And or advanced filter excel - Word и Excel - помощь в работе с программами

If the data you want to filter requires complex criteria (such as Type = «Produce» OR Salesperson = «Davolio»), you can use the Advanced Filter dialog box.

To open the Advanced Filter dialog box, click Data > Advanced.

The Sort & Filter group on the Data tab

Advanced Filter	Example
Overview of advanced filter criteria
Multiple criteria, one column, any criteria true	Salesperson = «Davolio» OR Salesperson = «Buchanan»
Multiple criteria, multiple columns, all criteria true	Type = «Produce» AND Sales > 1000
Multiple criteria, multiple columns, any criteria true	Type = «Produce» OR Salesperson = «Buchanan»
Multiple sets of criteria, one column in all sets	(Sales > 6000 AND Sales < 6500 ) OR (Sales < 500)
Multiple sets of criteria, multiple columns in each set	(Salesperson = «Davolio» AND Sales >3000) OR (Salesperson = «Buchanan» AND Sales > 1500)
Wildcard criteria	Salesperson = a name with ‘u’ as the second letter

Overview of advanced filter criteria

The Advanced command works differently from the Filter command in several important ways.

It displays the Advanced Filter dialog box instead of the AutoFilter menu.
You type the advanced criteria in a separate criteria range on the worksheet and above the range of cells or table that you want to filter. Microsoft Office Excel uses the separate criteria range in the Advanced Filter dialog box as the source for the advanced criteria.

Sample data

The following sample data is used for all procedures in this article.

The data includes four blank rows above the list range that will be used as a criteria range (A1:C4) and a list range (A6:C10). The criteria range has column labels and includes at least one blank row between the criteria values and the list range.

To work with this data, select it in the following table, copy it, and then paste it in cell A1 of a new Excel worksheet.

Type	Salesperson	Sales




Type	Salesperson	Sales
Beverages	Suyama	$5122
Meat	Davolio	$450
produce	Buchanan	$6328
Produce	Davolio	$6544

Comparison operators

You can compare two values by using the following operators. When two values are compared by using these operators, the result is a logical value—either TRUE or FALSE.

Comparison operator	Meaning	Example
= (equal sign)	Equal to	A1=B1
> (greater than sign)	Greater than	A1>B1
< (less than sign)	Less than	A1<B1
>= (greater than or equal to sign)	Greater than or equal to	A1>=B1
<= (less than or equal to sign)	Less than or equal to	A1<=B1
<> (not equal to sign)	Not equal to	A1<>B1

Using the equal sign to type text or a value

Because the equal sign (=) is used to indicate a formula when you type text or a value in a cell, Excel evaluates what you type; however, this may cause unexpected filter results. To indicate an equality comparison operator for either text or a value, type the criteria as a string expression in the appropriate cell in the criteria range:

=»=
entry
»

Where entry is the text or value you want to find. For example:

What you type in the cell	What Excel evaluates and displays
=»=Davolio»	=Davolio
=»=3000″	=3000

Considering case-sensitivity

When filtering text data, Excel doesn’t distinguish between uppercase and lowercase characters. However, you can use a formula to perform a case-sensitive search. For an example, see the section Wildcard criteria.

Using pre-defined names

You can name a range Criteria, and the reference for the range will appear automatically in the Criteria range box. You can also define the name Database for the list range to be filtered and define the name Extract for the area where you want to paste the rows, and these ranges will appear automatically in the List range and Copy to boxes, respectively.

Creating criteria by using a formula

You can use a calculated value that is the result of a formula as your criterion. Remember the following important points:

The formula must evaluate to TRUE or FALSE.
Because you are using a formula, enter the formula as you normally would, and do not type the expression in the following way:

=»=
entry
»
Do not use a column label for criteria labels; either keep the criteria labels blank or use a label that is not a column label in the list range (in the examples that follow, Calculated Average and Exact Match).

