You can change the capitalization, or case, of selected text in a document by clicking a single button on the Home tab called Change Case.
Change case
To change the case of selected text in a document, do the following:
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Select the text for which you want to change the case.
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Go to Home > Change case
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Do one of the following:
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To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case.
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To exclude capital letters from your text, click lowercase.
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To capitalize all of the letters, click UPPERCASE.
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To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word.
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To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
Tips:
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To apply small capital (Small Caps) to your text, select the text, and then on the Home tab, in the Font group, click the arrow in the lower-right corner. In the Font dialog box, under Effects, select the Small Caps check box.
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To undo the case change, press CTRL+ Z.
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To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and press SHIFT + F3 until the case you want is applied.
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.See also
Insert a drop cap
Choose AutoCorrect options for capitalization
Change case
To change the case of selected text in a document, do the following:
-
Select the text for which you want to change the case.
-
Go to Home > Change case
. -
Do one of the following:
-
To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case.
-
To exclude capital letters from your text, click lowercase.
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To capitalize all of the letters, click UPPERCASE.
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To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word.
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To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
Tips:
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To apply small capital (Small Caps) to your text, select the text, and then on the Format menu, select Font, and in the Font dialog box, under Effects, select the Small Caps box.
Small Caps shortcut key: ⌘ + SHIFT + K
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To undo the case change, press ⌘ + Z .
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To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and then press fn+ SHIFT + F3 until the style you want is applied.
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See also
Insert a drop cap
Choose AutoCorrect options for capitalization
PowerPoint for the web supports changing case. See the procedure below.
Word for the web doesn’t support changing case. Use the desktop application to open the document and change text case there, or else you can manually change the casing of text in Word for the web.
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Select the text you want to change.
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Go to Home > More Font Options > Change case.
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Choose the case you want to use.
In this chapter, we will discuss how to change text cases in Word 2010. You can also capitalize a character you are typing by pressing and holding the SHIFT key while you type. You can also press the CAPS LOCK to have every letter that you type capitalized, and then press the CAPS LOCK again to turn off capitalization.
Change Text to Sentence Case
A sentence case is the case where the first character of every sentence is capitalized. It is very simple to change the selected portion of text into sentence case by following two simple steps −
Step 1 − Select the portion of text that that needs to be put in sentence case. You can use any of the text selection methods to select the portion of text.
Step 2 − Click the Change Case button and then select the Sentence Case option to capitalize the first character of every selected sentence.
Change Text to Lowercase
Changing text to lowercase is where every word of a sentence is in lowercase. It is very simple to change a selected portion of text into lowercase by following two simple steps −
Step 1 − Select the portion of text that needs to be put in lowercase. You can use any of the text selection methods to select the portion of text.
Step 2 − Click the Change Case button and then select Lowercase option to display all the selected words in lowercase.
Change Text to Uppercase
This is where every word of a sentence is in uppercase. It is very simple to change selected text into uppercase by following two simple steps −
Step 1 − Select the portion of text that you want to change to a bold font. You can use any of the text selection method to select the portion of text.
Step 2 − Click the Change Case button and then select UPPERCASE option to display all selected words in all caps. All characters of every selected word will be capitalized.
Capitalize Text
A capitalize case is the case where every first character of every selected word is in capital. This is very simple to change selected text into capitalize by following two simple steps −
Step 1 − Select the portion of text that needs to be capitalized. You can use any of the text selection method to select the portion of text.
Step 2 − Click the Change Case button and then select the Capitalize Each Word option to put a leading cap on each selected word.
Toggle the Text
The Toggle operation will change the case of every character in reverse way. A capital character will become a character in lower case and a character in lower case will become a character in upper case. It is very simple to toggle case of the text by following two simple steps −
Step 1 − Select the portion of text that you want to change to a bold font. You can use any of the text selection method to select the portion of text.
Step 2 − Click the Change Case button and then select the tOGGLE cASE option to change all the words in lowercase into words in uppercase; the words in uppercase words change to words in lowercase.
Did you know you didn’t need to rely on our title capitalization tool if you use Microsoft Word? Microsoft Word has some basic title capitalization tools that you can use in a pinch if your text is in all caps or has generally messed-up capitalization.
Converting case is really simple in Microsoft Word. If you go to the ribbon option under “Home” for “Change Case” (also found with shortcut ALT+H+7) you’ll find the following options:
- Sentence case: Only the first letter of each sentence is capitalized in sentence case.
- lowercase: Self-explanatory, but this option lowercases all of the letters.
- UPPERCASE: Also self-explanatory, but all the letters are uppercased.
- Capitalize Each Word: This style is also known as title case or First Letter and is the most common capitalization method for titles and headlines.
- tOGGLE cASE: This style will reverse the case of every letter in the selected text. For example, “tHIs IS PoORLy CAPitaLIZED” will change to “ThiS is pOorlY capITAlized”.
