All the shortcuts in excel

Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. 

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.

Notes: 

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

  • If an action that you use often does not have a shortcut key, you can record a macro to create one. For instructions, go to Automate tasks with the Macro Recorder.

  • Download our 50 time-saving Excel shortcuts quick tips guide.

  • Get the Excel 2016 keyboard shortcuts in a Word document: Excel keyboard shortcuts and function keys.

In this topic

  • Frequently used shortcuts

  • Ribbon keyboard shortcuts

    • Use the Access keys for ribbon tabs

    • Work in the ribbon with the keyboard

  • Keyboard shortcuts for navigating in cells

  • Keyboard shortcuts for formatting cells

    • Keyboard shortcuts in the Paste Special dialog box in Excel 2013

  • Keyboard shortcuts for making selections and performing actions

  • Keyboard shortcuts for working with data, functions, and the formula bar

  • Keyboard shortcuts for refreshing external data

  • Power Pivot keyboard shortcuts

  • Function keys

  • Other useful shortcut keys

Frequently used shortcuts

This table lists the most frequently used shortcuts in Excel.

To do this

Press

Close a workbook.

Ctrl+W

Open a workbook.

Ctrl+O

Go to the Home tab.

Alt+H

Save a workbook.

Ctrl+S

Copy selection.

Ctrl+C

Paste selection.

Ctrl+V

Undo recent action.

Ctrl+Z

Remove cell contents.

Delete

Choose a fill color.

Alt+H, H

Cut selection.

Ctrl+X

Go to the Insert tab.

Alt+N

Apply bold formatting.

Ctrl+B

Center align cell contents.

Alt+H, A, C

Go to the Page Layout tab.

Alt+P

Go to the Data tab.

Alt+A

Go to the View tab.

Alt+W

Open the context menu.

Shift+F10 or

Windows Menu key

Add borders.

Alt+H, B

Delete column.

Alt+H, D, C

Go to the Formula tab.

Alt+M

Hide the selected rows.

Ctrl+9

Hide the selected columns.

Ctrl+0

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Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Excel ribbon key tips.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys, for example, E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead, and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the worksheet.

To do this

Press

Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content.

Alt+Q, then enter the search term.

Open the File menu.

Alt+F

Open the Home tab and format text and numbers and use the Find tool.

Alt+H

Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.

Alt+N

Open the Page Layout tab and work with themes, page setup, scale, and alignment.

Alt+P

Open the Formulas tab and insert, trace, and customize functions and calculations.

Alt+M

Open the Data tab and connect to, sort, filter, analyze, and work with data.

Alt+A

Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks.

Alt+R

Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.

Alt+W

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Work in the ribbon with the keyboard

To do this

Press

Select the active tab on the ribbon and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Arrow keys

Show the tooltip for the ribbon element currently in focus.

Ctrl+Shift+F10

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Down arrow key

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open a context menu.

Shift+F10

Or, on a Windows keyboard, the Windows Menu key (usually between the Alt Gr and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

Move from one group of controls to another.

Ctrl+Left or Right arrow key

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Keyboard shortcuts for navigating in cells

To do this

Press

Move to the previous cell in a worksheet or the previous option in a dialog box.

Shift+Tab

Move one cell up in a worksheet.

Up arrow key

Move one cell down in a worksheet.

Down arrow key

Move one cell left in a worksheet.

Left arrow key

Move one cell right in a worksheet.

Right arrow key

Move to the edge of the current data region in a worksheet.

Ctrl+Arrow key

Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.

End, Arrow key

Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.

Ctrl+End

Extend the selection of cells to the last used cell on the worksheet (lower-right corner).

Ctrl+Shift+End

Move to the cell in the upper-left corner of the window when Scroll lock is turned on.

Home+Scroll lock

Move to the beginning of a worksheet.

Ctrl+Home

Move one screen down in a worksheet.

Page down

Move to the next sheet in a workbook.

Ctrl+Page down

Move one screen to the right in a worksheet.

Alt+Page down

Move one screen up in a worksheet.

Page up

Move one screen to the left in a worksheet.

Alt+Page up

Move to the previous sheet in a workbook.

Ctrl+Page up

Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.

Tab key

Open the list of validation choices on a cell that has data validation option applied to it.

Alt+Down arrow key

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Scroll horizontally.

Ctrl+Shift, then scroll your mouse wheel up to go left, down to go right

Zoom in.

Ctrl+Alt+Equal sign ( = )

 Zoom out.

Ctrl+Alt+Minus sign (-)

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Keyboard shortcuts for formatting cells

To do this

Press

Open the Format Cells dialog box.

Ctrl+1

Format fonts in the Format Cells dialog box.

Ctrl+Shift+F or Ctrl+Shift+P

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference.

F2

Insert a note.

Open and edit a cell note.

Shift+F2

Shift+F2

Insert a threaded comment.

Open and reply to a threaded comment.

Ctrl+Shift+F2

Ctrl+Shift+F2

Open the Insert dialog box to insert blank cells.

Ctrl+Shift+Plus sign (+)

Open the Delete dialog box to delete selected cells.

Ctrl+Minus sign (-)

Enter the current time.

Ctrl+Shift+Colon (:)

Enter the current date.

Ctrl+Semicolon (;)

Switch between displaying cell values or formulas in the worksheet.

Ctrl+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the formula bar.

Ctrl+Apostrophe (‘)

Move the selected cells.

Ctrl+X

Copy the selected cells.

Ctrl+C

Paste content at the insertion point, replacing any selection.

Ctrl+V

Open the Paste Special dialog box.

Ctrl+Alt+V

Italicize text or remove italic formatting.

Ctrl+I or Ctrl+3

Bold text or remove bold formatting.

Ctrl+B or Ctrl+2

Underline text or remove underline.

Ctrl+U or Ctrl+4

Apply or remove strikethrough formatting.

Ctrl+5

Switch between hiding objects, displaying objects, and displaying placeholders for objects.

Ctrl+6

Apply an outline border to the selected cells.

Ctrl+Shift+Ampersand sign (&)

Remove the outline border from the selected cells.

Ctrl+Shift+Underscore (_)

Display or hide the outline symbols.

Ctrl+8

Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl+D

Apply the General number format.

Ctrl+Shift+Tilde sign (~)

Apply the Currency format with two decimal places (negative numbers in parentheses).

Ctrl+Shift+Dollar sign ($)

Apply the Percentage format with no decimal places.

Ctrl+Shift+Percent sign (%)

Apply the Scientific number format with two decimal places.

Ctrl+Shift+Caret sign (^)

Apply the Date format with the day, month, and year.

Ctrl+Shift+Number sign (#)

Apply the Time format with the hour and minute, and AM or PM.

Ctrl+Shift+At sign (@)

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

Ctrl+Shift+Exclamation point (!)

Open the Insert hyperlink dialog box.

Ctrl+K

Check spelling in the active worksheet or selected range.

F7

Display the Quick Analysis options for selected cells that contain data.

Ctrl+Q

Display the Create Table dialog box.

Ctrl+L or Ctrl+T

Open the Workbook Statistics dialog box.

Ctrl+Shift+G

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Keyboard shortcuts in the Paste Special dialog box in Excel 2013

In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog box.

Paste Special dialog box.

