Apply styles in word

Apply styles

Try it!

Styles give your document a consistent, professional look.

Select the text you want to format.

Tip: If you place your cursor in a paragraph, the style is applied to the whole paragraph. If you select specific text, only the selected text is formatted.
On the Home tab, point to a style to preview it.

If you don’t see a style you want, click the More button to expand the gallery.
Select a style.

Using Headings allows you to move parts of the document around by using View > Navigation Pane and then moving the listed headings up or down in the doc. Headings also can be used in creation of a table of contents.

Note: If you need a different look, go to Design > Themes and select a new one. Each Theme has its own set of Styles.

Want more?

Use the Navigation pane in Word

Apply themes

Customize or create new styles in Word

Insert a table of contents

Need more help?

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Word for Microsoft 365 Outlook for Microsoft 365 Word 2021 Outlook 2021 Word 2019 Outlook 2019 Word 2016 Outlook 2016 Word 2013 Outlook 2013 Word 2010 Word 2007 More…Less

You can use styles to quickly apply a set of formatting choices consistently throughout your document. If you want formatting choices that are not available from the built-in styles and themes available in Word, you can modify an existing style and customize it to suit your needs. You can change the formatting (such as font size, color, and text indentation) in styles applied to titles, headings, paragraphs, lists, and so on. You can also select formatted text in your document to create a new style in the Styles gallery.

The styles covered in this article are located in the Styles gallery, a visual menu located on the Home tab. To apply a style, simply select the text you want to format, and then click the style you want in the Styles gallery. To learn more, see Apply a style to text in Word.

Modify an existing style

You can modify an existing style in the Styles gallery in two ways:

Modify a style by updating it to match formatting in your document
Modify a style manually in the Modify Style dialog box

Modify a style by updating it to match formatting in your document

If you have text in your document that already has a style applied, you can change the formatting of that text and apply it to the style in the Styles gallery.

Select text in your document that has the style applied, such as Heading 1.

When you select text that has a style applied, that style is highlighted in the Styles gallery.
Format the selected text with the new attributes that you want.

For example, you might want to change the point size for the Heading 1 style from 16 points to 14 points.
On the Home tab, in the Styles group, right-click the style that you want to change, and then click Update [Style Name] to Match Selection.

Note: All text with the style that you changed will automatically change to match the new style that you defined.

Modify a style manually in the Modify Style dialog box

You can modify a style directly in the Styles gallery, without using the text in your document.

On the Home tab, right-click any style in the Styles gallery and click Modify.
In the Formatting section, make any formatting changes you want, such as font style, size, or color, alignment, line spacing, or indentation.
Choose whether the style change applies to the current document or to all future documents.

Create a new style based on document formatting

You can select formatted text in your document to create a new style that you add to the Styles gallery.

Right-click the text on which you want to base a new style.
In the mini toolbar that appears, click Styles, and then click Create a Style.
In the Create New Style from Formatting dialog box, give your style a name and click OK.

Your new style will now appear in the Styles gallery.

Note: If you want your new style to appear in all new Word documents, right-click it in the Styles gallery, click Modify, and then select New documents based on this template at the bottom of the dialog box.

Right-click the text on which you want to base a new style, point to Styles, and then click Save Selection as a New Quick Style.
In the Create New Style from Formatting dialog box, give your style a name and click OK.

Your new style will now appear in the Styles gallery.

Note: If you want your new style to appear in all new Word documents, right-click it in the Styles gallery, click Modify, and then select New documents based on this template at the bottom of the dialog box.

In the Styles group on the Home tab, right-click the style you want to change and select Modify from the drop-down menu.
A dialog box will appear. Make the desired formatting changes, such as font style, size, and color. If you want, you can also change the name of the style. Click OK to save your changes.
The style will be modified.

When you modify a style, you’re changing every instance of that style in the document. In the example below, we’ve modified the Normal style to use a larger font size. Because both paragraphs use the Normal style, they’ve been updated automatically to use the new size.