If you use a column label in the formula instead of a relative cell reference or a range name, Excel displays an error value such as #NAME? or #VALUE! in the cell that contains the criterion. You can ignore this error because it does not affect how the list range is filtered.
The formula that you use for criteria must use a relative reference to refer to the corresponding cell in the first row of data.
All other references in the formula must be absolute references.

Multiple criteria, one column, any criteria true

Boolean logic: (Salesperson = «Davolio» OR Salesperson = «Buchanan»)

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

To find rows that meet multiple criteria for one column, type the criteria directly below each other in separate rows of the criteria range. Using the example, enter:

Type	Salesperson	Sales
	=»=Davolio»
	=»=Buchanan»

Click a cell in the list range. Using the example, click any cell in the range A6:C10.
On the Data tab, in the Sort & Filter group, click Advanced.
Do one of the following:
- To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.
- To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.
  
  Tip When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.
In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$C$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Type	Salesperson	Sales
Meat	Davolio	$450
produce	Buchanan	$6,328
Produce	Davolio	$6,544

Multiple criteria, multiple columns, all criteria true

Boolean logic: (Type = «Produce» AND Sales > 1000)

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

To find rows that meet multiple criteria in multiple columns, type all the criteria in the same row of the criteria range. Using the example, enter:

Type	Salesperson	Sales
=»=Produce»		>1000

Click a cell in the list range. Using the example, click any cell in the range A6:C10.
On the Data tab, in the Sort & Filter group, click Advanced.
Do one of the following:
- To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.
- To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.
  
  Tip When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.
In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$C$2.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Type	Salesperson	Sales
produce	Buchanan	$6,328
Produce	Davolio	$6,544

Multiple criteria, multiple columns, any criteria true

Boolean logic: (Type = «Produce» OR Salesperson = «Buchanan»)

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

To find rows that meet multiple criteria in multiple columns where any criteria can be true, type the criteria in the different columns and rows of the criteria range. Using the example, enter:

Type	Salesperson	Sales
=»=Produce»
	=»=Buchanan»

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.
On the Data tab, in the Sort & Filter group, click Advanced.
Do one of the following:
- To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.
- To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.
Tip: When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.
In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$B$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Type	Salesperson	Sales
produce	Buchanan	$6,328
Produce	Davolio	$6,544

Multiple sets of criteria, one column in all sets

Boolean logic: ( (Sales > 6000 AND Sales < 6500 ) OR (Sales < 500) )

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

To find rows that meet multiple sets of criteria where each set includes criteria for one column, include multiple columns with the same column heading. Using the example, enter:

Type	Salesperson	Sales	Sales
		>6000	<6500
		<500

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.
On the Data tab, in the Sort & Filter group, click Advanced.
Do one of the following:
- To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.
- To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.
  
  Tip: When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.
In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$D$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Type	Salesperson	Sales
Meat	Davolio	$450
produce	Buchanan	$6,328

Multiple sets of criteria, multiple columns in each set

Boolean logic: ( (Salesperson = «Davolio» AND Sales >3000) OR (Salesperson = «Buchanan» AND Sales > 1500) )

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

To find rows that meet multiple sets of criteria, where each set includes criteria for multiple columns, type each set of criteria in separate columns and rows. Using the example, enter:

Type	Salesperson	Sales
	=»=Davolio»	>3000
	=»=Buchanan»	>1500

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.
On the Data tab, in the Sort & Filter group, click Advanced.
Do one of the following:
- To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.
- To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.
  
  Tip When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.
In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$C$3.To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range would be:

Type	Salesperson	Sales
produce	Buchanan	$6,328
Produce	Davolio	$6,544

Wildcard criteria

Boolean logic: Salesperson = a name with ‘u’ as the second letter

To find text values that share some characters but not others, do one or more of the following:

Type one or more characters without an equal sign (=) to find rows with a text value in a column that begin with those characters. For example, if you type the text Dav as a criterion, Excel finds «Davolio,» «David,» and «Davis.»

Use a wildcard character.