Tip: You can also select Home > Paste > Paste Special.

To pick an option in the dialog box, press the underlined letter for that option. For example, press the letter C to pick the Comments option.

To do this

Press

Paste all cell contents and formatting.

A

Paste only the formulas as entered in the formula bar.

F

Paste only the values (not the formulas).

V

Paste only the copied formatting.

T

Paste only comments and notes attached to the cell.

C

Paste only the data validation settings from copied cells.

N

Paste all cell contents and formatting from copied cells.

H

Paste all cell contents without borders.

X

Paste only column widths from copied cells.

W

Paste only formulas and number formats from copied cells.

R

Paste only the values (not formulas) and number formats from copied cells.

U

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Keyboard shortcuts for making selections and performing actions

To do this

Press

Select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current and next sheet in a workbook.

Ctrl+Shift+Page down

Select the current and previous sheet in a workbook.

Ctrl+Shift+Page up

Extend the selection of cells by one cell.

Shift+Arrow key

Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Arrow key

Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.

F8

Add a non-adjacent cell or range to a selection of cells by using the arrow keys.

Shift+F8

Start a new line in the same cell.

Alt+Enter

Fill the selected cell range with the current entry.

Ctrl+Enter

Complete a cell entry and select the cell above.

Shift+Enter

Select an entire column in a worksheet.

Ctrl+Spacebar

Select an entire row in a worksheet.

Shift+Spacebar

Select all objects on a worksheet when an object is selected.

Ctrl+Shift+Spacebar

Extend the selection of cells to the beginning of the worksheet.

Ctrl+Shift+Home

Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current region around the active cell.

Ctrl+Shift+Asterisk sign (*)

Select the first command on the menu when a menu or submenu is visible.

Home

Repeat the last command or action, if possible.

Ctrl+Y

Undo the last action.

Ctrl+Z

Expand grouped rows or columns.

While hovering over the collapsed items, press and hold the Shift key and scroll down.

Collapse grouped rows or columns.

While hovering over the expanded items, press and hold the Shift key and scroll up.

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Keyboard shortcuts for working with data, functions, and the formula bar

To do this

Press

Turn on or off tooltips for checking formulas directly in the formula bar or in the cell you’re editing.

Ctrl+Alt+P

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference.

F2

Expand or collapse the formula bar.

Ctrl+Shift+U

Cancel an entry in the cell or formula bar.

Esc

Complete an entry in the formula bar and select the cell below.

Enter

Move the cursor to the end of the text when in the formula bar.

Ctrl+End

Select all text in the formula bar from the cursor position to the end.

Ctrl+Shift+End

Calculate all worksheets in all open workbooks.

F9

Calculate the active worksheet.

Shift+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+F9

Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.

Ctrl+Alt+Shift+F9

Display the menu or message for an Error Checking button.

Alt+Shift+F10

Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula.

Ctrl+A

Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.

Ctrl+Shift+A

Insert the AutoSum formula

Alt+Equal sign ( = )

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

Ctrl+E

Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.

F4

Insert a function.

Shift+F3

Copy the value from the cell above the active cell into the cell or the formula bar.

Ctrl+Shift+Straight quotation mark («)

Create an embedded chart of the data in the current range.

Alt+F1

Create a chart of the data in the current range in a separate Chart sheet.

F11

Define a name to use in references.

Alt+M, M, D

Paste a name from the Paste Name dialog box (if names have been defined in the workbook).

F3

Move to the first field in the next record of a data form.

Enter

Create, run, edit, or delete a macro.

Alt+F8

Open the Microsoft Visual Basic For Applications Editor.

Alt+F11 

Open the Power Query Editor

Alt+F12

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Keyboard shortcuts for refreshing external data

Use the following keys to refresh data from external data sources.

To do this

Press

Stop a refresh operation.

Esc

Refresh data in the current worksheet.

Ctrl+F5

Refresh all data in the workbook.

Ctrl+Alt+F5

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Power Pivot keyboard shortcuts

Use the following keyboard shortcuts with Power Pivot in Microsoft 365, Excel 2019, Excel 2016, and Excel 2013.

To do this

Press

Open the context menu for the selected cell, column, or row.

Shift+F10

Select the entire table.

Ctrl+A

Copy selected data.

Ctrl+C

Delete the table.

Ctrl+D

Move the table.

Ctrl+M

Rename the table.

Ctrl+R

Save the file.

Ctrl+S

Redo the last action.

Ctrl+Y

Undo the last action.

Ctrl+Z

Select the current column.

Ctrl+Spacebar

Select the current row.

Shift+Spacebar

Select all cells from the current location to the last cell of the column.

Shift+Page down

Select all cells from the current location to the first cell of the column.

Shift+Page up

Select all cells from the current location to the last cell of the row.

Shift+End

Select all cells from the current location to the first cell of the row.

Shift+Home

Move to the previous table.

Ctrl+Page up

Move to the next table.

Ctrl+Page down

Move to the first cell in the upper-left corner of selected table.

Ctrl+Home

Move to the last cell in the lower-right corner of selected table.

Ctrl+End

Move to the first cell of the selected row.

Ctrl+Left arrow key

Move to the last cell of the selected row.

Ctrl+Right arrow key

Move to the first cell of the selected column.

Ctrl+Up arrow key

Move to the last cell of selected column.

Ctrl+Down arrow key

Close a dialog box or cancel a process, such as a paste operation.

Ctrl+Esc

Open the AutoFilter Menu dialog box.

Alt+Down arrow key

Open the Go To dialog box.

F5

Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

F9

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Function keys

Key

Description

F1

  • F1 alone: displays the Excel Help task pane.

  • Ctrl+F1: displays or hides the ribbon.

  • Alt+F1: creates an embedded chart of the data in the current range.

  • Alt+Shift+F1: inserts a new worksheet.

  • Ctrl+Shift+F1: toggles full screen mode

F2

  • F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference.

  • Shift+F2: adds or edits a cell note.

  • Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

F3

  • F3 alone: displays the Paste Name dialog box. Available only if names have been defined in the workbook.

  • Shift+F3: displays the Insert Function dialog box.

F4

  • F4 alone: repeats the last command or action, if possible.

    When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.

  • Ctrl+F4: closes the selected workbook window.

  • Alt+F4: closes Excel.

F5

  • F5 alone: displays the Go To dialog box.

  • Ctrl+F5: restores the window size of the selected workbook window.

F6

  • F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area.

  • Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.

  • Ctrl+F6: switches between two Excel windows.

  • Ctrl+Shift+F6: switches between all Excel windows.

F7

  • F7 alone: Opens the Spelling dialog box to check spelling in the active worksheet or selected range.

  • Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.

F8

  • F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

  • Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.

  • Ctrl+F8: performs the Size command when a workbook is not maximized.

  • Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.

F9

  • F9 alone: calculates all worksheets in all open workbooks.

  • Shift+F9: calculates the active worksheet.

  • Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

  • Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

  • Ctrl+F9: minimizes a workbook window to an icon.

F10

  • F10 alone: turns key tips on or off. (Pressing Alt does the same thing.)

  • Shift+F10: displays the context menu for a selected item.

  • Alt+Shift+F10: displays the menu or message for an Error Checking button.

