Mac keyboard shortcuts for text formatting
- Bold text: Command + B.
- Underline text: Command + U.
- Italicize text: Command + i.
- Add superscript: Ctrl + Shift + Command + +
- Add subscript: Ctrl + Command + –
- Make highlighted text larger or smaller: Command + Shift + > or Command + Shift + <
- Insert line break: Command + Return.
Contents
- 1 What is the shortcut for bold on a Mac?
- 2 How do you do bold on a keyboard?
- 3 How do I insert bullet points in Apple Mail?
- 4 What is the shortcut key for bullet points?
- 5 How do you italicize on a Mac?
- 6 How do you italicize on a Mac keyboard?
- 7 What is the shortcut key to redo?
- 8 How do you add Bullets in numbers on a Mac?
- 9 How do I insert bullet points in Apple Mail on IPAD?
- 10 How do you insert a bullet in Excel on a Mac?
- 11 How do you make a bullet on a Mac?
- 12 How do you make bullet points on Mac Word keyboard?
- 13 How do you bold and italicize in Imessage?
- 14 What is Command key on Mac?
- 15 How do you highlight on a Mac?
- 16 How do you italicize in Safari?
- 17 How do you bold in pages on IPAD?
- 18 How do you make text bold in pages?
- 19 How do you use Ctrl Z?
- 20 What is Ctrl +F?
What is the shortcut for bold on a Mac?
Command-B
Command-B: Boldface the selected text, or turn boldfacing on or off. Command-I: Italicize the selected text, or turn italics on or off.
How do you do bold on a keyboard?
Bold text: Ctrl + B — “B” is for “bold.” This shortcut works for new text you type after using it, or you can highlight existing text and then bold it via the shortcut. You can also use the shortcut to turn bolding off.
How do I insert bullet points in Apple Mail?
Formatting Lists in Mac Mail
To insert a list directly in email using Mac Mail, select Format > Lists from the Mail menu while composing an email, and select either Insert Bulleted List or Insert Numbered List on the menu that appears.
What is the shortcut key for bullet points?
Press CTRL + Shift + L. Word will automatically apply bullet points and insert indents to the paragraphs.
How do you italicize on a Mac?
Command-I Italicize the selected text, or turn italics on or off. Command-U Underline the selected text, or turn underlining on or off.
How do you italicize on a Mac keyboard?
Mac keyboard shortcuts for text formatting
- Bold text: Command + B.
- Underline text: Command + U.
- Italicize text: Command + i.
- Add superscript: Ctrl + Shift + Command + +
- Add subscript: Ctrl + Command + –
- Make highlighted text larger or smaller: Command + Shift + > or Command + Shift + <
- Insert line break: Command + Return.
What is the shortcut key to redo?
Redo an action
To redo something you’ve undone, press Ctrl+Y or F4.
How do you add Bullets in numbers on a Mac?
Customize bullets
In the Format sidebar, click the Text tab, then click the Style button. Click the disclosure arrow next to Bullets & Lists, then click the pop-up menu below Bullets & Lists and choose a bullet style (text bullets, image bullets, or numbers).
How do I insert bullet points in Apple Mail on IPAD?
next to the bullet style you want to change. Tap Text Bullet or Image Bullet, then do one of the following: For text bullets: Tap a bullet style to apply it. To use a different character, tap “Tap to add” next to Custom Bullet, tap the character or emoji you want to use, then tap Return.
How do you insert a bullet in Excel on a Mac?
Insert Bullet Points on Excel for Mac
- Open Microsoft Excel on your macOS device.
- Click on a blank cell on a new or existing spreadsheet.
- Choose Insert on the menu bar.
- Select Symbol.
- Choose Bullets/Stars in the Character Viewer.
- Double-click on the bullet you’d like to use.
How do you make a bullet on a Mac?
For text bullets: Click the Bullet pop-up menu and choose a bullet style (scroll to see all of them). To use your own text or character for the bullet, double-click in the Bullet field, then type your own text or character.
How do you make bullet points on Mac Word keyboard?
Replies (7)
- To start the bulleted list, type an asterisk (*), press either the Spacebar or the Tab key & then type your list item.
- When you then press return the line will indent, the * will change to a solid bullet & the new line will be at the same level.
How do you bold and italicize in Imessage?
How to italicize text on an iPhone in Mail
- Open the Mail app.
- Create a new message or reply to an email and type your text into the body of the email.
- Select the word you want to italicize by double tapping the word.
- Tap “BIU,” which stands for bold, italics, and underline.
- Tap “Italic.”
What is Command key on Mac?
The Command key is the most common modifier key in Mac OS X. Many menu items, such as Quit, Close, and Save, have a keystroke shortcut using the Command key. To use such a shortcut, hold down one of the Command keys and press the letter key for that item.
How do you highlight on a Mac?
Here’s how to highlight in Pages on a Mac:
- Open a Pages text document.
- Select the text you want to highlight. Not sure how to select text on a Mac?
- Click Insert > Highlight on the menu bar.
- Your text is now highlighted. The Review Toolbar will now appear at the top of the document.
How do you italicize in Safari?
— Text can now be formatted in Italics, properly, by pressing Command+i in Safari!
How do you bold in pages on IPAD?
Do any of the following:
- Apply a different paragraph style: Tap the style name below Paragraph Style, then tap a new paragraph style (scroll to see more).
- Change the font: Tap Font, then tap a new font.
- Apply bold, italic, underline, or strikethrough: Tap any of the buttons below Font.
- Change the size: Tap.
How do you make text bold in pages?
- If you can’t add or delete a page.
- If you can’t remove something from a document.
- If you can’t find a button or control.
- If page formatting keeps changing.
How do you use Ctrl Z?
Alternatively referred to as Control Z and C-z, Ctrl+Z is a shortcut key most often used to undo. Most programs that support Ctrl+Z also support the ability to undo multiple changes. For example, you can press and hold Ctrl and while still holding the key, press “Z” three times to undo the last three changes.
What is Ctrl +F?
Control+F, or Command+F on a Mac, is the keyboard shortcut for the Find command. If you’re in a web browser and want to search text on a web page, pressing Control+F will bring up a search box.
This article describes the keyboard shortcuts and function keys in Word for Windows.
Notes:
-
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.
-
If an action that you use often does not have a shortcut key, you can record a macro to create one. For instructions, go to Create or run a macro or Use a screen reader to create a macro in Word.
-
If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, go to Word features that are not fully supported in Word Starter.
-
Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.
In this topic
-
Frequently used shortcuts
-
Ribbon keyboard shortcuts
-
Navigate the document
-
Preview and print documents
-
Select text and graphics
-
Edit text and graphics
-
Work with web content
-
Work with tables
-
Review a document
-
Work with references, citations, and indexing
-
Work with mail merge and fields
-
Work with text in other languages
-
Work with document views
-
Use function key shortcuts
Frequently used shortcuts
This table shows the most frequently used shortcuts in Microsoft Word.
|
To do this |
Press |
|---|---|
|
Open a document. |
Ctrl+O |
|
Create a new document. |
Ctrl+N |
|
Save the document. |
Ctrl+S |
|
Close the document. |
Ctrl+W |
|
Cut the selected content to the Clipboard. |
Ctrl+X |
|
Copy the selected content to the Clipboard. |
Ctrl+C |
|
Paste the contents of the Clipboard. |
Ctrl+V |
|
Select all document content. |
Ctrl+A |
|
Apply bold formatting to text. |
Ctrl+B |
|
Apply italic formatting to text. |
Ctrl+I |
|
Apply underline formatting to text. |
Ctrl+U |
|
Decrease the font size by 1 point. |
Ctrl+Left bracket ([) |
|
Increase the font size by 1 point. |
Ctrl+Right bracket (]) |
|
Center the text. |
Ctrl+E |
|
Align the text to the left. |
Ctrl+L |
|
Align the text to the right. |
Ctrl+R |
|
Cancel a command. |
Esc |
|
Undo the previous action. |
Ctrl+Z |
|
Redo the previous action, if possible. |
Ctrl+Y |
|
Adjust the zoom magnification. |
Alt+W, Q, then use the Tab key in the Zoom dialog box to go to the value you want. |
|
Split the document window. |
Ctrl+Alt+S |
|
Remove the document window split. |
Alt+Shift+C or Ctrl+Alt+S |
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Close a task pane
To close a task pane using the keyboard:
-
Press F6 until the task pane is selected.
-
Press Ctrl+Spacebar.