Use	To find
? (question mark)	Any single character For example, sm?th finds «smith» and «smyth»
* (asterisk)	Any number of characters For example, *east finds «Northeast» and «Southeast»
~ (tilde) followed by ?, *, or ~	A question mark, asterisk, or tilde For example, fy91~? finds «fy91?»

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

In the rows below the column labels, type the criteria that you want to match. Using the example, enter:

Type	Salesperson	Sales
=»=Me*»
	=»=?u*»

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.
On the Data tab, in the Sort & Filter group, click Advanced.
Do one of the following:
- To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place
- To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.
  
  Tip: When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.
In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$B$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Type	Salesperson	Sales
Beverages	Suyama	$5,122
Meat	Davolio	$450
produce	Buchanan	$6,328

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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July 21, 2010, 7:00 AM PDT

How to use And and Or operators with Excel’s Advanced Filter

Use implicit And and Or operators with Excel’s Advanced Filter feature to create complex, but powerful, filtering combos.

Editor’s Note: This article was originally published in July 2010 and the video tutorial for this article published Dec. 2018; while this program might look a little different, the steps shown in this tutorial are the same.

Viewing subsets of data is a routine task for many Excel users. An AutoFilter lets you limit the data displayed, but it’s limited as it depends on the actual data. Excel’s Advanced Filter feature requires a bit of setup, but is more flexible and powerful than an AutoFilter. Not only can you use an expression to match records, you can combine expressions using the And and Or operators – now, that’s power!

This blog post is also available as a TechRepublic Photo Gallery.

Excel’s Advanced Filter feature requires three elements:

Data
A criteria range, where you specify criteria as an expression.
An extract range, where Excel displays the data that satisfies the criteria.

LEARN MORE: Office 365 Consumer pricing and features

A simple AutoFilter

Before we get into a more advanced example, let’s look at a simple AutoFilter example using a partial set of data from the Products table from Northwind (the database that comes with Access). To apply an AutoFilter, you select the column headings in A1:F1 and choose AutoFilter from the Data menu. In Excel 2007 and 2010, click the Data menu and then click Filter in the Sort & Filter group. Excel will display a dropdown arrow for each column in the selection. Using this feature, you can perform simple filtering tasks, such as which products have no units on order. It’s quick and easy, but sometimes inadequate. (To remove a filter, simply choose All from the same list.)

An Advanced Filter and And

Now, suppose you wanted to know which products with a price of $20 or more have 10 or less units currently in stock. This filtering task has two requirements – two criteria – and you want to satisfy them both. In other words, the product must be $20 or more and have 10 or fewer units in stock. An AutoFilter just can’t do that, so let’s try an Advanced Filter.

The criteria range, in this case, requires only two columns: Unit Price and Units In Stock. You could copy just those column headings to an out of the way place. I recommend copying all of the headers – you might need them for another filter.

SEE: Crash Course: Microsoft Excel – Beginner (Tech Pro Research)

Next, you need to state your filtering requirements in terms Excel can understand, using an expression. In this case, both expressions are simple comparisons:

Unit Price: >=20

Units In Stock: <=10

As you can see, the criteria range is above the actual data. This placement is efficient and easily accessible. Both expressions are in the same row – row 2. By placing both expressions in the same row, Excel knows to apply an implicit And operator to combine the expressions.

All that’s left now is to apply the filter as follows:

Click any cell in the data range.
Click the Data menu, and then click Filter | Advanced Filter. In Excel 2007 and 2010, click the Data tab and then click Advanced Filter in the Sort & Filter group.
Retain the default setting, Filter the List In-Place.
Excel automatically fills in the List Range, correctly in this case.
Specify the Criteria range, A1:F2. You only need to identify the column headings and the criteria row or rows.
Click OK.

Eight products have a price of $20 or more and have 10 or fewer units in stock. To remove the filter, click the Data menu, then click Filter | Show All.

An Advanced Filter and Or

To specify an implicit Or operator, you must place the expressions in separate rows. The criteria shown below will find products with a price of $20 or more or products with 10 or fewer products in stock.

