Capitalise all letters excel

If you haven’t yet, you’ll soon come across a situation through your journey with excel, where you’ll want to manipulate text by changing the case, I mean capitalization.

In this tutorial, I want to focus on how to change the cases of text in Excel.

For instance, you want to change the text from lower case to upper case. Or from upper case to lower case. It is also possible to change the case so that only the first letters in each word will be capitalized.

You know in Microsoft Word, you can simply do all this stuff with just a few clicks. But in Excel, things are different.

There are three inbuilt Excel functions purposely for changing cases: The UPPER function, the LOWER function, and the PROPER function.

The UPPER function converts text from lowercase to upper case letters.

The LOWER function, on the other hand, converts text to lowercase.

And the PROPER function converts text to the initial case.

With the PROPER function, every letter will be converted to lowercase except for the first letter of each word.

You can use functions to capitalize in Excel and you can also use some VBA code to do the same.

But I personally prefer using Excel VBA because it makes it possible and easy to capitalize an entire worksheet or a selected range of cells.

Without the use of the VBA code, you cannot capitalize on a selected range of cells at once. But rather you’ll have to change them column by column or row by row using the functions.

So if you have more than 10 rows in your worksheet there’s more work for you. Because you’ll have to change each and every column one after the other for all the columns.

But if the text you want to capitalize is in only one or two columns, then I think using functions will be so much convenient and faster.

First of all, let’s talk about how to capitalize in Excel using VBA. After that, we’ll then learn how to do it using Functions.

As I already mentioned, with the use of VBA code, you can select a range of cells or the entire worksheet and change it to whatever case you like. Doing this in Microsoft Word is very simple with a few clicks, but with Excel, things are different and tricky. Without wasting much time, below is the code that will convert your text to either capital or small letters.

Sub     ChangeCase()

            Dim SelectedCells As Range

            For Each SelectedCells In Selection.Cells

            If SelectedCells.HasFormula = False Then

            SelectedCells.Value = UCase(SelectedCells.Value)

            End if

            Next SelectedCells

End Sub

The code above will change the case of your selected cells to UPPERCASE. Now if you are new to Excel VBA, below is how to use this code.

• Open Microsoft Excel.
• Press Alt+F11 to launch the Visual Basics Editor. After pressing these keys you’ll see a window like the one below:

3. Go to Insert→Module

This action will display a text editor where you will enter the VBA code.

1. Now type or copy and paste the VBA code.

Please type it as it is.

However, if you want your case to be in lowercase, kindly change the UCase to LCase.

See screenshot:

1. Now run the code.

After typing the code, switch back to the worksheet and select the area or range of cells you wish to capitalize.

When you are done with the selection, switch back to the VBA code and press the F5 key.

Every selected cell should be capitalized successfully.

How to assign the macro code to a button

You can assign your macro to a button control.

This way, with just a button click, you can change cases in Excel.

See screenshot:

Below are the steps to assign your macro code to a button control.

• Insert two modules to create two different versions of the code.

In the above illustration, the upper-case and the lower-case button controls have different versions of the macro code.

See screenshot:

These two different modules contain almost the same macro code. However, they are different.

The first one can change the text from lower-case to upper-case, and the second one will change the text from upper case to lower-case.

You’ll also notice that I changed the function names in both modules.

It may result in an error if both modules have the same functions.

Now let’s insert the button controls.

• Switch back to the worksheet where you want to add the buttons.
• Go to Developer→Controls→Insert→Button Control

• Drag to draw the button control anywhere in the worksheet.

Immediately you draw the button, The Assign Macro dialogue appears.

Click to select the code you wish to assign to your button and click OK.

Now, when you click a button, Excel will execute the Macro you assigned to the button.

Using the Upper function to change case

You can use the video below to learn how to capitalize using excel functions.

Now that we found success with the VBA approach, Let’s now look at how to use Excel’s inbuilt Functions to achieve the same result.

I copied the above data from a hospital database so that we can use it as an example.

Let’s assume that we want to capitalize every name in the name column. The following steps will show us how:

• Add an empty column next to the text column

First thing first, create an empty column to the right just after the column you want to capitalize.

In my case, I’m going to create an empty column just after column A as shown in the picture below:

• Rename your column with the previous column name.

