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Quick tip: In Microsoft Word, in a document with in-document hyperlinks, after navigating to another location in the document by clicking on a hyperlink (typically by holding Ctrl and clicking the link, as Word will prompt when the mouse cursor is hovered over a link), you can go back to where you were before in the document by using Alt+LeftArrow (hold down the Alt key and press the Left Arrow key) – similar to clicking on the Back button in a web browser.

Alt+RightArrow also works to go forward once again after using the Alt+LeftArrow shortcut to go back.

These are a good shortcuts to be aware of, since Word doesn’t by default show Back/Forward buttons in the toolbar like a browser does. (This is the case in Word 2003 – I don’t have a copy of Word 2007 in front of me at the moment to check.)

In Word 2003, you can get Word to show Back/Forward buttons in the toolbar by making Word’s Web toolbar visible. (Right-click a blank area of the toolbar at the top of the Word window, and select Web from the context menu that appears.)

The Alt+LeftArrow and Alt+RightArrow keyboard shortcuts to navigate Back or Forward respectively also work in most web browsers on Windows.

Источник

This article describes the keyboard shortcuts and function keys in Word for Windows.

Notes:

To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.
If an action that you use often does not have a shortcut key, you can record a macro to create one. For instructions, go to Create or run a macro or Use a screen reader to create a macro in Word.
If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, go to Word features that are not fully supported in Word Starter.
Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.

In this topic

Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Preview and print documents
Select text and graphics
Edit text and graphics
Work with web content
Work with tables
Review a document
Work with references, citations, and indexing
Work with mail merge and fields
Work with text in other languages
Work with document views
Use function key shortcuts

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this	Press
Open a document.	Ctrl+O
Create a new document.	Ctrl+N
Save the document.	Ctrl+S
Close the document.	Ctrl+W
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the contents of the Clipboard.	Ctrl+V
Select all document content.	Ctrl+A
Apply bold formatting to text.	Ctrl+B
Apply italic formatting to text.	Ctrl+I
Apply underline formatting to text.	Ctrl+U
Decrease the font size by 1 point.	Ctrl+Left bracket ([)
Increase the font size by 1 point.	Ctrl+Right bracket (])
Center the text.	Ctrl+E
Align the text to the left.	Ctrl+L
Align the text to the right.	Ctrl+R
Cancel a command.	Esc
Undo the previous action.	Ctrl+Z
Redo the previous action, if possible.	Ctrl+Y
Adjust the zoom magnification.	Alt+W, Q, then use the Tab key in the Zoom dialog box to go to the value you want.
Split the document window.	Ctrl+Alt+S
Remove the document window split.	Alt+Shift+C or Ctrl+Alt+S

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Close a task pane

To close a task pane using the keyboard:

Press F6 until the task pane is selected.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell Me or Search field. Press Alt again to see Key Tips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

Use the Access Keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

To do this	Press
Move to the Tell Me or Search field on the Ribbon to search for assistance or Help content.	Alt+Q, then enter the search term.
Open the File page to use Backstage view.	Alt+F
Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.	Alt+H
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes.	Alt+N
Open the Design tab to use themes, colors, and effects, such as page borders.	Alt+G
Open the Layout tab to work with page margins, page orientation, indentation, and spacing.	Alt+P
Open the References tab to add a table of contents, footnotes, or a table of citations.	Alt+S
Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels.	Alt+M
Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.	Alt+R
Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows.	Alt+W

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Work in the ribbon with the keyboard

To do this	Press
Select the active tab on the ribbon and activate the access keys.	Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.	Tab key or Shift+Tab
Move between command groupings on the ribbon.	Ctrl+Left or Right arrow key
Move among the items on the ribbon.	Arrow keys
Show the tooltip for the ribbon element currently in focus.	Ctrl+Shift+F10
Activate the selected button.	Spacebar or Enter
Open the list for the selected command.	Down arrow key
Open the menu for the selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Expand or collapse the ribbon.	Ctrl+F1
Open the context menu.	Shift+F10 Or, on a Windows keyboard, the Windows Menu key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.	Left arrow key

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Navigate the document

To do this	Press
Move the cursor one word to the left.	Ctrl+Left arrow key
Move the cursor one word to the right.	Ctrl+Right arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the end of the current line.	End
Move the cursor to the beginning the current line.	Home
Move the cursor to the top of the screen.	Ctrl+Alt+Page up
Move the cursor to the bottom of the screen.	Ctrl+Alt+Page down
Move the cursor by scrolling the document view up by one screen.	Page up
Move the cursor by scrolling the document view down by one screen.	Page down
Move the cursor to the top of the next page.	Ctrl+Page down
Move the cursor to the top of the previous page.	Ctrl+Page up
Move the cursor to the end of the document.	Ctrl+End
Move the cursor to the beginning of the document.	Ctrl+Home
Move the cursor to the location of the previous revision.	Shift+F5
Move the cursor to the location of the last revision made before the document was last closed.	Shift+F5, immediately after opening the document.
Cycle through floating shapes, such as text boxes or images.	Ctrl+Alt+5, and then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.	Esc
Display the Navigation task pane, to search within the document content.	Ctrl+F
Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location.	Ctrl+G
Cycle through the locations of the four previous changes made to the document.	Ctrl+Alt+Z

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Navigate the document using the browse options in Word 2007 and 2010

In Word 2007 and 2010, you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.

To do this	Press
Open the list of browse options to define the type of object to browse by.	Ctrl+Alt+Home
Move to the previous object of the defined type.	Ctrl+Page up
Move to the next object of the defined type.	Ctrl+Page down

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Preview and print documents

To do this	Press
Print the document.	Ctrl+P
Switch to print preview.	Ctrl+Alt+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page up or Page down
Move to the first preview page when zoomed out.	Ctrl+Home
Move to the last preview page when zoomed out.	Ctrl+End

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Select text and graphics

To do this	Press
Select text.	Shift+Arrow keys
Select the word to the left.	Ctrl+Shift+Left arrow key
Select the word to the right.	Ctrl+Shift+Right arrow key
Select from the current position to the beginning of the current line.	Shift+Home
Select from the current position to the end of the current line.	Shift+End
Select from the current position to the beginning of the current paragraph.	Ctrl+Shift+Up arrow key
Select from the current position to the end of the current paragraph.	Ctrl+Shift+Down arrow key
Select from the current position to the top of the screen.	Shift+Page up
Select from the current position to the bottom of the screen.	Shift+Page down
Select from the current position to the beginning of the document.	Ctrl+Shift+Home
Select from the current position to the end of the document.	Ctrl+Shift+End
Select from the current position to the bottom of the window.	Ctrl+Alt+Shift+Page down
Select all document content.	Ctrl+A