  • Ctrl+F10: maximizes or restores the selected workbook window.

F11

  • F11 alone: creates a chart of the data in the current range in a separate Chart sheet.

  • Shift+F11: inserts a new worksheet.

  • Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

F12

  • F12 alone: displays the Save As dialog box.

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Other useful shortcut keys

Key

Description

Alt

  • Displays the Key Tips (new shortcuts) on the ribbon.

For example,

  • Alt, W, P switches the worksheet to Page Layout view.

  • Alt, W, L switches the worksheet to Normal view.

  • Alt, W, I switches the worksheet to Page Break Preview view.

Arrow keys

  • Move one cell up, down, left, or right in a worksheet.

  • Ctrl+Arrow key moves to the edge of the current data region in a worksheet.

  • Shift+Arrow key extends the selection of cells by one cell.

  • Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.

  • Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.

  • Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.

  • In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.

  • Down or Alt+Down arrow key opens a selected drop-down list.

Backspace

  • Deletes one character to the left in the formula bar.

  • Clears the content of the active cell.

  • In cell editing mode, it deletes the character to the left of the insertion point.

Delete

  • Removes the cell contents (data and formulas) from selected cells without affecting cell formats, threaded comments, or notes.

  • In cell editing mode, it deletes the character to the right of the insertion point.

End

  • End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.

  • If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.

  • End also selects the last command on the menu when a menu or submenu is visible.

  • Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.

  • Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.

Enter

  • Completes a cell entry from the cell or the formula bar and selects the cell below (by default).

  • In a data form, it moves to the first field in the next record.

  • Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

  • In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).

  • Alt+Enter starts a new line in the same cell.

  • Ctrl+Enter fills the selected cell range with the current entry.

  • Shift+Enter completes a cell entry and selects the cell above.

Esc

  • Cancels an entry in the cell or formula bar.

  • Closes an open menu or submenu, dialog box, or message window.

Home

  • Moves to the beginning of a row in a worksheet.

  • Moves to the cell in the upper-left corner of the window when Scroll lock is turned on.

  • Selects the first command on the menu when a menu or submenu is visible.

  • Ctrl+Home moves to the beginning of a worksheet.

  • Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.

Page down

  • Moves one screen down in a worksheet.

  • Alt+Page down moves one screen to the right in a worksheet.

  • Ctrl+Page down moves to the next sheet in a workbook.

  • Ctrl+Shift+Page down selects the current and next sheet in a workbook.

Page up

  • Moves one screen up in a worksheet.

  • Alt+Page up moves one screen to the left in a worksheet.

  • Ctrl+Page up moves to the previous sheet in a workbook.

  • Ctrl+Shift+Page up selects the current and previous sheet in a workbook.

Shift

  • Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location.

Spacebar

  • In a dialog box, performs the action for the selected button, or selects or clears a checkbox.

  • Ctrl+Spacebar selects an entire column in a worksheet.

  • Shift+Spacebar selects an entire row in a worksheet.

  • Ctrl+Shift+Spacebar selects the entire worksheet.

  • If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.

  • When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.

  • Alt+Spacebar displays the Control menu for the Excel window.

Tab key

  • Moves one cell to the right in a worksheet.

  • Moves between unlocked cells in a protected worksheet.

  • Moves to the next option or option group in a dialog box.

  • Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog box.

  • Ctrl+Tab switches to the next tab in a dialog box, or (if no dialog box is open) switches between two Excel windows. 

  • Ctrl+Shift+Tab switches to the previous tab in a dialog box, or (if no dialog box is open) switches between all Excel windows.

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See also

Excel help & learning

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

Screen reader support for Excel

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.

Notes: 

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Microsoft 365 for Mac. 

  • If you don’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use the Search. Press The Command button.+F, and then type your search words.

  • Click-to-add is available but requires a setup. Select Excel> Preferences > Edit Enable Click to Add Mode. To start a formula, type an equal sign ( = ), and then select cells to add them together. The plus sign (+) will be added automatically.

In this topic

  • Frequently used shortcuts

  • Shortcut conflicts

    • Change system preferences for keyboard shortcuts with the mouse

  • Work in windows and dialog boxes

  • Move and scroll in a sheet or workbook

  • Enter data on a sheet

  • Work in cells or the Formula bar

  • Format and edit data

  • Select cells, columns, or rows

  • Work with a selection

  • Use charts

  • Sort, filter, and use PivotTable reports

  • Outline data

  • Use function key shortcuts

    • Change function key preferences with the mouse

  • Drawing

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this

Press

Paste selection.

The Command button.+V
or
Control+V

Copy selection.

The Command button.+C
or
Control+C

Clear selection.

Delete

Save workbook.

The Command button.+S
or
Control+S

Undo action.

The Command button.+Z
or
Control+Z

Redo action.

The Command button.+Y
or
Control+Y
or
The Command button.+Shift+Z

Cut selection.

The Command button.+X
or
Control+X
or
Shift+The Mac Delete button with a cross symbol on it.

Apply bold formatting.

The Command button.+B
or
Control+B

Print workbook.

The Command button.+P
or
Control+P

Open Visual Basic.

Option+F11

Fill cells down.

The Command button.+D
or
Control+D

Fill cells right.

The Command button.+R
or
Control+R

Insert cells.

Control+Shift+Equal sign ( = )

Delete cells.

The Command button.+Hyphen (-)
or
Control+Hyphen (-)

Calculate all open workbooks.

The Command button.+Equal sign ( = )
or
F9

Close window.

The Command button.+W
or
Control+W

Quit Excel.

The Command button.+Q

Display the Go To dialog box.

Control+G
or
F5

Display the Format Cells dialog box.

The Command button.+1
or
Control+1

Display the Replace dialog box.

Control+H
or
The Command button.+Shift+H

Use Paste Special.

The Command button.+Control+V
or
Control+Option+V
or
The Command button.+Option+V

Apply underline formatting.

The Command button.+U

Apply italic formatting.

The Command button.+I
or
Control+I

Open a new blank workbook.

The Command button.+N
or
Control+N

Create a new workbook from template.

The Command button.+Shift+P

Display the Save As dialog box.

The Command button.+Shift+S
or
F12

Display the Help window.

F1
or
The Command button.+Forward slash (/)

Select all.

The Command button.+A
or
The Command button.+Shift+Spacebar

Add or remove a filter.

The Command button.+Shift+F
or
Control+Shift+L

Minimize or maximize the ribbon tabs.

The Command button.+Option+R

Display the Open dialog box.

The Command button.+O
or
Control+O

Check spelling.

F7

Open the thesaurus.

Shift+F7

Display the Formula Builder.

Shift+F3

Open the Define Name dialog box.

The Command button.+F3

Insert or reply to a threaded comment.

The Command button.+Return

Open the Create names dialog box.

The Command button.+Shift+F3

Insert a new sheet. *

Shift+F11

Print preview.

The Command button.+P
or
Control+P

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Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk (*). To use these shortcuts, you might have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, select System Settings.

  2. Select Keyboard.

  3. Select Keyboard Shortcuts.

  4. Find the shortcut that you want to use in Excel and clear the checkbox for it.

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Work in windows and dialog boxes

To do this

Press

Expand or minimize the ribbon.

The Command button.+Option+R

Switch to full screen view.