To create a new style:

Click the arrow in the bottom-right corner of the Styles group.
The Styles task pane will appear. Select the New Style button at the bottom of the task pane.
A dialog box will appear. Enter a name for the style, choose the desired text formatting, then click OK.
The new style will be applied to the currently selected text. It will also appear in the Styles group.

You can also use styles to create a table of contents for your document. To learn how, review our article on How to Create a Table of Contents in Microsoft Word.

Challenge!

Open our practice document. If you already downloaded our practice document, be sure to download a fresh copy by clicking the link again.
On page 1, select the first line of text Shelbyfield Animal Rescue and change the style to Title.
Select the second line that says August Volunteer Update and change the style to Heading 1.
Select the third line that says A Message From Your Director and change the style to Heading 2.
In the Design tab, change the style set to Casual.
Modify the Normal style so the font is Cambria and the font size is 14 pt.
When you’re finished, the first page of your document should look like this:
Optional: Modify the Heading 3 style any way you want. You can change the font, font size, color, and more. This heading appears throughout the document, so try to choose formatting that complements the body text.

/en/word2016/mail-merge/content/

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A style is a group of formatting settings stored under a single name. Using styles and style sets rather than formatting ad hoc has several advantages:

The document looks professional and is easy to read.
Styles provide consistency and can apply several formatting properties at one time.
Heading styles can be used to create tables of contents and outlines.
If you change the formatting properties of a style, all instances of the style are updated with the formatting changes.

Apply a Style

Word includes several built-in styles that cover most basic formatting needs in a document.

Click in the paragraph or select the text you want to apply a style to.
Click the Styles group dialog box launcher on the Home tab.

Alternatively, you can browse within the Styles gallery on the ribbon, which will also preview the formatting used in the style, but it’s often easier to choose from all the available styles at once by clicking the dialog box launcher.

Select a style from the Styles pane.

The style is applied to the text or paragraph.

Change Style Sets

Another advantage to using styles throughout your document is the ability to quickly change how those styles appear using Style Sets.

Style Sets will update the appearance of the built-in default styles. This way, you can format these elements at once instead of one by one.

Click the Design tab.
Open the Style Set gallery by clicking the gallery’s More button.

Thumbnails previewing the available Style Sets appear.

Select a Style Set.

The new Style Set is applied, affecting all the default styles used in the document.

Default Styles
Normal	The document’s main body text. Any text not using another style is set in Normal.
No Spacing	Normal text, with no additional spacing between paragraphs.
Heading 1, 2, 3	Three levels of headings to use in your document, with outline levels automatically applied.
Title	A larger heading, useful for the main title of a document.
Subtitle, Subtitle Emphasis	Subtitle text, styled to complement the Title style, along with an additional style for emphasis.
Emphasis, Intense Emphasis, Strong	These styles are meant to emphasize text in a document. Emphasis usually italicizes, Strong usually bolds, and Intense Emphasis will usually do both.
Quote, Intense Quote	These styles will separate blocks of text to display a quote.
Subtle Reference, Intense Reference, Book Title	These styles are meant for text used to cite references and book titles.
List Paragraph	This style is automatically applied when text is used in a numbered or bulleted list.

Create a Style

You can also create your own styles, saving a set of formatting to use easily in other places. If the need arises, creating a style is quick and easy. There are five different types of styles:

Character: Includes any type of character formatting, such as font size, type, color, and effects. These styles can be applied to any selected text.
Paragraph: Includes any type of paragraph formatting, such as paragraph, tab, border, and bullets and numbering formats. These styles will be applied to entire paragraphs.
Linked: Uses a combination of character and paragraph formatting properties. These styles will be applied to entire paragraphs as well.
Table: Provides a consistent style for all borders, shading, alignment and fonts in tables.
List: Applies similar alignment, numbering or bullet characters and fonts to lists.

You can also base a style on another style. The new style will inherit the formatting of the original style, as well as any changes made to the original style later.

Format the selected text the way you’d like it to appear in your style.
Click the New Style button, in the Styles pane.

The differences between the selected text that was formatted and the style that it’s based on will be captured. The style that it’s based on will also be listed here.

