I’m using Word 2007. I created a massive (300 page) Word document by copy-pasting text, tables and images from various external (Word and Excel) documents. This might not have been the best way but I needed a quick sample document which I managed in the end.
The problem is, along with the text and data, some links got copied over to the new Word document too. I don’t want any external links in my Word document; I want it completely separate from all the documents I copied data from. So I broke links by going to the ‘Office Button’ > Prepare > Edit Links to files, selected all links and clicked ‘Break links’. All existing links got broken, but one remained:
I have NO idea what this NULL source file is and am not able to break this link. When I try to update all my fields by doing ctrl+A and F9, I get the following error message:
This is really frustrating, as I just cannot locate the faulty link. I’ve scanned through my entire (300 page) document and still couldn’t find a way to locate where this ‘chart’ object is.
Has anyone else experienced a similar problem in Word 2007/2010? Any help on how to locate the faulty link or break it would be greatly appreciated!
asked Apr 20, 2012 at 15:38
6
I fixed this problem relatively easily by going to to the ‘Office Button’ > Prepare > Edit Links to files, and selecting ‘Change Source’.
I basically changed the source to a random blank Excel workbook within the same directory as the word document. After this, I carefully scanned through all Excel charts in my document. The faulty chart was caught red-handed and showed up as a blank Excel plot, as follows:
I just had to delete the chart and the link automatically broke.
SUMMARY: Break all links, find that there is one NULL source (or many) in the document, and then specify a pseudo-source Excel sheet. Only the chart with the external link shows up as a blank chart. All correctly copied charts that are clean (not linked to the external workbook) have no such issues.
answered Apr 23, 2012 at 20:40
prraoprrao
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This thread seems to describe a very similar problem : NULL Source file in my template.
Q: my template appears to
have a link to a source file that when looking at File/Info/Links to
Files shows a NULL source file and its name is CHART.A: Found it was a pie chart linked to an Excel spreadsheet — deleted the pie chart and bingo link removed
One way to search your document is to do Find (Ctrl-F), «Go To» tab, and search for a chart object. For example :
answered Apr 23, 2012 at 15:24
harrymcharrymc
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You can fix the NULL reference without affecting the usability of the chart in the document, but it requires some heavy lifting inside the DOCX or PPTX file. I haven’t tested Excel.
- Make a backup copy of your file. The steps below have a real risk of rendering your file unreadable by Word/PowerPoint.
- Rename your file so it has a
.zipextension. Example:mypaper.docx --> mypaper.docx.zip - Open the ZIP file in Windows Explorer or your favorite ZIP tool.
- Inside the ZIP file tree, go to
wordchartsorpptcharts. - You will find one or more
chart#.xmlfiles representing each of your charts. - Extract a chart file and open it in Notepad.
- Near the very end of the XML string, find the string
<c:externalData r:id="rId3"><c:autoUpdate val="0"/></c:externalData>. It may have a different ID, but the tag name,<c:externalData>, is the important part. - Delete the entire string.
- Insert the updated files back into the ZIP file. In Windows Explorer, you can simply drag it back into the
chartsfolder inside the ZIP. - Rename the file to remove the
.zipextension.
When you open the file, you should no longer see a NULL link for the chart you updated. If you can’t open the file, it’s possible that your edits were not exactly as listed above. I’ve tested these steps in Word 2013 and in PowerPoint 2013.
answered Aug 6, 2015 at 15:32
Ethan TEthan T
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I know your document has a lot of pages, so I am hoping this will work because it’s an easy fix. Hopefully the cut and paste wont choke on it.
- In the existing document, select all text using Ctl+a
- Right click and select copy
- Open a new document
- Right click and select the «Text Only» paste option.
This should paste only text (without links) into the new document.
answered Apr 20, 2012 at 18:45
CharlieRBCharlieRB
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For me, replacing the source chart object with a blank chart did not work. The problem ended up being the fact that I was tracking all changes made in the document as part of a revision process.
If you are using track changes, a deleted chart object stays within the document, even though you can’t see it anymore. This also means that the Link, NULL or not, will stay in the document, and give you those annoying warning messages if the link is broken.
The solution was to turn on visibility for all changes, find the chart deletion «change» and accept it, thus deleting the chart for good.
answered Dec 30, 2013 at 2:58
FINALLY figured out a simple way to break the link!
Under the «Start Mail Merge» button, just select «Normal Word Document.» I saved & closed the document and re-opened it, and this time there was no prompt about placing data from my database. The link had been broken.
Very simple to do, but it’s ridiculous that Microsoft changed it so much from previous versions of Word that we couldn’t find it at all.
answered Dec 28, 2013 at 2:48
I had the same problem and I fixed it by cutting every chart and pasting it back in with the correct paste option. Sometimes this didn’t seem to work but repeating this procedure fixed it anyway.