The Command button.+Control+F

Switch to the next application.

The Command button.+Tab

Switch to the previous application.

Shift+The Command button.+Tab

Close the active workbook window.

The Command button.+W

Take a screenshot and save it on your desktop.

Shift+The Command button.+3

Minimize the active window.

Control+F9

Maximize or restore the active window.

Control+F10
or
The Command button.+F10

Hide Excel.

The Command button.+H

Move to the next box, option, control, or command.

Tab key

Move to the previous box, option, control, or command.

Shift+Tab

Exit a dialog box or cancel an action.

Esc

Perform the action assigned to the default button (the button with the bold outline).

Return

Cancel the command and close the dialog box or menu.

Esc

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Move and scroll in a sheet or workbook

To do this

Press

Move one cell up, down, left, or right.

Arrow keys

Move to the edge of the current data region.

The Command button.+Arrow key

Move to the beginning of the row.

Home
On a MacBook, Fn+Left arrow key

Move to the beginning of the sheet.

Control+Home
On a MacBook, Control+Fn+Left arrow key

Move to the last cell in use on the sheet.

Control+End
On a MacBook, Control+Fn+Right arrow key

Move down one screen.

Page down
On a MacBook, Fn+Down arrow key

Move up one screen.

Page up
On a MacBook, Fn+Up arrow key

Move one screen to the right.

Option+Page down
On a MacBook, Fn+Option+Down arrow key

Move one screen to the left.

Option+Page up
On a MacBook, Fn+Option+Up arrow key

Move to the next sheet in the workbook.

Control+Page down
or
Option+Right arrow key

Move to the previous sheet in the workbook.

Control+Page down
or
Option+Left arrow key

Scroll to display the active cell.

Control+Delete

Display the Go To dialog box.

Control+G

Display the Find dialog box.

Control+F
or
Shift+F5

Access search (when in a cell or when a cell is selected).

The Command button.+F

Move between unlocked cells on a protected sheet.

Tab key

Scroll horizontally.

Shift, then scroll the mouse wheel up for left, down for right

Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control, Option, or the Command key instead of the Shift key. If you are using a MacBook, you might need to plug in a USB keyboard to use the F14 key combination.

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Enter data on a sheet

To do this

Press

Edit the selected cell.

F2

Complete a cell entry and move forward in the selection.

Return

Start a new line in the same cell.

Option+Return or Control+Option+Return

Fill the selected cell range with the text that you type.

The Command button.+Return
or
Control+Return

Complete a cell entry and move up in the selection.

Shift+Return

Complete a cell entry and move to the right in the selection.

Tab key

Complete a cell entry and move to the left in the selection.

Shift+Tab

Cancel a cell entry.

Esc

Delete the character to the left of the insertion point or delete the selection.

Delete

Delete the character to the right of the insertion point or delete the selection.

Note: Some smaller keyboards do not have this key.

The Mac Delete button with a cross symbol on it.

On a MacBook, Fn+Delete

Delete text to the end of the line.

Note: Some smaller keyboards do not have this key.

Control+The Mac Delete button with a cross symbol on it.
On a MacBook, Control+Fn+Delete

Move one character up, down, left, or right.

Arrow keys

Move to the beginning of the line.

Home
On a MacBook, Fn+Left arrow key

Insert a note.

Shift+F2

Open and edit a cell note.

Shift+F2

Insert a threaded comment.

The Command button.+Shift+F2

Open and reply to a threaded comment.

The Command button.+Shift+F2

Fill down.

Control+D
or
The Command button.+D

 Fill to the right.

Control+R
or
The Command button.+R 

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column.

Control+E

Define a name.

Control+L

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Work in cells or the Formula bar

To do this

Press

Turn on or off tooltips for checking formulas directly in the formula bar.

Control+Option+P

Edit the selected cell.

F2

Expand or collapse the formula bar.

Control+Shift+U

Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents.

Delete

Complete a cell entry.

Return

Enter a formula as an array formula.

Shift+The Command button.+Return
or
Control+Shift+Return

Cancel an entry in the cell or formula bar.

Esc

Display the Formula Builder after you type a valid function name in a formula

Control+A

Insert a hyperlink.

The Command button.+K
or
Control+K

Edit the active cell and position the insertion point at the end of the line.

Control+U

Open the Formula Builder.

Shift+F3

Calculate the active sheet.

Shift+F9

Display the context menu.

Shift+F10

Start a formula.

Equal sign ( = )

Toggle the formula reference style between absolute, relative, and mixed.

The Command button.+T
or
F4

Insert the AutoSum formula.

Shift+The Command button.+T

Enter the date.

Control+Semicolon (;)

Enter the time.

The Command button.+Semicolon (;)

Copy the value from the cell above the active cell into the cell or the formula bar.

Control+Shift+Inch mark/Straight double quote («)

Alternate between displaying cell values and displaying cell formulas.

Control+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the formula bar.

Control+Apostrophe (‘)

Display the AutoComplete list.

Option+Down arrow key

Define a name.

Control+L

Open the Smart Lookup pane.

Control+Option+The Command button.+L

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Format and edit data

To do this

Press

Edit the selected cell.

F2

Create a table.

The Command button.+T
or
Control+T

Insert a line break in a cell.

The Command button.+Option+Return
or
Control+Option+Return

Insert special characters like symbols, including emoji.

Control+The Command button.+Spacebar

Increase font size.

Shift+The Command button.+Right angle bracket (>)

Decrease font size.

Shift+The Command button.+Left angle bracket (<)

Align center.

The Command button.+E

Align left.

The Command button.+L

Display the Modify Cell Style dialog box.

Shift+The Command button.+L

Display the Format Cells dialog box.

The Command button.+1

Apply the general number format.

Control+Shift+Tilde (~)

Apply the currency format with two decimal places (negative numbers appear in red with parentheses).

Control+Shift+Dollar sign ($)

Apply the percentage format with no decimal places.

Control+Shift+Percent sign (%)

Apply the exponential number format with two decimal places.

Control+Shift+Caret (^)

Apply the date format with the day, month, and year.

Control+Shift+Number sign (#)

Apply the time format with the hour and minute, and indicate AM or PM.

Control+Shift+At symbol (@)

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values.

Control+Shift+Exclamation point (!)

Apply the outline border around the selected cells.

The Command button.+Option+Zero (0)

Add an outline border to the right of the selection.

The Command button.+Option+Right arrow key

Add an outline border to the left of the selection.

The Command button.+Option+Left arrow key

Add an outline border to the top of the selection.

The Command button.+Option+Up arrow key

Add an outline border to the bottom of the selection.

The Command button.+Option+Down arrow key

Remove outline borders.

The Command button.+Option+Hyphen

Apply or remove bold formatting.

The Command button.+B

Apply or remove italic formatting.

The Command button.+I

Apply or remove underline formatting.

The Command button.+U

Apply or remove strikethrough formatting.

Shift+The Command button.+X

Hide a column.

The Command button.+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column.

Shift+The Command button.+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row.

The Command button.+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row.

Shift+The Command button.+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Edit the active cell.

Control+U

Cancel an entry in the cell or the formula bar.

Esc

Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents.

Delete

Paste text into the active cell.