-
Use the arrow keys to select Close, and then press Enter.
Ribbon keyboard shortcuts
The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell Me or Search field. Press Alt again to see Key Tips for the options for the selected tab.
Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don’t know the sequence, press Esc and use Key Tips instead.
Use the Access Keys for ribbon tabs
To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.
|
To do this |
Press |
|---|---|
|
Move to the Tell Me or Search field on the Ribbon to search for assistance or Help content. |
Alt+Q, then enter the search term. |
|
Open the File page to use Backstage view. |
Alt+F |
|
Open the Home tab to use common formatting commands, paragraph styles, and the Find tool. |
Alt+H |
|
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. |
Alt+N |
|
Open the Design tab to use themes, colors, and effects, such as page borders. |
Alt+G |
|
Open the Layout tab to work with page margins, page orientation, indentation, and spacing. |
Alt+P |
|
Open the References tab to add a table of contents, footnotes, or a table of citations. |
Alt+S |
|
Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels. |
Alt+M |
|
Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document. |
Alt+R |
|
Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows. |
Alt+W |
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Work in the ribbon with the keyboard
|
To do this |
Press |
|---|---|
|
Select the active tab on the ribbon and activate the access keys. |
Alt or F10. To move to a different tab, use access keys or the arrow keys. |
|
Move the focus to commands on the ribbon. |
Tab key or Shift+Tab |
|
Move between command groupings on the ribbon. |
Ctrl+Left or Right arrow key |
|
Move among the items on the ribbon. |
Arrow keys |
|
Show the tooltip for the ribbon element currently in focus. |
Ctrl+Shift+F10 |
|
Activate the selected button. |
Spacebar or Enter |
|
Open the list for the selected command. |
Down arrow key |
|
Open the menu for the selected button. |
Alt+Down arrow key |
|
When a menu or submenu is open, move to the next command. |
Down arrow key |
|
Expand or collapse the ribbon. |
Ctrl+F1 |
|
Open the context menu. |
Shift+F10 Or, on a Windows keyboard, the Windows Menu key (between the right Alt and right Ctrl keys) |
|
Move to the submenu when a main menu is open or selected. |
Left arrow key |
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Navigate the document
|
To do this |
Press |
|---|---|
|
Move the cursor one word to the left. |
Ctrl+Left arrow key |
|
Move the cursor one word to the right. |
Ctrl+Right arrow key |
|
Move the cursor up by one paragraph. |
Ctrl+Up arrow key |
|
Move the cursor down by one paragraph. |
Ctrl+Down arrow key |
|
Move the cursor to the end of the current line. |
End |
|
Move the cursor to the beginning the current line. |
Home |
|
Move the cursor to the top of the screen. |
Ctrl+Alt+Page up |
|
Move the cursor to the bottom of the screen. |
Ctrl+Alt+Page down |
|
Move the cursor by scrolling the document view up by one screen. |
Page up |
|
Move the cursor by scrolling the document view down by one screen. |
Page down |
|
Move the cursor to the top of the next page. |
Ctrl+Page down |
|
Move the cursor to the top of the previous page. |
Ctrl+Page up |
|
Move the cursor to the end of the document. |
Ctrl+End |
|
Move the cursor to the beginning of the document. |
Ctrl+Home |
|
Move the cursor to the location of the previous revision. |
Shift+F5 |
|
Move the cursor to the location of the last revision made before the document was last closed. |
Shift+F5, immediately after opening the document. |
|
Cycle through floating shapes, such as text boxes or images. |
Ctrl+Alt+5, and then the Tab key repeatedly |
|
Exit the floating shape navigation and return to the normal navigation. |
Esc |
|
Display the Navigation task pane, to search within the document content. |
Ctrl+F |
|
Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location. |
Ctrl+G |
|
Cycle through the locations of the four previous changes made to the document. |
Ctrl+Alt+Z |
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Navigate the document using the browse options in Word 2007 and 2010
In Word 2007 and 2010, you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.
|
To do this |
Press |
|---|---|
|
Open the list of browse options to define the type of object to browse by. |
Ctrl+Alt+Home |
|
Move to the previous object of the defined type. |
Ctrl+Page up |
|
Move to the next object of the defined type. |
Ctrl+Page down |
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Preview and print documents
|
To do this |
Press |
|---|---|
|
Print the document. |
Ctrl+P |
|
Switch to print preview. |
Ctrl+Alt+I |
|
Move around the preview page when zoomed in. |
Arrow keys |
|
Move by one preview page when zoomed out. |
Page up or Page down |
|
Move to the first preview page when zoomed out. |
Ctrl+Home |
|
Move to the last preview page when zoomed out. |
Ctrl+End |
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Select text and graphics
|
To do this |
Press |
|---|---|
|
Select text. |
Shift+Arrow keys |
|
Select the word to the left. |
Ctrl+Shift+Left arrow key |
|
Select the word to the right. |
Ctrl+Shift+Right arrow key |
|
Select from the current position to the beginning of the current line. |
Shift+Home |
|
Select from the current position to the end of the current line. |
Shift+End |
|
Select from the current position to the beginning of the current paragraph. |
Ctrl+Shift+Up arrow key |
|
Select from the current position to the end of the current paragraph. |
Ctrl+Shift+Down arrow key |
|
Select from the current position to the top of the screen. |
Shift+Page up |
|
Select from the current position to the bottom of the screen. |
Shift+Page down |
|
Select from the current position to the beginning of the document. |
Ctrl+Shift+Home |
|
Select from the current position to the end of the document. |
Ctrl+Shift+End |
|
Select from the current position to the bottom of the window. |
Ctrl+Alt+Shift+Page down |
|
Select all document content. |
Ctrl+A |
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Extend a selection
|
To do this |
Press |
|---|---|
|
Start extending the selection. |
F8 In the extend selection mode, clicking a location in the document extends the current selection to that location. |
|
Select the nearest character to the left or right. |
F8, Left or Right arrow key |
|
Expand the selection. |
F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. |
|
Reduce the selection. |
Shift+F8 |
|
Select a vertical block of text. |
Ctrl+Shift+F8, then press the arrow keys |
|
Stop extending the selection. |
Esc |
Top of Page
Edit text and graphics
|
To do this |
Press |
|---|---|
|
Delete one word to the left. |
Ctrl+Backspace |
|
Delete one word to the right. |
Ctrl+Delete |
|
Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft 365 apps. |
Alt+H, F, O |
|
Cut the selected content to the Clipboard. |
Ctrl+X |
|
Copy the selected content to the Clipboard. |
Ctrl+C |
|
Paste the contents of the Clipboard. |
Ctrl+V |
|
Move the selected content to a specific location. |
F2, move the cursor to the destination, and then press Enter. |
|
Copy the selected content to a specific location. |
Shift+F2, move the cursor to the destination, and then press Enter. |
|
Define an AutoText block with the selected content. |
Alt+F3 |
|
Insert an AutoText block. |
The first few characters of the AutoText block, and then press Enter when the ScreenTip appears. |
|
Cut the selected content to the Spike. |
Ctrl+F3 |
|
Paste the contents of the Spike. |
Ctrl+Shift+F3 |
|
Copy the selected formatting. |
Ctrl+Shift+C |
|
Paste the selected formatting. |
Ctrl+Shift+V |
|
Copy the header or footer used in the previous section of the document. |
Alt+Shift+R |
|
Display the Replace dialog box, to find and replace text, specific formatting, or special items. |
Ctrl+H |
|
Display the Object dialog box, to insert a file object into the document. |
Alt+N, J, J |
|
Insert a SmartArt graphic. |
Alt+N, M |
|
Insert a WordArt graphic. |
Alt+N, W |
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Align and format paragraphs
|
To do this |
Press |
|---|---|
|
Center the paragraph. |
Ctrl+E |
|
Justify the paragraph. |
Ctrl+J |
|
Align the paragraph to the left. |
Ctrl+L |
|
Align the paragraph to the right. |