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Extend a selection

To do this	Press
Start extending the selection.	F8 In the extend selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left or right.	F8, Left or Right arrow key
Expand the selection.	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the selection.	Shift+F8
Select a vertical block of text.	Ctrl+Shift+F8, then press the arrow keys
Stop extending the selection.	Esc

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Edit text and graphics

To do this	Press
Delete one word to the left.	Ctrl+Backspace
Delete one word to the right.	Ctrl+Delete
Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft 365 apps.	Alt+H, F, O
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the contents of the Clipboard.	Ctrl+V
Move the selected content to a specific location.	F2, move the cursor to the destination, and then press Enter.
Copy the selected content to a specific location.	Shift+F2, move the cursor to the destination, and then press Enter.
Define an AutoText block with the selected content.	Alt+F3
Insert an AutoText block.	The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.
Cut the selected content to the Spike.	Ctrl+F3
Paste the contents of the Spike.	Ctrl+Shift+F3
Copy the selected formatting.	Ctrl+Shift+C
Paste the selected formatting.	Ctrl+Shift+V
Copy the header or footer used in the previous section of the document.	Alt+Shift+R
Display the Replace dialog box, to find and replace text, specific formatting, or special items.	Ctrl+H
Display the Object dialog box, to insert a file object into the document.	Alt+N, J, J
Insert a SmartArt graphic.	Alt+N, M
Insert a WordArt graphic.	Alt+N, W

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Align and format paragraphs

To do this	Press
Center the paragraph.	Ctrl+E
Justify the paragraph.	Ctrl+J
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Indent the paragraph.	Ctrl+M
Remove a paragraph indent.	Ctrl+Shift+M
Create a hanging indent.	Ctrl+T
Remove a hanging indent.	Ctrl+Shift+T
Remove paragraph formatting.	Ctrl+Q
Apply single spacing to the paragraph.	Ctrl+1
Apply double spacing to the paragraph.	Ctrl+2
Apply 1.5-line spacing to the paragraph.	Ctrl+5
Add or remove space before the paragraph.	Ctrl+0 (zero)
Enable AutoFormat.	Ctrl+Alt+K
Apply the Normal style.	Ctrl+Shift+N
Apply the Heading 1 style.	Ctrl+Alt+1
Apply the Heading 2 style.	Ctrl+Alt+2
Apply the Heading 3 style.	Ctrl+Alt+3
Display the Apply Styles task pane.	Ctrl+Shift+S
Display the Styles task pane.	Ctrl+Alt+Shift+S

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Format characters

To do this	Press
Display the Font dialog box.	Ctrl+D or Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+Right angle bracket (>)
Decrease the font size.	Ctrl+Shift+Left angle bracket (<)
Increase the font size by 1 point.	Ctrl+Right bracket (])
Decrease the font size by 1 point.	Ctrl+Left bracket ([)
Switch the text between upper case, lower case, and title case.	Shift+F3
Change the text to all upper case.	Ctrl+Shift+A
Hide the selected text.	Ctrl+Shift+H
Apply bold formatting.	Ctrl+B
Add a bulleted list.	Ctrl+Shift+L
Apply underline formatting.	Ctrl+U
Apply underline formatting to the words, but not the spaces.	Ctrl+Shift+W
Apply double-underline formatting.	Ctrl+Shift+D
Apply italic formatting.	Ctrl+I
Apply small caps formatting.	Ctrl+Shift+K
Apply subscript formatting.	Ctrl+Equal sign ( = )
Apply superscript formatting.	Ctrl+Shift+Plus sign (+)
Remove manual character formatting.	Ctrl+Spacebar
Change the selected text to the Symbol font.	Ctrl+Shift+Q

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Manage text formatting

To do this	Press
Display all nonprinting characters.	Ctrl+Shift+8 (do not use the numeric keypad)
Display the Reveal Formatting task pane.	Shift+F1

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Insert special characters

To do this	Press
Insert a line break.	Shift+Enter
Insert a page break.	Ctrl+Enter
Insert a column break.	Ctrl+Shift+Enter
Insert an em dash (—).	Ctrl+Alt+Minus sign (on the numeric keypad)
Insert an en dash (–).	Ctrl+Minus sign (on the numeric keypad)
Insert an optional hyphen.	Ctrl+Hyphen (-)
Insert a nonbreaking hyphen.	Ctrl+Shift+Hyphen (-)
Insert a nonbreaking space.	Ctrl+Shift+Spacebar
Insert a copyright symbol (©).	Ctrl+Alt+C
Insert a registered trademark symbol (®).	Ctrl+Alt+R
Insert a trademark symbol (™).	Ctrl+Alt+T
Insert an ellipsis (…)	Ctrl+Alt+Period (.)
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down Alt and press X. Tip: To find out the Unicode character code for a selected character, press Alt+X.	The character code, then press Alt+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.	Alt+the character code (on the numeric keypad)

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Work with web content

To do this	Press
Insert a hyperlink.	Ctrl+K
Go back one page.	Alt+Left arrow key
Go forward one page.	Alt+Right arrow key
Refresh the page.	F9

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Work with tables

Move around in a table

To do this	Press
Move to the next cell in the row and select its content.	Tab key
Move to the previous cell in the row and select its content.	Shift+Tab
Move to the first cell in the row.	Alt+Home
Move to the last cell in the row.	Alt+End
Move to the first cell in the column.	Alt+Page up
Move to the last cell in the column.	Alt+Page down
Move to the previous row.	Up arrow key
Move to the next row.	Down arrow key
Move one row up.	Alt+Shift+Up arrow key
Move one row down.	Alt+Shift+Down arrow key

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Select table content

To do this	Press
Select the content in the next cell.	Tab key
Select the content in the previous cell.	Shift+Tab
Extend a selection to adjacent cells.	Shift+Arrow keys
Select a column.	Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key
Select a row.	Select the first or last cell in the row, and then press Shift+Alt+End or Home.
Select the whole table.	Alt+5 on the numeric keypad, with Num Lock switched off

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Insert paragraphs and tab characters in a table

To do this	Press
Insert a new paragraph in a cell.	Enter
Insert a tab character in a cell.	Ctrl+Tab

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Review a document

To do this	Press
Insert a comment.	Ctrl+Alt+M
Turn change tracking on or off.	Ctrl+Shift+E
Close the Reviewing Pane.	Alt+Shift+C

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Work with references, citations, and indexing

Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To do this	Press
Mark a table of contents entry.	Alt+Shift+O
Mark a table of authorities entry (citation).	Alt+Shift+I
Choose citation options.	Alt+Shift+F12, Spacebar
Mark an index entry.	Alt+Shift+X
Insert a footnote.	Ctrl+Alt+F
Insert an endnote.	Ctrl+Alt+D
Go to the next footnote.	Alt+Shift+Right angle bracket (>)
Go to the previous footnote.	Alt+Shift+Left angle bracket (<)

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Work with mail merge and fields

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.

