Cheat sheet for excel

27 Cheat Sheets tagged with Excel

Working with Microsoft Excel can be frustrating when it comes to finding the right commands. Sometimes it seems like part magic and part luck. That’s why we’ve put together the cream of the crop of Excel shortcuts for WIndows and Mac users in easy to use cheatsheets you can print up and keep handy.

Highlighting the most commonly used and commonly looked for Excel commands, this list puts it all at your fingertips.

Keyboard Shortcuts

Learn how to get around Excel using only the keyboard. These cheatsheets have the keyboard shortcuts for manipulating files, editing content, changing formatting and navigating around workbooks.

• Essential Excel Shortcuts
• General Editing Shortcuts
• Working with Excel in_Detail
• Worksheets and Workbooks
• Working with Excel Function Key
• Other Useful Keyboard Shortcuts

Excel Function Cheatsheets

The key to being efficient with MS Excel is knowing which functions to use. With the cheatsheets below you can find functions for working with finance, statistics and database content among others.

• Add Automation Functions
• Cube Functions
• Database Functions
• Date and Time Functions
• Engineering Functions
• Financial Functions
• Information Functions
• Logical Functions
• Lookup and Reference Functions
• Math and Trigonometry Functions
• Statistical Functions
• Text Functions
• Forecasting Functions

Excel Formula Cheatsheets

If you need specific calculations, this is a good place to start. Below, you’ll get a number of cheatsheets referencing the general formulas you need. Discover formulas on how to do basic math calculations, compose conditional formulas, perform complex counting and numerical conversions. Simply put in your own cell references and you’re ready to go.

• How To Read Cell References

Simple Math Formulas From Microsoft.com

• Adding Numbers in Excel for Windows
• Adding Numbers in Excel for Mac
• Calculate Percentages in Excel for Windows
• Calculate Percentages in Excel for Mac

Rounding Numbers

• Rounding Numbers in Excel for Windows
• Rounding Numbers in Excel for Mac
• Create A Conditional Formula That Results In A Logical Value (TRUE or FALSE)
• Other Basic Math Formulas
• Create A Conditional Formula That Results In Another Calculation Or In Values Other Than TRUE or FALSE
• Use a formula to display zeros as blanks or dashes
• Display a dash, #N/A, or NA in place of an error value
• Date and Time Formulas
• Statistical Formulas
• Counting Formulas
• Conversion Formulas

Advanced Excel Tips From Microsoft.com

• Guidelines and Examples Of Array Formulas
• Macro to Extract Data from a Chart In Excel

Excel and VBA Cheatsheets

If you work with Excel and VBA and are looking for quick resources, try these handy VBA code snippet resources. Learn VBA code for manipulating date and time values, working with arrays and cell content and even emailing workbooks directly from Excel.

General VBA Functions

Working with both Visual Basic and Excel is no uncommon thing. You can get a general overview of VBA functions at Excel Help.

Working With Date and Time

At Tutorials Point you can find ready-made snippets of VBA code for converting date and time from one format to another or expressing the date or time value in the format that suits a specific condition.

• Date Time VBA

Working With Week Numbers

Working with week numbers is just one way of organizing and recording dates. Find VBA code to help you work with ISO week numbers, absolute week numbers and more right here.

• Week Numbers

Working With Time Zones

Need to work with different time zones? The scripts on this page can display and convert time zones as well as helping you find the difference between GMT and Local time.

• Time Zone and Daylight Time

Excel VBA Code Snippets from Ozgrid.com

Sort An Array

Being able to use an array formula means you can perform a number of complex calculations. Ozgrid.com offers some VBA code to help you — it helps sort out all your array formulas.

• Sort Array

Delete Module After Running VBA Code

In addition to array formula VBA codes, Ozgrid.com also offers a useful VBA coding tip that will delete itself after being run once.

• Delete Module

Custom Excel Formula/Function to Parse Words From a Text String in Excel

Here’s a handy code snippet if you need a specific word within a text string. The code will extract the nth word in the string and make it easy for you to find the fourth, fifth or even the sixth word.

• Extract Words Function

VBA Workbook Macros From TeachExcel.com

Combine mulitple workbooks into one

From TeachExcel.com, this code snippet lets you work more efficiently within Excel by combining multiple workbooks into one with a simple macro.

• Combine Mulitple Workbooks Into One

Reverse Cell Contents

Need to reverse a few numbers? The VBA macro offered here is designed to do just that. It works on text and numbers within selected cells.

• Reverse Cell Contents

Reverse Row or Column Order in a Worksheet

After you’ve mastered reversing the textual and numeric contents of a few cells, try out this macro and reverse the row or column order.

• Reverse Row or Column Order

Delete Entire Rows Based on Predefined Criteria (Text)

If you’re looking for more efficient ways of cutting out and editing your spreadsheet data, TeachExcel.com offers you this macro which deletes rows based upon the criteria you define.

• Delete Entire Rows

Print all Embedded Charts in the Entire Workbook

Here’s a VBA macro that’ll save you a ton of time by letting you print up all the embedded charts that are in a workbook in one shot.

• Print Embedded Charts

About Investintech

Investintech is a company devoted to creating industry leading PDF converter software. Our first and perhaps most widely used PDF conversion is from PDF to Excel. Users wanting to convert PDF to Excel can do so by downloading a free trial of Able2Extract Professional. We believe it is the most accurate way to convert from PDF to Excel.

