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Use an Image as a Background in Excel

Generally, most of us have seen Excel as a plain and monotonous piece of software.

But have you ever thought about how you can use your creativity to create amazing and attractive spreadsheets?

In this post, I am going to share one such technique, here we are going to learn how to add background images in your Excel worksheets.

So grab a cup of coffee, get relaxed, and read on:

Table of Contents

Option 1: Adding a Background Image to your worksheet

For Excel 2003

1. First of all, open the worksheet where you wish to add the background.

1. After this navigate to ‘Format’ > ‘Sheet’ > ‘Background’.
2. Now, browse through all the available images, select the image that you wish to add and click the insert button as shown in the below image.

1. This will add the picture that you just selected as the sheet background.

For Excel 2007, 2010 and 2013

1. First, open the worksheet where you have to add the background.
2. Next, navigate to the ‘Page Layout’ tab in the ribbon and click the ‘Background’ option.

1. This will open a sheet background window, select the image that you wish to use as a background and then click the insert button.

1. Now the image that you just selected will be used in the background of your worksheet.

1. The resultant will look somewhat like the above image.

Few Important tips about spreadsheet backgrounds

• Try to use contrast colors to make your spreadsheets more readable. For example- if you use a dark color font on a light color background image, it will be easier to read.
• You can also use the shortcut Alt + P G to add an image background to your worksheets.
• The image in your spreadsheet background can increase the overall size of the spreadsheet. So, only select those images that have small sizes.
• You cannot add a background image to multiple worksheets at once. You can only add the background to one worksheet at a time.
• Remove gridlines on your spreadsheets when you are using a background image, this makes them look smooth.
• It should be noted that when you add an image background to your spreadsheet using the above method then it won’t show up when you print the sheet. To add printable backgrounds to your spreadsheet use the second option.

How to Remove the Background Image in Excel

To remove the background in the image follows the below steps:

For Excel 2003:

1. First open the spreadsheet, where you have already added an image as background.
2. Next, navigate to ‘Format’ > ‘Sheet’ > ‘Delete Background’.

1. This will delete the image from the background.

For Excel 2007, 2010 and 2013

1. First of all open the spreadsheet, where you have already added an image as background.
2. After this, navigate to the ‘Page Layout’ tab in the ribbon and click the ‘Delete Background’ option.

1. Now, the image in the background of your worksheet will be deleted.

Option 2: Adding a Printable image to your worksheet

In this method, we will are not going to add the image as a background but instead, we will add the image on top of another object. And then we will adjust the object so that it fits in the whole printable area. To use the method follow the below steps:

1. Open the worksheet where you wish to add your image background. Before proceeding further make sure that you have filled the required data to your spreadsheet.

1. Next, navigate to ‘Insert’ Tab > ‘Shapes’ > ‘Rectangle’, and draw a rectangle on your sheet.

1. After this, right-click on the rectangle and select the option ‘Format Shape’ as shown in the image.

1. This will open the ‘Format Shape’ options, click the ‘Fill’ option, in the ‘Fill’ type select the ‘Gradient or Texture’ radio button. Then using the ‘File’ button select the picture of your choice as the background and set its transparency according to your needs.

1. Now adjust the image such that it shows in the printable area and then print the sheet.

So, this was all from my side. Hope you would have liked this post. 🙂

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Add or remove a sheet background

In Microsoft Excel, you can use a picture as a sheet background for display purposes only. A sheet background is not printed, and it is not retained in an individual worksheet or in an item that you save as a Web page.

Because a sheet background is not printed, it cannot be used as a watermark. However, you can mimic a watermark that will be printed by inserting a graphic in a header or footer.

Click the worksheet that you want to display with a sheet background. Make sure that only one worksheet is selected.

On the Page Layout tab, in the Page Setup group, click Background.

Select the picture that you want to use for the sheet background, and then click Insert.

The selected picture is repeated to fill the sheet.

To improve readability, you can hide cell gridlines and apply solid color shading to cells that contain data.

A sheet background is saved with the worksheet data when you save the workbook.