Perform a mail merge

To do this	Press
Preview the mail merge.	Alt+Shift+K
Merge a document.	Alt+Shift+N
Print the merged document.	Alt+Shift+M
Edit a mail-merge data document.	Alt+Shift+E
Insert a merge field.	Alt+Shift+F

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Work with fields

To do this	Press
Insert a DATE field.	Alt+Shift+D
Insert a LISTNUM field.	Ctrl+Alt+L
Insert a PAGE field.	Alt+Shift+P
Insert a TIME field.	Alt+Shift+T
Insert an empty field.	Ctrl+F9
Update the linked information in a Word source document.	Ctrl+Shift+F7
Update the selected fields.	F9
Unlink a field.	Ctrl+Shift+F9
Switch between a selected field code and its result.	Shift+F9
Switch between all field codes and their results.	Alt+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results.	Alt+Shift+F9
Go to the next field.	F11
Go to the previous field.	Shift+F11
Lock a field.	Ctrl+F11
Unlock a field.	Ctrl+Shift+F11

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Work with text in other languages

Set the proofing language

Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.

To do this	Press
Display the Language dialog box to set the proofing language.	Alt+R, U, L
Set default languages.	Alt+R, L

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Insert international characters

To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.

Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.

To insert this	Press
à, è, ì, ò, ù, À, È, Ì, Ò, Ù	Ctrl+Grave accent (`), the letter
á, é, í, ó, ú, ý Á, É, Í, Ó, Ú, Ý	Ctrl+Single quotation mark (‘), the letter
â, ê, î, ô, û Â, Ê, Î, Ô, Û	Ctrl+Shift+Caret (^), the letter
ã, ñ, õ Ã, Ñ, Õ	Ctrl+Shift+Tilde (~), the letter
ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Ÿ	Ctrl+Shift+Colon (:), the letter
å, Å	Ctrl+Shift+At sign (@), a or A
æ, Æ	Ctrl+Shift+Ampersand (&), a or A
œ, Œ	Ctrl+Shift+Ampersand (&), o or O
ç, Ç	Ctrl+Comma (,), c or C
ð, Ð	Ctrl+Single quotation mark (‘), d or D
ø, Ø	Ctrl+Forward slash (/), o or O
¿	Ctrl+Alt+Shift+Question mark (?)
¡	Ctrl+Alt+Shift+Exclamation point (!)
ß	Ctrl+Shift+Ampersand (&), s

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Use Input Method Editors for East Asian languages

To do this	Press
Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available.	Alt+Tilde (~)
Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available.	Right Alt
Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available.	Ctrl+Spacebar

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Work with document views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

Switch the document view

To do this	Press
Switch to the Read Mode view. In Word 2007 and 2010, this is called Full Screen Reading view.	Alt+W, F
Switch to the Print Layout view.	Ctrl+Alt+P
Switch to the Outline view.	Ctrl+Alt+O
Switch to the Draft view.	Ctrl+Alt+N

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this	Press
Promote a paragraph.	Alt+Shift+Left arrow key
Demote a paragraph.	Alt+Shift+Right arrow key
Demote the paragraph to body text.	Ctrl+Shift+N
Move the selected paragraphs up.	Alt+Shift+Up arrow key
Move the selected paragraphs down.	Alt+Shift+Down arrow key
Expand the text under a heading.	Alt+Shift+Plus sign (+)
Collapse the text under a heading.	Alt+Shift+Minus sign (-)
Expand or collapse all text or headings.	Alt+Shift+A
Hide or display the character formatting.	Forward slash (/) (on the numeric keypad)
Switch between showing the first line of body text and showing all body text.	Alt+Shift+L
Show all headings with the Heading 1 style.	Alt+Shift+1
Show all headings with the specified heading level.	Alt+Shift+Heading level number
Insert a tab character.	Ctrl+Tab

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Move through the document in Read Mode

To do this	Press
Move to the beginning of the document.	Home
Move to the end of the document.	End
Go to a specific page.	Type the page number, then press Enter
Exit Read Mode.	Esc

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Use function key shortcuts

Key	Description
F1	F1 alone: displays the Word help task pane. Shift+F1: displays or hides context-sensitive help or the Reveal Formatting task pane. Ctrl+F1: displays or hides the ribbon. Alt+F1: moves to the next field. Alt+Shift+F1: moves to the previous field.
F2	F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel. Ctrl+F2: displays the print preview area on the Print tab in the Backstage view. Alt+Shift+F2: saves the document. Ctrl+Alt+F2: displays the Open dialog box.
F3	Shift+F3: switches the selected text between upper case, lower case, and title case. Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. Ctrl+Shift+F3: pastes the contents of the Spike. Alt+F3: creates a new Building Block.
F4	F4 alone: repeats the last command or action, if possible. Shift+F4: repeats the last Find or Go To action. Ctrl+F4: closes the current document. Alt+F4: closes Word.
F5	F5 alone: displays the Go To dialog box. Shift+F5: moves the cursor to the last change. Ctrl+Shift+F5: displays the Bookmark dialog box. Alt+F5: restores the document window size.
F6	F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. Shift+F6: switches between the document, ribbon, status bar, and task pane. Ctrl+F6: switches to the next document window when more than one document is open. Ctrl+Shift+F6: switches to the previous document window when more than one document is open. Alt+F6: moves from an open dialog box back to the document, for dialog boxes that support this behavior.
F7	F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text. Shift+F7: displays the Thesaurus task pane. Ctrl+Shift+F7: updates the linked information in a Word source document. Alt+F7: finds the next spelling or grammatical error. Alt+Shift+F7: in Word 2013 and newer, displays the Translator task pane. In Word 2007 and 2010, displays the Research task pane.
F8	F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence. Shift+F8: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence. Ctrl+Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection. Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9	F9 alone: updates the selected fields. Shift+F9: switches between a field code and its result. Ctrl+F9: inserts an empty field. Ctrl+Shift+F9: unlinks the current field. Alt+F9: switches between all field codes and their results. Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.
F10	F10 alone: turns KeyTips on or off. Shift+F10: displays the shortcut menu for the selected item. Ctrl+F10: maximizes or restores the document window size. Alt+F10: displays the Selection task pane. Alt+Shift+F10: displays the menu or message for available actions, for example, for pasted text or an AutoCorrect change.
F11	F11 alone: moves to the next field. Shift+F11: moves to the previous field. Ctrl+F11: locks the current field. Ctrl+Shift+F11: unlocks the current field. Alt+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).
F12	F12 alone: displays the Save As dialog box. Shift+F12: saves the document. Ctrl+F12: displays the Open dialog box. Ctrl+Shift+F12: displays the Print tab in the Backstage view. Alt+Shift+F12: selects the Table of Contents button in the Table of Contents container when the container is active.