Give the new style a name.
Make any additional adjustments to the style formatting.

Basic formatting commands are found right in this dialog box. To customize more advanced formatting, click the Format button and select a category from the menu.

Click OK.

The new style is created and can be applied to other text in the document.

Modify a Style

One of the benefits of using styles is that when you make a change to one, everything that’s using the style is automatically updated.

Change the formatting of some text using a style.
Click that Style’s list arrow in the Styles pane.

To delete a style, select Delete or Revert to [style name]. If there is no option to delete the style, reverting it back to the style it was based on effectively deletes the style.

Select Update [style name] to Match Selection.

The style is updated, and the changes you made are applied to all text that uses the style.

Only Show Styles in Use

There are a lot of built-in styles that don’t get used and get in the way of the styles you’re working with. You can change the Styles pane settings to show only the styles used in a document.

Click Options in the Styles pane.

The Style Pane Options dialog box opens.

Click the Select styles to show list arrow.
Select In use.
Click OK.

Now only the styles used in the document are shown in the Styles pane.

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Источник

Try Out These Shortcuts to Save Time using Word Styles

by Avantix Learning Team | Updated April 9, 2021

Applies to: Microsoft^®Word^® 2010, 2013, 2016, 2019 and 365 (Windows)

Styles are one of the biggest timesavers in Microsoft Word and a must in longer documents. A style contains a set of formatting instructions which are applied when you apply a style. Styles can then be updated in a couple of steps. Microsoft Word ships with many built-in styles and the default style is the Normal style.

Recommended article: No Mouse? Using Keyboard Only Navigation in Microsoft Office

The following are some great shortcuts you can use with styles in Word.

1. Apply the Normal style

Select the text or paragraph and then press Ctrl + Shift + N.

2. Apply the Heading 1 style

Select the text or paragraph and then press Ctrl + Alt + 1.

3. Apply the Heading 2 style

Select the text or paragraph and then press Ctrl + Alt + 2.

4. Apply the Heading 3 style

Select the text or paragraph and then press Ctrl + Alt + 3.

5. Apply the list bullet style

Select the paragraph and then press Ctrl + Shift + L.

6. Promote or demote a heading

Select the paragraph and then press Alt + Shift + left arrow (promotes to the next highest level such as Heading 3 to Heading 2) or Alt + Shift + right arrow (demotes to the next lowest level such as Heading 2 to Heading 3).

7. Remove all manual character formatting

Select the text or paragraph and then press Ctrl + Spacebar (removes all manual character formatting but leaves the style formatting).

8. Remove all manual paragraph formatting

Select the paragraph and then press Ctrl + Q (removes all manual paragraph formatting but leaves the style formatting).

9. Apply a Style using the Apply Styles dialog box

Select the text or paragraph and then press Ctrl + Shift + S. You can then type a name of a style and press Enter to apply.

10. Apply a style using the Styles task pane

Select the text or paragraph and then press Ctrl + Alt + Shift + S. Select the style you wish to apply in the task pane. To navigate the task pane using only a keyboard, check out No Mouse? Using Keyboard Only Navigation in Microsoft Office (Part 3: Task Panes).

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Источник

Apply styles

Try it!

Want more?

Need more help?

Modify an existing style

Modify a style by updating it to match formatting in your document

Modify a style manually in the Modify Style dialog box

Create a new style based on document formatting

See also

Need more help?

Lesson 29: Applying and Modifying Styles

Introduction

To apply a style:

To apply a style set:

To modify a style:

To create a new style:

Challenge!

Apply a Style

Change Style Sets

Create a Style

Modify a Style

Only Show Styles in Use

FREE Quick Reference

Try Out These Shortcuts to Save Time using Word Styles

1. Apply the Normal style

2. Apply the Heading 1 style

3. Apply the Heading 2 style

4. Apply the Heading 3 style

5. Apply the list bullet style

6. Promote or demote a heading

7. Remove all manual character formatting

8. Remove all manual paragraph formatting

9. Apply a Style using the Apply Styles dialog box

10. Apply a style using the Styles task pane

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