To use a solid color as a sheet background, you can apply cell shading to all cells in the worksheet.

Click the worksheet that is displayed with a sheet background. Make sure that only one worksheet is selected.

On the Page Layout tab, in the Page Setup group, click Delete Background.

Delete Background is available only when a worksheet has a sheet background.

Watermark functionality is not available in Microsoft Excel. However, you can mimic a watermark in one of two ways.

You can display watermark information on every printed page — for example, to indicate that the worksheet data is confidential or a draft copy — by inserting a picture that contains the watermark information in a header or footer. That picture then appears behind the worksheet data, starting at the top or bottom of every page. You can also resize or scale the picture to fill the whole page.

You can also use WordArt on top of the worksheet data to indicate that the data is confidential or a draft copy.

In a drawing program, such as Paintbrush, create a picture that you want to use as a watermark.

In Excel, click the worksheet that you want to display with the watermark.

Note: Make sure that only one worksheet is selected.

On the Insert tab, in the Text group, click Header & Footer.

Under Header, click either the left, center, or right header selection box.

On the Design tab of the Header & Footer Tools, in the Header & Footer Elements group, click Picture and then find the picture that you want to insert.

Double-click the picture. &[Picture] appears in the header selection box.

Click in the worksheet. The picture you selected will appear in place of &[Picture].

To resize or scale the picture, click the header selection box that contains the picture, click Format Picture in the Header & Footer Elements group, and then, in the Format Picture dialog box, select the options that you want on the Size tab.

Changes to the picture or picture format take effect immediately and cannot be undone.

If you want to add blank space above or below a picture, in the header selection box that contains the picture, click before or after &[Picture], and then press ENTER to start a new line.

To replace a picture in the header section box that contains the picture, select &[Picture], click Picture , and then click Replace.

Before printing, make sure that the header or footer margin has sufficient space for the custom header or footer.

To delete a picture in the header section box that contains the picture, select &[Picture], press DELETE, and then click in the worksheet.

To switch from Page Layout view to Normal view, select any cell, click the View tab, and then, in the Workbook Views group, click Normal.

Click the worksheet location where you want to display the watermark.

On the Insert tab, in the Text group, click WordArt.

Click the WordArt style that you want to use.

For example, use Fill — White, Drop Shadow, Fill — Text 1, Inner Shadow, or Fill — White, Warm Matte Bevel.

Type the text that you want to use for the watermark.

To change the size of the WordArt, do the following:

Click the WordArt.

On the Format tab, in the Size group, in the Shape Height and Shape Width boxes, enter the size that you want . Note that this only changes the size of the box that contains the WordArt.

You can also drag the sizing handles on the WordArt to the size that you want.

Select the text inside the WordArt, and then on the Home tab, in the Font group, select the size you want in the Font Size box.

To add transparency so that you can see more of the worksheet data underneath the WordArt, do the following:

Right-click the WordArt, and click Format Shape.

In the Fill category, under Fill, click Solid fill.

Drag the Transparency slider to the percentage of transparency that you want, or enter the percentage in the Transparency box.

If you want to rotate the WordArt, do the following:

Click the WordArt.

On the Format tab, in the Arrange group, click Rotate.

Click More Rotation Options.

On the Size tab, under Size and rotate, in the Rotation box, enter the degree of rotation that you want.

You can also drag the rotation handle in the direction that you want to rotate the WordArt.

Note: You cannot use WordArt in a header or footer to display it in the background. However, if you create the WordArt in an empty worksheet that does not display gridlines (clear the Gridlines check box in the Show/Hide group on the View tab), you can press PRINT SCREEN to capture the WordArt, and then paste the captured WordArt into a drawing program. You can then insert the picture that you created in the drawing program into a header and footer as described in Use a picture in a header or footer to mimic a watermark.

This feature is not available in Excel for the web.

If you have the Excel desktop application, you can use the Open in Excel button to open the workbook and add a sheet background.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Источник

Add or remove a sheet background

In Microsoft Excel, you can use a picture as a sheet background for display purposes only. A sheet background is not printed, and it is not retained in an individual worksheet or in an item that you save as a Web page.