After adjusting the criteria range by moving one of the expressions down a row, apply the new filter as follows:

Click any cell in the data range.
Click the Data menu, and then click Filter | Advanced Filter. In Excel 2007 and 2010, click the Data tab and then click Advanced Filter.
Retain the Filter the List In Place setting, the default.
Excel automatically fills in the List Range, correctly in this case.
Specify the Criteria range–that’s A1:F3. Notice that this time, the range includes row 3.
Click OK. Many records meet one or the other criteria.

You can use an Advanced Filter with just one expression, but using implicit And and Or operators opens the door for some very complex but powerful filters. Just be careful that the expressions and their placement make sense, in terms of applying the And and Or operators.

Affiliate disclosure: TechRepublic may earn a commission from the products and services featured on this page.

Also See

How to add a drop-down list to an Excel cell
(TechRepublic)
Build your Excel skills with these 10 power tips (free PDF)
(TechRepublic)
You’ve been using Excel wrong all along (and that’s OK)
(ZDNet)
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(TechRepublic)
Six clicks: Excel power tips to make you an instant expert
(ZDNet)
10 advanced formatting tricks for Excel users
(TechRepublic)

Microsoft
Software

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Содержание

Advanced filter details
Want more?
Excel Advanced Filter – A Complete Guide with Examples
But First… What is Excel Advanced Filter?
EXCEL ADVANCED FILTER (Examples)
Example 1 – Extracting a Unique list
Example 2 – Using Criteria in Excel Advanced Filter
Using the AND Criteria
Using the OR Criteria
Example 3 – Using WILDCARD Characters in Advanced Filter in Excel
Filter by using advanced criteria
Overview of advanced filter criteria
Sample data
Comparison operators
Using the equal sign to type text or a value
Considering case-sensitivity
Using pre-defined names
Creating criteria by using a formula
Multiple criteria, one column, any criteria true
Multiple criteria, multiple columns, all criteria true
Multiple criteria, multiple columns, any criteria true
Multiple sets of criteria, one column in all sets
Multiple sets of criteria, multiple columns in each set
Wildcard criteria

Advanced filter details

You can use the Advanced Filter to create more powerful filters, such as filtering for unique records and using operators such as OR.

Remove a filter from a column

Click the Filter icon button next to the column heading, and then click Clear Filter from Column Name”>.

Remove all the filters in a worksheet

Click DATA > Clear.

Want more?

We filtered with the AutoFilter in the AutoFilter details video. It is easy to use and has many options.

You can use the Advanced Filter to create more powerful filters, such as filtering for unique records and using operators such as OR.

Tea is in the Product name column twice. To filter so that tea displays only once, on the DATA tab, click Advanced.

In the Advanced Filter dialog box, click the List range.

On the worksheet, select the column you want to use to filter for unique records.

In this case, the Product name column. Click Unique records only. Click OK, and now Tea appears only once.

You could also use the Remove Duplicates button on the DATA tab, depending on what you want to achieve, because this will delete duplicate records, not just filter them.

To use the Advanced Filter to filter with multiple criteria, you need to create a criteria range.

In this example, I created the criteria in cells G1 through H2.

The top cell in each criteria column must be the same as the headers in the columns you want to filter by.

The criteria in the Category column is equal to Drinks, and the Last order column is equal to 3/28/2013.

Click Advanced on the DATA tab. In the Advanced Filter dialog, select the list you want to filter. Click in Criteria range.

Select the criteria, in this case G1 through H2. Click OK, and the range is filtered using the criteria.

To make criteria equal to Drinks OR equal to 3/28/2013, move the Last order date down a row.

Click Advanced, reset the Criteria range, click OK, and the rows where the Category column is equal to Drinks OR the Last order column is equal to 3/28/2013 are displayed.

To remove the filter, click Clear on the DATA tab.

You can add more complex criteria to your criteria range, such as greater than instead of the default equal to.

Type a greater than sign before a value, click Advanced, reset the Criteria range, click OK, and the range is filtered using the criteria.

You can use the asterisk and question mark wild card characters in your criteria.