Arjan
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answered Feb 2, 2014 at 17:02
[The hard way] Follow these steps:
- Make a copy of your file.docx: File-copy.docx
- Open the copied file.
- Remove the second 150 pagesand save.
- Reopen to see if the link is in the second 150 pages.
- If yes, make another copy of the original file and remove half of the second 150 pages.
- Continue halving the pages to find which page the link is in.
answered Mar 12, 2014 at 9:13
Once you have found which object has the null source, you can cut the object, then paste it back into the same spot.
After you paste select the drop down in the corner( «Paste Options») and select an option that does NOT link it to the original file, either of the options on the left with the red arrows under it.
VL-80
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answered Apr 14, 2014 at 20:14
I had the same problem and there is an easy fix. The problem are all the tables and graph that you have been copying and pasting from other documents which are linked to different excel files that are not in your PC. When you copy and paste a table and graphs, if you right click you have the opportunity to paste it as picture. Tables and graphs will look the same as you paste it normally and you can still use the tables and graphs captions. The only difference is that you will not be able to modify them inside the word document as they will be pictures.
This problem only applies to tables and graphs that have been copied from excel. If you have created a table using the word option, you will be ok.
answered Apr 24, 2022 at 18:47
This may be helpful:
The ‘link’ed graphic causes the problem because Word is looking for a NULL link, and this cannot be removed from the Info/Links window. It turns out that a linked graphic is contained in a window with rounded edges. So, you might be able to find it by comparison with other graphic windows which have square windows. Fix by copying the offending graphic and then paste as ‘Picture’ in the Paste options.
answered Nov 4, 2016 at 15:14
1
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Breaking a Document Link.
Written by Allen Wyatt (last updated September 28, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
At some point in working with a document you may determine that an existing document link is no longer necessary. You can break a link between your document and another application by following these steps if you are using Word 2010 or a later version:
- Click the File tab of the ribbon.
- Make sure that Info is selected at the left side of the screen.
- At the bottom-right side of the screen, under the Related Documents category, click Edit Links to Files. (If this option is not available, it means that Word doesn’t think there are any links in the current document.) Word displays the Links dialog box. (See Figure 1.)
- Select the link you want to break.
- Click on Break Link. You are asked to confirm your action.
- Click on OK.
Figure 1. The Links dialog box.
The steps are a bit different if you are using Word 2007:
- Click the Office button and then click Prepare.
- Click Edit Links to Files. (If this option is not available, it means that Word doesn’t think there are any links in the current document.) Word displays the Links dialog box.
- Select the link you want to break.
- Click on Break Link. You are asked to confirm your action.
- Click on OK.
Word breaks the link between your document and the source application, but the information remains in your document.
WordTips is your source for cost-effective Microsoft Word training.
(Microsoft Word is the most popular word processing software in the world.)
This tip (6010) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Breaking a Document Link.
Author Bio
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…
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Did you ever copied something from internet and pasted it in MS Word? If your answer is yes, then you are aware that the links come embedded when you paste the text in Word. To remove the links you probably right click on each link and click on the remove hyperlink menu option, like this,
Wouldn’t it be better if you could get rid of all the links in one click? Actually there are two ways to remove all the links from a Word document.
1. Shortcut To Delete All Links From A Word Document
Just select the whole document’s text by pressing Ctrl+A, then press Ctrl+Shift+F9, and all the links will be removed. You can also select a part of document that contains the links and then press the shortcut Ctrl+Shift+F9.
2. Create A Macro
1. Open Word.
2. Press Alt+F11 to open the Visual Basic editor window.
3. Go to Insert > Module, and copy the following code in the code window,
Sub RemoveHyperlinks()
Dim oField As Field
For Each oField In ActiveDocument.Fields
If oField.Type = wdFieldHyperlink Then
oField.Unlink
End If
Next
Set oField = Nothing
End Sub
4. Now go to, File > Close.
That’s it. You have just created a macro to remove all the hyperlinks from a word document in single click. To use this macro, just go to Tools > Macro > Macro and then Run “RemoveAllHyperlinksâ€. All the links will be removed instantly.
Use Word’s Edit Links to Files to Break, Update or Change Excel Links
by Avantix Learning Team | Updated May 1, 2020
Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)
If you want to break, update or change links to Excel charts or worksheets in Microsoft Word, you’ll need to use the Edit Links to Files command. Unfortunately, this command is difficult to find. To make it easier to access, you can add Edit Links to Files to the Quick Access Toolbar. If you decide that you want to break links to external Excel files, be sure to make a copy of the file first because you can’t undo the break links command.
In this article, we’ll access Edit Links to Files in Microsoft Word in 3 ways – through the Ribbon, by right-clicking (displaying the context menu) or by adding a button to the Quick Access Toolbar.
Note: The links discussed here are not hyperlinks. For more information on hyperlinks, check out the article How to Insert, Edit and Remove Hyperlinks in Microsoft Word.