Because a sheet background is not printed, it cannot be used as a watermark. However, you can mimic a watermark that will be printed by inserting a graphic in a header or footer.

Click the worksheet that you want to display with a sheet background. Make sure that only one worksheet is selected.

On the Page Layout tab, in the Page Setup group, click Background.

Select the picture that you want to use for the sheet background, and then click Insert.

The selected picture is repeated to fill the sheet.

To improve readability, you can hide cell gridlines and apply solid color shading to cells that contain data.

A sheet background is saved with the worksheet data when you save the workbook.

To use a solid color as a sheet background, you can apply cell shading to all cells in the worksheet.

Click the worksheet that is displayed with a sheet background. Make sure that only one worksheet is selected.

On the Page Layout tab, in the Page Setup group, click Delete Background.

Delete Background is available only when a worksheet has a sheet background.

Watermark functionality is not available in Microsoft Excel. However, you can mimic a watermark in one of two ways.

You can display watermark information on every printed page — for example, to indicate that the worksheet data is confidential or a draft copy — by inserting a picture that contains the watermark information in a header or footer. That picture then appears behind the worksheet data, starting at the top or bottom of every page. You can also resize or scale the picture to fill the whole page.

You can also use WordArt on top of the worksheet data to indicate that the data is confidential or a draft copy.

In a drawing program, such as Paintbrush, create a picture that you want to use as a watermark.

In Excel, click the worksheet that you want to display with the watermark.

Note: Make sure that only one worksheet is selected.

On the Insert tab, in the Text group, click Header & Footer.

Under Header, click either the left, center, or right header selection box.

On the Design tab of the Header & Footer Tools, in the Header & Footer Elements group, click Picture and then find the picture that you want to insert.

Double-click the picture. &[Picture] appears in the header selection box.

Click in the worksheet. The picture you selected will appear in place of &[Picture].

To resize or scale the picture, click the header selection box that contains the picture, click Format Picture in the Header & Footer Elements group, and then, in the Format Picture dialog box, select the options that you want on the Size tab.

Changes to the picture or picture format take effect immediately and cannot be undone.

If you want to add blank space above or below a picture, in the header selection box that contains the picture, click before or after &[Picture], and then press ENTER to start a new line.

To replace a picture in the header section box that contains the picture, select &[Picture], click Picture , and then click Replace.

Before printing, make sure that the header or footer margin has sufficient space for the custom header or footer.

To delete a picture in the header section box that contains the picture, select &[Picture], press DELETE, and then click in the worksheet.

To switch from Page Layout view to Normal view, select any cell, click the View tab, and then, in the Workbook Views group, click Normal.

Click the worksheet location where you want to display the watermark.

On the Insert tab, in the Text group, click WordArt.

Click the WordArt style that you want to use.

For example, use Fill — White, Drop Shadow, Fill — Text 1, Inner Shadow, or Fill — White, Warm Matte Bevel.

Type the text that you want to use for the watermark.

To change the size of the WordArt, do the following:

Click the WordArt.

On the Format tab, in the Size group, in the Shape Height and Shape Width boxes, enter the size that you want . Note that this only changes the size of the box that contains the WordArt.

You can also drag the sizing handles on the WordArt to the size that you want.

Select the text inside the WordArt, and then on the Home tab, in the Font group, select the size you want in the Font Size box.

To add transparency so that you can see more of the worksheet data underneath the WordArt, do the following:

Right-click the WordArt, and click Format Shape.

In the Fill category, under Fill, click Solid fill.

Drag the Transparency slider to the percentage of transparency that you want, or enter the percentage in the Transparency box.

If you want to rotate the WordArt, do the following:

Click the WordArt.

On the Format tab, in the Arrange group, click Rotate.

Click More Rotation Options.

On the Size tab, under Size and rotate, in the Rotation box, enter the degree of rotation that you want.

You can also drag the rotation handle in the direction that you want to rotate the WordArt.

