Change all formulas in excel

Replace a formula with its result

You can convert the contents of a cell that contains a formula so that the calculated value replaces the formula. If you want to freeze only part of a formula, you can replace only the part you don’t want to recalculate. Replacing a formula with its result can be helpful if there are many or complex formulas in the workbook and you want to improve performance by creating static data.

You can convert formulas to their values on either a cell-by-cell basis or convert an entire range at once.

Important: Make sure you examine the impact of replacing a formula with its results, especially if the formulas reference other cells that contain formulas. It’s a good idea to make a copy of the workbook before replacing a formula with its results.

This article does not cover calculation options and methods. To find out how to turn on or off automatic recalculation for a worksheet, see Change formula recalculation, iteration, or precision.

Replace formulas with their calculated values

When you replace formulas with their values, Excel permanently removes the formulas. If you accidentally replace a formula with a value and want to restore the formula, click Undo immediately after you enter or paste the value.

Select the cell or range of cells that contains the formulas.

If the formula is an array formula, select the range that contains the array formula.

How to select a range that contains the array formula

Click a cell in the array formula.

On the Home tab, in the Editing group, click Find & Select, and then click Go To.

Click Current array.

Click Copy .

Click Paste .

Click the arrow next to Paste Options , and then click Values Only.

The following example shows a formula in cell D2 that multiplies cells A2, B2, and a discount derived from C2 to calculate an invoice amount for a sale. To copy the actual value instead of the formula from the cell to another worksheet or workbook, you can convert the formula in its cell to its value by doing the following:

Press F2 to edit the cell.

Press F9, and then press ENTER.

After you convert the cell from a formula to a value, the value appears as 1932.322 in the formula bar. Note that 1932.322 is the actual calculated value, and 1932.32 is the value displayed in the cell in a currency format.

Tip: When you are editing a cell that contains a formula, you can press F9 to permanently replace the formula with its calculated value.

Replace part of a formula with its calculated value

There may be times when you want to replace only a part of a formula with its calculated value. For example, you want to lock in the value that is used as a down payment for a car loan. That down payment was calculated based on a percentage of the borrower’s annual income. For the time being, that income amount won’t change, so you want to lock the down payment in a formula that calculates a payment based on various loan amounts.

When you replace a part of a formula with its value, that part of the formula cannot be restored.

Click the cell that contains the formula.

In the formula bar , select the portion of the formula that you want to replace with its calculated value. When you select the part of the formula that you want to replace, make sure that you include the entire operand. For example, if you select a function, you must select the entire function name, the opening parenthesis, the arguments, and the closing parenthesis.

To calculate the selected portion, press F9.

To replace the selected portion of the formula with its calculated value, press ENTER.

In Excel for the web the results already appear in the workbook cell and the formula only appears in the formula bar .

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You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Change formula recalculation, iteration, or precision in Excel

To use formulas efficiently, there are three important considerations that you need to understand:

Calculation is the process of computing formulas and then displaying the results as values in the cells that contain the formulas. To avoid unnecessary calculations that can waste your time and slow down your computer, Microsoft Excel automatically recalculates formulas only when the cells that the formula depends on have changed. This is the default behavior when you first open a workbook and when you are editing a workbook. However, you can control when and how Excel recalculates formulas.

Iteration is the repeated recalculation of a worksheet until a specific numeric condition is met. Excel cannot automatically calculate a formula that refers to the cell — either directly or indirectly — that contains the formula. This is called a circular reference. If a formula refers back to one of its own cells, you must determine how many times the formula should recalculate. Circular references can iterate indefinitely. However, you can control the maximum number of iterations and the amount of acceptable change.

Precision is a measure of the degree of accuracy for a calculation. Excel stores and calculates with 15 significant digits of precision. However, you can change the precision of calculations so that Excel uses the displayed value instead of the stored value when it recalculates formulas.

As calculation proceeds, you can choose commands or perform actions such as entering numbers or formulas. Excel temporarily interrupts calculation to carry out the other commands or actions and then resumes calculation. The calculation process may take more time if the workbook contains a large number of formulas, or if the worksheets contain data tables or functions that automatically recalculate every time the workbook is recalculated. Also, the calculation process may take more time if the worksheets contain links to other worksheets or workbooks. You can control when calculation occurs by changing the calculation process to manual calculation.