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In this topic

Frequently used shortcuts
Shortcut conflicts
Navigate the document
Select text and graphics
Edit text and graphics
Work with tables
Drawing
Work with fields
Outline a document
Review a document
Use footnotes and endnotes
Work with right-to-left languages
Use function key shortcuts

Frequently used shortcuts

This table lists frequently used shortcuts in Word for Mac.

To do this	Press
Undo the previous action.	+Z or F1
Redo the previous action, if possible.	+Y
Cut the selected content to the Clipboard.	+X or F2
Copy the selected content to the Clipboard.	+C or F3
Paste the contents of the Clipboard.	+V or F4
Display the shortcut menu for the selected item. *	Shift+F10
Display the Go To dialog box.	+Option+G or F5
Display the Spelling and Grammar dialog box.	+Option+L or F7
Enable extended selection mode.	F8
Switch to the next window.	+Grave accent ( ` )
Switch to the previous window.	+Shift+Grave accent (`)
Display the Save As dialog box.	+Shift+S
Find text (move focus to the Search in Document box).	+F
Display the Find and Replace pane.	Control+H
Display the Print dialog box.	+P
Close the current document.	+F4
Expand or minimize the ribbon.	+Option+R
Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled.	Option+F7
Open the Dictionary.	In Word 2011, Option+Shift+F7

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Shortcut conflicts

Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Change system preferences for keyboard shortcuts

From the Apple menu, select System Preferences.
Select Keyboard.
Select the Shortcuts tab.
Select Mission Control.
Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Navigate the document

To do this	Press
Move the cursor one word to the left.	Option+Left arrow key
Move the cursor one word to the right.	Option+Right arrow key
Move the cursor up by one paragraph.	+Up arrow key
Move the cursor down by one paragraph.	+Down arrow key
Move the cursor to the beginning of the current line.	+Left arrow Home
Move the cursor to the end of the current line.	+Right arrow key End
Move the cursor to the top of the previous page.	+Page up On a MacBook, press +Fn+Up arrow key
Move the cursor to the top of the next page.	+Page down On a MacBook, press +Fn+Down arrow key
Move the cursor to the beginning of the document.	+Home On a MacBook, press +Fn+Left arrow key
Move the cursor to the end of the document.	+End On a MacBook, press +Fn+Right arrow key
Move the cursor to the previous insertion point.	Shift+F5
Move the cursor by scrolling the document view up by one screen.	Page up
Move the cursor by scrolling the document view down by one screen.	Page down

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Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, +Right arrow moves the cursor to the next word, and +Shift+Right arrow selects the text from the cursor to the beginning of the next word.

To do this	Press
Select multiple items that are not next to each other.	Select the first item that you want, hold down , and then mouse click the additional items.
Select text.	Shift+Arrow keys
Select the word to the left.	Shift+Option+Left arrow key
Select the word to the right.	Shift+Option+Right arrow key
Select from the current position to the beginning of the current line.	+Shift+Left arrow key Shift+Home
Select from the current position to the end of the current line.	+Shift+Right arrow key Shift+End
Select from the current position to the beginning of the current paragraph.	+Shift+Up arrow key
Select from the current position to the end of the current paragraph.	+Shift+Down arrow key
Select from the current position to the top of the screen.	Shift+Page up
Select from the current position to the bottom of the screen.	Shift+Page down
Select from the current position to the beginning of the document.	+Shift+Home
Select from the current position to the end of the document.	+Shift+End
Select from the current position to the bottom of the window.	+Shift+Option+Page down
Select all document content.	+A

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Extend a selection

To do this	Press
Start extending the selection. *	F8 In the extend selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left.	F8, Left arrow key
Select the nearest character to the right.	F8, Right arrow key
Expand the selection.	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the selection. *	Shift+F8
Select a vertical block of text.	+Shift+F8, then press the arrow keys
Stop extending the selection.	Esc

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Edit text and graphics

To do this	Press
Cut the selected content to the Clipboard.	+X F2
Copy the selected content to the Clipboard.	+C F3
Paste the contents of the Clipboard.	+V F4
Display the Paste Special dialog box.	+Control+V
Cut the selected content to the Spike.	+F3
Paste the contents of the Spike.	+Shift+F3
Copy the selected formatting.	+Shift+C
Paste the copied formatting.	+Shift+V
Create an AutoText entry.	Option+F3

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Align and format paragraphs

To do this	Press
Center the paragraph.	+E
Justify the paragraph.	+J
Align the paragraph to the left.	+L
Align the paragraph to the right.	+R
Indent the paragraph.	Control+Shift+M
Remove a paragraph indent.	+Shift+M
Create a hanging indent.	+T
Remove a hanging indent.	+Shift+T
Apply single-spacing to the paragraph.	+1
Apply double-spacing to the paragraph.	+2
Apply 1.5-line spacing to the paragraph.	+5
Enable AutoFormat.	+Option+K
Apply the Normal style.	+Shift+N
Apply the Heading 1 style.	+Option+1
Apply the Heading 2 style.	+Option+2
Apply the Heading 3 style.	+Option+3
Apply the List style.	+Shift+L, when the cursor is at the beginning of a line
Insert a nonbreaking space.	Option+Spacebar

