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Inserting a document

You can insert the content of previously-created Word documents into a new or different Word document.

Click or tap where you want to insert the content of the existing document.
Go to Insert and select the arrow next to Object .
Select Text from File.
Locate the file that you want and then double-click it.
To add in the contents of additional Word documents, repeat the above steps as needed.

Important: If you want to insert the header and footer also, be sure to insert the text from the file in a new section so that the header and footer are applied to only those pages. For more info on sections, see Insert a section break.

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We are going to introduce you to the 4 easy ways for how to attach a file in ms word. You may know how to attach a file in ms word but here we will show you all the possible ways of attaching or linking files including pdf files, word files, text files and more in ms word.

Insert an Object:

With this method you can create a link to any existing file which includes inserting the name of the file or Icon of the file, upon clicking on the icon or name of the file inserted in word will open the linked or attached file.

This method also gives you the option of inserting the whole content of the selected file in your word document.

1. Link a file as attachment in word:

1. Click on the Insert tab at the top menu and then click on Object icon.

2. Select Create from File tab from the pop up window and click on browse and select the file which you want to link.

3. Click OK button, that’s it your file is linked to the word document. Now double click on the icon of the linked file and it will open that file.

2. Link content or text of a file in word document:

If you want to display text or content of a file in word this option is for you, if the content of the linked file is updated, it will also be reflected in the word document.

1. Click on the Insert Tab and then click on the small arrow next to Object and select “Text from File”.

2. Locate your file and click on Insert Button.

This will add the content of the selected file to the word document. Any updates made to the linked document will get reflected in the word document.

3. Paste Link Option:

1. Select and copy some text from the source document.

2. Select Home tab and then click the small arrow under Paste, select Paste Special.

From the pop-up window select the radio button next to Paste Link and select unformatted text or any other option you like. Now Press OK Button and it is done.

Note: You will notice no difference between simple paste and paste special so far, the main difference is when the source document updates the text pasted with the above method will also update.

All you have to do is right click on the pasted text or content and select Update Link from the right click menu. Any changes made to the source document will reflect here.

update link in ms word for paste special option.

If you check the check box next to Display as icon, it will display the icon of the source file from which the text is selected. Clicking on this document will open the source document.

4. Link a document through Bookmark in Word:

1. Select some text and create a bookmark in the source document or the document which you want to link.

2. In the main document Click on the insert tab and then select Hyperlink.

3. Click on the browse button and select your file in which bookmark is created.

4. Now click on the Bookmark button and select your bookmark which you created and then click on OK button.

That’s it, hope that we helped you in making more out of Microsoft Word. If you liked it don’t forget to share this on social media with your friends.

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This wikiHow teaches you how to insert the contents of and/or a link to another document into a Microsoft Word document on Windows or Mac.^[1]

Steps

1
Open a Microsoft Word document. To do so, double-click the blue app that contains or is shaped like a W. Then click File at the top of the screen and Open….
- To create a new document, click New in the file menu.
2

Click the place in the document where you want to insert the file.

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3

Click the Insert tab. It’s at the top of the window.
4
Click the

next to Object. It’s in the Text group on the right side of the tool bar at the top of the window.
- On Mac, click Text to expand the group.
5
Choose the type of file to insert.
- Click Object… to insert a PDF, image, or another type of non-text file into your Word document. Then click From File… on the left side of the dialog box that opens.
  - If you prefer to insert a link to and/or icon of the file, rather than the entire document, click Options on the left side of the dialog box and check Link to File and/or Display as Icon.
- Click Text from File… to insert the text of another Word or text document into the current Word document.
6

Select the file to insert.
7

Click OK. The file contents, a linked icon, or the text of the file will be inserted into your Word document.

Add New Question

Question

I like that I can copy the file and paste to a blank page within another Word file. Is there a way to paste a document that’s more than one page?