Left arrow, right arrow, asterisk s will return rows where the text in the category column does not end in s.

In the Advanced Filter dialog, set the Criteria range. I am using just G1 through G2.

To copy the results to a different location on the worksheet, click Copy to another location, click in Copy to, select a cell to copy to, click OK, and the filtered results are copied to the location.

Now, you have a pretty good idea about how to create sort and filter data. Of course, there is always more to learn.

So check out the course summary at the end, and best of all, explore Excel 2013 on your own.

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Excel Advanced Filter – A Complete Guide with Examples

Watch Video – Excel Advanced Filter

Excel Advanced Filter is one of the most underrated and under-utilized features that I have come across.

If you work with Excel, I am sure you have used (or at least heard about the regular excel filter). It quickly filters a data set based on selection, specified text, number or other such criteria.

In this guide, I will show you some cool stuff you can do using the Excel advanced filter.

This Tutorial Covers:

But First… What is Excel Advanced Filter?

Excel Advanced Filter – as the name suggests – is the advanced version of the regular filter. You can use this when you need to use more complex criteria to filter your data set.

Here are some differences between the regular filter and Advanced filter:

While the regular data filter will filter the existing dataset, you can use Excel advanced filter to extract the data set to some other location as well.
Excel Advanced Filter allows you to use complex criteria. For example, if you have sales data, you can filter data on a criterion where the sales rep is Bob and the region is either North or South (we will see how to do this in examples). Office support has some good explanation on this.
You can use the Excel Advanced Filter to extract unique records from your data (more on this in a second).

EXCEL ADVANCED FILTER (Examples)

Now let’s have a look at some example on using the Advanced Filter in Excel.

You can use Excel Advanced Filter to quickly extract unique records from a data set (or in other words remove duplicates).

Let’s see how to use an advanced filters to get a unique list.

Suppose you have a dataset as shown below:

As you can see, there are duplicate records in this data set (highlighted in orange). These could be due to an error in data entry or result of data compilation.

In such a case, you can use Excel Advanced Filter tool to quickly get a list of all the unique records in a different location (so that your original data remains intact).

Here are the steps to get all the unique records:

This will instantly give you a list of all the unique records.

Caution: When you are using Advanced Filter to get the unique list, make sure you have also selected the header. If you don’t, it would consider the first cell as the header.

Example 2 – Using Criteria in Excel Advanced Filter

Getting unique records is one of the many things you can do with Excel advanced filter.

Its primary utility lies in its ability to allow using complex criteria for filtering data.

Here is what I mean by complex criteria. Suppose you have a dataset as shown below and you want to quickly get all the records where the sales are greater than 5000 and the region is the US.

Here is how you can use Excel Advanced Filter to filter the records based on the specified criteria:

This would instantly give you all the records where the region is the US and the sales are more than 5000.

The above example is a case where the filtering is done based on two criteria (US and sales greater than 5000).

Excel Advanced filter allows you to create many different combinations of criteria.

Here are some examples of how you can construct these filters.

Using the AND Criteria

When you want to use AND criteria, you need to specify it below the header.

Using the OR Criteria

When you want to use OR criteria, you need to specify the criteria in the same column.

Example 3 – Using WILDCARD Characters in Advanced Filter in Excel

Excel Advanced Filter also allows the usage of wildcard characters while constructing the criteria.

There are three wildcard characters in Excel:

* (asterisk) – It represents any number of characters. For example, ex* could mean excel, excels, example, expert, etc.
? (question mark) – It represents one single character. For example, Tr?mp could mean Trump or Tramp.

(tilde) – It is used to identify a wildcard character (

Now let’s see how we can use these wildcard characters to do some advanced filtering in Excel.

To filter records where the sales rep name starts from J.

Note that * represent any number of characters. So any rep with the name starting with J would be filtered with these criteria.

Similarly, you can use the other two wildcard characters as well.

Note: In case you’re using Office 365, you should check out the FILTER function. It can do a lot of things that advanced filter can do with a simple formula.