Recommended article: How to Compress Microsoft Word File Size (10 Ways to Reduce the Size of Large Word Documents)
Finding Word’s Edit Links to Files command in the Ribbon
To access Edit Links to Files in the Ribbon:
- Save the Word document.
- Click the File tab in the Ribbon and then click Info.
- In the bottom right corner or the window, under Related Documents, click Edit Links to Files. This command will appear only if external links exist and you have saved the file.
Below is the Edit Links to Files command in Word:
Adding Edit Links to Files to the Quick Access Toolbar
If you’re going to work with external links regularly, you may want to add Edit Links to Files to the Quick Access Toolbar:
- Click the arrow on the right side of the Quick Access Toolbar (this toolbar appears above or below the Ribbon).
- Select More Commands. The Options dialog box appears.
- From the drop-down menu below Choose commands from, select All Commands.
- In the list of commands on the left, click Edit Links to Files.
- Click Add.
- Click OK.
Edit Links to Files will appear on the Quick Access Toolbar. It will become active when you have inserted a linked chart, worksheet data or other object and saved the file.
Below is the Options dialog box in Word (which is similar in all versions):
Accessing Edit Links to Files in the context menu
You can also access Edit Links to Files in the context menu in Word for linked objects or HTML linked tables.
To access the Edit Links to Files command in the context menu:
- Save the Word document.
- Click on a linked object or in an HTML linked table.
- Right-click the linked worksheet object or table. A drop-down menu (context menu) appears. You can also press Shift + F10 or press the Context button on your keyboard if you have one.
- In the drop-down menu, select Linked Worksheet Object or Linked Binary Worksheet Object and then select Links from the sub-menu. The Links dialog box appears. Note: You can’t use this method with charts.
Automatic linking or manual linking
In the Links dialog box, you can click Automatic or Manual for each link as the update method. The default is Automatic so that when you open a document, links can be automatically updated (a prompt appears asking you to update the links).
Some users may select Manual as the type of update if the Word document is large and there are alot of links to Excel charts or worksheet data that are slowing down the Word file. Manual links are usually updated using the Links dialog box.
The Links dialog box appears as follows:
Locking and unlocking
In the Links dialog box, you can also check the Locked option for a link. If a link is locked, it cannot be updated. You will need to select the link and uncheck Locked if you want to unlock it.
Preserving formatting for HTML tables
If you have copied worksheet data into Word as HTML format, you should select the linked table and then select Preserve formatting after update in the Links dialog box so you don’t lose formatting when the link(s) are updated.
In the example below, the Preserve Formatting option is available for an HTML linked table:
Breaking links
To break a link:
- Save a copy of the Word document (always save a copy before breaking links).
- In the copy, click the File tab in the Ribbon and select Edit Links to Files, click Edit Links to Files in the Quick Access Toolbar, or right-click a linked worksheet object or HTML table and select Linked Worksheet Object or Linked Binary Worksheet Object from the drop-down menu and then select Links from the sub-menu. The Links dialog box appears.
- Click the link you want to break. You can also click the first link and then Shift-click a link to select contiguous links or Ctrl-click links to select non-contiguous links.
- Click Break Link. A dialog box appears asking if you want to break the link.
- Click OK.
- Click Close.
Updating links
You will normally be prompted to update links when you open a file with Links. Click Update Links in the dialog box that appears when you open a file to update the links. Automatic links will be updated.
You can also update links when a file is open.
To update a link:
- Save the Word document.
- Right-click the linked worksheet object or HTML table. A drop-down menu appears.
- Select Update Now.
To update one or multiple links:
- Save the Word document.
- Click the File tab in the Ribbon and select Edit Links to Files, click Edit Links to Files in the Quick Access Toolbar, or right-click a linked worksheet object or HTML table and select Linked Worksheet Object or Linked Binary Worksheet Object from the drop-down menu and then select Links from the sub-menu. The Links dialog box appears.
- Click the link you want to update. You can also click the first link and then Shift-click a link to select contiguous links or Ctrl-click links to select non-contiguous links.
- Click Update Now. Select the Automatic Update checkbox to automatically update for future changes when you close or open the file. If you select Manual Update, you will need to update links using Update Now.
- Click Close.
Changing the source of a link
If the source file has been moved or renamed, you will need to change the source.
To change the source of a link:
- Save the Word document.
- Click the File tab in the Ribbon and select Edit Links to Files, click Edit Links to Files in the Quick Access Toolbar, or right-click and select Linked Worksheet Object or Linked Binary Worksheet Object (for worksheet data only) from the drop-down menu and then select Links from the sub-menu. The Links dialog box appears.
- Click the link you want to change.
- Click Change Source.
- Navigate to the new location of the file and click it.
- Click Open. You can also double-click it.
- Click Close.
If you choose to link to Excel files in Word, you’ll often need to manage the links. Before you send files to clients or coworkers, you may also want to break the links. Always break links in a copy so you can retain the original file with the links.
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