Ctrl+R |
|
Indent the paragraph. |
Ctrl+M |
|
Remove a paragraph indent. |
Ctrl+Shift+M |
|
Create a hanging indent. |
Ctrl+T |
|
Remove a hanging indent. |
Ctrl+Shift+T |
|
Remove paragraph formatting. |
Ctrl+Q |
|
Apply single spacing to the paragraph. |
Ctrl+1 |
|
Apply double spacing to the paragraph. |
Ctrl+2 |
|
Apply 1.5-line spacing to the paragraph. |
Ctrl+5 |
|
Add or remove space before the paragraph. |
Ctrl+0 (zero) |
|
Enable AutoFormat. |
Ctrl+Alt+K |
|
Apply the Normal style. |
Ctrl+Shift+N |
|
Apply the Heading 1 style. |
Ctrl+Alt+1 |
|
Apply the Heading 2 style. |
Ctrl+Alt+2 |
|
Apply the Heading 3 style. |
Ctrl+Alt+3 |
|
Display the Apply Styles task pane. |
Ctrl+Shift+S |
|
Display the Styles task pane. |
Ctrl+Alt+Shift+S |
Top of Page
Format characters
|
To do this |
Press |
|---|---|
|
Display the Font dialog box. |
Ctrl+D or Ctrl+Shift+F |
|
Increase the font size. |
Ctrl+Shift+Right angle bracket (>) |
|
Decrease the font size. |
Ctrl+Shift+Left angle bracket (<) |
|
Increase the font size by 1 point. |
Ctrl+Right bracket (]) |
|
Decrease the font size by 1 point. |
Ctrl+Left bracket ([) |
|
Switch the text between upper case, lower case, and title case. |
Shift+F3 |
|
Change the text to all upper case. |
Ctrl+Shift+A |
|
Hide the selected text. |
Ctrl+Shift+H |
|
Apply bold formatting. |
Ctrl+B |
|
Add a bulleted list. |
Ctrl+Shift+L |
|
Apply underline formatting. |
Ctrl+U |
|
Apply underline formatting to the words, but not the spaces. |
Ctrl+Shift+W |
|
Apply double-underline formatting. |
Ctrl+Shift+D |
|
Apply italic formatting. |
Ctrl+I |
|
Apply small caps formatting. |
Ctrl+Shift+K |
|
Apply subscript formatting. |
Ctrl+Equal sign ( = ) |
|
Apply superscript formatting. |
Ctrl+Shift+Plus sign (+) |
|
Remove manual character formatting. |
Ctrl+Spacebar |
|
Change the selected text to the Symbol font. |
Ctrl+Shift+Q |
Top of Page
Manage text formatting
|
To do this |
Press |
|---|---|
|
Display all nonprinting characters. |
Ctrl+Shift+8 (do not use the numeric keypad) |
|
Display the Reveal Formatting task pane. |
Shift+F1 |
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Insert special characters
|
To do this |
Press |
|---|---|
|
Insert a line break. |
Shift+Enter |
|
Insert a page break. |
Ctrl+Enter |
|
Insert a column break. |
Ctrl+Shift+Enter |
|
Insert an em dash (—). |
Ctrl+Alt+Minus sign (on the numeric keypad) |
|
Insert an en dash (–). |
Ctrl+Minus sign (on the numeric keypad) |
|
Insert an optional hyphen. |
Ctrl+Hyphen (-) |
|
Insert a nonbreaking hyphen. |
Ctrl+Shift+Hyphen (-) |
|
Insert a nonbreaking space. |
Ctrl+Shift+Spacebar |
|
Insert a copyright symbol (©). |
Ctrl+Alt+C |
|
Insert a registered trademark symbol (®). |
Ctrl+Alt+R |
|
Insert a trademark symbol (™). |
Ctrl+Alt+T |
|
Insert an ellipsis (…) |
Ctrl+Alt+Period (.) |
|
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Tip: To find out the Unicode character code for a selected character, press Alt+X. |
The character code, then press Alt+X |
|
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad. |
Alt+the character code (on the numeric keypad) |
), type Top of Page
Work with web content
|
To do this |
Press |
|---|---|
|
Insert a hyperlink. |
Ctrl+K |
|
Go back one page. |
Alt+Left arrow key |
|
Go forward one page. |
Alt+Right arrow key |
|
Refresh the page. |
F9 |
Top of Page
Work with tables
Move around in a table
|
To do this |
Press |
|---|---|
|
Move to the next cell in the row and select its content. |
Tab key |
|
Move to the previous cell in the row and select its content. |
Shift+Tab |
|
Move to the first cell in the row. |
Alt+Home |
|
Move to the last cell in the row. |
Alt+End |
|
Move to the first cell in the column. |
Alt+Page up |
|
Move to the last cell in the column. |
Alt+Page down |
|
Move to the previous row. |
Up arrow key |
|
Move to the next row. |
Down arrow key |
|
Move one row up. |
Alt+Shift+Up arrow key |
|
Move one row down. |
Alt+Shift+Down arrow key |
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Select table content
|
To do this |
Press |
|---|---|
|
Select the content in the next cell. |
Tab key |
|
Select the content in the previous cell. |
Shift+Tab |
|
Extend a selection to adjacent cells. |
Shift+Arrow keys |
|
Select a column. |
Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key |
|
Select a row. |
Select the first or last cell in the row, and then press Shift+Alt+End or Home. |
|
Select the whole table. |
Alt+5 on the numeric keypad, with Num Lock switched off |
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Insert paragraphs and tab characters in a table
|
To do this |
Press |
|---|---|
|
Insert a new paragraph in a cell. |
Enter |
|
Insert a tab character in a cell. |
Ctrl+Tab |
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Review a document
|
To do this |
Press |
|---|---|
|
Insert a comment. |
Ctrl+Alt+M |
|
Turn change tracking on or off. |
Ctrl+Shift+E |
|
Close the Reviewing Pane. |
Alt+Shift+C |
Top of Page
Work with references, citations, and indexing
Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.
|
To do this |
Press |
|---|---|
|
Mark a table of contents entry. |
Alt+Shift+O |
|
Mark a table of authorities entry (citation). |
Alt+Shift+I |
|
Choose citation options. |
Alt+Shift+F12, Spacebar |
|
Mark an index entry. |
Alt+Shift+X |
|
Insert a footnote. |
Ctrl+Alt+F |
|
Insert an endnote. |
Ctrl+Alt+D |
|
Go to the next footnote. |
Alt+Shift+Right angle bracket (>) |
|
Go to the previous footnote. |
Alt+Shift+Left angle bracket (<) |
Top of Page
Work with mail merge and fields
To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.
Perform a mail merge
|
To do this |
Press |
|---|---|
|
Preview the mail merge. |
Alt+Shift+K |
|
Merge a document. |
Alt+Shift+N |
|
Print the merged document. |
Alt+Shift+M |
|
Edit a mail-merge data document. |
Alt+Shift+E |
|
Insert a merge field. |
Alt+Shift+F |
Top of Page
Work with fields
|
To do this |
Press |
|---|---|
|
Insert a DATE field. |
Alt+Shift+D |
|
Insert a LISTNUM field. |
Ctrl+Alt+L |
|
Insert a PAGE field. |
Alt+Shift+P |
|
Insert a TIME field. |
Alt+Shift+T |
|
Insert an empty field. |
Ctrl+F9 |
|
Update the linked information in a Word source document. |
Ctrl+Shift+F7 |
|
Update the selected fields. |
F9 |
|
Unlink a field. |
Ctrl+Shift+F9 |
|
Switch between a selected field code and its result. |
Shift+F9 |
|
Switch between all field codes and their results. |
Alt+F9 |
|
Run GOTOBUTTON or MACROBUTTON from a field displaying field results. |
Alt+Shift+F9 |
|
Go to the next field. |
F11 |
|
Go to the previous field. |
Shift+F11 |
|
Lock a field. |
Ctrl+F11 |
|
Unlock a field. |
Ctrl+Shift+F11 |
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Work with text in other languages
Set the proofing language
Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.
|
To do this |
Press |
|---|---|
|
Display the Language dialog box to set the proofing language. |
Alt+R, U, L |
|
Set default languages. |
Alt+R, L |
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Insert international characters
To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.
Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.
|
To insert this |
Press |
|---|---|
|
à, è, ì, ò, ù, |
Ctrl+Grave accent (`), the letter |
|
á, é, í, ó, ú, ý |
Ctrl+Single quotation mark (‘), the letter |
|
â, ê, î, ô, û |
Ctrl+Shift+Caret (^), the letter |
|
ã, ñ, õ |
Ctrl+Shift+Tilde (~), the letter |
|
ä, ë, ï, ö, ü, ÿ, |
Ctrl+Shift+Colon (:), the letter |
|
å, Å |
Ctrl+Shift+At sign (@), a or A |
|
æ, Æ |
Ctrl+Shift+Ampersand (&), a or A |
|
œ, Œ |
Ctrl+Shift+Ampersand (&), o or O |
|
ç, Ç |
Ctrl+Comma (,), c or C |
|
ð, Ð |
Ctrl+Single quotation mark (‘), d or D |
|
ø, Ø |
Ctrl+Forward slash (/), o or O |
|
¿ |
Ctrl+Alt+Shift+Question mark (?) |
|
¡ |
Ctrl+Alt+Shift+Exclamation point (!) |
|
ß |
Ctrl+Shift+Ampersand (&), s |
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Use Input Method Editors for East Asian languages
|
To do this |
Press |
|---|---|
|
Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available. |
Alt+Tilde (~) |
|
Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available. |
Right Alt |
|
Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available. |
Ctrl+Spacebar |
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Work with document views
Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.