To actually capitalize words using these options, you just select the text you want the rules to apply to and then select case you want to convert to from the menu (or use the shortcut).
Convert Case in Microsoft PowerPoint
PowerPoint has the same capitalization options as Microsoft Word located under the ribbon option “Home” and then “Change Case” (also found with shortcut ALT+H+7). This will make sure all your slide headers use the same capitalization rules.
Change Case in Microsoft Excel
Excel is different from the above two Microsoft products because it is a spreadsheet tool based mostly on formulas and data. However, there are formulas built into Excel that allow for some basic title capitalization.
Converting text to uppercase in Excel
Excel has a built-in formula for converting text to uppercase. It’s simply called “UPPER”.
=UPPER(text)
The formula works by converting a string (or cell reference) between the parentheses to uppercase. You can see how this formula is used in the following screenshot:
Converting text to lowercase in Excel
Excel has a built-in formula for converting text to lowercase. It’s simply called “LOWER”.
=LOWER(text)
The formula works by converting a string (or cell reference) between the parentheses to lowercase. You can see how this formula is used in the following screenshot:
Converting text to title case in Excel
Excel has a built-in formula for converting text to title case. It’s simply called “PROPER”.
=PROPER(text)
The formula works by converting a string (or cell reference) between the parentheses to title case. You can see how this formula is used in the following screenshot:
Conclusion
Overall, Microsoft Office has some great tools for capitalizing titles and text. While they don’t offer checks against the latest style guides, they work pretty well. Go ahead, try using the built-in Microsoft Office capitalization tools!
This post was proofread by Grammarly. Try it — it’s FREE!
Capitalize My Title is a dynamic title capitalization tool used to make sure your titles or headlines use proper capitalization rules according to various style guides include APA, AP, MLA, and Chicago. It also counts your words and checks for grammar issues.
Quickly convert text to uppercase
Updated on December 19, 2020
When you’re working on a Microsoft Word document and have a string of lowercase text that should be in uppercase, don’t retype it. Instead, use the Word Change Case tool to change some or all of the text to a different case, such as all caps.
Instructions in this article apply to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, and Word 2010.
Microsoft Word Uppercase Shortcut Key
The fastest way to change text to all caps is to highlight the text and press the keyboard shortcut Shift+F3.
Press Ctrl+A to highlight all the text on the page.
You may need to press the shortcut combination a few times because the text in the document might be in another case such as sentence case or all lowercase.
On Word for Mac, select the text you want to change to uppercase, then press ⌘+SHIFT+K.
Change to Uppercase Using the Ribbon
Another way to change the text case is to go to the Home tab on the ribbon.
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Select the text you want to change to uppercase, then go to the Home tab.
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In the Font group, select the Change Case drop-down arrow.
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Choose UPPERCASE to change the selected text to all uppercase letters.
Word Online doesn’t have a shortcut that changes the case of the selected text. Either edit the text manually or open the document in the desktop version of Word to change the case.
Word offers other ways to change the text case:
- Sentence Case: Capitalize the first letter of each selected sentence and change the remaining text to lower case.
- lowercase: Change the selected text to lowercase.
- Capitalize Each Word: Change the first letter of each selected word to uppercase format.
- tOGGLE cASE: Change the first letter of every word to lowercase and the remaining letters to uppercase.
Any time you change the case format of text in Word, use the Ctrl+Z shortcut to undo it.
Don’t Have Microsoft Word?
Though it’s simple to do this in Microsoft Word, you don’t have to use Word to change the text to all caps. There are online services that perform the same function. For example, go to the Convert Case website or Capitalize My Title website and paste the text into the text field and choose from a variety of cases. Select from uppercase, lowercase, sentence case, capitalized case, alternating case, title case, and inverse case. After the conversion, copy the text and paste it where you need it.
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Have you ever typed an entire sentence and accidentally left the caps lock key turned on? Is your caps lock key broken? In this article I will show you how to convert those annoying UPPERCASE TEXT into lowercase text in Word 2010. You can also convert your text into the following:
- Sentence case will put a capital letter at the beginning of each sentence that you have highlighted and make all the rest lower case
- lowercase will make all the text lower case
- UPPERCASE will make all the text upper case
- Capitalize Each Word will put a capital letter at the start of each word
- tOGGLE cASE will change the case of every letter selected. Upper will become lower, lower will become upper.
Just open Word 2010 on your computer. Copy Paste the text there. Select all the text which you want to convert, now click the Home tab, as highlighted below, next click the Change Case, icon as highlighted below and select the lowercase.
Extra Tip: Try the keyboard shortcut — select the text you wish to modify then whilst holding down the Shift key tap the F3 key (tap it again to cycle through CAPITAL, lower case and Sentence case
Video: