Excel for Microsoft 365 Word for Microsoft 365 Access for Microsoft 365 Project Online Desktop Client Publisher for Microsoft 365 Word for the web OneNote for the web PowerPoint for the web Excel 2021 Word 2021 Access 2021 Project Professional 2021 Project Standard 2021 Publisher 2021 OneNote 2021 Excel 2019 Word 2019 Access 2019 Project Professional 2019 Project Standard 2019 Publisher 2019 Excel 2016 Word 2016 Access 2016 OneNote 2016 Project Professional 2016 Project Standard 2016 Publisher 2016 Office 2016 for Mac Excel 2013 Word 2013 Access 2013 OneNote 2013 Project Professional 2013 Project Standard 2013 Publisher 2013 Project Online Excel 2010 Word 2010 Access 2010 OneNote 2010 Project 2010 Project Standard 2010 Publisher 2010 Office 2010 Excel Starter 2010 More…Less
You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins.
Use PDF format when you want a file that:
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Looks the same on most computers.
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Has a smaller file size.
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Complies with an industry format.
Examples include resumes, legal documents, newsletters, files that are intended to be read (not edited) and printed, and files that are intended for professional printing.
Important: Many programs, including Microsoft Word, have the ability to open and edit PDF files. Simply sharing something as a PDF is not sufficient to guarantee the recipient can’t edit the file.
To see step-by-step instructions, select an Office program from the drop-down list.
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Open the table or report you want to publish as a PDF.
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On the External Data tab, in the Export group, select PDF or XPS.
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In the File Name field, type or select a name for the document.
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In the Save as type list, select PDF (*.pdf) .
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If the document requires high print quality, select Standard (publishing online and printing) .
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If file size is more important than print quality, select Minimum size (publishing online).
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Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .
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Select Publish.
Note: You can’t save Power View sheets as PDF files.
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Select the File tab.
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Select Save As .
To see the Save As dialog box in Excel 2013 or Excel 2016, you have to choose a location and folder. -
In the File Name box, enter a name for the file, if you haven’t already.
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In the Save as type list, select PDF (*.pdf) .
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If you want the file to open in the selected format after saving, select the Open file after publishing check box .
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If the document requires high print quality, select Standard (publishing online and printing) .
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If file size is more important than print quality, select Minimum size (publishing online) .
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Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. For more information on the Options dialog box in Excel, see More about PDF options . Select OK when finished.
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Select Save .
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Select the File tab.
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Select Export .
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Under Export Current , select what part of the notebook you want to save as PDF.
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Under Select Format , select PDF (*.pdf) , and then select Export .
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In the Save As dialog box, in the File Name field, enter a name for the notebook.
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Select Save .
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Select the File tab.
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Select Save As .
To see the Save As dialog box in PowerPoint 2013 or PowerPoint 2016 , you have to choose a location and folder. -
In the File Name box, enter a name for the file, if you haven’t already.
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In the Save as type list, select PDF (*.pdf) .
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If you want the file to open in the selected format after saving, select the Open file after publishing check box.
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If the document requires high print quality, select Standard (publishing online and printing) .
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If the file size is more important than print quality, select Minimum size (publishing online) .
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Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK when finished.
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Select Save .
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On the File tab, choose Save As .
To see the Save As dialog box in Project 2013 or Project 2016, you have to choose a location and folder. -
In the File Name box, enter a name for the file, if you haven’t already.
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In the Save as type list, select PDF Files (*.pdf) or XPS Files (*.xps) , and then choose Save .
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In the Document Export Options dialog box, select a Publish Range , whether to Include Non-printing Information , and ISO 19500-1 compliance (PDF only).
Formatting tips
Project doesn’t support every PDF or XPS formatting feature, but you can still use some print options to change the look of the final doc.
Choose File > Print , and then change any of these options:
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Dates
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Orientation
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Paper Size
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Page Setup
In the Page Setup dialog box, you can change options on these tabs:
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Margins
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Legend
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View
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Select the File tab.
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Select Save As .
To see the Save As dialog box in Publisher 2013 or Publisher 2016, you have to choose a location and folder. -
In the File Name box, enter a name for the file, if you haven’t already.
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In the Save as type list, select PDF (*.pdf) .
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If you want to change how the document is optimized, select Change . (Select Options in Publisher 2013 or Publisher 2016.)
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Make any changes you want to the picture resolution and non-printing information.
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Select Print Options to make changes to the printing options for the document.
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Select OK when finished.
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If you want the file to open in the selected format after saving, select the Open file after publishing check box.
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Select Save .
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Select the File tab.
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Select Save As .
To see the Save As dialog box in Visio 2013 or Visio 2016, you have to choose a location and folder. -
In the File Name box, enter a name for the file, if you haven’t already.
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In the Save as type list, select PDF (*.pdf) .
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If you want the file to open in the selected format after saving, select the Automatically view file after saving check box.
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If the document requires high print quality, select Standard (publishing online and printing) .
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If file size is more important than print quality, select Minimum size (publishing online) .
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Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .
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Select Save .
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If the file was previously saved, select File > Save a Copy.
If the file is unsaved, select File > Save As. -
Select Browse to choose the location on your computer where you want to save the file.
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In the drop-down list, select PDF.
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Select Save.
Select More Options > Options to customize your PDF.
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To make a PDF file from only some of the pages in your document, choose an option under Page range.
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To include tracked changes in the PDF, under Publish what, select Document showing markup. Otherwise, make sure Document is selected.
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To create a set of bookmarks in the PDF file, select Create bookmarks using. Then, choose Headings or, if you added bookmarks to your document, Word Bookmarks.
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If you want to include document properties in the PDF, make sure Document properties is selected.
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To make the document easier for screen-reading software to read, select Document structure tags for accessibility.
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ISO 19005-1 compliant (PDF/A) This option outputs the PDF document as version 1.7 PDF, which is an archiving standard. PDF/A helps to insure that a document will look the same when it’s opened later on a different computer.
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Bitmap text when fonts may not be embedded If fonts can’t be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document. If this option isn’t selected and the file uses a font that can’t be embedded, then the PDF reader might substitute another font.
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Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option. When you select OK, Word opens the Encrypt PDF Document box, where you can type and re-enter a password.
Open and copy content from a PDF with Word
You can copy any content you want from a PDF by opening it in Word.
Go to File > Open and browse to the PDF file. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams.
To save your file as a PDF in Office for Mac, follow these easy steps:
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Select File.
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Choose Save As.
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Select File Format at the bottom of the window.
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Choose PDF from the list of available file formats.
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Give your file a name, if it doesn’t already have one, then select Export.
Note: When using Best for printing, the hyperlinks may not convert correctly. This is a known issue in Word for Mac.
Important:
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When using Online Service , only font that Microsoft has the legal rights to can be used. If the documentation contains custom font, it will be substituted and may cause problems. This can be avoided by embedding the fonts into the document.
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Learn more about embedding fonts by visiting:
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Benefits of embedding custom fonts
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Some of your fonts can’t be saved with the presentation
You can use Word, PowerPoint, and OneNote for the Web to convert your doc into a PDF.
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Select File > Print > Print (in PowerPoint you will select one of three formats).
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In the dropdown menu under Printer , select Save as PDF and then select Save.
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Then in the Explorer menu that opens you can name the PDF and choose where to save it and then select Save.
This will generate a basic PDF that preserves the layout and format of your original document.
If you need more control over the options for your PDF, such as adding bookmarks, use the desktop app to convert your doc to a PDF. Select Open in Desktop App in the toolbar of PowerPoint and OneNote to start using the desktop app, and in Word select the Editing dropdown first and then select Open in Desktop App .
If you don’t own the desktop app, you can try or buy Microsoft 365.
To export your Word document or Excel workbook to PDF format on iOS tap the File button at the top left, choose Export and then PDF.
Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS.
XML Paper Specification (XPS) is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.
Important: Most modern web browsers can open and display a PDF file. If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader, available from Adobe Systems.
See also
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Edit or make changes to a PDF file
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Create accessible PDFs
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При работе с офисными документами Word, у пользователей возникает необходимость конвертировать документ Word в документ в формате PDF. Преобразовать формат DOC в PDF необходимо во многих случаях, о которых я расскажу ниже.