Switch the document view
|
To do this |
Press |
|---|---|
|
Switch to the Read Mode view. In Word 2007 and 2010, this is called Full Screen Reading view. |
Alt+W, F |
|
Switch to the Print Layout view. |
Ctrl+Alt+P |
|
Switch to the Outline view. |
Ctrl+Alt+O |
|
Switch to the Draft view. |
Ctrl+Alt+N |
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Outline a document
These shortcuts only apply when the document is in the Outline view.
|
To do this |
Press |
|---|---|
|
Promote a paragraph. |
Alt+Shift+Left arrow key |
|
Demote a paragraph. |
Alt+Shift+Right arrow key |
|
Demote the paragraph to body text. |
Ctrl+Shift+N |
|
Move the selected paragraphs up. |
Alt+Shift+Up arrow key |
|
Move the selected paragraphs down. |
Alt+Shift+Down arrow key |
|
Expand the text under a heading. |
Alt+Shift+Plus sign (+) |
|
Collapse the text under a heading. |
Alt+Shift+Minus sign (-) |
|
Expand or collapse all text or headings. |
Alt+Shift+A |
|
Hide or display the character formatting. |
Forward slash (/) (on the numeric keypad) |
|
Switch between showing the first line of body text and showing all body text. |
Alt+Shift+L |
|
Show all headings with the Heading 1 style. |
Alt+Shift+1 |
|
Show all headings with the specified heading level. |
Alt+Shift+Heading level number |
|
Insert a tab character. |
Ctrl+Tab |
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Move through the document in Read Mode
|
To do this |
Press |
|---|---|
|
Move to the beginning of the document. |
Home |
|
Move to the end of the document. |
End |
|
Go to a specific page. |
Type the page number, then press Enter |
|
Exit Read Mode. |
Esc |
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Use function key shortcuts
|
Key |
Description |
|---|---|
|
F1 |
|
|
F2 |
|
|
F3 |
|
|
F4 |
|
|
F5 |
|
|
F6 |
|
|
F7 |
|
|
F8 |
|
|
F9 |
|
|
F10 |
|
|
F11 |
|
|
F12 |
|
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See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
Screen reader support for Word
This article describes the keyboard shortcuts and function keys in Word for Mac.
Notes:
-
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Microsoft 365 for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.
-
If you don’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.
-
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do.
-
To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.
For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.
-
To open the System Preferences, press
+Spacebar, type system preferences, and press Return. -
To go to Keyboard Settings, type keyboard and press Return.
-
In the Shortcuts tab, press Control+F7 to change the Full Keyboard Access setting from Text boxes and lists only to All Controls.
In this topic
-
Frequently used shortcuts
-
Shortcut conflicts
-
Navigate the document
-
Select text and graphics
-
Edit text and graphics
-
Work with tables
-
Drawing
-
Work with fields
-
Outline a document
-
Review a document
-
Use footnotes and endnotes
-
Work with right-to-left languages
-
Use function key shortcuts
Frequently used shortcuts
This table lists frequently used shortcuts in Word for Mac.
|
To do this |
Press |
|---|---|
|
Undo the previous action. |
|
|
Redo the previous action, if possible. |
|
|
Cut the selected content to the Clipboard. |
|
|
Copy the selected content to the Clipboard. |
|
|
Paste the contents of the Clipboard. |
|
|
Display the shortcut menu for the selected item. * |
Shift+F10 |
|
Display the Go To dialog box. |
|
|
Display the Spelling and Grammar dialog box. |
|
|
Enable extended selection mode. |
F8 |
|
Switch to the next window. |
|
|
Switch to the previous window. |
|
|
Display the Save As dialog box. |
|
|
Find text (move focus to the Search in Document box). |
|
|
Display the Find and Replace pane. |
Control+H |
|
Display the Print dialog box. |
|
|
Close the current document. |
|
|
Expand or minimize the ribbon. |
|
|
Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. |
Option+F7 |
|
Open the Dictionary. |
In Word 2011, Option+Shift+F7 |
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Shortcut conflicts
Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.
Change system preferences for keyboard shortcuts
-
From the Apple menu, select System Preferences.
-
Select Keyboard.
-
Select the Shortcuts tab.
-
Select Mission Control.
-
Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.
Navigate the document
|
To do this |
Press |
|---|---|
|
Move the cursor one word to the left. |
Option+Left arrow key |
|
Move the cursor one word to the right. |
Option+Right arrow key |
|
Move the cursor up by one paragraph. |
|
|
Move the cursor down by one paragraph. |
|
|
Move the cursor to the beginning of the current line. |
Home |
|
Move the cursor to the end of the current line. |
End |
|
Move the cursor to the top of the previous page. |
On a MacBook, press |
|
Move the cursor to the top of the next page. |
On a MacBook, press |
|
Move the cursor to the beginning of the document. |
On a MacBook, press |
|
Move the cursor to the end of the document. |
On a MacBook, press |
|
Move the cursor to the previous insertion point. |
Shift+F5 |
|
Move the cursor by scrolling the document view up by one screen. |
Page up |
|
Move the cursor by scrolling the document view down by one screen. |
Page down |
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Select text and graphics
Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, 
+Right arrow moves the cursor to the next word, and +Shift+Right arrow selects the text from the cursor to the beginning of the next word.
