Macro from a button in Excel, simply click the button:

The Excel Developer Tab

Buttons are accessible via the Developer Tab.

Unfortunately, Excel hides the Developer tab by default. If you don’t see the Developer Ribbon, follow these steps:

• Click File >Options in the list on the left-hand border

• In the Options dialog select Customize Ribbon > Customize the Ribbon > Main Tabs and add a check-mark in the box for “Developer”, and click OK.

Add a Macro Button

In Excel, select the Developer tab, then click on the “Insert” dropdown in the Controls section. There are several types of controls divided into two sections, “Form Controls” and “ActiveX Controls”.

For now, just click on the Button control under “Form Controls”. Next, move the mouse anywhere over the worksheet surface, then hold left-click and drag the mouse to draw the outline of a rectangle. When you release left-click, a new dialog will appear titled “Assign Macro”.

Assigning a Macro to a Button

Here you can assign an existing Macro to the button, record a new macro, create a new macro from scratch using VBA, or click “Cancel” and return to your button later.

Assign Existing Macro to a Button

To assign an existing Macro, you simply select the macro’s name in the list, then click OK.

Edit an Existing Macro Before Assigning to a Button

To edit a macro before assigning it to the button, select the macro’s name in the list and click the “Edit” button (the “New” button text changes to “Edit”).

Record a Macro and Assign to Button

To record a new macro and assign it to the button, click “Record…”. This brings up the Record Macro dialog, where you specify a name and click “OK”. The button will be assigned that macro. Meanwhile, Excel will remain in a recording state until you click “Stop Recording” in the “Code” section of the Developer tab.

Write VBA Procedure and Assign to Button

To write a new macro for the button, type a new name for your macro in the textbox at the top of the dialog, then click “New”. Excel will bring up the VB Editor, in which you’ll see a new empty macro procedure with the name you entered. This procedure will be stored in a new module, visible in the Project window.

Change Macro Assigned to Button

To change the Macro that’s assigned to a button, simply right-click the button and select Assign Macro:

Here you can see the assigned Macro and make any desired changes.

How to Adjust Button Properties in Excel

Move or Resize Excel Button

After you’ve placed a button, you can easily move or resize it. To perform any of these actions, right-click on the button. Then you can left-click and drag the button to your desired location or resize it.

Rename Button

With the button selected, left-click on the button text to edit.

To add multiple lines, simple press the ENTER key.

Format Button

To format other button properties, Right-Click > Format Control

Here you can adjust font sizes, and many other button properties:

Of particular note is the “Properties” tab, which changes how the button behaves as surrounding rows and columns are inserted, deleted, resized, or hidden/unhidden.

• Move and size with cells: The button will move and resize when rows and columns are changed.
• Move but don’t size with cells: The button will move, but not resize.
• Don’t move or size with cells: The button will not move or resize.
• Finally, Print Object can set the object to appear on printouts. This is unchecked by default, but can be toggled on if desired.

Assign a Macro to a Shape

Besides buttons, macros can assigned to other objects like Pictures, Textboxes, and Shapes. With a Picture or Shape, you can make a button that looks any way you like. Excel includes a wide variety of customizable Shapes including polygons, arrows, banners, and more that may be better suited to your worksheet than a regular button control.

Shapes are accessed from the Insert tab:

Select the shape you want from the Shape dropdown, draw it onto your worksheet as you would a button control, then right-click it and select “Assign Macro…” from the pop-up dialog. The options are the same as assigning a macro to a button.

Assign a Macro to a Hyperlink

Macros can also be assigned to hyperlinks by using VBA Events. Events are procedures that are triggered when certain actions are performed:

• Open/Close/Save Workbook
• Activate / Deactivate Worksheet
• Cell Values Change
• Click Hyperlink
• and more.

Events require knowledge of VBA. To learn more about events, visit our VBA Tutorial.

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