Программа Microsoft Word широко используется на предприятиях, довольно много пользователей работает с программой на личных компьютерах. Текстовый редактор Microsoft Word, в виде отдельного приложения, входит в состав офисного пакета Microsoft Office.
Содержание:
- Конвертируем doc в pdf в Word 2019
- Преобразование формата DOCX (DOC) в PDF в Word 2016
- Как преобразовать файл DOC в PDF в Word 2013
- Как сохранить документ word в формате pdf в Word 2010
- Как сохранить документ Word 2007 в PDF
- Как преобразовать Word в PDF в LibreOffice
- Сохранение файла Word в PDF в OpenOffice
- Сохранение DOC в PDF при помощи виртуального принтера в Universal Viewer
- Сохранение в PDF в WordPad
- Выводы статьи
Документы Ворд сохраняются в современном формате «.docx» или в прежнем формате «.doc». Большинство пользователей по старинке все файлы формата Word именуют, как «DOC». Поэтому в данной статье в основном будет упоминаться формат «.doc», хотя все написанное имеет такое же отношение к формату «.docx».
Документы в форматах «.DOC» или «.DOCX» легко редактируются, а документы в формате «.PDF», наоборот, довольно трудно редактировать. Формат PDF имеет свою область применения: в ПДФ сохраняют документы отчетности, бланки, формы, электронные книги, инструкции и т. п. PDF — переносной формат, который одинаково отображается на любом компьютере или устройстве, что очень важно для определенных типов документов.
Перевод документа Word в PDF необходим в некоторых случаях, например, когда требуется создать электронную книгу, для защиты документа от внесения изменений, для пересылки документа по электронной почте и т. п.
В настоящее время, формат PDF поддерживают все основные браузеры, поэтому проблем с открытием файлов данного формата на любом компьютере не будет, даже, если там не будет специального просмотрщика для файлов данного типа. Документы Word (в форматах doc и docx) требуют наличие на компьютере программы Microsoft Word или приложения, поддерживающее открытие файлов в данных форматах.
Исходя из этих соображений, возникает необходимость преобразовать (конвертировать) файл из одного формата в другой. Правда, намного чаще требуется преобразование PDF в Word. Как конвертировать DOC в PDF?
Давайте рассмотрим бесплатные способы. Преобразовать doc в pdf бесплатно можно следующими способами:
- непосредственно в программе Word, если приложение установлено на компьютере;
- из другого текстового редактора, поддерживающего формат Word;
- с помощью онлайн сервиса для преобразования DOC в PDF;
- при помощи виртуального принтера;
- в специализированной программе для конвертирования DOC в PDF.
В данном руководстве я расскажу, как сохранить документ Word в PDF в программе Microsoft Office (Microsoft Word 2019, Microsoft Word 2016, Microsoft Word 2013, Microsoft Word 2010, Microsoft Word 2007), в бесплатных офисных программах (LibreOffice, OpenOffice), при помощи виртуального принтера в программе (Universal Viewer), поддерживающей открытие файлов формата Word, в программе WordPad, входящей в состав операционной системы Windows.
Конвертеры doc в pdf в бесплатных версиях имеют ограничения, поэтому мы не будет их рассматривать в этой статье. Онлайн сервисы (конвертеры word в pdf) имеют некоторые ограничения по сравнению с программами.
Конвертируем doc в pdf в Word 2019
Сначала рассмотрим, как преобразовать файл DOC в PDF в программе Microsoft Word 2019.
Для перевода документа из Word в PDF в приложении Microsoft Word 2016 выполните следующие шаги:
- Нажмите на меню «Файл», а затем выберите «Экспорт».
- Во вкладке «Экспорт» выберите «Создать документ PDF/XPS», а потом нажмите на кнопку «Создать PDF/XPS». Можно использовать другой вариант: «Сохранить как», затем выбрать место сохранения и формат для сохранения файла.
- В окне «Опубликовать как PDF или XPS» выберите место сохранения, присвойте имя документу, выберите настройки оптимизации. По умолчанию предлагается стандартная оптимизация, подходящая для публикации файла в интернете и печати. Минимальный размер предполагает публикацию файла в Интернете с несколько худшим качеством. Нажмите на кнопку «Параметры…» для выбора других настроек.