The Command button.+V

Complete a cell entry

Return

Give selected cells the current cell’s entry.

The Command button.+Return
or
Control+Return

Enter a formula as an array formula.

Shift+The Command button.+Return
or
Control+Shift+Return

Display the Formula Builder after you type a valid function name in a formula.

Control+A

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Select cells, columns, or rows

To do this

Press

Extend the selection by one cell.

Shift+Arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell.

Shift+The Command button.+Arrow key

Extend the selection to the beginning of the row.

Shift+Home
On a MacBook, Shift+Fn+Left arrow key

Extend the selection to the beginning of the sheet.

Control+Shift+Home
On a MacBook, Control+Shift+Fn+Left arrow key

Extend the selection to the last cell used
on the sheet (lower-right corner).

Control+Shift+End
On a MacBook, Control+Shift+Fn+Right arrow key

Select the entire column. *

Control+Spacebar

Select the entire row.

Shift+Spacebar

Select the current region or entire sheet. Press more than once to expand the selection.

The Command button.+A

Select only visible cells.

Shift+The Command button.+Asterisk (*)

Select only the active cell when multiple cells are selected.

Shift+Delete
(not the forward delete key   The Mac Delete button with a cross symbol on it. found on full keyboards)

Extend the selection down one screen.

Shift+Page down
On a MacBook, Shift+Fn+Down arrow key

Extend the selection up one screen

Shift+Page up
On a MacBook, Shift+Fn+Up arrow key

Alternate between hiding objects, displaying objects,
and displaying placeholders for objects.

Control+6

Turn on the capability to extend a selection
by using the arrow keys.

F8

Add another range of cells to the selection.

Shift+F8

Select the current array, which is the array that the
active cell belongs to.

Control+Forward slash (/)

Select cells in a row that don’t match the value
in the active cell in that row.
You must select the row starting with the active cell.

Control+Backward slash ()

Select only cells that are directly referred to by formulas in the selection.

Control+Shift+Left bracket ([)

Select all cells that are directly or indirectly referred to by formulas in the selection.

Control+Shift+Left brace ({)

Select only cells with formulas that refer directly to the active cell.

Control+Right bracket (])

Select all cells with formulas that refer directly or indirectly to the active cell.

Control+Shift+Right brace (})

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Work with a selection

To do this

Press

Copy a selection.

The Command button.+C
or
Control+V

Paste a selection.

The Command button.+V
or
Control+V

Cut a selection.

The Command button.+X
or
Control+X

Clear a selection.

Delete

Delete the selection.

Control+Hyphen

Undo the last action.

The Command button.+Z

Hide a column.

The Command button.+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column.

The Command button.+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row.

The Command button.+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row.

The Command button.+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Move selected rows, columns, or cells.

Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location.

If you don’t hold the Shift key while you drag and drop, the selected cells will be cut from the original location and pasted to the new location (not inserted).

Move from top to bottom within the selection (down). *

Return

Move from bottom to top within the selection (up). *

Shift+Return

Move from left to right within the selection,
or move down one cell if only one column is selected.

Tab key

Move from right to left within the selection,
or move up one cell if only one column is selected.

Shift+Tab

Move clockwise to the next corner of the selection.

Control+Period (.)

Group selected cells.

The Command button.+Shift+K

Ungroup selected cells.

The Command button.+Shift+J

* These shortcuts might move in another direction other than down or up. If you’d like to change the direction of these shortcuts using the mouse, select Excel > Preferences Edit, and then, in After pressing Return, move selection, select the direction you want to move to.

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Use charts

To do this

Press

Insert a new chart sheet. *

F11

Cycle through chart object selection.

Arrow keys

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Sort, filter, and use PivotTable reports

To do this

Press

Open the Sort dialog box.

The Command button.+Shift+R

Add or remove a filter.

The Command button.+Shift+F
or
Control+Shift+L

Display the Filter list or PivotTable page
field pop-up menu for the selected cell.

Option+Down arrow key

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Outline data

To do this

Press

Display or hide outline symbols.

Control+8

Hide selected rows.

Control+9

Unhide selected rows.

Control+Shift+Left parenthesis (()

Hide selected columns.

Control+Zero (0)

Unhide selected columns.

Control+Shift+Right parenthesis ())

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Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences, so you don’t have to press the Fn key every time you use a function key shortcut. 

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, you would press Fn+F12.

If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse.

The following table provides the function key shortcuts for Excel for Mac.

To do this

Press

Display the Help window.

F1

Edit the selected cell.

F2

Insert a note or open and edit a cell note.

Shift+F2

Insert a threaded comment or open and reply to a threaded comment.

The Command button.+Shift+F2

Open the Save dialog box.

Option+F2

Open the Formula Builder.

Shift+F3

Open the Define Name dialog box.

The Command button.+F3

Close a window or a dialog box.

The Command button.+F4

Display the Go To dialog box.

F5

Display the Find dialog box.

Shift+F5

Move to the Search Sheet dialog box.

Control+F5

Switch focus between the worksheet, ribbon, task pane, and status bar.

F6 or Shift+F6

Check spelling.

F7

Open the thesaurus.

Shift+F7
or
Control+Option+The Command button.+R

Extend the selection.

F8

Add to the selection.

Shift+F8

Display the Macro dialog box.

Option+F8

Calculate all open workbooks.

F9

Calculate the active sheet.

Shift+F9

Minimize the active window.

Control+F9

Display the context menu, or «right click» menu.

Shift+F10

Display a pop-up menu (on object button menu), such as by clicking the button after you paste into a sheet.

Option+Shift+F10

Maximize or restore the active window.

Control+F10
or
The Command button.+F10

Insert a new chart sheet.*

F11

Insert a new sheet.*

Shift+F11

Insert an Excel 4.0 macro sheet.

The Command button.+F11

Open Visual Basic.

Option+F11

Display the Save As dialog box.

F12

Display the Open dialog box.

The Command button.+F12

Open the Power Query Editor

Option+F12

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Change function key preferences with the mouse

  1. On the Apple menu, select System Preferences Keyboard.

  2. On the Keyboard tab, select the checkbox for Use all F1, F2, etc. keys as standard function keys.

Drawing

To do this

Press

Toggle Drawing mode on and off.

The Command button.+Control+Z

Top of Page

See also

Excel help & learning

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

Screen reader support for Excel

This article describes the keyboard shortcuts in Excel for iOS.

Notes: 

  • If you’re familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Excel for iOS using an external keyboard, too.

  • To quickly find a shortcut, you can use the Search. Press The Command button.+F and then type your search words.

In this topic

  • Navigate the worksheet

  • Format and edit data

  • Work in cells or the formula bar

Navigate the worksheet

To do this

Press

Move one cell to the right.

Tab key

Move one cell up, down, left, or right.

Arrow keys

Move to the next sheet in the workbook.

Option+Right arrow key

Move to the previous sheet in the workbook.

Option+Left arrow key

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Format and edit data

To do this

Press

Apply outline border.

The Command button.+Option+0

Remove outline border.

The Command button.+Option+Hyphen (-)

Hide column(s).

The Command button.+0

Hide row(s).

Control+9

Unhide column(s).

Shift+The Command button.+0 or Shift+Control+Right parenthesis ())

Unhide row(s).