|
To do this |
Press |
|---|---|
|
Select multiple items that are not next to each other. |
Select the first item that you want, hold down |
|
Select text. |
Shift+Arrow keys |
|
Select the word to the left. |
Shift+Option+Left arrow key |
|
Select the word to the right. |
Shift+Option+Right arrow key |
|
Select from the current position to the beginning of the current line. |
Shift+Home |
|
Select from the current position to the end of the current line. |
Shift+End |
|
Select from the current position to the beginning of the current paragraph. |
|
|
Select from the current position to the end of the current paragraph. |
|
|
Select from the current position to the top of the screen. |
Shift+Page up |
|
Select from the current position to the bottom of the screen. |
Shift+Page down |
|
Select from the current position to the beginning of the document. |
|
|
Select from the current position to the end of the document. |
|
|
Select from the current position to the bottom of the window. |
|
|
Select all document content. |
|
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Extend a selection
|
To do this |
Press |
|---|---|
|
Start extending the selection. * |
F8 In the extend selection mode, clicking a location in the document extends the current selection to that location. |
|
Select the nearest character to the left. |
F8, Left arrow key |
|
Select the nearest character to the right. |
F8, Right arrow key |
|
Expand the selection. |
F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. |
|
Reduce the selection. * |
Shift+F8 |
|
Select a vertical block of text. |
|
|
Stop extending the selection. |
Esc |
Top of Page
Edit text and graphics
|
To do this |
Press |
|---|---|
|
Cut the selected content to the Clipboard. |
F2 |
|
Copy the selected content to the Clipboard. |
F3 |
|
Paste the contents of the Clipboard. |
F4 |
|
Display the Paste Special dialog box. |
|
|
Cut the selected content to the Spike. |
|
|
Paste the contents of the Spike. |
|
|
Copy the selected formatting. |
|
|
Paste the copied formatting. |
|
|
Create an AutoText entry. |
Option+F3 |
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Align and format paragraphs
|
To do this |
Press |
|---|---|
|
Center the paragraph. |
|
|
Justify the paragraph. |
|
|
Align the paragraph to the left. |
|
|
Align the paragraph to the right. |
|
|
Indent the paragraph. |
Control+Shift+M |
|
Remove a paragraph indent. |
|
|
Create a hanging indent. |
|
|
Remove a hanging indent. |
|
|
Apply single-spacing to the paragraph. |
|
|
Apply double-spacing to the paragraph. |
|
|
Apply 1.5-line spacing to the paragraph. |
|
|
Enable AutoFormat. |
|
|
Apply the Normal style. |
|
|
Apply the Heading 1 style. |
|
|
Apply the Heading 2 style. |
|
|
Apply the Heading 3 style. |
|
|
Apply the List style. |
|
|
Insert a nonbreaking space. |
Option+Spacebar |
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Format characters
|
To do this |
Press |
|---|---|
|
Increase the font size. |
|
|
Decrease the font size. |
|
|
Increase the font size by 1 point. |
|
|
Decrease the font size by 1 point. |
|
|
Display the Font dialog box. |
|
|
Switch the text between upper case, lower case, and title case. |
Shift+F3 |
|
Change the text to all upper case. |
|
|
Apply bold formatting. |
|
|
Add a bulleted list. |
|
|
Apply underline formatting. |
|
|
Apply underline formatting to the words, but not the spaces. |
|
|
Apply double-underline formatting. |
|
|
Apply italics formatting. |
|
|
Apply small caps formatting. |
|
|
Apply strike-through formatting. |
|
Top of Page
Insert special characters
|
To do this |
Press |
|---|---|
|
Insert an empty field. |
|
|
Insert a line break. |
Shift+Return |
|
Insert a page break. |
|
|
Insert a column break. |
|
|
Insert a nonbreaking hyphen. |
|
|
Insert a registered trademark symbol (®). |
Option+R |
|
Insert a trademark symbol (™). |
Option+2 |
Top of Page
Work with tables
Move around in a table
|
To do this |
Press |
|---|---|
|
Move to the next cell and select its content. |
Tab key |
|
Move to the previous cell and select its content. |
Shift+Tab |
|
Move to the next row. |
Down arrow key |
|
Move to the previous row. |
Up arrow key |
|
Move to the first cell in the row. |
Control+Home |
|
Move to the last cell in the row. |
Control+End |
|
Move to the first cell in the column. |
Control+Page up |
|
Move to the last cell in the column. |
Control+Page down |
|
Add a new row to the bottom of the table. |
Tab key, at the end of the last row |
|
Insert a row. |
|
Top of Page
Select table content
|
To do this |
Press |
|---|---|
|
Select the content in the next cell. |
Tab key |
|
Select the content in the previous cell. |
Shift+Tab |
|
Extend a selection to adjacent cells. |
Shift+Arrow keys |
|
Select a row. |
Select the first or last cell in the row, and then press Shift+Alt+End or Home. |
Top of Page
Resize table columns with the ruler
|
To do this |
Press |
|---|---|
|
Retain the column sizes to the right and change the table width. |
Drag the column boundary in the ruler |
|
Move a single column line and retain the table width. |
Shift+Drag the column boundary in the ruler |
|
Equally resize all columns to the right and retain the table width. |
|
|
Proportionally resize all columns to the right and retain the table width. |
|
Top of Page
Resize table columns directly in a table
Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.
|
To do this |
Press |
|---|---|
|
Move a single column line and retain the table width. |
Drag the column boundary |
|
Retain column sizes to the right and change the table width. |
Shift+Drag the column boundary |
|
Equally resize all columns to the right and retain the table width. |
|
|
Proportionally resize all columns to the right and retain the table width. |
|
Top of Page
Insert paragraphs and tab characters in a table
|
To do this |
Press |
|---|---|
|
Insert a new paragraph in a cell. |
Return |
|
Insert a Tab character in a cell. |
Option+Tab |
Top of Page
Drawing
|
To do this |
Press |
|---|---|
|
Toggle drawing mode. |
|
Top of Page
Work with fields
|
To do this |
Press |
|---|---|
|
Insert a DATE field. |
Control+Shift+D |
|
Insert a LISTNUM field. |
|
|
Insert a PAGE field. |
Control+Shift+P |
|
Insert a TIME field. |
Control+Shift+T |
|
Insert an empty field. |
|
|
Update the selected fields. * |
F9 |
|
Switch between a field code and its result. * |
Shift+F9 |
|
Switch between all field codes and their results. |
Option+F9 |
|
Run GOTOBUTTON or MACROBUTTON from a field displaying field results. |
Option+Shift+F9 |
|
Lock a field. |
|
|
Unlock a field. |
|
Top of Page
Outline a document
These shortcuts only apply when the document is in the Outline view.
|
To do this |
Press |
|---|---|
|
Promote a paragraph. |
Control+Shift+Left arrow key |
|
Demote a paragraph. |
Control+Shift+Right arrow key |
|
Demote the paragraph to body text. |
|
|
Move the selected paragraphs up. * |
Control+Shift+Up arrow key |
|
Move the selected paragraphs down. * |
Control+Shift+Down arrow key |
|
Expand the text under a heading. |
Control+Shift+Plus sign (+) |
|
Collapse text under a heading. * |
Control+Shift+Minus sign (-) |
|
Expand all body text and headings, or collapse all body text. |
Control+Shift+A |
|
Switch between showing the first line of body text and showing all body text. |
Control+Shift+L |
|
Show all headings with the specified heading level. |
Control+Shift+Heading level number |
Top of Page
Review a document
|
To do this |
Press |
|---|---|
|
Insert a comment. |
|
|
Turn change tracking on or off. |
|
|
Move to the beginning of a comment. |
Home |
|
Move to the end of a comment. |
End (The End key is not available on all keyboards.) |
|
Move to the beginning of the list of comments. |
|
|
Move to the end of the list of comments. |
|
Top of Page
Use footnotes and endnotes
|
To do this |
Press |
|---|---|
|
Insert a footnote. |
|
|
Insert an endnote. |
|
Top of Page
Work with right-to-left languages
Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.
Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:
-
Go to Apple > System Preferences > Keyboard.
-
On the Input Sources tab, select the language for which you want to enable shortcuts.
-
On the right side of the tab, select the check box for Enable keyboard shortcuts.
|
To do this |
Press |
|---|---|
|
Switch the writing direction to right-to-left. |
Control+ |
|
Switch the writing direction to left-to-right. |
Control+ |
Top of Page
Use function key shortcuts
Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.
If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.
The following table provides the function key shortcuts for Word for Mac.
|
Key |
Description |
|---|---|
|
F1 |
|
|
F2 |
|
|
F3 |
|
|
F4 |
|
|
F5 |
|
|
F6 |
|
|
F7 |
|
|
F8 |
|
|
F9 |
|
|
F10 |
|
|
F11 |
|
Top of Page
Change function key preferences
-
In the Apple menu, select System Preferences.
-
Select Keyboard.
-
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
Screen reader support for Word
This article describes the keyboard shortcuts in Word for the web.
Notes:
-
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
-
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F and then type your search words.
-
When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word for the web.
In this topic
-
Frequently used shortcuts
-
Ribbon keyboard shortcuts
-
Navigate the document
-
Edit and format the document
-
Work with comments
Frequently used shortcuts
This table lists the most frequently used shortcuts in Word for the web.
Tip: To quickly create a new document in Word for the web, open your browser, type Word.new in the address bar, and then press Enter.
|
To do this |
Press |
|---|---|
|
In the Reading view, open a PDF-based view tagged to work with screen readers. |
Press the Tab key until you reach the Accessibility Mode button, and then press Enter |
|
Find text in the Reading view. |
Ctrl+F or F3 |
|
Find text in the Editing view. |
Ctrl+F or Ctrl+G |
|
Find and replace text in the Editing view. |
Ctrl+H |
|
Hide the task pane, if one is open. |
Esc |
|
Switch to the Zoom control. |
Alt+Period, W, then Q or Alt+Windows logo key, W, then Q |
|
Print the document. |
Ctrl+P |
|
Move to the next landmark region. |
Ctrl+F6 |
|
Go to the Tell Me or Search text field. |
Alt+Q |
Top of Page
Ribbon keyboard shortcuts
Word for the web offers shortcuts called access keys to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.
On a Windows computer, access keys all start with Alt+Period (.) or Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Period, R or Alt+Windows logo key, R.
If you’re using Word for the web on a Mac computer, press Control+Period (.) to start.
-
To get to the ribbon, press Alt+Period or Alt+Windows logo key. You can alternatively press Ctrl+F6 until you reach the Home tab.
-
To move between tabs on the ribbon, press the Tab key.
-
To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.