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Format characters

To do this	Press
Increase the font size.	+Shift+Right angle bracket (>)
Decrease the font size.	+Shift+Left angle bracket (<)
Increase the font size by 1 point.	+Right bracket (])
Decrease the font size by 1 point.	+Left bracket ([)
Display the Font dialog box.	+D
Switch the text between upper case, lower case, and title case.	Shift+F3
Change the text to all upper case.	+Shift+A
Apply bold formatting.	+B
Add a bulleted list.	+Shift+L
Apply underline formatting.	+U
Apply underline formatting to the words, but not the spaces.	+Shift+W
Apply double-underline formatting.	+Shift+D
Apply italics formatting.	+I
Apply small caps formatting.	+Shift+K
Apply strike-through formatting.	+Shift+X

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Insert special characters

To do this	Press
Insert an empty field.	+F9
Insert a line break.	Shift+Return
Insert a page break.	+Return
Insert a column break.	+Shift+Return
Insert a nonbreaking hyphen.	+Shift+Hyphen (-)
Insert a registered trademark symbol (®).	Option+R
Insert a trademark symbol (™).	Option+2

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Work with tables

Move around in a table

To do this	Press
Move to the next cell and select its content.	Tab key
Move to the previous cell and select its content.	Shift+Tab
Move to the next row.	Down arrow key
Move to the previous row.	Up arrow key
Move to the first cell in the row.	Control+Home
Move to the last cell in the row.	Control+End
Move to the first cell in the column.	Control+Page up
Move to the last cell in the column.	Control+Page down
Add a new row to the bottom of the table.	Tab key, at the end of the last row
Insert a row.	+Control+I

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Select table content

To do this	Press
Select the content in the next cell.	Tab key
Select the content in the previous cell.	Shift+Tab
Extend a selection to adjacent cells.	Shift+Arrow keys
Select a row.	Select the first or last cell in the row, and then press Shift+Alt+End or Home.

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Resize table columns with the ruler

To do this	Press
Retain the column sizes to the right and change the table width.	Drag the column boundary in the ruler
Move a single column line and retain the table width.	Shift+Drag the column boundary in the ruler
Equally resize all columns to the right and retain the table width.	+Shift+Drag the column boundary in the ruler
Proportionally resize all columns to the right and retain the table width.	+Drag the column boundary in the ruler

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Resize table columns directly in a table

Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

To do this	Press
Move a single column line and retain the table width.	Drag the column boundary
Retain column sizes to the right and change the table width.	Shift+Drag the column boundary
Equally resize all columns to the right and retain the table width.	+Shift+Drag the column boundary
Proportionally resize all columns to the right and retain the table width.	+Drag the column boundary

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Insert paragraphs and tab characters in a table

To do this	Press
Insert a new paragraph in a cell.	Return
Insert a Tab character in a cell.	Option+Tab

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Drawing

To do this	Press
Toggle drawing mode.	+Control+Z

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Work with fields

To do this	Press
Insert a DATE field.	Control+Shift+D
Insert a LISTNUM field.	+Option+Shift+L
Insert a PAGE field.	Control+Shift+P
Insert a TIME field.	Control+Shift+T
Insert an empty field.	+F9
Update the selected fields. *	F9
Switch between a field code and its result. *	Shift+F9
Switch between all field codes and their results.	Option+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results.	Option+Shift+F9
Lock a field.	+F11
Unlock a field.	+Shift+F11

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this	Press
Promote a paragraph.	Control+Shift+Left arrow key
Demote a paragraph.	Control+Shift+Right arrow key
Demote the paragraph to body text.	+Shift+N
Move the selected paragraphs up. *	Control+Shift+Up arrow key
Move the selected paragraphs down. *	Control+Shift+Down arrow key
Expand the text under a heading.	Control+Shift+Plus sign (+)
Collapse text under a heading. *	Control+Shift+Minus sign (-)
Expand all body text and headings, or collapse all body text.	Control+Shift+A
Switch between showing the first line of body text and showing all body text.	Control+Shift+L
Show all headings with the specified heading level.	Control+Shift+Heading level number

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Review a document

To do this	Press
Insert a comment.	+Option+A
Turn change tracking on or off.	+Shift+E
Move to the beginning of a comment.	Home
Move to the end of a comment.	End (The End key is not available on all keyboards.)
Move to the beginning of the list of comments.	+Home, in the Reviewing Pane.
Move to the end of the list of comments.	+End, in the Reviewing Pane.

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Use footnotes and endnotes

To do this	Press
Insert a footnote.	+Option+F
Insert an endnote.	+Option+E

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Work with right-to-left languages

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

Go to Apple > System Preferences > Keyboard.
On the Input Sources tab, select the language for which you want to enable shortcuts.
On the right side of the tab, select the check box for Enable keyboard shortcuts.

To do this	Press
Switch the writing direction to right-to-left.	Control++ Left arrow key
Switch the writing direction to left-to-right.	Control++ Right arrow key

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Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.

The following table provides the function key shortcuts for Word for Mac.

Key	Description
F1	F1 alone: undoes the previous action.
F2	F2 alone: cuts the selected content to the Clipboard. Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.
F3	F3 alone: copies the selected content to the Clipboard. Shift+F3: switches the selected text between upper case, lower case, and title case. +F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. +Shift+F3: pastes the contents of the Spike. Option+F3: creates an AutoText entry.
F4	F4 alone: pastes the content from the Clipboard. Shift+F4: repeats the last Find or Go To action. Shift+F4: repeats the last Find or Go To action.
F5	F5 alone: displays the Go To dialog box. Shift+F5: moves the cursor to the last change. +Shift+F5: displays the Bookmark dialog.
F6	F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. Shift+F6: switches between the document, ribbon, status bar, and task pane. +F6: switches to the next document window when more than one document is open. +Shift+F6: switches to the previous document window when more than one document is open.
F7	F7 alone: displays the Spelling and Grammar dialog box. Shift+F7: displays the Thesaurus task pane. +Shift+F7: updates the linked information in a Word source document. Option+F7: finds the next spelling or grammatical error. Option+Shift+F7: opens the Dictionary.
F8	F8 alone : extends the selection. For example, if a word is selected, the selection size is extended to one sentence. Shift+F8 : reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence. +Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection. Option+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9	F9 alone : updates the selected fields. Shift+F9 : switches between a field code and its result. +F9: inserts an empty field. +Shift+F9: unlinks the current field. Option+F9: switches between all field codes and their results. Option+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.
F10	Shift+F10 *: displays the shortcut menu for the selected item.
F11	F11 alone : moves to the next field. Shift+F11 : moves to the previous field. +F11: locks the current field. +Shift+F11: unlocks the current field. Option+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

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Change function key preferences

In the Apple menu, select System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

In this topic

Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Edit and format the document
Work with comments

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web.