Shift+Control+9 or Shift+Control+Left parenthesis (()

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Work in cells or the formula bar

To do this

Press

Move to the cell on the right.

Tab key

Move within cell text.

Arrow keys

Copy a selection.

The Command button.+C

Paste a selection.

The Command button.+V

Cut a selection.

The Command button.+X

Undo an action.

The Command button.+Z

Redo an action.

The Command button.+Y or  The Command button.+Shift+Z

Apply bold formatting to the selected text.

The Command button.+B

Apply italic formatting to the selected text.

The Command button.+I

Underline the selected text.

The Command button.+U

Select all.

The Command button.+A

Select a range of cells.

Shift+Left or Right arrow key

Insert a line break within a cell.

The Command button.+Option+Return or Control+Option+Return

Move the cursor to the beginning of the current line within a cell.

The Command button.+Left arrow key

Move the cursor to the end of the current line within a cell.

The Command button.+Right arrow key

Move the cursor to the beginning of the current cell.

The Command button.+Up arrow key

Move the cursor to the end of the current cell.

The Command button.+Down arrow key

Move the cursor up by one paragraph within a cell that contains a line break.

Option+Up arrow key

Move the cursor down by one paragraph within a cell that contains a line break.

Option+Down arrow key

Move the cursor right by one word.

Option+Right arrow key

Move the cursor left by one word.

Option+Left arrow key

Insert an AutoSum formula.

Shift+The Command button.+T

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See also

Excel help & learning

Screen reader support for Excel

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

This article describes the keyboard shortcuts in Excel for Android.

Notes: 

  • If you’re familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel for Android using an external keyboard, too.

  • To quickly find a shortcut, you can use the Search. Press Control+F and then type your search words.

In this topic

  • Navigate the worksheet

  • Work with cells

Navigate the worksheet

To do this

Press

Move one cell to the right.

Tab key

Move one cell up, down, left, or right.

Up, Down, Left, or Right arrow key

Top of Page 

Work with cells

To do this

Press

Save a worksheet.

Control+S

Copy a selection.

Control+C

Paste a selection.

Control+V

Cut a selection.

Control+X

Undo an action.

Control+Z

Redo an action.

Control+Y

Apply bold formatting.

Control+B

Apply italic formatting.

Control+I

Apply underline formatting.

Control+U

Select all.

Control+A

Find.

Control+F

Insert a line break within a cell.

Alt+Enter

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See also

Excel help & learning

Screen reader support for Excel

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

This article describes the keyboard shortcuts in Excel for the web.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

  • When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser. Because Excel for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser — not Excel for the web.

In this article

  • Quick tips for using keyboard shortcuts with Excel for the web

  • Frequently used shortcuts

  • Access keys: Shortcuts for using the ribbon

  • Keyboard shortcuts for editing cells

  • Keyboard shortcuts for entering data

  • Keyboard shortcuts for editing data within a cell

  • Keyboard shortcuts for formatting cells

  • Keyboard shortcuts for moving and scrolling within worksheets

  • Keyboard shortcuts for working with objects

  • Keyboard shortcuts for working with cells, rows, columns, and objects

  • Keyboard shortcuts for moving within a selected range

  • Keyboard shortcuts for calculating data

  • Accessibility Shortcuts Menu (Alt+Shift+A)

  • Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts

Quick tips for using keyboard shortcuts with Excel for the web

  • To find any command quickly, press Alt+Windows logo key, Q to jump to the Search or Tell Me text field. In Search or Tell Me, type a word or the name of a command you want (available only in Editing mode). Search or Tell Me searches for related options and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.

    Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

  • To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference (such as B14), and then press Enter.

  • If you use a screen reader, go to Accessibility Shortcuts Menu (Alt+Shift+A).

Frequently used shortcuts

These are the most frequently used shortcuts for Excel for the web.

Tip: To quickly create a new worksheet in Excel for the web, open your browser, type Excel.new in the address bar, and then press Enter.

To do this

Press

Go to a specific cell.

Ctrl+G

Move down.

Page down or Down arrow key

Move up.

Page up or Up arrow key

Print a workbook.

Ctrl+P

Copy selection.

Ctrl+C

Paste selection.

Ctrl+V

Cut selection.

Ctrl+X

Undo action.

Ctrl+Z

Open workbook.

Ctrl+O

Close workbook.

Ctrl+W

Open the Save As dialog box.

Alt+F2

Use Find.

Ctrl+F or Shift+F3

Apply bold formatting.

Ctrl+B

Open the context menu.

  • Windows keyboards: Shift+F10 or Windows Menu key

  • Other keyboards: Shift+F10

Jump to Search or Tell me.

Alt+Q

Repeat Find downward.

Shift+F4

Repeat Find upward.

Ctrl+Shift+F4

Insert a chart.

Alt+F1

Display the access keys (ribbon commands) on the classic ribbon when using Narrator.

Alt+Period (.)

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Access keys: Shortcuts for using the ribbon

Excel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel for the web.

In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key, R.

Note: To learn how to override the browser’s Alt-based ribbon shortcuts, go to Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts.

If you’re using Excel for the web on a Mac computer, press Control+Option to start.

Ribbon tab key tips on Excel for the Web.

  • To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab.

  • To move between tabs on the ribbon, press the Tab key.

  • To hide the ribbon so you have more room to work, press Ctrl+F1. To display the ribbon again, press Ctrl+F1.

Go to the access keys for the ribbon

To go directly to a tab on the ribbon, press one of the following access keys:

To do this

Press

Go to the Search or Tell Me field on the ribbon and type a search term.

Alt+Windows logo key, Q

Open the File menu.

Alt+Windows logo key, F

Open the Home tab and format text and numbers or use other tools such as Sort & Filter.

Alt+Windows logo key, H

Open the Insert tab and insert a function, table, chart, hyperlink, or threaded comment.

Alt+Windows logo key, N

Open the Data tab and refresh connections or use data tools.

Alt+Windows logo key, A

Open the Review tab and use the Accessibility Checker or work with threaded comments and notes.

Alt+Windows logo key, R

Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers.

Alt+Windows logo key, W

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Work in the ribbon tabs and menus

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus.

To do this

Press

Select the active tab of the ribbon and activate the access keys.

Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

Move the focus to commands on the ribbon.

Enter, then the Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Esc

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Keyboard shortcuts for editing cells

Tip: If a spreadsheet opens in the Viewing mode, editing commands won’t work. To switch to Editing mode, press Alt+Windows logo key, Z, M, E.

To do this

Press

Insert a row above the current row.

Alt+Windows logo key, H, I, R

Insert a column to the left of the current column.

Alt+Windows logo key, H, I, C

Cut selection.

Ctrl+X

Copy selection.

Ctrl+C

Paste selection.

Ctrl+V

Undo an action.

Ctrl+Z

Redo an action.

Ctrl+Y

Start a new line in the same cell.

Alt+Enter

Insert a hyperlink.

Ctrl+K

Insert a table.

Ctrl+L

Insert a function.

Shift+F3

Increase font size.

Ctrl+Shift+Right angle bracket (>)

Decrease font size.

Ctrl+Shift+Left angle bracket (<)

Apply a filter.

Alt+Windows logo key, A, T

Re-apply a filter.