- В окне «Параметры» выберите нужные опции для преобразования файла: параметры совместимости, какие страницы следует сохранить и т. д.
- В окне «Опубликовать как PDF или XPS» нажмите на кнопку «Опубликовать».
Документ, преобразованный из DOCX в PDF, откроется в программе для просмотра файлов в формате PDF на вашем компьютере (в данном случае, файл открыт в программе Adobe Acrobat Reader).
Преобразование формата DOCX (DOC) в PDF в Word 2016
В версии программы Word 2016 конвертация между форматами проходит аналогичным способом.
Пройдите несколько последовательных шагов в программе Ворд 2016:
- Из меню «Файл» нажмите на кнопку «Экспорт».
- В настройке «Создать документ PDF/XPS» нажмите на кнопку «Создать PDF/XPS».
- В открывшемся окне «Опубликовать как PDF или XPS» необходимо выбрать место для сохранения, дать имя документу, если нужно, выполнить другие настройки.
- В завершение, нажмите на кнопку «Опубликовать».
Как преобразовать файл DOC в PDF в Word 2013
Преобразование Word в PDF в программе Microsoft Word 2013 ничем не отличается от аналогичного действия в программе Microsoft Word 2016 или Microsoft Word 2019.
Перевод документа из word в pdf в Microsoft Word 2013 проходит в несколько этапов:
- Войдите в меню «Файл», нажмите на «Экспорт».
- Во вкладке «Экспорт» выберите «Создать документ PDF/XPS», а потом нажмите на кнопку «Создать PDF/XPS».
- В окне «Опубликовать как PDF или XPS» выберите необходимые настройки, а затем нажмите на кнопку «Опубликовать».
Конвертирование Word в PDF завершено, можно открыть преобразованный файл.
Как сохранить документ word в формате pdf в Word 2010
С помощью программы Microsoft Word 2010 можно преобразовать файлы «.docx» или «.doc» в файл формата «.pdf».
В Microsoft Word 2010 конвертировать docx в pdf нужно следующим способом:
- Войдите в меню «Пуск», нажмите на пункт «Сохранить как»
- В окне «Сохранение документа», в поле «Тип файла» выберите формат PDF. Укажите имя для файла, выберите место сохранения, настройки оптимизации, при необходимости, измените другие параметры.
- Нажмите на кнопку «Сохранить».
После этого, на вашем компьютере сохранится файл в формате PDF.
Как сохранить документ Word 2007 в PDF
Теперь посмотрим, как документ Word 2007 сохранить в PDF. Начиная с версии Microsoft Word 2007 SP1, внедрила надстройку — конвертер в PDF в состав программы Word.
Откройте документ в программе Word 2007, а затем выполните следующие шаги:
- Нажмите на кнопку “Office”.
- Выберите в меню «Сохранить как», затем «PDF или XPS», дайте имя файлу.
- В окне «Опубликовать как PDF или XPS» выберите тип файла «PDF», параметры оптимизации: «Стандартная» или «Минимальный размер», с помощью кнопки «Параметры» измените настройки, если вас не удовлетворяют настройки по умолчанию.
- Нажмите на кнопку «Опубликовать».
Как преобразовать Word в PDF в LibreOffice
На многих компьютерах установлены бесплатные офисные пакеты LibreOffice или OpenOffice, которые служат заменой Офиса. Данные программы поддерживают открытие файлов MS Word. В данных программах имеется функциональная возможность для сохранения документа в формате PDF.
Откройте документ Word в программе LibreOffice Writer, а затем выполните следующие действия:
- В меню программы нажмите на кнопку «Экспорт в PDF».
- В окне «Экспорт» выберите место сохранения, присвойте имя файлу, формат будет выбран автоматически.
- Нажмите на кнопку «Сохранить».
Сохранение файла Word в PDF в OpenOffice
Откройте файл в формате «doc» или «docx» в программе OpenOffice, пройдите по последовательным шагам:
- Войдите в меню «Файл», в контекстном меню выберите «Экспорт в PDF» (или нажмите на кнопку, расположенную на панели).