Remember, the headers in the criteria should be exactly the same as that in the data set.
Advanced filtering cannot be undone when copied to other locations.

You May Also Like the Following Excel Tutorials:

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Filter by using advanced criteria

If the data you want to filter requires complex criteria (such as Type = «Produce» OR Salesperson = «Davolio»), you can use the Advanced Filter dialog box.

To open the Advanced Filter dialog box, click Data > Advanced.

Salesperson = «Davolio» OR Salesperson = «Buchanan»

Type = «Produce» AND Sales > 1000

Type = «Produce» OR Salesperson = «Buchanan»

(Sales > 6000 AND Sales 3000) OR
(Salesperson = «Buchanan» AND Sales > 1500)

Salesperson = a name with ‘u’ as the second letter

Overview of advanced filter criteria

The Advanced command works differently from the Filter command in several important ways.

It displays the Advanced Filter dialog box instead of the AutoFilter menu.

You type the advanced criteria in a separate criteria range on the worksheet and above the range of cells or table that you want to filter. Microsoft Office Excel uses the separate criteria range in the Advanced Filter dialog box as the source for the advanced criteria.

Sample data

The following sample data is used for all procedures in this article.

To work with this data, select it in the following table, copy it, and then paste it in cell A1 of a new Excel worksheet.

Comparison operators

You can compare two values by using the following operators. When two values are compared by using these operators, the result is a logical value—either TRUE or FALSE.

> (greater than sign)

= (greater than or equal to sign)

Greater than or equal to

(not equal to sign)

Using the equal sign to type text or a value

Because the equal sign ( =) is used to indicate a formula when you type text or a value in a cell, Excel evaluates what you type; however, this may cause unexpected filter results. To indicate an equality comparison operator for either text or a value, type the criteria as a string expression in the appropriate cell in the criteria range:

Where entry is the text or value you want to find. For example:

What you type in the cell

What Excel evaluates and displays

Considering case-sensitivity

Using pre-defined names

You can name a range Criteria, and the reference for the range will appear automatically in the Criteria range box. You can also define the name Database for the list range to be filtered and define the name Extract for the area where you want to paste the rows, and these ranges will appear automatically in the List range and Copy to boxes, respectively.

Creating criteria by using a formula

You can use a calculated value that is the result of a formula as your criterion. Remember the following important points:

The formula must evaluate to TRUE or FALSE.

Because you are using a formula, enter the formula as you normally would, and do not type the expression in the following way:

Do not use a column label for criteria labels; either keep the criteria labels blank or use a label that is not a column label in the list range (in the examples that follow, Calculated Average and Exact Match).

If you use a column label in the formula instead of a relative cell reference or a range name, Excel displays an error value such as #NAME? or #VALUE! in the cell that contains the criterion. You can ignore this error because it does not affect how the list range is filtered.

The formula that you use for criteria must use a relative reference to refer to the corresponding cell in the first row of data.

All other references in the formula must be absolute references.

Multiple criteria, one column, any criteria true

Boolean logic: (Salesperson = «Davolio» OR Salesperson = «Buchanan»)

Insert at least three blank rows above the list range that can be used as a criteria range. The criteria range must have column labels. Make sure that there is at least one blank row between the criteria values and the list range.

To find rows that meet multiple criteria for one column, type the criteria directly below each other in separate rows of the criteria range. Using the example, enter:

Click a cell in the list range. Using the example, click any cell in the range A6:C10.

On the Data tab, in the Sort & Filter group, click Advanced.

Do one of the following:

To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.

To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows.

Tip When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$C$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Multiple criteria, multiple columns, all criteria true

Boolean logic: (Type = «Produce» AND Sales > 1000)

To find rows that meet multiple criteria in multiple columns, type all the criteria in the same row of the criteria range. Using the example, enter:

Click a cell in the list range. Using the example, click any cell in the range A6:C10.

On the Data tab, in the Sort & Filter group, click Advanced.