Ctrl+Alt+L

Toggle AutoFilter on and off.

Ctrl+Shift+L

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Keyboard shortcuts for entering data

To do this

Press

Complete cell entry and select the cell below.

Enter

Complete cell entry and select the cell above.

Shift+Enter

Complete cell entry and select the next cell in the row.

Tab key

Complete cell entry and select the previous cell in the row.

Shift+Tab

Cancel cell entry.

Esc

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Keyboard shortcuts for editing data within a cell

To do this

Press

Edit the selected cell.

F2

Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula.

F4

Clear the selected cell.

Delete

Clear the selected cell and start editing.

Backspace

Go to beginning of cell line.

Home

Go to end of cell line.

End

Select right by one character.

Shift+Right arrow key

Select to the beginning of cell data.

Shift+Home

Select to the end of cell data.

Shift+End

Select left by one character.

Shift+Left arrow key

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Insert the current date.

Ctrl+Semicolon (;)

Insert the current time.

Ctrl+Shift+Semicolon (;)

Copy a formula from the cell above.

Ctrl+Apostrophe (‘)

Copy the value from the cell above.

Ctrl+Shift+Apostrophe (‘)

Insert a formula argument.

Ctrl+Shift+A

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Keyboard shortcuts for formatting cells

To do this

Press

Apply bold formatting.

Ctrl+B

Apply italic formatting.

Ctrl+I

Apply underline formatting.

Ctrl+U

Paste formatting.

Shift+Ctrl+V

Apply the outline border to the selected cells.

Ctrl+Shift+Ampersand (&)

Apply the number format.

Ctrl+Shift+1

Apply the time format.

Ctrl+Shift+2

Apply the date format.

Ctrl+Shift+3

Apply the currency format.

Ctrl+Shift+4

Apply the percentage format.

Ctrl+Shift+5

Apply the scientific format.

Ctrl+Shift+6

Apply outside border.

Ctrl+Shift+7

Open the Number Format dialog box.

Ctrl+1

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Keyboard shortcuts for moving and scrolling within worksheets

To do this

Press

Move up one cell.

Up arrow key or Shift+Enter

Move down one cell.

Down arrow key or Enter

Move right one cell.

Right arrow key or Tab key

Go to the beginning of the row.

Home

Go to cell A1.

Ctrl+Home

Go to the last cell of the used range.

Ctrl+End

Move down one screen (28 rows).

Page down

Move up one screen (28 rows).

Page up

Move to the edge of the current data region.

Ctrl+Right arrow key or Ctrl+Left arrow key

Move between ribbon and workbook content.

Ctrl+F6

Move to a different ribbon tab.

Tab key

Press Enter to go to the ribbon for the tab.

Insert a new sheet.

Shift+F11

Switch to the next sheet.

Alt+Ctrl+Page down

Switch to the next sheet (when in Microsoft Teams or a browser other than Chrome).

Ctrl+Page down

Switch to the previous sheet.

Alt+Ctrl+Page up

Switch to previous sheet (when in Microsoft Teams or a browser other than Chrome).

Ctrl+Page up

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Keyboard shortcuts for working with objects

To do this

Press

Open menu or drill down.

Alt+Down arrow key

Close menu or drill up.

Alt+Up arrow key

Follow hyperlink.

Ctrl+Enter

Open a note for editing.

Shift+F2

Open and reply to a threaded comment.

Ctrl+Shift+F2

Rotate an object left.

Alt+Left arrow key

Rotate an object right.

Alt+Right arrow key

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Keyboard shortcuts for working with cells, rows, columns, and objects

To do this

Press

Select a range of cells.

Shift+Arrow keys

Select an entire column.

Ctrl+Spacebar

Select an entire row.

Shift+Spacebar

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Add a non-adjacent cell or range to a selection.

Shift+F8

Insert cells, rows, or columns.

Ctrl+Plus sign (+)

Delete cells, rows, or columns.

Ctrl+Minus sign (-)

Hide rows.

Ctrl+9

Unhide rows.

Ctrl+Shift+9

Hide columns

Ctrl+0

Unhide columns

Ctrl+Shift+0

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Keyboard shortcuts for moving within a selected range

To do this

Press

Move from top to bottom (or forward through the selection).

Enter

Move from bottom to top (or back through the selection).

Shift+Enter

Move forward through a row (or down through a single-column selection).

Tab key

Move back through a row (or up through a single-column selection).

Shift+Tab

Move to an active cell.

Shift+Backspace

Move to an active cell and keep the selection.

Ctrl+Backspace

Rotate the active cell through the corners of the selection.

Ctrl+Period (.)

Move to the next selected range.

Ctrl+Alt+Right arrow key

Move to the previous selected range.

Ctrl+Alt+Left arrow key

Extend selection to the last used cell in the sheet.

Ctrl+Shift+End

Extend selection to the first cell in the sheet.

Ctrl+Shift+Home

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Keyboard shortcuts for calculating data

To do this

Press

Calculate workbook (refresh).

F9

Perform full calculation.

Ctrl+Shift+Alt+F9

Refresh external data.

Alt+F5

Refresh all external data.

Ctrl+Alt+F5

Apply Auto Sum.

Alt+Equal sign ( = )

Apply Flash Fill.

Ctrl+E

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Accessibility Shortcuts Menu (Alt+Shift+A)

Access the common features quickly by using the following shortcuts:

To do this

Press

Cycle between landmark regions.

Ctrl+F6 or Ctrl+Shift+F6

Move within a landmark region.

Tab key or Shift+Tab

Go to the Search or Tell Me field to run any command.

Alt+Q

Display or hide Key Tips or access the ribbon.

Alt+Windows logo key

Edit the selected cell.

F2

Go to a specific cell.

Ctrl+G

Move to another worksheet in the workbook.

Ctrl+Alt+Page up or Ctrl+Alt+Page down

Open the context menu.

Shift+F10 or Windows Menu key

Read row header.

Ctrl+Alt+Shift+T

Read row until an active cell.

Ctrl+Alt+Shift+Home

Read row from an active cell.

Ctrl+Alt+Shift+End

Read column header.

Ctrl+Alt+Shift+H

Read column until an active cell.

Ctrl+Alt+Shift+Page up

Read column from an active cell.

Ctrl+Alt+Shift+Page down

Open a list of moving options within a dialog box.

Ctrl+Alt+Spacebar

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Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts

Excel for the web works in a browser. Browsers have keyboard shortcuts, some of which conflict with shortcuts that work in Excel on the desktop. You can control these shortcuts, so they work the same in both versions of Excel by changing the Keyboard Shortcuts settings. Overriding browser shortcuts also enables you to open the Excel for the web Help by pressing F1.

Override browser shortcuts in Excel for the web dialog box.
  1. In Excel for the web, select Help > Keyboard Shortcuts

  2. Search for any keyboard shortcut.

  3. Choose the category of shortcuts to display in the list.

  4. Select Override browser shortcuts.

  5. Select Show Overrides to show shortcut overrides in the dialog box.

  6. Select Close.

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See also

Excel help & learning

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

Screen reader support for Excel

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

There are two ways to press the shortcut keys depending on the separator character used in the sequence.