- В окне «Параметры PDF» выберите необходимые настройки во вкладках: «Общие», «Начальный вид», «Пользовательский интерфейс», «Ссылки», «Безопасность».
- Нажмите на кнопку «Экспорт».
Сохранение DOC в PDF при помощи виртуального принтера в Universal Viewer
В программах имеющих функцию печати, имеется возможность для сохранения файла в формате PDF, в случае установки в операционной системе Windows виртуального принтера. Об этом способе я уже подробно писал в этой статье.
В Windows 10 установлен виртуальный принтер Microsoft Print to PDF. Если на вашем компьютере нет виртуального принтера, установите на свой компьютер бесплатный виртуальный принтер, например, doPDF, Bullzip PDF Printer и т. д.
Еще нам понадобится любая программа умеющая открывать файлы в формате Microsoft Word. Я покажу весь процесс на примере программы Universal Viewer, которая служит для открытия файлов большого количества форматов.
Откройте в программе Universal Viewer документ Word, далее выполните следующие действия:
- Войдите в меню «Файл», в контекстном меню выберите «Печать…».
- Откроется окно «Печать», в котором необходимо выбрать принтер. В имени принтера отображаются все имеющиеся принтеры: физические и виртуальные. Выберите виртуальный принтер, ориентируйтесь по его названию. Для настроек печати нажмите на кнопку «Свойства», если нужно, измените параметры.
- Нажмите на кнопку «ОК».
- В окне «Сохранение результатов печати» присвойте имя файлу, выберите место для сохранения, а затем нажмите на кнопку «Сохранить».
Сохранение в PDF в WordPad
Стандартная программа WordPad, входящая в состав операционной системы Windows, поддерживает по умолчанию открытие и работу с файлами форматов «docx» и «doc», если на компьютере не установлен Microsoft Office.
В WordPad можно сохранить документ Word в формате PDF, при помощи виртуального принтера, установленного в системе.
- Откройте документ Word в окне WordPad.
- Нажмите на меню «Файл», выберите «Печать».
- В открывшемся окне «Печать», выберите виртуальный принтер, нажмите на кнопку «Печать».
Выводы статьи
В случае необходимости, пользователь может бесплатно преобразовать документ Word (в форматах DOC или DOCX) в файл PDF. Конвертация в PDF происходит при помощи виртуального принтера и программ: Microsoft Word, LibreOffice, OpenOffice.
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Сконвертируйте ваши doc-файлы в pdf онлайн и бесплатно
Перетащите файлы сюда. 100 MB максимальный размер файла или Регистрация
Конвертировать в DOC
doc
Документ Microsoft Word
DOC ― это расширение файлов для документов текстового редактора. Оно связано преимущественно с приложением Microsoft Word. Файлы DOC также могут содержать графики, таблицы, видео, изображения, звуки и диаграммы. Этот формат поддерживается почти всеми операционными системами.
Конвертер PDF
Портативный формат документов
PDF ― это формат электронных документов, разработанный Adobe Systems с использованием некоторых функций языка PostScript. Официальная программа для просмотра документов в этом формате ― это Adobe Reader. Чаще всего PDF-файл представляет собой сочетание текста с растровой и векторной графикой, текстовыми формами, скриптами, написанными на JavaScript, а также иными элементами.
Как сконвертировать DOC в PDF
Шаг 1
Загрузите doc-файл(ы)
Выберите файлы с компьютера, Google Диска, Dropbox, по ссылке или перетащив их на страницу.
Шаг 2
Выберите «в pdf»
Выберите pdf или любой другой формат, который вам нужен (более 200 поддерживаемых форматов)
Шаг 3
Загрузите ваш pdf-файл
Позвольте файлу сконвертироваться и вы сразу сможете скачать ваш pdf-файл
Рейтинг DOC в PDF
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The Word to PDF conversion tool is a program used to convert Microsoft Word (DOC or DOCX) documents into PDF format. It can either be online or offline software depending on the mode of operation. Of course, getting your hands on the best DOCX to PDF converter can be a headache considering just how the market is laden with such tools. It is because of this hassle that we have prepared a list of the good Word to PDF converter programs for you, but first, the factors to consider.