Tip: To quickly create a new document in Word for the web, open your browser, type Word.new in the address bar, and then press Enter.

To do this	Press
In the Reading view, open a PDF-based view tagged to work with screen readers.	Press the Tab key until you reach the Accessibility Mode button, and then press Enter
Find text in the Reading view.	Ctrl+F or F3
Find text in the Editing view.	Ctrl+F or Ctrl+G
Find and replace text in the Editing view.	Ctrl+H
Hide the task pane, if one is open.	Esc
Switch to the Zoom control.	Alt+Period, W, then Q or Alt+Windows logo key, W, then Q
Print the document.	Ctrl+P
Move to the next landmark region.	Ctrl+F6
Go to the Tell Me or Search text field.	Alt+Q

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Ribbon keyboard shortcuts

Word for the web offers shortcuts called access keys to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

On a Windows computer, access keys all start with Alt+Period (.) or Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Period, R or Alt+Windows logo key, R.

If you’re using Word for the web on a Mac computer, press Control+Period (.) to start.

To get to the ribbon, press Alt+Period or Alt+Windows logo key. You can alternatively press Ctrl+F6 until you reach the Home tab.
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.

Go to the access keys for the ribbon

To go directly to a tab on the ribbon, press one of the following access keys:

To do this	Press
Open the Tell Me or Search text field on the ribbon to type a search term.	Alt+Period, Q or Alt+Windows logo key, Q
Open the File tab to use the Backstage view.	Alt+Period, F or Alt+Windows logo key, F
Open the Home tab to format text and use the Find tool.	Alt+Period, H or Alt+Windows logo key, H
Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery.	Alt+Period, N or Alt+Windows logo key, N
Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing.	Alt+Period, A or Alt+Windows logo key, A
Open the References tab to insert a table of contents, footnotes, or endnotes.	Alt+Period, S or Alt+Windows logo key, S
Open the Review tab to check spelling, add comments, or track and review changes to your document.	Alt+Period, R or Alt+Windows logo key, R
Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view.	Alt+Period, W or Alt+Windows logo key, W

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Use Search

To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search.

Note: Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

Select the item or place in your document, presentation, or spreadsheet where you want to perform an action.
To go to the Search text field, press Alt+Q.
Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.
Press the Down arrow key to browse through the search results.
Once you’ve found the result that you want, press Enter to select it and to perform the action.

Work in the ribbon tabs and menus

The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.

To do this	Press
Select the active tab on the ribbon, and activate the access keys.	Alt+Period or Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.
When a Ribbon tab is selected, move the focus to the tab commands.	Enter, then Tab key or Shift+Tab
Activate a selected button.	Spacebar or Enter
Open the list for a selected command.	Spacebar or Enter
Open the menu for a selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Collapse or expand the ribbon.	Ctrl+F3

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Navigate the document

To do this	Press
Move the cursor right by one word.	Ctrl+Right arrow key
Move the cursor left by one word.	Ctrl+Left arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the beginning of the current line.	Home
Move the cursor to the end of the current line.	End
Move the cursor to the beginning of the document.	Ctrl+Home
Move the cursor to the end of the document.	Ctrl+End
Select text.	Shift+Arrow keys
Select the word to the right.	Shift+Ctrl+Right arrow key
Select the word to the left.	Shift+Ctrl+Left arrow key
Select the paragraph above.	Shift+Ctrl+Up arrow key
Select the paragraph below.	Shift+Ctrl+Down arrow key
Select from the current position to the beginning of the line.	Shift+Home
Select from the current position to the end of the line.	Shift+End
Select from the current position to the beginning of the document.	Shift+Ctrl+Home
Select from the current position to the end of the document.	Shift+Ctrl+End
Select all document content.	Ctrl+A

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Edit and format the document

To do this	Press
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the content from the Clipboard.	Ctrl+V
Undo the previous action.	Ctrl+Z
Redo the previous action.	Ctrl+Y
Shrink the font size.	Ctrl+Left bracket ([)
Grow the font size.	Ctrl+Right bracket (])
Apply bold formatting to the selected text.	Ctrl+B
Apply italic formatting to the selected text.	Ctrl+I
Underline the selected text.	Ctrl+U
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Center the paragraph.	Ctrl+E
Justify the paragraph.	Ctrl+J
Create a bulleted list.	Ctrl+Period (.)
Create a numbered list.	Ctrl+Slash (/)

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Finding where you last were in Word

The phrase where you last were could mean two different things. Either you want to go back to the spot where the insertion pointer is, or you want to return to the last edit. Sometimes, the spot is the same and sometimes it isn’t. Fortunately, there are two quick ways to satisfy both possibilities.

Getting back to the insertion pointer in Word

It’s common for a user to be reviewing a part of the document that’s nowhere near the insertion point. The user might be referencing related information or checking to make sure information was included in a later section. There are many reasons for viewing content that is paragraphs, pages, or even full sections away from the insertion point. All that’s required to get home is a tap of your shoes–I mean, the space bar. It really is that simple.

Now, let’s suppose you’re working in a long document (which is difficult to represent in a single figure, so lend me your imagination a bit). You can see in Figure A that the insertion point is on the first page, but let’s say you’re reviewing content on page 4. (You’d probably scroll down rather than displaying multiple pages as I have. I’m displaying multiples to represent what we’re doing.)

Figure A

Now, let’s suppose you’re reading page 4 or 14 or 421, and you want to return to the insertion point, and you don’t remember exactly where it is. Remember, the insertion point is where you can edit the document and not necessarily where you’re currently viewing. All you have to do is press the space bar and Word immediately returns you to the insertion point. You’ll want to delete the space of course, but that’s the quickest and easiest method for getting back to where you last were. This is one of those simple tips that works more often than not without doing a single special thing. However, this quick and easy solution won’t always work. For instance, if you use Page Down to browse the document, it won’t work because Page Down moves the insertion point!

Get back to the last edit(s)

In some cases, where you last were will refer to the last edit you made. That may or may not be where the insertion point is. To find the last edit, simply press Shift+F5. You can press this combo to find the last three places in the document where you edited content. Keep in mind that a single keystroke is an edit, so sometimes this combo won’t work as you expected.