So I’m renaming my table column as NAME.

This new column we just created is the column where the capitalized copy will be.

And don’t worry, because, after the capitalization, I’ll show you how to copy them back to the original column.

• Now, Write the UPPER() function

insert the UPPER function in the cell of the newly created column where you want your capitalization to begin.

I am going to insert the function into the second cell of the column because that’s where I want my capitalization to begin.

My function will look like this: =UPPER(A2)

After inserting the function press the Enter key to complete inserting the function.

Now, see what happened.

After hitting the enter key, the function quickly converted all the text in cell A2 to uppercase.

Every text in the original cell is successfully capitalized in the new cell.

Thus, the text in cell A2 is now capitalized in cell B2.

But there’s something important you need to learn here.

If you use Excel tables to organize your data, Excel will automatically copy the function in the remaining cells of the table.

But if your data does not have a table, then you’ll have to copy the formula to the remaining cells yourself.

Below is an easy way to do that.

You don’t have to waste any time here because there’s a shortcut to do that.

• Just click the cell that contains the function you just entered. This is to make sure that the cell is active.
• Now double click on the small black square at the bottom-right corner of the selected box.

Did you just see what happened?

Excel automatically apply the function to the rest of the cells.

And as you can see, the entire column is now changed from small letters to capital letters.

Since this step is completed, you now have to get rid of column A which you don’t need anymore.

But you can’t just delete column A because you are referencing from it in Column B.

So, what you’ll do is copy the whole of column B and past it as values in the Same Column.

• To copy the entire column, click on the column letter, in my case it is B. You’ll see that the entire column is selected.
• Now press Ctrl + C on your keyboard to copy the data. Please don’t use Ctrl+V shortcut to paste the data because it won’t paste as values. Because we want to get rid of the functions leaving the data, we can’t use the Ctrl+V shot cut to paste.
• To past as values, go to the Home tab, and click on the Arrow below the paste button. You’ll see all the available past options. If you look through the options you’ll see the paste values option.

• Click on it to paste.

Now your data will look as if nothing happened. But that’s not the case, because a lot of things happened in the background. If you look at the data very well, you’ll notice that the function we use to capitalize the text has completely disappeared.

That’s what exactly we want anyway, to get rid of the functions in the background leaving only the capitalized list.

Now you are free to delete the column that has the lowercase text. In my case, I am going to delete column A.

To delete a column, right-click on the column letter. Then click delete to remove the entire column.

This brings us to the end of this tutorial. If you have any more questions, please don’t hesitate to ask.

Change the case of text

Unlike Microsoft Word, Microsoft Excel doesn’t have a Change Case button for changing capitalization. However, you can use the UPPER, LOWER, or PROPER functions to automatically change the case of existing text to uppercase, lowercase, or proper case. Functions are just built-in formulas that are designed to accomplish specific tasks—in this case, converting text case.

How to Change Case

In the example below, the PROPER function is used to convert the uppercase names in column A to proper case, which capitalizes only the first letter in each name.

First, insert a temporary column next to the column that contains the text you want to convert. In this case, we’ve added a new column (B) to the right of the Customer Name column.

In cell B2, type =PROPER(A2), then press Enter.

This formula converts the name in cell A2 from uppercase to proper case. To convert the text to lowercase, type =LOWER(A2) instead. Use =UPPER(A2) in cases where you need to convert text to uppercase, replacing A2 with the appropriate cell reference.

Now, fill down the formula in the new column. The quickest way to do this is by selecting cell B2, and then double-clicking the small black square that appears in the lower-right corner of the cell.

Tip: If your data is in an Excel table, a calculated column is automatically created with values filled down for you when you enter the formula.

At this point, the values in the new column (B) should be selected. Press CTRL+C to copy them to the Clipboard.

Right-click cell A2, click Paste, and then click Values. This step enables you to paste just the names and not the underlying formulas, which you don’t need to keep.

You can then delete column (B), since it is no longer needed.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How Do You Capitalize All Text In Excel?

Excel 2016 Type =PROPER(A2), and press Enter. Tip: Use the formula =UPPER(A1) for all UPPERCASE; =LOWER(A1) for all lowercase.

How do you capitalize all letters in Excel?