Do one of the following:

To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$C$2.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Multiple criteria, multiple columns, any criteria true

Boolean logic: (Type = «Produce» OR Salesperson = «Buchanan»)

To find rows that meet multiple criteria in multiple columns where any criteria can be true, type the criteria in the different columns and rows of the criteria range. Using the example, enter:

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.

On the Data tab, in the Sort & Filter group, click Advanced.

Do one of the following:

To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.

Tip: When you copy filtered rows to another location, you can specify which columns to include in the copy operation. Before filtering, copy the column labels for the columns that you want to the first row of the area where you plan to paste the filtered rows. When you filter, enter a reference to the copied column labels in the Copy to box. The copied rows will then include only the columns for which you copied the labels.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$B$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Multiple sets of criteria, one column in all sets

Boolean logic: ( (Sales > 6000 AND Sales

To find rows that meet multiple sets of criteria where each set includes criteria for one column, include multiple columns with the same column heading. Using the example, enter:

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.

On the Data tab, in the Sort & Filter group, click Advanced.

Do one of the following:

To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$D$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

Multiple sets of criteria, multiple columns in each set

Boolean logic: ( (Salesperson = «Davolio» AND Sales >3000) OR (Salesperson = «Buchanan» AND Sales > 1500) )

To find rows that meet multiple sets of criteria, where each set includes criteria for multiple columns, type each set of criteria in separate columns and rows. Using the example, enter:

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.

On the Data tab, in the Sort & Filter group, click Advanced.

Do one of the following:

To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$C$3.To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range would be:

Wildcard criteria

Boolean logic: Salesperson = a name with ‘u’ as the second letter

To find text values that share some characters but not others, do one or more of the following:

Type one or more characters without an equal sign ( =) to find rows with a text value in a column that begin with those characters. For example, if you type the text Dav as a criterion, Excel finds «Davolio,» «David,» and «Davis.»

Use a wildcard character.

Any single character
For example, sm?th finds «smith» and «smyth»

Any number of characters
For example, *east finds «Northeast» and «Southeast»

(tilde) followed by ?, *, or

A question mark, asterisk, or tilde
For example, fy91

In the rows below the column labels, type the criteria that you want to match. Using the example, enter:

Click a cell in the list range. Using the example, click any cell in the list range A6:C10.

On the Data tab, in the Sort & Filter group, click Advanced.

Do one of the following:

To filter the list range by hiding rows that don’t match your criteria, click Filter the list, in-place

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. Using the example, enter $A$1:$B$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range, click Collapse Dialog .

Using the example, the filtered result for the list range is:

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Watch Video – Excel Advanced Filter

Excel Advanced Filter is one of the most underrated and under-utilized features that I have come across.

If you work with Excel, I am sure you have used (or at least heard about the regular excel filter). It quickly filters a data set based on selection, specified text, number or other such criteria.

In this guide, I will show you some cool stuff you can do using the Excel advanced filter.

But First… What is Excel Advanced Filter?

Excel Advanced Filter – as the name suggests – is the advanced version of the regular filter. You can use this when you need to use more complex criteria to filter your data set.

Here are some differences between the regular filter and Advanced filter:

While the regular data filter will filter the existing dataset, you can use Excel advanced filter to extract the data set to some other location as well.
Excel Advanced Filter allows you to use complex criteria. For example, if you have sales data, you can filter data on a criterion where the sales rep is Bob and the region is either North or South (we will see how to do this in examples). Office support has some good explanation on this.
You can use the Excel Advanced Filter to extract unique records from your data (more on this in a second).

EXCEL ADVANCED FILTER (Examples)

Now let’s have a look at some example on using the Advanced Filter in Excel.

Example 1 – Extracting a Unique list

You can use Excel Advanced Filter to quickly extract unique records from a data set (or in other words remove duplicates).

In Excel 2007 and later versions, there is an option to remove duplicates from a dataset. But that alters your existing data set. To keep the original data intact, you need to create a copy of the data and then use the Remove Duplicates option. Excel Advanced filter would allow you to select a location to get a unique list.