Important: Changing any of the options affects all open workbooks.

Click the File tab, click Options, and then click the Formulas category.

In Excel 2007, click the Microsoft Office Button, click Excel Options, and then click the Formulas category.

Do one of the following:

To recalculate all dependent formulas every time you make a change to a value, formula, or name, in the Calculation options section, under Workbook Calculation, click Automatic. This is the default calculation setting.

To recalculate all dependent formulas — except data tables — every time you make a change to a value, formula, or name, in the Calculation options section, under Workbook Calculation, click Automatic except for data tables.

To turn off automatic recalculation and recalculate open workbooks only when you explicitly do so (by pressing F9), in the Calculation options section, under Workbook Calculation, click Manual.

Note: When you click Manual, Excel automatically selects the Recalculate workbook before saving check box. If saving a workbook takes a long time, clearing the Recalculate workbook before saving check box may improve the save time.

To manually recalculate all open worksheets, including data tables, and update all open chart sheets, on the Formulas tab, in the Calculation group, click the Calculate Now button.

To manually recalculate the active worksheet and any charts and chart sheets linked to this worksheet, on the Formulas tab, in the Calculation group, click the Calculate Sheet button.

Tip: Alternatively, you can change many of these options outside of the Excel Options dialog box. On the Formulas tab, in the Calculation group, click Calculation Options, and then click Automatic.

Note: If a worksheet contains a formula that is linked to a worksheet that has not been recalculated and you update that link, Excel displays a message stating that the source worksheet is not completely recalculated. To update the link with the current value stored on the source worksheet, even though the value might not be correct, click OK. To cancel updating the link and use the previous value obtained from the source worksheet, click Cancel.

Recalculate formulas that have changed since the last calculation, and formulas dependent on them, in all open workbooks. If a workbook is set for automatic recalculation, you do not need to press F9 for recalculation.

Recalculate formulas that have changed since the last calculation, and formulas dependent on them, in the active worksheet.

Recalculate all formulas in all open workbooks, regardless of whether they have changed since the last recalculation.

Check dependent formulas, and then recalculate all formulas in all open workbooks, regardless of whether they have changed since the last recalculation.

Click the File tab, click Options, and then click the Formulas category.

In Excel 2007, click the Microsoft Office Button, click Excel Options, and then click the Formulas category.

In the Calculation options section, select the Enable iterative calculation check box.

To set the maximum number of times Excel will recalculate, type the number of iterations in the Maximum Iterations box. The higher the number of iterations, the more time Excel will need to recalculate a worksheet.

To set the maximum amount of change you will accept between recalculation results, type the amount in the Maximum Change box. The smaller the number, the more accurate the result and the more time Excel needs to recalculate a worksheet.

Note: Solver and Goal Seek are part of a suite of commands sometimes called what-if analysis tools. Both commands use iteration in a controlled way to obtain desired results. You can use Solver when you need to find the optimum value for a particular cell by adjusting the values of several cells or when you want to apply specific limitations to one or more of the values in the calculation. You can use Goal Seek when you know the desired result of a single formula but not the input value the formula needs to determine the result.

Before you change the precision of calculations, keep in mind the following important points:

By default, Excel calculates stored, not displayed, values

The displayed and printed value depends on how you choose to format and display the stored value. For example, a cell that displays a date as «6/22/2008» also contains a serial number that is the stored value for the date in the cell. You can change the display of the date to another format (for example, to «22-Jun-2008»), but changing the display of a value on a worksheet does not change the stored value.

Use caution when changing the precision of calculations

When a formula performs calculations, Excel usually uses the values stored in cells referenced by the formula. For example, if two cells each contain the value 10.005 and the cells are formatted to display values in currency format, the value $10.01 is displayed in each cell. If you add the two cells together, the result is $20.01 because Excel adds the stored values 10.005 and 10.005, not the displayed values.

When you change the precision of the calculations in a workbook by using the displayed (formatted) values, Excel permanently changes stored values in cells from full precision (15 digits) to whatever format, including decimal places, is displayed. If you later choose to calculate with full precision, the original underlying values cannot be restored.