The Best DOCX to PDF Converter: What to Consider
If you are looking for the best Word to PDF converter, online and offline, and you are not sure how to arrive at that, here is a brief run-down of the various factors to consider.
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Formatting and layout preservation
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The conversion speed and overall efficiency
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Support for OCR functionality
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Availability of batch conversion
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Security, especially on an online converter
Now that you have a baseline to guide your choice, let us now look at the various online and offline software that is at your disposal;
The Best Desktop Word to PDF Converters
An offline Word to PDF converter does not rely on an internet connection to achieve full functionality. It can be installed on supported operating systems as a standalone app and perform all the DOCX to PDF conversion tasks. Here are the best offline Microsoft Word to PDF conversion software we have handpicked for you;
TalkHelper PDF Converter (Recommended)
TalkHelper PDF Converter OCR is a fully-fledged tool to convert Microsoft Word documents into PDF. Apart from the Word format, this software can also convert other Microsoft Office formats (Excel and PowerPoint) into PDF format while keeping the original layout and formatting intact.
Better yet, it features the much-coveted OCR functionality, with over 40 supported languages, that comes in handy to extract text data from scanned or image-based PDFs. To save you time and effort, the batch conversion feature lets you convert multiple DOCX files into the PDF equivalent simultaneously.
As a plus, you have access to nifty tools that allow you to split, merge, and extract just the data you need to be exported into PDF.
Pros:
- Supports partial and batch conversion
- Built-in OCR with lots of supported languages
- Offers format and layout retention
- Supports a wide range of formats
- Offers options to split, merge, and extract data
Cons:
- Large PDFs may be slow to load
Supported Formats: PDF, DOC, DOCX, ODT, XLS, XLSX, ODS, HTM, HTML, TIFF, JPG, BMP, PNG, GIF, DWG, EPub, PPT.
Supported OS: Windows
Best for: Personal and commercial use
Adobe Acrobat Pro DC
Adobe Acrobat Pro DC delivers a tabbed interface to give you heaven of time when converting DOCX into PDF. You will not only aptly convert Microsoft Word to PDF but also get access to security features like PDF encryption or restricting access with passwords.
Also, you need not go through a ton of steps considering that Adobe Acrobat Pro DC can automate the conversion process for you. Amazingly, document components like images, fonts, layout, and general formatting are retained, ridding you of the need to hassle editing the output PDF file. Even after you are done with the conversion, you have access to extra features to edit, merge, split and compress the PDF file.
Pros:
- Boasts an OCR feature
- Offers cloud-based collaboration
- High-quality output with layout preservation
- Offers PDF editing options
- Lets you restrict document access
Cons:
- A bit pricey monthly subscription
Supported Formats: DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, RTF, BMP, JPEG, GIF, TIFF, PNG, PCX, RLE, DIB, HTML, WPD, XPS, DWG, DWT, DXF, DWF, CSV, PDF, etc.
Supported OS: Windows, Mac
Best for: Organizations or businesses that handle tons of PDF conversions.
PDFelement Pro
PDFelement Pro boasts quite some top-notch features like the ability to apply both partial and batch conversion when the need arises. Through batch conversion, multiple Word documents can be converted into PDFs all at the same time.
In the instance you have images with text, you can take advantage of the built-in OCR to extract the data and save it in PDF form. The good thing is that you are also opened up to editable PDFs just in case you need to tweak the output further before sharing.
Wondershare PDFelement Pro is very reliable thanks to the high levels of efficiency and ensuring that the output file looks exactly like the original Word file.
Pros:
- Offers file compression
- Provides OCR functionality
- Lets you perform a partial conversion
- Offers batch processing
- Office-like user interface
- Lets you edit converted PDFs
Cons:
- Slow at times
Supported Formats: PDF, DOCX, DOC, XLSX, XLS, PPT, PPTX, EPUB, TXT, RTF, HTML, HWPX, HWP
Supported OS: Windows, Mac
Best for: Individuals and businesses looking for a cheaper alternative to Adobe Acrobat.
Nitro PDF
Nitro PDF is here to streamline your workflow by giving you the necessary tools to convert DOCX to PDF. The conversion is so precise that layout inconsistencies become a thing of the past. If your Word files are in the form of email attachments, Nitro PDF uses the incorporated Microsoft Outlook plugin to directly convert emails and attachments into PDF.