Try it now by making simple edits in a longish document—remove a word, add a space, apply bold—and then press Shift+F5 to return to each of those edits. If you have more than one document open, the combo might even take you to another document!

SEE: Recap: Microsoft Build 2020 (free PDF) (TechRepublic)

How to enlarge the cursor and insertion point

Neither of these tips is perfect but don’t give up. They’re both worth the effort of familiarity. However, there’s one more tip to offer. The cursor is small. Even when working on the same page, it can be difficult to find. One way to attack this is to make the cursor larger and thereby more visible. (Notice that I’m talking about the cursor and not the insertion point—we’ll get to that next.)

This solution is a Windows solution and it isn’t perfect (nothing in this article has been) but it can help. Here’s what you can do:

In Cortana, type Control Panel and choose Mouse from the list to the right (Figure B).
In the resulting dialog, click the Pointers tab.
From the Customize list, choose Text Selector, and then click Browse.
Thumb down to the I beam choice and select a bold, larger item (Figure C).
Click Open, Apply, and OK. The new insertion point is much larger than the out-of-the box icon.

Figure B

Figure C

That’s helpful to a point, but what about the insertion point? You can also enlarge it. To increase the size (or thickness) of the blinking cursor (the insertion point), do the following:

In Cortana, type Ease of Access mouse settings and choose the system settings item from the resulting list.
Click Mouse and Pointer on the left.
Scroll down to change cursor thickness and use the thumb to increase the size. Figure D shows the insertion point at its full thickness. The thickest setting can be confusing as it resembles insertion mode a bit. Reset the thickness until you find the one that’s right for you.

Figure D

Keep in mind that changing the insertion point and the cursor are Windows settings, so they impact more than Word. You will see the modifications in other applications that use them.

It’s not a silver bullet

Nothing I’ve shown you in this article will work perfectly, as you expect, every single time. As you become more familiar with each, you’ll intuitively know what will work best in any given situation. Whether you change the visual impact of the cursor and the insertion point is up to you.

Also See

What’s in Windows 10 19H2 for enterprises?
(TechRepublic)
Windows 10: A cheat sheet
(TechRepublic)
What to do if you’re still running Windows 7 (free PDF)
(TechRepublic)
Power checklist: Securing Windows Server 2016
(TechRepublic Premium)
Microsoft delivers first Windows 10 Fast Ring build from its new development branch
(ZDNet)
6 simple security changes all Windows 10 users need to make
(CNET)
Get more must-read Microsoft tips and news
(TechRepublic on Flipboard)

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Источник

Have you ever wanted to format a document into different sections? If so, the page breaks in Word allow you to personalize your documents better and faster.

With Word’s many styles and themes, it can be quite hard to only stick to one thing throughout your entire document. When using page breaks, you can break your documents up into sections. This allows for more efficient formatting throughout your file.

Quick Answers on How to Insert or Delete Page Breaks

In newer versions of Word, you can find page breaks in two locations. One is by navigating to the Insert tab. From here, choose the Page Break button.

More breaks are available if you go to the Layout tab, then click on the Breaks button. A menu with all available page breaks opens up. When you insert them, they’ll break the page wherever your blinking cursor is in your document.

For older versions of Word, such as Office 2007 or 2010, simply click on Page Break from the Insert tab. Other breaks are available in the Page Layout tab. Locate the Breaks button, similar to new Word editions.

To remove a page break, go to the Home tab and click on the icon to show section and page breaks. Find the page break in your document which you want to remove. Double click on it then press the Delete button on your keyboard.

Types of Breaks in Word

Page Break
Column Break
Text Wrapping
Next Page, Section Break, and Even/Odd Page Breaks

How to Insert a page break in Word

Newer versions of Word

Open your document in Word and find the part where you want to insert a page break.
Click into your document where you want the break to happen.
Navigate to the Layout tab.
Choose Breaks and pick the type of break you want to insert.
Click on the break to insert it into your document.

Older versions of Word

Open your document in Word and find the part where you want to insert a page break.
Click into your document where you want the break to happen.
Navigate to the Page Layout tab.
Click on Breaks to open a list of available page breaks.
Choose your desired break and insert it into your document by clicking on it once.

How to Delete a Page Break

Click on the icon in your Home tab. This will show all nonprinting characters, including page breaks.
Locate the page break you want to remove then double click on it.
Press the Delete key on your keyboard.

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Источник

When you’re working on a long document, separating it into different parts makes it much easier to navigate. Microsoft Word eases your workflow by letting you insert document breaks, namely section and page breaks.

Understanding page breaks and sections breaks is an important part of learning MS Word (Image source: Envato Elements)

As you’ll see in this article by defining section and page breaks you can apply specific formatting elements in different parts of your document. You’ll also have better control over pagination.

Read on to learn how to use section and page breaks in Word to make your document more visually appealing and easier for readers to make their way around. Finally, we’ll show you some great sources for professionally designed Word templates.

How to Add Breaks in MS Word (Quick Start Video)

Are you ready to learn how how to insert breaks in MS Word? The short video below will give you a head start on inserting, viewing, and deleting MS Word section and page breaks:

To learn even more about breaks in Word (including the difference betwen section breaks and page breaks), study the written tutorial below.

Understanding Section and Page Breaks

Section and page breaks are types of breaks or partitions in a Word document. In this section, you’ll learn some basics:

1. Microsoft Word Section Break vs Page Break

A page break is a partition in the text of the document. At a page break, the succeeding text is automatically placed on top of a new page.

The text after a Microsoft Word page break is automatically placed at the top of the next page.

But, with a section break for Word the text is partitioned — along with the formatting associated with it:

page numbers
margins
headers and footers
paper size and/or orientation

Also, a Microsoft Word section break may or may not begin on a new page (more on that below).

2. Why Use Microsoft Section and Page Breaks?

Section and page breaks are useful for partitioning different parts of a document, especially a long one.

In a book, you’d use section breaks to divide it into chapters as well as delineate the front matter from the back matter. The title page, copyright page, table of contents, individual chapters, index, etc., would be separate sections.

For example, you usually want a new chapter of a book (or similar) document to begin on a new page. This is when a page break is most useful.

A section break for MS Word is useful for visually distinguishing parts of a document. An example of where you might use a section break is in a proposal where you want the summary to have a different layout. In this case, the summary section could have its own header, footer, and margins that are different from the rest of the document.