Capitalize all letters in cells with formula

1. Select a blank cell adjacent to the cell you want to capitalize all letters.
2. Type formula =UPPER(A1) into the Formula Bar, then press the Enter key.
3. Drag the Fill Handle down to the range which you need to capitalize all letters.

What is the shortcut to capitalize words in Excel?

Move to the Font group on the HOME tab and click on the Change Case icon. Pick one of 5 case options from the drop-down list. Note: You can also select your text and press Shift + F3 until the style you want is applied. Using the keyboard shortcut you can choose only upper, lower or sentence case.

How do you capitalize all text?

Selecting a case

1. Highlight all the text you want to change.
2. Hold down the Shift and press F3 .
3. When you hold Shift and press F3, the text toggles from sentence case (first letter uppercase and the rest lowercase), to all uppercase (all capital letters), and then all lowercase.

How do you shift F3 in Excel?

“Shift + F3” keys will open Insert function window which you can insert any function of your choice. This will open the Create Names from Selection window & are used to create names from row or column labels.

How do I paste into all caps?

Or use Word’s keyboard shortcut, Shift + F3 on Windows or fn + Shift + F3 for Mac, to change selected text between lowercase, UPPERCASE or capitalizing each word. Tip: Word Online, unfortunately, doesn’t include the Change Case tool.

How do you change lowercase to uppercase without retyping?

To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and press SHIFT + F3 until the case you want is applied.

What is Ctrl D in Excel?

Ctrl+D in Excel and Google Sheets
In Microsoft Excel and Google Sheets, pressing Ctrl + D fills and overwrites a cell(s) with the contents of the cell above it in a column. To fill the entire column with the contents of the upper cell, press Ctrl + Shift + Down to select all cells below, and then press Ctrl + D .

What does Alt R do in Excel?

In Microsoft Excel, pressing Alt + R opens the Review tab in the Ribbon. After using this shortcut, you can press an additional key to select a Review tab option.

What does Alt F1 do in Excel?

F1 Displays the Excel Help task pane. Ctrl+F1 displays or hides the ribbon. Alt+F1 creates an embedded chart of the data in the current range. Alt+Shift+F1 inserts a new worksheet.

Can you un CAPS LOCK text?

First, highlight the text you typed in all caps. Now all you need to do is press Shift + F3.Press SHIFT + F3 a second time and the sentence magically turns into sentence case. If you press SHIFT + F3 a third time, the text reverts back to all uppercase.

What is Ctrl M in Excel?

In Microsoft Word and other word processor programs, pressing Ctrl + M indents the paragraph. If you press this keyboard shortcut more than once, it continues to indent further. For example, you could hold down the Ctrl and press M three times to indent the paragraph by three units.

How do you Ctrl D multiple cells in Excel?

Excel – Use CTRL-D to duplicate the data from the cell above you have selected. You can highlight multiple cells to fill them all too! Outlook – No matter what you’re looking at in Outlook press CTRL+SHIFT+M to start a new message. Press CTRL-Enter to send it!

What is Ctrl J in Excel?

To show text on separate lines in an Excel worksheet cell, use a shortcut, Alt+Enter, to add a line break. If you want to remove them later, use Ctrl+J in Find and Replace.

What does Alt 9 do in Excel?

Frequently used shortcuts

To do this	Press
Add borders	Alt+H, B
Delete column	Alt+H, D, C
Go to Formula tab	Alt+M
Hide the selected rows	Ctrl+9

What does Alt Z do?

Alt+Z is a keyboard shortcut most often used to access the GeForce Experience in-game overlay.

What is Alt Hvv on Excel?

Excel 2007 and later: Alt-H-V-V to Paste as Values.Excel 2010 and later: Alt-H-V-E to paste Values and Source Formatting.

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How Do You Capitalize Words In Excel?

Capitalize all letters in cells with formula

1. Select a blank cell adjacent to the cell you want to capitalize all letters.
2. Type formula =UPPER(A1) into the Formula Bar, then press the Enter key.
3. Drag the Fill Handle down to the range which you need to capitalize all letters.

How do you capitalize text in Excel?

In cell B2, type =PROPER(A2), then press Enter. This formula converts the name in cell A2 from uppercase to proper case. To convert the text to lowercase, type =LOWER(A2) instead. Use =UPPER(A2) in cases where you need to convert text to uppercase, replacing A2 with the appropriate cell reference.