Go to the access keys for the ribbon
To go directly to a tab on the ribbon, press one of the following access keys:
|
To do this |
Press |
|---|---|
|
Open the Tell Me or Search text field on the ribbon to type a search term. |
Alt+Period, Q or Alt+Windows logo key, Q |
|
Open the File tab to use the Backstage view. |
Alt+Period, F or Alt+Windows logo key, F |
|
Open the Home tab to format text and use the Find tool. |
Alt+Period, H or Alt+Windows logo key, H |
|
Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery. |
Alt+Period, N or Alt+Windows logo key, N |
|
Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing. |
Alt+Period, A or Alt+Windows logo key, A |
|
Open the References tab to insert a table of contents, footnotes, or endnotes. |
Alt+Period, S or Alt+Windows logo key, S |
|
Open the Review tab to check spelling, add comments, or track and review changes to your document. |
Alt+Period, R or Alt+Windows logo key, R |
|
Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view. |
Alt+Period, W or Alt+Windows logo key, W |
Top of Page
Use Search
To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search.
Note: Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.
-
Select the item or place in your document, presentation, or spreadsheet where you want to perform an action.
-
To go to the Search text field, press Alt+Q.
-
Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.
-
Press the Down arrow key to browse through the search results.
-
Once you’ve found the result that you want, press Enter to select it and to perform the action.
Work in the ribbon tabs and menus
The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.
|
To do this |
Press |
|---|---|
|
Select the active tab on the ribbon, and activate the access keys. |
Alt+Period or Alt+Windows logo key. To move to a different tab, use an access key or the Tab key. |
|
When a Ribbon tab is selected, move the focus to the tab commands. |
Enter, then Tab key or Shift+Tab |
|
Activate a selected button. |
Spacebar or Enter |
|
Open the list for a selected command. |
Spacebar or Enter |
|
Open the menu for a selected button. |
Alt+Down arrow key |
|
When a menu or submenu is open, move to the next command. |
Down arrow key |
|
Collapse or expand the ribbon. |
Ctrl+F3 |
Top of Page
Navigate the document
|
To do this |
Press |
|---|---|
|
Move the cursor right by one word. |
Ctrl+Right arrow key |
|
Move the cursor left by one word. |
Ctrl+Left arrow key |
|
Move the cursor up by one paragraph. |
Ctrl+Up arrow key |
|
Move the cursor down by one paragraph. |
Ctrl+Down arrow key |
|
Move the cursor to the beginning of the current line. |
Home |
|
Move the cursor to the end of the current line. |
End |
|
Move the cursor to the beginning of the document. |
Ctrl+Home |
|
Move the cursor to the end of the document. |
Ctrl+End |
|
Select text. |
Shift+Arrow keys |
|
Select the word to the right. |
Shift+Ctrl+Right arrow key |
|
Select the word to the left. |
Shift+Ctrl+Left arrow key |
|
Select the paragraph above. |
Shift+Ctrl+Up arrow key |
|
Select the paragraph below. |
Shift+Ctrl+Down arrow key |
|
Select from the current position to the beginning of the line. |
Shift+Home |
|
Select from the current position to the end of the line. |
Shift+End |
|
Select from the current position to the beginning of the document. |
Shift+Ctrl+Home |
|
Select from the current position to the end of the document. |
Shift+Ctrl+End |
|
Select all document content. |
Ctrl+A |
Top of Page
Edit and format the document
|
To do this |
Press |
|---|---|
|
Cut the selected content to the Clipboard. |
Ctrl+X |
|
Copy the selected content to the Clipboard. |
Ctrl+C |
|
Paste the content from the Clipboard. |
Ctrl+V |
|
Undo the previous action. |
Ctrl+Z |
|
Redo the previous action. |
Ctrl+Y |
|
Shrink the font size. |
Ctrl+Left bracket ([) |
|
Grow the font size. |
Ctrl+Right bracket (]) |
|
Apply bold formatting to the selected text. |
Ctrl+B |
|
Apply italic formatting to the selected text. |
Ctrl+I |
|
Underline the selected text. |
Ctrl+U |
|
Align the paragraph to the left. |
Ctrl+L |
|
Align the paragraph to the right. |
Ctrl+R |
|
Center the paragraph. |
Ctrl+E |
|
Justify the paragraph. |
Ctrl+J |
|
Create a bulleted list. |
Ctrl+Period (.) |
|
Create a numbered list. |
Ctrl+Slash (/) |
Top of Page
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
Screen reader support for Word
- Bold text: Command + B.
- Underline text: Command + U.
- Italicize text: Command + i.
- Add superscript: Ctrl + Shift + Command + +
- Add subscript: Ctrl + Command + –
- Make highlighted text larger or smaller: Command + Shift + > or Command + Shift + <
- Insert line break: Command + Return.
Beside above, how do I make my text bold?
- Move your pointer to the Mini toolbar above your selection and click Bold .
- Click Bold in the Font group on the Home tab.
- Type the keyboard shortcut: CTRL+B.
Best answer for this question, how do you bold in Pages on a Mac?
- Select the text you want to change.
- In the Format sidebar, click the Style button near the top.
Also the question is, how do I make the font darker on my Macbook Pro? Answer: A: Answer: A: Go to Settings > Accessibility > Increase Contrast > Darken Colors, After this the text should be dark enough to read well.
Considering this, how do you do italics in text? To make text italic, select and highlight the text first. Then hold down Ctrl (the control key) on the keyboard and then press the I on the keyboard.You can do this for either the entire message or just certain words or phrases. If these seem like too many steps to remember, then alternatively, both Android and iPhone users can tap and hold the text they’re typing and select the ‘More’ option > and choose among bold, italic, strikethrough and monospace.
Contents
- 1 What is the shortcut for bold on a Mac?
- 2 Which is better word or pages?
- 3 How do you cross out text on a Mac?
- 4 How do you change the font on a Macbook Pro?
- 5 How do I change the font size on Macbook Pro 2020?
- 6 How do you print darker on a Mac?
- 7 How do you italicize on a Mac?
- 8 What is the shortcut to underline text?
- 9 How do you emphasize a word in a text message?
- 10 How do you send bold text?
- 11 How do I underline a word in a text message?
What is the shortcut for bold on a Mac?
Command-B: Boldface the selected text, or turn boldfacing on or off. Command-I: Italicize the selected text, or turn italics on or off. Command-K: Add a web link. Command-U: Underline the selected text, or turn underlining on or off.
Which is better word or pages?
Word has a good selection of templates, but for our money the selection in Pages is better. Pages has 65 templates compared to Word’s 18 (a lot of Pages templates are slight variations, however). As with most things Apple, the design of its templates are just marginally better looking in all respects.
How do you cross out text on a Mac?
- Select the text you want to strike out in your Mac Word document.
- On your keyboard hold down Command + Shift + X.
How do you change the font on a Macbook Pro?
Choose Format > Font > Replace Fonts (from the Format menu at the top of the screen). Click the double arrows to the right of the font you want to replace, then choose a replacement. If the font is listed as a missing font, also choose a typeface.
How do I change the font size on Macbook Pro 2020?
- Click the Apple icon in the top left corner.
- Select System Preferences.
- Select a lower resolution.
- Click View in the menu bar.
- Select Show View Options.
- Click the number next to Text size.
- Select a larger number.
- 1 Click the Apple icon in the top left corner.
How do you print darker on a Mac?
- Select Color Options from the pop-up menu of the Print Dialog.
- Specify the brightness. Select Light, Normal, or Dark for Brightness.
- Click Print. When you execute print, the data is printed at the specified brightness.
How do you italicize on a Mac?
- Bold text: Command + B.
- Underline text: Command + U.
- Italicize text: Command + i.
- Add superscript: Ctrl + Shift + Command + +
- Add subscript: Ctrl + Command + –
- Make highlighted text larger or smaller: Command + Shift + > or Command + Shift + <
- Insert line break: Command + Return.
What is the shortcut to underline text?
The quickest way to underline text is to press Ctrl+U and start typing. When you want to stop underlining, press Ctrl+U again.
How do you emphasize a word in a text message?
- Italicize. Italics are a nice improvement from the days of the typewriter when underlining was the norm.
- Bold. Using bold text is more dramatic and easily recognizable than italics.
- Change Size.
- Use Space.
- Add Color.
How do you send bold text?
- Italic. To italicize your message, place an underscore on both sides of the text:
- Bold. To bold your message, place an asterisk on both sides of the text:
- Strikethrough. To strikethrough your message, place a tilde on both sides of the text:
- Monospace.
How do I underline a word in a text message?
- Open the ‘Docs’ app on your android phone.
- And you can open the document you want to underline.
- Now, tap and drag over the texts you want to underline to highlight or select them.