Collections of Word documents can also be converted simultaneously thanks to the batch conversion feature. While you are not converting Word to PDF, it is also possible to convert other Microsoft Office documents into PDF and vice versa.
Pros:
- Offers document signing options
- Boasts cloud integration for convenient sharing
- Integrates Microsoft Office for direct conversions
- Offers document security options
- Format and layout retention
- Very efficient
Cons:
- Some attributes may not be converted
- Programs crashes can occur
Supported Formats: DOC, DOCX, RTF, TXT, PDF, BMP, JPG, PNG, TIF, XML, PPTX, XLS, XLSX.
Supported OS: Windows
Best for: Easy Word to PDF conversion with no steep learning curve.
7-PDF Maker
7-PDF Maker supports over 80 formats to bring you that comprehensive PDF conversion process. One of the notable features when converting Microsoft Word to PDF is that it carries over hyperlinks as they are into the final document, an element of format retention.
Instead of just converting, 7-PDF Maker gives you indexed PDFs that are searchable to the greatest extent. There is a Windows Explorer Shell integration option too that comes in handy to initiate the conversion process straight from the source folder.
You are also opened up to file encryption options if you need to restrict access to the output PDF file. Depending on your preference, you can also choose to rock the portable or command-line version of the 7-PDF Maker. Better yet, you have a built-in Sumatra PDF Viewer to open the PDFs with.
Pros:
- Batch processing
- Has a built-in PDF viewer
- Retains all the original bookmarks and hyperlinks
- Flexible license plans
- Boasts Windows Explorer integration for direct conversions
- Offers document access-restriction options
Cons:
- Does not convert PDFs to other formats
Supported Formats: DOC, DOCX, XLS, XLSX, PPT, PPTX, PDF, ODT, TXT, RTF.
Supported OS: Windows
Best for: Creating structured, barrier-free PDFs from Word documents.
The Best Online Word to PDF Converters
An online Word to PDF converter requires an internet connection to get the most out of the features. Most of the time, these tools call for the use of a good web browser coupled with a reliable internet connection and therefore rid you of the cumbersome process of setting up software on your computer. With that, here are the best online DOCX to PDF services;
SmallPDF
SmallPDF is one of the best online tools to convert DOC to PDF. It lets you import Word files from the local storage or the integrated cloud services comprising Google Drive, Dropbox, and SmallPDF’s service. Even after you have converted it into PDF, the output file can further be edited, adjusted, and compressed as you see fit. The privacy of your files is also guaranteed thanks to the use of encrypted connections.
With the processing happening in the cloud, expect very fast PDF conversions. Better yet, there are no file size limitations and no need for registration to access the features. Even better, it works on Windows, Linux, and Mac.
Pros:
- Integrates cloud services
- Guaranteed privacy
- No need for registration
- Multiplatform
- Format and layout retention
- Very efficient without file size restrictions
Cons:
- Limited free version
Supported Formats: DOC, DOCX, PDF
Supported OS: Windows, Mac, Web-based
Best for: Word to PDF conversion, collaboration, and convenient online sharing.
Soda PDF
Soda PDF is here to help you convert Word to PDF easily and offer extra features to edit, merge, compress, secure and sign the output documents. It accepts from both online and offline sources, and the conversion process is even more efficient using the batch convert feature.
The included security features see to it that document access is restricted to suit your needs. When it is unnecessary to convert the entire Word file, you can select a specific area, single pages, or a range of pages to save time. In the instance the Word file comes with images containing text, you can take advantage of the built-in OCR to extract the text data. Amazingly, the original layout and formatting are retained as much as possible.
Pros:
- Supports multiple platforms
- Offers Dropbox, Google Drive, SharePoint, and Evernote services
- Offers the batch conversion option
- Supports the PDF/A format for better archiving
- Built-in OCR
Cons:
- User support is not that reliable
Supported Formats: DOC, DOCX, XLSX, XLS, JPG, PPT, TIFF, PDF
Supported OS: Windows, Mac, Web-based
Best for: A simplified online process to convert Microsoft Office documents into PDF and still offer PDF editing options.
iLovePDF
iLovePDF is another powerful DOCX to PDF converter that is more than reliable as an online tool. It provides a clean and concise web page to work from with the options to import local files or import from the integrated Dropbox and Google Drive cloud services.