Excel is one of the most powerful accounting software tools out there, and most of that power comes from the ability to use Excel formulas to automate your work. When you’re first learning how to use them, it’s easy to get a little overwhelmed – luckily, this Excel formulas cheat sheet is here to help you make sense of it all!

Let’s take a look at the basics of formulas, some common functions you’ll use with them, and how to keep them organized no matter how complex they get.

What’s the difference between functions and formulas?

A lot of people use the terms “function” and “formula” interchangeably, but they’re actually two different things. A formula begins with an equal sign followed by an expression, which may include one or more functions. A function starts with a name and is typically followed by arguments enclosed in parentheses.

Here’s an example of a formula that uses the COUNT function:

=COUNT(A1:A15)

You can see how the formula uses the COUNT function to compute the result, which is the count of numbers in the A1 through A15 cell range.

The list below shows a small sample of the Excel functions that you’ll probably find yourself using often. 

When working with names, addresses, customer lists, or any other text-based data, Excel’s text functions come in handy. 

Some of the text functions you’ll use often include:

The lookup functions are useful for searching through large amounts of data. While most Excel users have their own favorite Lookup function (or pair of functions), each one has perks that works best in different situations. 

While those are a handful of functions you’ll often use in your formulas, it’s far from the whole list. If you need the full list of Excel functions, Microsoft has them conveniently organized by category!

Now that you know the common functions, which formulas use them?

Formulas are, for the most part, totally customizable based on the needs of the user. Which ones you use most frequently will vary based on the type of work you need to do. 

However, you can still get some practice by working with some simple formulas. Once you master the basics, creating customized, complex formulas will be a lot easier – and even fun!

Formulas can contain:

• Operators – such as +, -, *, /
• Functions – such as SUM
• Nested functions – such as INDEX(MATCH())
• Names – such as CompanyName (named with the Name Manager)
• Constants – such as 10 or 20
• Cell references – such as A1

For some good practice with basic Excel formulas, check out these posts:

• Sum Last N Columns – This tutorial starts with a simple formula that uses SUM and later incorporates the INDEX function, so you’ll get some practice with both!
• Excel Month List – The formula in this post uses common date and time functions to create a responsive calendar.
• Count Between Dates – This post will help you get familiar with formulas containing the COUNTIFS function.

Once you’ve gotten comfortable with creating simple formulas, you’ll want to start using two tools that come in handy when they become more advanced: range references and the LET function.

Excel formulas cheat sheet – range references 

You can refer to data in other parts of a worksheet by providing range references in the formula or function arguments. You can reference cells (or a range of cells) when creating either a basic formula or one that includes a function. For example, let’s say you choose to reference cell B2 – the formula will calculate the result using the value of that cell. The formula will automatically recalculate its result when the value in that cell changes.

In Excel, you can use two types of cell references:

• Relative – A cell reference that adjusts itself when the cell is copied or filled.
• Absolute – A cell reference that doesn’t change when copied or filled.

When writing a formula, you can mix relative and absolute references so that the row changes but the column does not, or vice versa. 

To assign absolute references, you’ll use a dollar sign ($). Where you insert it in the cell reference determines whether the column, row, or both are absolute. It can sound a little confusing, but it’s not too difficult to learn once you see a couple of examples!

Let’s say you needed to reference cell B2 again. Here’s how you’d assign the reference type:

=B2 – The reference is completely relative

=$B2 – The column (B) is absolute, but the row (2) is relative

=B$2 – The column (B) is relative, the row (2) is absolute

=$B$2 – The reference is completely absolute

When you need to repeat the same calculation across numerous rows or columns, relative references come in handy. Absolute references are useful when you need to keep a reference constant, for example, if you needed to calculate a single sales tax percentage across a range of cells. 

Use LET to keep longer formulas from getting out of hand.

No Excel formulas cheat sheet would be complete without mentioning the useful LET function! Excel formulas are usually pretty short and sweet. As a result, they’re simple to comprehend and maintain over time. An example of a short formula looks something like this:

=SUM(B2:B8)

This formula uses the SUM function to add the values from cell B2 to cell B8. Pretty simple, right? 

As spreadsheets grow more complex, the formulas tend to get more complicated as well. You may wind up with cumbersome formulas that are difficult to read and maintain, often due to duplication. For example, a formula with several duplications may look like this:

=IF(VLOOKUP(B8,Table1,2,0)>100, VLOOKUP(B8,Table1,2,0), VLOOKUP(B8,Table1,2,0)*C8)

You can see that VLOOKUP(B8, Table1, 2, 0) is used three times, making the formula lengthy, repetitive, and a bit confusing. The LET function allows you to assign names to the values in your formulas, and then use the names as needed throughout the rest of the formula.

It can take that confusing formula above, and turn it into something much easier to read:

=LET(Rate, VLOOKUP(B8,Table1,2,0), IF(Rate>100,Rate,Rate*C8)) 

Using the LET function is considered more of an advanced skill, but beginners can start using it in simpler functions to get familiar with how it works.

In Excel, formulas can be used to calculate just about anything you can think of – you don’t have to be afraid of getting a little creative. While this Excel formulas cheat sheet covers the essentials of Excel formulas, the best way to get really familiar with them is to practice by having Excel compute as many values as possible. In other words, when you find yourself typing a value into your worksheet manually, see if you can convert it to a formula. This habit will not only enable you to see what is possible, it will also eliminate a manual entry step (improving efficiency, and reducing manual errors).

Do you have any other neat tips about Excel formulas? Let us know in the comments!