What is the shortcut to capitalize letters in Excel?

Whenever we want to make the text all caps (uppercase), we must select the corresponding cells and press the shortcut Ctrl + Shift + A using the keyboard. The selected cells or text will be converted to uppercase instantly at one go.

How do you capitalize text in sheets?

In a spreadsheet cell type =UPPER( and click on the cell that contains text that you want in uppercase. Press enter. =UPPER(A1) will express what is in A1 to uppercase.

How do you capitalize text?

Highlight all the text you want to change. Hold down the Shift and press F3 . When you hold Shift and press F3, the text toggles from sentence case (first letter uppercase and the rest lowercase), to all uppercase (all capital letters), and then all lowercase.

How do you capitalize all words in Word?

Select the text you want to change to uppercase, then go to the Home tab. In the Font group, select the Change Case drop-down arrow. Choose UPPERCASE to change the selected text to all uppercase letters.

Does shift F3 work in Excel?

For example, you could copy and paste text from Excel to Microsoft Word and use the shortcut key Shift + F3 to change text between uppercase, lowercase, and proper case. Use our text tool to convert any text from uppercase to lowercase.

How do you capitalize the first letter in a spreadsheet?

To capitalize the first letter of each word in Google Sheets, do the following:

1. Type “=PROPER(” into a spreadsheet cell, as the beginning of your formula.
2. Type “A2” (or any other cell reference) to set the reference of the cell that contains the words to be capitalized.
3. Type “)” to complete/close your formula.

How do you change lowercase to uppercase without retyping?

To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and press SHIFT + F3 until the case you want is applied.

What does Alt F5 do in Excel?

h) Alt + Ctrl + Shift + F4: “Alt + Ctrl + Shift + F4” keys closes all open Excel file i.e. these work similar to “Alt + F4” keys. “F5” key is used to display “Go To” dialog box; it will help you in viewing named range. This will restore windows size of the current excel workbook.

What does Alt R do in Excel?

In Microsoft Excel, pressing Alt + R opens the Review tab in the Ribbon. After using this shortcut, you can press an additional key to select a Review tab option.

What does Alt F1 do in Excel?

F1 Displays the Excel Help task pane. Ctrl+F1 displays or hides the ribbon. Alt+F1 creates an embedded chart of the data in the current range. Alt+Shift+F1 inserts a new worksheet.

How do you capitalize words in Google Docs?

Google Docs also includes a capitalization tool, hidden in its menus. Select your text, click the Format menu, then select Capitalization and choose the case you want.

What does Alt F9 do in Excel?

Ctrl+Alt+F9: Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

What does F9 do on Excel?

F9. Calculates the workbook. By default, any time you change a value, Excel automatically calculates the workbook. Turn on Manual calculation (on the Formulas tab, in the Calculation group, click Calculations Options, Manual) and change the value in cell A1 from 5 to 6.

What does Ctrl F11 do in Excel?

Ctrl + F11. “Ctrl + F11” keys add a macro sheet in your currently open excel workbook with a default name like “Macro1, Macro2, etc”. These “Macro Sheets” were actually used to store macros in the excel versions prior to Excel 97.

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4 ways for changing case in Excel

by Ekaterina Bespalaya, updated on November 24, 2022

In this article I’d like to tell you about different ways to change Excel uppercase to lowercase or proper case. You’ll learn how to perform these tasks with the help of Excel lower/upper functions, VBA macros, Microsoft Word, and an easy-to-use add-in by Ablebits.

The problem is that Excel doesn’t have a special option for changing text case in worksheets. I don’t know why Microsoft provided Word with such a powerful feature and didn’t add it to Excel. It would really make spreadsheets tasks easier for many users. But you shouldn’t rush into retyping all text data in your table. Fortunately, there are some good tricks to convert the text values in cells to uppercase, proper or lowercase. Let me share them with you.

Excel functions for changing text case

Microsoft Excel has three special functions that you can use to change the case of text. They are UPPER, LOWER and PROPER. The function allows you to convert all lowercase letters in a text string to uppercase. The function helps to exclude capital letters from text. The function makes the first letter of each word capitalized and leaves the other letters lowercase (Proper Case).