By using section breaks, each chapter can have a different running header, including the chapter title.

Create different running headers for each chapter by using section breaks.

Microsoft Word Section breaks also let you use lower case numbers for page numbers on the introduction of the book and Arabic numerals on the rest of the pages.

Similarly, a section break in Microsoft Word lets you use a two-column format in the index section and a single column everywhere else.

You’ll also want to use section and page breaks when you want to control the pagination of your document. For example, the first page of your document may be a cover page. But you don’t want the cover page to be page 1 of your document. By inserting a section break after the cover page, you can make the next page be page 1.

You accomplish these results by inserting different types of section and page breaks in Word.

3. Types of Microsoft Word Section Breaks

There are four types of section breaks in MS Word:

Next Page. This type of section break forces the text to the right of the cursor to a new section on the following page. All the formatting associated with the text is carried through to the new section as well.
Continuous. A continuous section break creates a new section but keeps the text on the same page. This means two different sections can have their own formatting yet remain on the same page.
Odd Page. This kind of section break moves the text to the right of the cursor to the top of the next odd-numbered page. If you’re on page 3, for example, and you insert an Odd Page Section Break, the next section will start on top of page 5 (page 4 will be blank). Book chapters usually begin on the next odd page of the book.
Even Page. An Even Page section break moves the text to the right of the cursor to the top of the next even-numbered page. So, if you’re on page 6 and you insert an Even Page Section Break, the new section will begin on page 8 (leaving page 7 blank).

4. Types of Page Breaks

As for Microsoft Word page breaks, there are two kinds:

How to insert a page break in MS Word.

Simple Page Breaks. A simple page break moves text to the right of the cursor to the top of the next page.
Column Breaks. If your document is broken up into columns, a column break moves text to the right of the cursor to the top of the next column.

How to View Existing Breaks in an MS Word Doc

By default, section and page breaks are invisible in Word. You can only see their effects. You’ll see changes in formatting and pagination for each section. That’s because these breaks don’t appear when the document is printed.

As you’re editing and formatting your document, you may need to see page and section breaks. To view existing page and section breaks in Word, on the Home tab, then click on the Paragraph button.

The Paragraph button allows you to see formatting.

How to Insert Section Breaks in Your Word Docs

To insert a page or section break, place the cursor where you want one section/page to end and the next section/page to begin.

Go to Insert > Break, then choose the specific type of page break or section break you want to insert.

The image above shows how to insert section break in Word.

Or, click on the Layout tab. Then click on the Breaks button on the ribbon and select the type of page or section break you wish to insert.

You can also insert section breaks in Word through the Layout tab.

How to Remove/Delete Section and Page Breaks in Word

To remove a section or page break in Word, first display all the breaks.

Select the section or page break you want to remove by highlighting it. Click on either the Delete or Backspace key on your keyboard.

How to delete section break in Word

When you delete a section break, the text in the section adopts the formatting of the next section.

Tips for Using Section and Page Breaks in MS Word

Are you just getting comfortable with using Microsoft Word section and page breaks? Here are some extra tips to help you use them effectively:

1. Keep Your Section Breaks to a Minimum

Insert a section break in Word only when you have to (see above for when it’s a good idea to do so). Having more sections than necessary makes it more difficult to make global changes to your document, because you’d have to manually make those changes in each section.

2. Pay Attention to Which Section You’re In

If you’ve divided your document into sections, always be aware of what section you’re in when you make formatting changes. That’s because these changes will apply only to the section you’re currently in — that’s the section where your cursor is. If you want to make a formatting change to apply to the whole document, select the entire document first before making your changes.

3. Microsoft Word May Change a Continuous Section Break to the Other Section Break Types

You may be surprised that your continuous section break has been converted into a different type of section break. This happens when you’ve got a continuous section break. Then, in the next section, you try to apply a different header/footer, pagination, margins, or page size and orientation. Those formatting changes require a page break. And so, Word will automatically change the section break type to one that results in a page break.

Streamline Your Microsoft Word Workflow With Templates

Word templates like this proposal template help you create impressive-looking documents.

There are other ways to streamline your MS Word workflow. One of them is using premium Word templates, like the ones you’ll find at Envato. Premium templates for Microsoft Word are created by professional designers to provide impressive layouts. These templates are customizable with your content, images, and branding. You can also adjust the design and layout as you please.

Envato Elements gives you unlimited downloads of Word templates as well as other inputs you need to complete your projects — fonts, graphics, stock photos, and more — all for one flat monthly subscription fee.

Starting with a Microsoft Word template is another great way to streamline your workflow in Word.

Or, go to GraphicRiver for Microsoft Word templates and other creative elements on a pay-per-use basis. It’s a terrific source for one-off projects.

Make Your Document Easier to Read and Navigate

Now you know how to use section and page breaks in Microsoft Word to better organize your document. Section breaks also let you have more granular control over the formatting of specific parts of your document. These make your document look better as well as easier to read and navigate through.

Use the steps you learned in this article to properly use section and page breaks. Also, use Word templates to make it much easier and faster to create impressive documents. Envato Elements provides unlimited downloads of templates for Word for one monthly subscription. For occasional projects, GraphicRiver is an excellent source of Word templates where you pay for each use.

Editorial Note: This tutorial has been updated to add a video by Andrew Childress.

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Preview and print documents

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Align and format paragraphs

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Insert special characters

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Perform a mail merge

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Work with document views

Switch the document view

Outline a document

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Use function key shortcuts

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In this topic

Frequently used shortcuts

Shortcut conflicts

Change system preferences for keyboard shortcuts

Navigate the document

Select text and graphics

Extend a selection

Edit text and graphics

Align and format paragraphs

Format characters

Insert special characters

Work with tables

Move around in a table

Select table content

Resize table columns with the ruler

Resize table columns directly in a table

Insert paragraphs and tab characters in a table

Drawing

Work with fields

Outline a document

Review a document

Use footnotes and endnotes

Work with right-to-left languages

Use function key shortcuts

Change function key preferences

See also

In this topic

Frequently used shortcuts

Ribbon keyboard shortcuts

Go to the access keys for the ribbon

Use Search

Work in the ribbon tabs and menus

Navigate the document

Edit and format the document

See also

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Finding where you last were in Word

Getting back to the insertion pointer in Word

Get back to the last edit(s)

How to enlarge the cursor and insertion point

It’s not a silver bullet

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Quick Answers on How to Insert or Delete Page Breaks