Note: You cannot use WordArt in a header or footer to display it in the background. However, if you create the WordArt in an empty worksheet that does not display gridlines (clear the Gridlines check box in the Show/Hide group on the View tab), you can press PRINT SCREEN to capture the WordArt, and then paste the captured WordArt into a drawing program. You can then insert the picture that you created in the drawing program into a header and footer as described in Use a picture in a header or footer to mimic a watermark.

This feature is not available in Excel for the web.

If you have the Excel desktop application, you can use the Open in Excel button to open the workbook and add a sheet background.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Источник

By default, when you print an Excel spreadsheet, it only includes cells that contain data. Extra content is typically excluded, but it is possible to add a background to your Excel printouts—here’s how to do it.

While you can use the “background” option (Page Layout > Background) to add a background image to your spreadsheet, Excel won’t allow you to print backgrounds that are applied this way. You have to use shapes, images, or cell colors as a work-around to achieve the same effect.

These instructions apply to recent versions of Excel, including 2016, 2019, and Microsoft 365.

Insert a Shape

The easiest way to add a quick, printable background to a worksheet in Excel is to insert an object, like a shape, to cover your data or fill the entire page.

You can then alter the transparency of the object so you can see any data beneath it. You can also use the “Picture Fill” formatting option to fill the shape with an image.

RELATED: How to Insert a Picture or Other Object in Microsoft Office

To get started, open your Excel spreadsheet and click the “Insert” tab in the ribbon. From there, you can click “Pictures” or “Shapes” in the “Illustrations” section.

When you click “Shapes,” a drop-down menu with various options appears. Select the shape you want, like a rectangle or square.

Use your mouse to drag and drop and create a shape that fills the page or your data. After you create it, you can hold and drag the circular buttons around the shape to resize it.

After you have it sized and positioned the way you want, right-click, and then select “Format Shape” from the pop-up menu.

In the menu that appears, click the arrow next to “Fill” to open the submenu.

You can select a color from the “Color” drop-down menu, and then use the slider to set the transparency to the appropriate level (like 75 percent).

Your changes are applied automatically. When you’re done, you can close the “Format Shape” menu.

Add an Image

Thanks to the “Pattern Fill” option, you can also fill your shape with an image instead of a color. This means you can add an image background to your Excel worksheet.

Add your shape first (Insert > Shapes) and use your mouse to draw it, as we covered above. Make sure it fills enough of your worksheet to cover a suitable printout area. Right-click your shape, and then click “Format Shape.”

Click the arrow next to “Fill” to open the options, and then select the “Picture or Texture Fill” radio button. To add your image, click “Insert.”

To use an image from your computer, click “From a File” in the “Insert Pictures” pop-up menu.

Click “Online Pictures” if you want to search for an image on Bing or click “From Icons” to use one of Excel’s preset images.

After you insert it, the image fills the shape. Use the “Transparency” slider to set a percentage that allows you to see the data underneath the image-filled shape.

Add a Background with the Fill Color Tool

To add a color to all the cells on your Excel worksheet simultaneously, press Ctrl+A or click the vertical arrow in the top-left corner under the cell selection menu.

Click the “Home” tab, and then click the Fill Color icon. Select the color you want the background of your spreadsheet to be—keep in mind it needs to be light enough that the data on your worksheet can be seen when you print it.

Change the Print Area

By default, Excel won’t include empty cells in the print area (the area that appears on a printout). However, you can alter the print area to include the entire page (or multiple pages), regardless of whether the cells are empty.

To change the print area to include empty cells, make sure you’re in the “Page Layout” view. Click the Page Layout icon in the bottom-right corner of Excel. This allows you to see the rows and columns that will fill a single, printed page.

Click the “Page Layout” tab on the ribbon, and then click the Page Setup icon (the diagonal arrow at the bottom-right of the “Page Setup” category).

Click the “Sheet” tab, and then click the up-arrow next to “Print Area.” Use your mouse to select a cell range that fills the area you want to print, including any empty cells.

To make sure the right cells were selected, click File > Print to see a print preview.

If the cell range you chose doesn’t fill the page, repeat the steps above to alter it, so it includes more cells.