- Once you have selected the texts, tap on the underline (looks like a ‘U’) icon from the bottom of the screen.
This tutorial shows how to find and replace font formatting in Word for Mac. Font formatting includes style (i.e., italics or bold font), color, size, and underlining.
First, we will find and replace font formatting in the whole document. Then, we will find and replace font formatting applied to specific text. We will close with two important tips for finding and replacing font formatting.
Table of Contents:
- How to Find and Replace Font Formatting in the Whole Document
- How to Find and Replace Font Formatting Applied to Specific Text
- Two Tips for Finding and Replacing Font Formatting
Watch all the steps shown here in real time!
Explore more than 150 writing-related software tutorials on my YouTube channel.
The images below are from Word for Microsoft 365 for Mac. These steps are similar in Word 2021 for Mac, Word 2019 for Mac, and Word 2016 for Mac.
Are you on a PC? Please see “How to Find and Replace Font Formatting Microsoft Word.”
How to Find and Replace Font Formatting in the Whole Document
For this example, we will replace all bold text with regular text. Please modify these steps according to your own needs.
- Select the Edit menu.
- Select Find from the drop-down menu.
- Select Advanced Find and Replace from the submenu.
- Select the Replace tab in the Find and Replace dialog box.
- Insert your cursor into the Find what text box. (Be careful not to type anything.)
- Select the More button.
- Select All in the Search menu.
- Select the Format button.
- Select Font from the drop-down menu.
- Select Bold (or another option) from the Font Style menu in the Find Font dialog box.
- Select the OK button.
The words Font: Bold should appear under the Find what text box.
- Insert your cursor into the Replace with text box. (Be careful not to type anything.)
- Select the Format button (see figure 8).
- Select Font from the drop-down menu (see figure 9).
- Select Regular (or another option) from the Font Style menu in the Replace Font dialog box.
- Select the OK button.
The words Font: Not Bold, Not Italic should appear under the Replace with text box.
- Select the Replace All button to make all the replacements at once. Or, select the Find Next and Replace buttons to make one replacement at a time.
- If you selected Replace All, select OK in the dialog box telling you how many replacements were made.
- Select the Close button.
Your font formatting should now be replaced.
How to Find and Replace Formatting Applied to Specific Text
For this example, we will find specific text formatted in red and replace that same text with green formatting. Please modify these steps according to your own needs.
- Select the Edit menu (see figure 1).
- Select Find from the drop-down menu (see figure 2).
- Select Advanced Find and Replace from the submenu (see figure 3).
- Select the Replace tab in the Find and Replace dialog box (see figure 4).
- Type the text you want to find into the Find what text box.
- Select the More button (see figure 6).
- Select All in the Search menu (see figure 7).
- Select the Format button (see figure 8).
- Select Font from the drop-down menu (see figure 9).
- Select red (or other formatting) from the Font color menu in the Find Font dialog box.
- Select the OK button (see figure 11).
The words Font color: Red should appear under the Find what text box.
- Type the same text (or different text if desired) into the Replace with text box.
- Select the Format button (see figure 6).
- Select Font from the drop-down menu (see figure 7).
- Select green (or another formatting) from the Font color menu in the Replace Font dialog box.
- Select the OK button (see figure15).
The words Font color: Green should appear under the Replace with text box.
- Select the Replace All button to make all the replacements at once. Or, use the Find Next and Replace buttons to make one replacement at a time (see figure 17).
- If you selected Replace All, select OK in the dialog box telling you how many replacements were made (see figure 18).
- Select the Close button to close the Find and Replace dialog box (see figure 19).
The font formatting for the specific text should now be replaced.
Two Tips for Finding and Replacing Font Formatting
Finding and replacing font formatting can be messy. Here are three tips to consider before your next formatting session.
Tip 1: Use the No Formatting button to clear formatting.
When you add formatting to the Find and Replace dialog box, Word will normally keep that selection in the dialog box until you close the software.
If you want to clear previously selected formatting from the Find and Replace dialog box before closing the software, place your cursor in the affected text box (Find what or Replace with) and then select the No Formatting button.
Tip 2: Experiment with multiple replacement sequences.
Occasionally, the formatting options entered into the Replace with text box don’t replace the options in the Find what text box; instead, they are added to the options in the Find what text box. When this occurs, experiment with multiple replacement sequences to reach the formatting you need.
For example, if you put the italic format into the Find what text box and put the bold format into the Replace with text box, Word won’t replace the italic text with bold text as you might expect. Instead, it will add bold to the italic words. But you can still remove the italic format if you do a second replacement sequence, this time replacing the italic format with the Not Italic format option.
Related Resources
How to Adjust the Space between Words in Word for Mac
How to Create Custom List Numbers in Word for Mac
Updated December 16, 2022
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- Keyboard shortcuts for text formatting involve holding down two or three keys at a time to alter the appearance of text.
- Common commands like bolding, underlining, or italicizing text are similar on Windows and Mac operating systems.
- Some keyboard shortcuts are exclusive to specific operating systems.
Keyboard shortcuts can be helpful in accomplishing a variety of tasks more quickly, and there are a handful of commands specifically for text formatting. These commands involve holding down two or three keys at once, and they differ slightly depending on what operating system you’re using.
Some common commands, like bolding, underlining, or italicizing text, are essentially the same (just swap out the Control key for Windows with the Command key on Mac), while other commands are exclusive to specific operating systems.
Below, we’ve rounded up text formatting shortcuts for Windows and Mac. You can use these commands on text in any program, such as Microsoft Word, Google Docs, email, etc.
Windows keyboard shortcuts for text formatting
- Bold text: Ctrl + B
- Underline text: Ctrl + U
- Italicize text: Ctrl + i
- Turn highlighted text into all capital or all lowercase letters: Ctrl + Shift + A
- Add superscript: Ctrl + Shift + =
- Add subscript: Ctrl + =
- Make highlighted text larger or smaller: Ctrl + Shift + >, Ctrl + Shift + < or Ctrl + [, Ctrl + ]
- Turn highlighted text into a bulleted or numbered list: Ctrl + Shift + L
- Insert line break: Ctrl + Enter
Mac keyboard shortcuts for text formatting
- Bold text: Command + B
- Underline text: Command + U
- Italicize text: Command + i
- Add superscript: Ctrl + Shift + Command + +
- Add subscript: Ctrl + Command + —
- Make highlighted text larger or smaller: Command + Shift + > or Command + Shift + <
- Insert line break: Command + Return
Related coverage from Tech Reference:
-
The 48 best PowerPoint keyboard shortcuts for making great presentations quickly and easily
-
101 essential Google Chrome browser keyboard shortcuts for Mac, PC, and Linux users
-
43 essential Microsoft Outlook keyboard shortcuts that you can use to work more efficiently
-
30 essential Gmail keyboard shortcuts for optimizing your inbox and email workflow
-
The 45 best Firefox keyboard shortcuts you can use to navigate the web browser more efficiently
Abigail Abesamis Demarest is a contributing writer for Insider based in New York. She loves a good glazed donut and nerdy deep dives into the science of food and how it’s made.
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6 March 2022
There are shortcuts that automatically format bold and italic text in Word. The same shortcuts and more work in WhatsApp texting as well.
AutoFormatting Bold and Italics as you type
In Microsoft Word and Outlook it’s possible to make words bold or italic as you’re typing. For touch-typists that’s faster than stopping to highlight text and format it.
The options *bold* and _italic_ with real formatting is available in both Windows and Mac versions of Word or Outlook.
The option is OFF as installed, you have to turn it from on the AutoCorrect settings in Word for Windows/Mac.
It works for multiple words and sentences in the same paragraph eg
*This bold statement. And this bold statement.*
will all be formatted as bold.
WhatsApp text formatting
The same thing is possible in WhatsApp either on a device or the Windows/Mac desktop extensions. It’s the only way to make text bold or italic because there’s no formatting toolbar or keyboard shortcuts.
The WhatsApp text formatting goes beyond the two options in Word. As well as *bold* _italic_ there are two not in Word for strikethrough and monospace font.
The big difference from Word is that the formatting happens when you click Send. In Word the format change happens right away, not in WhatsApp.
Bold – *
Stars make bold eg *bold* *this is BOLD*
Underscore – _
Underscore for italics eg _italic_ _all this is italic_
Strikethrough – ~
Tilde for strikethrough eg ~Yes~ or ~Don’t even think of it~
Monospace – “`
Three Backticks for monospace font eg ```<HTML>``` or ```password```
Monospace is handy for sending passwords. The Courier-like fixed space font is less likely to be misread.