All three of these options work on the same principle, so I’ll show you how to use one of them. Let’s take the Excel uppercase function as an example.

Enter an Excel formula

1. Insert a new (helper) column next to the one that contains the text you want to convert.

Note: This step is optional. If your table is not large, you can just use any adjacent blank column.

Your formula should look like this =UPPER(C3) , where C3 is the cell in the original column that has the text for conversion.

As you can see in the screenshot above, cell B3 contains the uppercase version of the text from cell C3.

Copy a formula down a column

Now you need to copy the formula to other cells in the helper column.

1. Select the cell that includes the formula.
2. Move your mouse cursor to the small square (fill handle) in the lower-right corner of the selected cell until you see a small cross.

Hold the mouse button and drag the formula down over the cells where you want it to apply.

Release the mouse button.

Note: If you need to fill the new column down to the end of the table, you can skip steps 5-7 and just double-click on the fill handle.

Remove a helper column

So you have two columns with the same text data, but in different case. I suppose you’d like to leave only the correct one. Let’s copy the values from the helper column and then get rid of it.

Highlight the cells that contain the formula and press Ctrl + C to copy them.

Right-click on the first cell in the original column.

Click on the Values icon under Paste Options in the context menu.

Since you need only the text values, pick this option to avoid formula errors later.

Right-click the selected helper column and choose the Delete option from the menu.

Pick Entire column in the Delete dialog box and click OK.

This theory might look very complicated to you. Take it easy and try to go through all these steps yourself. You’ll see that changing case with the use of Excel functions is not difficult at all.

Use Microsoft Word to change case in Excel

If you don’t want to mess with formulas in Excel, you can use a special command for changing text case in Word. Feel free to discover how this method works.

1. Select the range where you want to change case in Excel.
2. Press Ctrl + C or right-click on the selection and choose the Copy option from the context menu.

Open a new Word document.

Press Ctrl + V or right-click on the blank page and select the Paste option from the context menu

Now you’ve got your Excel table in Word.

Highlight the text in your table where you want to change the case.

Move to the Font group on the HOME tab and click on the Change Case icon.

Pick one of 5 case options from the drop-down list.

Note: You can also select your text and press Shift + F3 until the style you want is applied. Using the keyboard shortcut you can choose only upper, lower or sentence case.

Now you have your table with the text case converted in Word. Just copy and paste it back to Excel.

Converting text case with a VBA macro

You can also use a VBA macro for changing case in Excel. Don’t worry if your knowledge of VBA leaves much to be desired. A while ago I didn’t know much about it as well, but now I can share three simple macros that make Excel convert text to uppercase, proper or lowercase.

I won’t labor the point and tell you how to insert and run VBA code in Excel because it was well described in one of our previous blog posts. I just want to show the macros that you can copy and paste into the code Module.

If you want to convert text to uppercase, you can use the following Excel VBA macro:

To apply Excel lowercase to your data, insert the code shown below into the Module window.

Pick the following macro if you want to convert your text values to proper / title case.

Quickly change case with the Cell Cleaner add-in

Looking at the three methods described above you might still think that there is no easy way to change case in Excel. Let’s see what the Cell Cleaner add-in can do to solve the problem. Probably, you’ll change your mind afterwards and this method will work best for you.

Download the add-in and install it on your computer.

After the installation the new Ablebits Data tab appears in Excel.

Select the cells where you want to change the text case.

Click on the Change Case icon in the Clean group on the Ablebits Data tab.

The Change case pane displays to the left of your worksheet.

Select the case you need from the list.

Press the Change case button to see the result.

Note: If you want to keep the original version of your table, check the Back up worksheet box.

With Cell Cleaner for Excel the changing case routine seems to be much easier, doesn’t it?

Besides changing text case Cell Cleaner can help you to convert numbers in the text format to the number format, delete unwanted characters and excess spaces in your Excel table. Download the free 30-day trial version and check out how useful the add-in can be for you.

Video: how to change case in Excel

I hope now that you know nice tricks for changing case in Excel this task will never be a problem. Excel functions, Microsoft Word, VBA macros or Ablebits add-in are always there for you. You have a little left to do — just choose the tool that will work best for you.

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