Click the File tab, click Options, and then click the Advanced category.

In Excel 2007, click the Microsoft Office Button, click Excel Options, and then click the Advanced category

In the When calculating this workbook section, select the workbook you want and then select the Set precision as displayed check box.

Although Excel limits precision to 15 digits, that doesn’t mean that 15 digits is the limit of the size of a number you can store in Excel. The limit is 9.99999999999999E+307 for positive numbers, and -9.99999999999999E+307 for negative numbers . This is approximately the same as 1 or -1 followed by 308 zeros.

Precision in Excel means that any number exceeding 15 digits is stored and shown with only 15 digits of precision. Those digits can be in any combination before or after the decimal point. Any digits to the right of the 15th digit will be zeros. For example, 1234567.890123456 has 16 digits (7 digits before and 9 digits after the decimal point). In Excel, it’s stored and shown as 1234567.89012345 (this is shown in the formula bar and in the cell). If you set the cell to a number format so that all digits are shown (instead of a scientific format, such as 1.23457E+06), you’ll see that the number is displayed as 1234567.890123450. The 6 at the end (the 16th digit) is dropped and replaced by a 0. The precision stops at the 15th digit, so any following digits are zeros.

A computer can have more than one processor (it contains multiple physical processors) or can be hyperthreaded (it contains multiple logical processors). On these computers, you can improve or control the time it takes to recalculate workbooks that contain many formulas by setting the number of processors to use for recalculation. In many cases, portions of a recalculation workload can be performed simultaneously. Splitting this workload across multiple processors can reduce the overall time it takes complete the recalculation.

Click the File tab, click Options, and then click the Advanced category.

In Excel 2007, click the Microsoft Office Button, click Excel Options, and then click the Advanced category.

To enable or disable the use of multiple processors during calculation, in the Formulas section, select or clear the Enable multi-threaded calculation check box.

Note This check box is enabled by default, and all processors are used during calculation. The number of processors on your computer is automatically detected and displayed next to the Use all processors on this computer option.

Optionally, if you select Enable multi-threaded calculation, you can control the number of processors to use on your computer. For example, you might want to limit the number of processors used during recalculation if you have other programs running on your computer that require dedicated processing time.

To control the number of processors, under Number of calculation threads, click Manual. Enter the number of processors to use (the maximum number is 1024).

To ensure that older workbooks are calculated correctly, Excel behaves differently when you first open a workbook saved in an earlier version of Excel than when you open a workbook created in the current version.

When you open a workbook created in the current version, Excel recalculates only the formulas that depend on cells that have changed.

When you use open a workbook that was created in an earlier version of Excel, all the formulas in the workbook — those that depend on cells that have changed and those that do not — are recalculated. This ensures that the workbook is fully optimized for the current Excel version. The exception is when the workbook is in a different calculation mode, such as Manual.

Because complete recalculation can take longer than partial recalculation, opening a workbook that was not previously saved in the current Excel version can take longer than usual. After you save the workbook in the current version of Excel, it will open faster.

In Excel for the web, a formula result is automatically recalculated when you change data in cells that are used in that formula. You can turn this automatic recalculation off and calculate formula results manually. Here’s how to do it:

Note: Changing the calculation option in a workbook will affect the current workbook only, and not any other open workbooks in the browser.

In the Excel for the web spreadsheet, click the Formulas tab.

Next to Calculation Options, select one of the following options in the dropdown:

To recalculate all dependent formulas every time you make a change to a value, formula, or name, click Automatic. This is the default setting.

To recalculate all dependent formulas — except data tables — every time you make a change to a value, formula, or name, click Automatic Except for Data Tables.

To turn off automatic recalculation and recalculate open workbooks only when you explicitly do so, click Manual.

To manually recalculate the workbook (including data tables), click Calculate Workbook.

Note: In Excel for the web, you can’t change the number of times a formula is recalculated until a specific numeric condition is met, nor can you change the precision of calculations by using the displayed value instead of the stored value when formulas are recalculated. You can do that in the Excel desktop application though. Use the Open in Excel button to open your workbook to specify calculation options and change formula recalculation, iteration, or precision.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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