Through the use of encrypted connections, your input and output files remain safe from third-party access. Multiple Word files can also be converted into PDF to save you a ton of time and effort. Regarding the quality of the output, you can rest assured of little to no inconsistencies between the original Word document and the output PDF file. The same cloud services also help in sharing the output PDF more conveniently.
Pros:
- Retains original layout and formatting
- Supports multiple localization languages
- Supports multiple platforms
- Offers output compression options
- Offers both partial and batch conversion
Cons:
- Lacks the much-coveted OCR feature
Supported Formats: HTML, PDF, JPG, DOC, DOCX, XLS, XLSX, PPT, PPTX, PDF/A, SXW, SDW, STW, OTT, ODT.
Supported OS: Windows, Mac, Web-based
Best for: Online and offline Word to PDF conversion tasks, both personal and commercial.
Desktop Word to PDF Converter Software VS Online Word to PDF Converters
You have been presented with the online and offline PDF converter tools but still, you are not sure which one to settle for. Therefore, this section seeks to let you in on the comparison between the online and offline programs so that you can pick the one that suits best your needs. Here are the main aspects of comparison to consider;
Features
Desktop Word to PDF converter programs are crafted as standalone apps and therefore carry all the features necessary for a comprehensive experience. Contrary to this, online converters have features stripped-down, except for the core ones, so that they can be run from the web with ease. Therefore, offline tools have more features than their online counterparts.
Speed
Once you have set up the offline DOCX to PDF converter, the conversion process is very straightforward and takes a very short time to get started. An online tool will take you extra time to upload, wait for the conversion, and then download the converted PDF file, not forgetting that the internet speed matters too. As a result, you will take more time to convert a Word document online than when using offline software.
Output Quality
Quality retention is one of the top aspects with the biggest concern. It has been noted that offline programs can handle complex Word documents to retain the original layout and formatting but online tools may not meet the same level of quality considering that some features are stripped down. This factor is debatable though but most of the time, offline PDF converters give better output quality.
Security and Privacy
Document safety and privacy are of the biggest concern and having a tool that can assure this is the best thing that can happen. We all know that online tools have the most security concerns because you have to upload the source Microsoft Word documents.
These documents are more susceptible to third-party access, unlike the offline programs that perform all the conversions in an offline environment. Therefore, an offline Word to PDF converter proves to be more secure compared to an online tool.
Availability
Two approaches can be taken here depending on the scenario. While offline PDF conversion programs are accessible at any time, online programs are only available for use when you have an internet connection. In this case, offline PDF converters are preferred.
The other scenario is whereby, offline programs are available for use as long as you have the computer right next to you. Online DOCX to PDF converters work in a way that you can convert Word to PDF even while you are on the move. In this case, an online tool is preferred as you can work from just anywhere on the globe without relying on a desktop setup.
Pros and Cons
Desktop Word to PDF Converter
Pros
- High-quality output
- No need for an internet connection
- Fast and efficient
- High levels of security and privacy
- Can be accessed at any time
- Can handle complex DOCX documents
- Brings a ton of features to the table
Cons
- Trial versions are usually pretty limited
Online Word to PDF Converter
Pros
- Usually supports multiple platforms
- Can be accessed at any time
Cons
- Lots of features are stripped down
- Some require one to register
- Privacy and security are not guaranteed
- Slow PDF conversion
- Functionality relies on the internet
- Struggles with complex documents
There is no doubt that both the online and offline Word to PDF converters have their share of pros and cons. Each of these programs will perform differently depending on your working preferences. You are now able to pick the one that works the best for you.
Conclusion
The best Word to PDF converter, online or offline, is a program that is pivotal in delivering the best output at any one time. Luckily for you, the painstaking process of searching for such software has been lifted by narrowing down the number of tools to consider. You have a comprehensive breakdown of the main features, price, supported formats, supported operating system, pros, cons, and how online and offline software compare.