Open Microsoft Word. On the top left menu choose Insert. Choose File. Browse through your file system to the file you want. Click on the file name. Choose Insert. For an existing document, place the cursor at the point you want to insert the document, then follow the above instructions. You can also choose a range of pages substituting the final Insert with Range.
Question

How do I insert a file into a Word document?

Read and follow the instructions listed in the article above.
Question

I need to email a document that is not already in a file. What do I do?

Okay, where is the document? All documents are files. If you don’t like the current format, save it to another format, or copy the material into another file in a standard format. If desperate, take a screenshot by pressing the PrintScreen key and pasting it into a Word document. Save it and you’ll have a file. If you mean the document is a physical piece of paper and not on your computer, you can either scan it or just take a picture of it with your phone.

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Article SummaryX

1. Open a Word document.
2. Click a place in the document.
3. Click Insert.
4. Click the Object drop-down.
5. Choose the type of file to insert.
6. Select a file to insert.
7. Click OK.

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Thanks to all authors for creating a page that has been read 455,641 times.

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When writing a document, you have to pay close attention to what information you put in it. Some information might be relevant but adding it all to the same document might not be a good idea. There is such a thing as too much information. It might be a good idea to add the information to a separate document and attach it to the original one. You can do this easily in Word in Office 365. The app allows you to attach any type of file to a document. Once attached, the file can be opened from within the document on any system. Here’s how you can attach a file to a document in Word Office 365.

Open the Word document that you want to attach a file to. Make sure you have the file you want to attach present on your system. Once the document is open, go to the Insert tab on the ribbon and on the Text toolbox, select the Object button. From the menu that opens, select ‘Object’. A new window will open. Go to the ‘Create from File’ tab. Click the ‘Browse’ button and select the file you’d like to attach. That’s all you need to do. You can, optionally, select the ‘Display as icon’ option if you want.

The file will be inserted as an object and like any other object, you can move it to any part of the document. The object can be resized but you cannot change its name. There are a few formatting options available for this object from its right-click context menu.

Opening the file

The file can be opened by double-clicking the object that represents it. The only requirement is that you have an app on your system that can open the file type. If it’s a common file e.g., an image or a text file, you will be able to open it but for formats like PSD, you will need an app that can open or view the file type. Once the file is open, you can save it as a copy to your desktop.

Attaching files to a document will make it much bigger. The size of the file that is attached will be added to the document so the bigger the attached file is, the larger your final document will be. If you’re attaching a file to a document, it may be a good idea to include a caption that instructs the reader on how to open it.

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Link or Embed a file

Go to Insert > Object.
Select Create from File.
Select Browse and choose the file you want to use.
Select Insert.
Choose Display as icon to embed, or Link to file for a link.
Select OK.

Contents

1 How do you embed a document in a Word document?
2 Can you attach a file to a Word document?
3 Can you embed a folder in a Word document?
4 Is there a way to embed a PDF in a Word document?
5 What is difference between linking and embedding?
6 How do I create a clickable link in a Word document?
7 How can you link the image file to the document instead of embedding it?
8 How do I create a link to a file path?
9 How do you embed a PDF?
10 How do I insert a PDF file into a Word document without formatting it?
11 How do you show embedded objects in Word?
12 Where does an embedded object reside?
13 What is embedding a file?
14 What is an embedded object in Word?
15 How do I turn an attachment into a link?
16 How do I embed a link in a PDF?
17 Can you embed a PDF in an email?
18 How do you insert a PDF into CSS?

Microsoft Word 2016

Open the first document.
Place the cursor where you want the second document to be inserted.
From the Insert tab, Text group, click on the down arrow next to Object and choose Text from file.
Select the file to be inserted.
Click on Insert.

Can you attach a file to a Word document?

Short answer: yes, there is. Attaching or embedding PDFs in Word documents can be an even quicker alternative than email attachments. It’s also a dead simple way to combine PDF and Word content together.

Can you embed a folder in a Word document?

Attaching files to a Word document is easy! Attaching a folder of files into a Microsoft Word document is a simple, user-friendly process. You just need to know how to create a compressed—or “zipped”—folder and then, using your mouse, you can drag that folder into your Word document.

Is there a way to embed a PDF in a Word document?

How To Insert PDF Into Word—From Microsoft Word

Open the Word document you want to insert a PDF into.
Click Insert > Object… > From File…
Choose the PDF file from the pop-up window and press Insert.
Ta-da! Your PDF should now be on the page.

What is difference between linking and embedding?

The main difference between linking and embedding is where the data are stored and how they are updated after they where linked or embedded.Your file embeds a source file: the data are now stored in your file — without a connection to the original source file.

How do I create a clickable link in a Word document?

Select the text or picture that you want to display as a hyperlink. Press Ctrl+K. You can also right-click the text or picture and click Link on the shortcut menu. In the Insert Hyperlink box, type or paste your link in the Address box.

How can you link the image file to the document instead of embedding it?

Answer: In the Object dialog box, select the Create from File tab, and then click Browse to find the file you want to insert. To link to the source file, rather than embedding it into your Word document or email message, select Link to file.

How do I create a link to a file path?

Hold down Shift on your keyboard and right-click on the file, folder, or library for which you want a link. Then, select “Copy as path” in the contextual menu. If you’re using Windows 10, you can also select the item (file, folder, library) and click or tap on the “Copy as path” button from File Explorer’s Home tab.

How do you embed a PDF?

Instructions

Find the PDF file in Google Drive.
Preview the PDF file in Google Drive.
Pop-out the Google Drive preview.
Use the More actions menu and choose Embed item.
Copy code provided.
Edit Google Sites page where you want to embed.
Open the HTML Editor.
Paste the HTML embed code provided by the Google Drive preview.

How do I insert a PDF file into a Word document without formatting it?

Insert PDF into Word as icon

Click on Insert and than find the object button.
In the Object dialog, choose Create from file or Create new. If you choose the tab “Create from file” you need to click on Browse to locate your PDF.
Before clicking on OK button, check the box to insert PDF into Word as icon.

How do you show embedded objects in Word?

Use the Go To command (Ctrl + g) and under “Go to What” select “Object”. Alternately, select all (Ctrl + a), then click Shift + F9, which will show the highlighted field codes for the embedded objects.

Where does an embedded object reside?

An embedded object is physically stored in the compound document, along with all the information needed to manage the object. In other words, the embedded object is actually a part of the compound document in which it resides.

What is embedding a file?

What is Embedding? It is a way to incorporate a document into an existing file. Once a document is embedded into another file, they start to exist as a single file.

What is an embedded object in Word?

An embedded object is an object which is created separately and then placed into another object or program. Embedded objects are self-contained and they can work independently.

How do I turn an attachment into a link?

Try it!

Select what you’d like to turn into a link and then select Insert > Hyperlink or press Ctrl + K.
Select Place in This Document.
Choose where you’d like the link to connect to and select OK.

How do I embed a link in a PDF?

Creating Hyperlinks in PDF Using Adobe

Open your PDF document using Adobe.
Click on Tools > Edit PDF > Link. Then select “Add/Edit Web or Document Link. Next, drag a box to where you want to add the hyperlink to.
Last, save the file, and it will add the hyperlink to the document.

Can you embed a PDF in an email?

Open your email (Eg: Outlook) and simply click ‘New Email’ on the ribbon bar to open a new message window. Now, go to ‘Insert > Object > Create from File‘ and browse the PDF file that you need to insert in the body of your email message and click ok.

How do you insert a PDF into CSS?

The easiest way to put PDF in an HTML document is using the <a> tag with its href attribute. You need to add the URL or the reference link of your PDF file to the element.

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The process used to attach files in Microsoft Word is straightforward. Attachments can serve a variety of purposes, including as resources for professional papers and presentations. Using attachments creates a dynamic document with easy access to related media that is relevant to the content. Attachments are not common in Word documents, but they are useful tools.

Attach PDF Files to Word

PDF files are easy to insert into a Word document as attachments with the use of an icon. The icon acts as a link that opens the attached PDF. This is a useful feature for consolidating documents that are all related but intentionally separate. An employee handbook is one example where a variety of documents with contracts, guidelines, company policies and other related information can all live in one document with attachments.

The steps for attaching a PDF file are simple. Investintech advises to click «Insert» in the top toolbar and then click the «Object» option. Next, click the «Create from File» tab and choose to either link to the file or insert it as an icon. Inserting a document into Word as an icon makes for an easy to identify the link, but using an actual link is also effective.

Click «Browse» and locate the PDF file you want to attach. Click «OK» at the bottom, and the file is attached as a link or icon based on your chosen preference. When a user clicks this link, the file opens.

Attaching the Word Document to Email

After adding attachments and completing the Word document, you can attach the final file to an email for sharing. Despite having attachments within the file, it still attaches and loads to an email normally. Make sure the Word document is saved and named in an easy-to-find location on your computer. This makes it available for use at any time.

You can remove the attachments in the Word document by highlighting and deleting them. In the event that the document requires revisions or updates, the attachments are easy to phase out or replace.

Insert a Document

This method is not an attachment but more of a means to bring the content from an exterior document into a Word document. Microsoft Support refers to the process as inserting a document in Word, but it’s really pulling that information from the outside source to the Word document. You can grab chunks of information or the entire content source and transfer that information to a specific placement in your Word document.

While not a common tool, it remains valuable for several functions. For example, a writer might create a different Word file for each chapter of a book. When creating the final product, the writer may pull each chapter into a master document using this method. This helps with the segmentation and organization of the project.

To get started, open the Word document and click on the space where you want to add the exterior content. Click «Insert» on the toolbar and click the drop-down menu next to «Object.» Select «Text from File,» and a new dialogue box opens with access to the computer files. Choose the file with the desired text, and Word pulls the text into your document.

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Microsoft Word 2016

Open the first document.
Place the cursor where you want the second document to be inserted.
From the Insert tab, Text group, click on the down arrow next to Object and choose Text from file.
Select the file to be inserted.
Click on Insert.

Why is Outlook not letting me attach files?

If you can’t attach files in Outlook, you can change the sharing preferences and check if it resolves the issue or not. It is quite easy when you are using the Outlook.com to send an email. To get started, open the Settings panel and visit Mail > Attachments. From here, you can change your sharing preferences.

How do you attach a Word document in 2020?

Link or Embed a file Go to Insert > Object. Select Create from File. Select Browse and choose the file you want to use. Select Insert.

Why can’t I add an attachment to my Gmail?

If you are unable to attach files to Gmail message and you’re seeing error messages while uploading attachments, make sure you have Flash installed. Visit Adobe Flash Player to check for updates and download the latest version. Save your changes and try to upload your attachment again. Try another browser.

Can you attach a PDF file to a Word document?

You can insert your PDF file into a Word document by embedding it as an object. This way, the first page of the PDF appears in the document and becomes part of it once inserted. Open Word and place the cursor where you want the PDF inserted as an object. Click the Insert tab on the menu bar.

Why is my email not letting me attach a file?

Email providers set limits on the size and types of attachments that can be sent. The most common reason that attachments can’t be sent is that the file size is too big. While one service may allow attachments up to 10MB, another may only allow attachments of 1-2MB.

Why can’t I attach a file to my Gmail?

How do you insert a blank page at the end of a Word document?

To insert a blank page into your document, place your cursor near the word or line you want a new page. For example, if you want a new page between the second and third page of your document, place the cursor on the last typed line of page two. Click Insert. Choose Blank Page and wait for a new blank page to open.

How do you turn a Word document into a link?

Right-click the hyperlink that you want to change, and then click Edit Hyperlink. In the Look in box, click the document that you want the hyperlink to open. Or, type the URL address of the destination in the Address box. Click OK.

How do I send a file to a cell phone from Gmail?

Attach a file

On your Android phone or tablet, open the Gmail app .
Tap Compose .
Tap Attach .
Tap Attach file or Insert from Drive.
Choose the file you want to attach.

Why can’t I attach a file in Gmail using Safari?

If you can’t attach any files to your emails in Safari, update the browser, disable cross-site tracking, or enable the Develop menu.

Why can’t I attach files in Chrome?

Restart Chrome. After you open Chrome up again, type chrome://plugins in the browser’s address bar and hit enter. Under Silverlight check-mark “Always allowed to run”. Open a new email window and click on the attachment button to see if the browse window opens.

How do I insert a PDF image into a Word document?

How to Insert a PDF Into Word as an Image

Convert the PDF into an image.
Open Word.
Place your cursor at where you’d like to insert the PDF and tap once.
Select the “Picture” option.
This will open the “Insert Picture” dialog box.
Locate the image file and select “Insert.”

How do I attach a document to a PDF?

Alternatively, you can right-click a page and select Insert Pages to get the insert options. Select the PDF you want to insert and click Open. In the Insert Pages dialog box, specify where to insert the document (before or after the first or last page, or a designated page). Click OK.

How do I attach a PDF to a Word document?

How To Insert PDF Into Word—From Microsoft Word

Open the Word document you want to insert a PDF into.
Click Insert > Object… > From File…
Choose the PDF file from the pop-up window and press Insert.
Ta-da! Your PDF should now be on the page.

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How to embed files, including other Word files, into a Word document

Updated on September 6, 2022

What to Know

Open Word doc > place curser where you want to insert file > select Insert tab.
Next, select Object drop-down arrow > choose Text from File > select document > Insert.

This article explains how to insert one Word document into another — even when the copied document includes headers and footers. Instructions apply to Word 2019, Word 2016, Word 2013, Word 2010, and Word for Microsoft 365.

How to Insert a Word Document Into Another Word Document

If you have an existing Microsoft Word document that would augment a document you’re working on, you have a few options. If you want to add an entire document to a second Word doc, your best bet is knowing how to insert a document into Word.

Word inserts the document into the current document without changing the formatting applied to either document. Images, tables, shapes, and other objects in the existing document carry over into the new Word file as well.

Start Word and open the document into which you want to insert another Word document.

Alternatively, select New > Blank Document to open a new, blank Word document to insert an existing document into.
Place the cursor on the spot in the document where you want to insert an existing Word file.
Select the Insert tab.
Select the drop-down arrow next to Object in the Text group.
Choose Text from File in the drop-down list that appears. The Insert from File dialog box will open.

If you select Object from the Object drop-down menu, you can embed an existing Word document as a clickable file from the Create from File tab of the Object dialog box that appears. Alternatively, you can create a new, blank document that becomes a clickable object when saved using the Create New tab in that dialog box. This is a useful way to reference a document without importing the text into your existing document.
Navigate to the Word file you want to insert into the current Word document and select it.
Select Insert. Word will insert the document into the current document.
Save the changes to the combined file, if desired.
You can repeat the steps to insert additional Word docs into the Word file you are currently working on.

Any changes made to the contents of the inserted document does not affect the original Word document.

How to Insert a Word Document With Headers or Footers Into Word

If the file you want to insert has headers and footers you want to carry over into the new file, add a section break before selecting the insertion point in the new document.

Place the cursor on the spot in the document where you want to insert an existing Word file.
Select the Layout tab.
Select the Breaks drop-down arrow in the Page Setup group.
Either select Next Page to add a section break and insert the Word document starting on the next page, or select Continuous to add a section break and insert the Word document starting on the same page.
Insert the Word document using the same steps listed above. The header and footer will only be applied to the pages of the newly inserted document.

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