The ‘backtick’ isn’t the apostrophe symbol. On most keyboards it’s top left, the lower case symbol ‘under’ where the tilde lives.
Underline has no shortcut in WhatsApp.
Why make WhatsApp send full size, original photos
Send a full, original image by WhatsApp for iPhone
Send a full size, original image by WhatsApp for Android
WhatsApp desktop now has voice and video calls
WhatsApp articles at Office-Watch.com
Make the text bold
- Move your pointer to the Mini toolbar above your selection and click Bold .
- Click Bold in the Font group on the Home tab.
- Type the keyboard shortcut: CTRL+B.
Furthermore, How do I make font bold on Macbook Pro?
Apply a style: Select text, click the Paragraph Styles button in the toolbar, then choose a style. If your Mac has a Touch Bar, you can use it to apply bold, italic, or underline.
Simply so What is Ctrl cut?
Keyboard Command: Control (Ctrl) + X. Remember “X” as. The Cut command is used to remove text or images from the screen you are currently working on. “CUT” moves the information to your virtual clipboard, where it is stored until it is overwritten by the next “cut” or “copy” command.
Also, What is the CTRL D? Alternatively referred to as Control+D and C-d, Ctrl+D is a keyboard shortcut that varies depending on the program. For example, in most Internet browsers, it is used to add the current site to a bookmark or favorite. But, other programs, like Microsoft PowerPoint, use it to duplicate objects. … Ctrl+D in Microsoft Word.
How do I change my font size?
Change font size
- Open your device’s Settings app.
- Tap Accessibility Text and display.
- Tap Font size.
- Use the slider to choose your font size.
What is Apple’s system font? SF Pro. This neutral, flexible, sans-serif typeface is the system font for iOS, iPad OS, macOS and tvOS. SF Pro features nine weights, variable optical sizes for optimal legibility, and includes a rounded variant.
How do I change my font?
Changing Built-In Font Settings
- In the “Settings” menu, scroll down and tap the “Display” option.
- The “Display” menu may vary depending on your Android device. …
- In the “Font Size and Style” menu, tap the “Font Style” button.
- You’ll have a list of pre-installed font styles available for you to choose from.
What are 5 shortcuts?
Word shortcut keys
- Ctrl + A — Select all contents of the page.
- Ctrl + B — Bold highlighted selection.
- Ctrl + C — Copy selected text.
- Ctrl + X — Cut selected text.
- Ctrl + N — Open new/blank document.
- Ctrl + O — Open options.
- Ctrl + P — Open the print window.
- Ctrl + F — Open find box.
What does Ctrl P mean?
☆☛✅Ctrl+P is a shortcut key often used to print a document or page. … Also referred to as Control P and C-p, Ctrl+P is a shortcut key often used to print a document or page. Tip. On Apple computers, the shortcut to print may also be the Command key+P keys.
What does Ctrl V do?
In a Windows PC, holding down the Ctrl key and pressing the V key pastes the contents of the clipboard into the current cursor location. The Mac equivalent is Command-V.
What is the meaning of Ctrl A to Z?
Ctrl + A → Select all content. Ctrl + Z → Undo an action. Ctrl + Y → Redo an action.
What is Ctrl F?
Control-F is a handy computer shortcut for quickly locating specific words or phrases in a text-filled word document or a webpage. If you’ve wanted to use this search function while browsing the web on your smartphone, great news — you can.
What is Ctrl Q?
Also referred to as Control Q and C-q, Ctrl+Q is a shortcut key that varies depending on the program being used. In Microsoft Word, Ctrl+Q is used to remove the paragraph’s formatting. In many programs, the Ctrl+Q key may be used to quit the program or close the programs window.
How do I make font bigger than 72 in Word?
Make the font size larger than 72 points
- Select the text that you want to change.
- Click the Format tab under Text Box Tools, type a point size in the Font Size list. . For example, type 592.
- Press ENTER.
Why does my font size keep changing in Word?
If a document uses a font that is on your system, and then that document is opened on a system that doesn’t have the same font, Word will substitute a different font for the missing one. This can affect the appearance of the document, even when you subsequently open it back on your original system.
What tab must you be in if you want to change the size and font?
On the Home tab, click the font size you want in the Font Size box. You can also type in any size you want in multiples of .
Why does Apple use Helvetica?
Apple’s embrace of Helvetica Neue means that its third-party iOS app-makers will likely adopt the typeface if they want their apps to fit with Apple’s look. … Many companies use Helvetica Neue for branding. Some designers say that this font is much better on large displays than in small sizes, such as an iPhone.
What font does Apple use on their website 2021?
On Apple’s homepage and other web pages on the site, the San Francisco typeface is being used in many places where text is displayed, replacing the previous Myriad typeface. Bolder and easier to read, San Francisco has been used on iOS devices and Macs since iOS 9 and OS X 10.11 were introduced in 2015.
What font does Nike use?
Nike has nearly completed its transition to Trade Gothic as the primary typeface for the brand. There are still some areas of the site using Futura Extra Bold Condensed, but mostly it’s Trade Gothic Bold Condensed being used everywhere.
Why do some fonts show up as squares?
Whenever squares are shown instead of the desired characters, it is a sign that a required font is not been used. The right font may not be installed in the system or the wrong font, which does not contain the required characters, is assigned to the text.
How do I change the alphabet style on my keyboard?
Turn on Handwriting
- On your Android phone or tablet, open any app that you can type in, like Gmail or Keep.
- Tap where you can enter text. …
- At the top left of the keyboard, tap Open features menu .
- Tap Settings . …
- Tap Languages. …
- Swipe right and turn on the Handwriting layout. …
- Tap Done.
How do you get different fonts?
Go to Settings > Display > Font Size and Style.
Your newly installed font should appear on the list. Tap on the new font to use it as the system font. The font is applied immediately.
What are 10 shortcuts?
Top 10 keyboard shortcuts everyone should know
- Ctrl+C or Ctrl+Insert and Ctrl+X. Both Ctrl + C and Ctrl + Insert will copy highlighted text or a selected item. …
- Ctrl+V or Shift+Insert. …
- Ctrl+Z and Ctrl+Y. …
- Ctrl+F and Ctrl+G. …
- Alt+Tab or Ctrl+Tab. …
- Ctrl+S. …
- Ctrl+Home or Ctrl+End. …
- Ctrl+P.
Microsoft Word is the most popular and widely used word processor. Keyboard shortcut helps user do task quickly and efficiently. Ms Word provides keyboard shortcut for almost all tasks. Following list contains the Ms Word’s most useful and frequently used shortcut.
List of most useful and commonly used Ms Word shortcut.
You can get most of the Mac shortcut by simply replacing Ctrl (of Windows) with Command (of Mac)
| To do this | Windows | Mac |
|---|---|---|
| Open a document. | Ctrl+O | ⌘+O |
| Create a new document. | Ctrl+N | ⌘+N |
| Save the document. | Ctrl+S | ⌘+S |
| Close the document. | Ctrl+W | ⌘+W |
| Cut the selected content to the Clipboard. | Ctrl+X | ⌘+X or F2 |
| Copy the selected content to the Clipboard. | Ctrl+C | ⌘+C or F3 |
| Paste the contents of the Clipboard. | Ctrl+V | ⌘+V or F4 |
| Select all document content. | Ctrl+A | ⌘+ A |
| Apply bold formatting to text. | Ctrl+B | ⌘+B |
| Apply italic formatting to text. | Ctrl+I | ⌘+I |
| Apply underline formatting to text. | Ctrl+U | ⌘+U |
| Decrease the font size by 1 point. | Ctrl+[ | ⌘+ [ |
| Increase the font size by 1 point. | Ctrl+] | ⌘+] |
| Center the text. | Ctrl+E | ⌘+E |
| Align the text to the left. | Ctrl+L | ⌘+L |
| Align the text to the right. | Ctrl+R | ⌘+R |
| Cancel a command. | Esc | Esc |
| Undo the previous action. | Ctrl+Z | ⌘+Z or F1 |
| Redo the previous action, if possible. | Ctrl+Y | ⌘+Y |
| Adjust the zoom magnification. | Alt+W, Q, then tab to desired zoom | – |
| Split the document window. | Ctrl+Alt+S | – |
| Remove the document window split. | Alt+Shift+C or Ctrl+Alt+S | – |