+ Plus

The + (plus) between keys means press & hold the keys together in order.  For example, to press the shortcut Ctrl+Shift+L to Toggle Filters, you will:

Press & hold Ctrl, then press & hold Shift, then press L.  Then release all keys.

, Comma

The , (comma) between keys means press & release each key in order.  For example, to press the shortcut Alt,E,S to open Paste Special, you will:

Press & release Alt, then press & release E, then press & release S.

Laptop Keyboards

If you are using a laptop keyboard then you might be limited on the some of the shortcuts you can press.  Laptop keyboards tend to have smaller keyboards and don’t always contain keys like Page Up, Page Down, Menu, etc.

You might also need to press the Fn (function) key in combination with the function keys F1 to F12.  Some laptops have Fn Lock Mode so that you don’t have to press Fn with the the function keys.

Checkout our post on the Best Keyboards for Excel Keyboard Shortcuts to learn more.

Excel keyboard shortcuts

This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I’m sure you’ll find many of them useful. There is also a list of the default shortcuts in ASAP Utilities.

  • Excel shortcuts
  • Shortcuts for the Visual Basic Editor
Shortcut key Action Menu equivalent comments Version
Ctrl+A Select All None All
Ctrl+B Bold Format, Cells, Font, Font Style, Bold All
Ctrl+C Copy Edit, Copy All
Ctrl+D Fill Down Edit, Fill, Down All
Ctrl+E Flash Fill Data, Flash Fill Excel 2019+/365
Ctrl+F Find Edit, Find All
Ctrl+G Goto Edit, Goto All
Ctrl+H Replace Edit, Replace All
Ctrl+I Italic Format, Cells, Font, Font Style, Italic All
Ctrl+K Insert Hyperlink Insert, Hyperlink Excel 97/2000+
Ctrl+N New Workbook File, New All
Ctrl+O Open File, Open All
Ctrl+P Print File, Print All
Ctrl+R Fill Right Edit, Fill Right All
Ctrl+S Save File, Save All
Ctrl+U Underline Format, Cells, Font, Underline, Single All
Ctrl+V Paste Edit, Paste All
Ctrl W Close File, Close Excel 97/2000+
Ctrl+X Cut Edit, Cut All
Ctrl+Y Repeat Edit, Repeat All
Ctrl+Z Undo Edit, Undo All
F1 Help Help, Contents and Index All
F2 Edit None All
F3 Paste Name Insert, Name, Paste All
F4 Repeat last action Edit, Repeat. Works while not in Edit mode. All
F4 While typing a formula, switch between absolute/relative refs None All
F5 Goto Edit, Goto All
F6 Next Pane None All
F7 Spell check Tools, Spelling All
F8 Extend mode None All
F9 Recalculate all workbooks Tools, Options, Calculation, Calc Now All
F10 Activate Menubar N/A All
F11 New Chart Insert, Chart All
F12 Save As File, Save As All
Ctrl+: Insert Current Time None All
Ctrl+; Insert Current Date None All
Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value All
Ctrl+ Copy Formula from Cell Above Edit, Copy All
Shift Hold down shift for additional functions in Excel’s menu none Excel 97/2000+
Shift+F1 What’s This? Help, What’s This? All
Shift+F2 Edit cell comment Insert, Edit Comments All
Shift+F3 Paste function into formula Insert, Function All
Shift+F4 Find Next Edit, Find, Find Next All
Shift+F5 Find Edit, Find, Find Next All
Shift+F6 Previous Pane None All
Shift+F8 Add to selection None All
Shift+F9 Calculate active worksheet Tools, Options, Calculation, Calc Sheet All
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. None Excel 97/2000+
Ctrl+Alt+Shift+F9 Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. None Excel 97/2000+
Shift+F10 Display shortcut menu None All
Shift+F11 New worksheet Insert, Worksheet All
Shift+F12 Save File, Save All
Ctrl+F3 Define name Insert, Names, Define All
Ctrl+F4 Close File, Close All
Ctrl+F5 XL, Restore window size Restore All
Ctrl+F6 Next workbook window Window, … All
Shift+Ctrl+F6 Previous workbook window Window, … All
Ctrl+F7 Move window XL, Move All
Ctrl+F8 Resize window XL, Size All
Ctrl+F9 Minimize workbook XL, Minimize All
Ctrl+F10 Maximize or restore window XL, Maximize All
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 — Insert, Macro, 4.0 Macro All
Ctrl+F12 File Open File, Open All
Alt+F1 Insert Chart Insert, Chart… All
Alt+F2 Save As File, Save As All
Alt+F4 Exit File, Exit All
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros — in earlier versions Excel 97/2000+
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor Excel 97/2000+
Ctrl+Shift+F3 Create name by using names of row and column labels Insert, Name, Create All
Ctrl+Shift+F6 Previous Window Window, … All
Ctrl+Shift+F12 Print File, Print All
Alt+Shift+F1 New worksheet Insert, Worksheet All
Alt+Shift+F2 Save File, Save All
Alt+= AutoSum No direct equivalent All
Ctrl+` Toggle Value/Formula display Tools, Options, View, Formulas All
Ctrl+Shift+A Insert argument names into formula No direct equivalent All
Alt+Down arrow Display AutoComplete list None Excel 95
Alt+ Format Style dialog box Format, Style All
Ctrl+Shift+~ General format Format, Cells, Number, Category, General All
Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number All
Ctrl+Shift+@ Time format Format, Cells, Number, Category, Time All
Ctrl+Shift+# Date format Format, Cells, Number, Category, Date All
Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency All
Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage All
Ctrl+Shift+^ Exponential format Format, Cells, Number, Category, All
Ctrl+Shift+& Place outline border around selected cells Format, Cells, Border All
Ctrl+Shift+_ Remove outline border Format, Cells, Border All
Ctrl+Shift+* Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report. Edit, Goto, Special, Current Region All
Ctrl++ Insert Insert, (Rows, Columns, or Cells) Depends on selection All
Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection All
Ctrl+1 Format cells dialog box Format, Cells All
Ctrl+2 Bold Format, Cells, Font, Font Style, Bold All
Ctrl+3 Italic Format, Cells, Font, Font Style, Italic All
Ctrl+4 Underline Format, Cells, Font, Font Style, Underline All
Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough All
Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide All
Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard All
Ctrl+8 Toggle Outline symbols None All
Ctrl+9 Hide rows Format, Row, Hide All
Ctrl+0 Hide columns Format, Column, Hide All
Ctrl+Shift+( Unhide rows Format, Row, Unhide All
Ctrl+Shift+) Unhide columns Format, Column, Unhide All
Alt or F10 Activate the menu None All
Ctrl+Tab In toolbar: next toolbar
In a workbook: activate next workbook
None Excel 97/2000+
Shift+Ctrl+Tab In toolbar: previous toolbar
In a workbook: activate previous workbook
None Excel 97/2000+
Tab Next tool None Excel 97/2000+
Shift+Tab Previous tool None Excel 97/2000+
Enter Do the command None Excel 97/2000+
Alt+Enter Start a new line in the same cell. None Excel 97/2000+
Ctrl+Enter Fill the selected cell range with the current entry. None Excel 97/2000+
Shift+Ctrl+F Font Drop Down List Format, Cells, Font All
Shift+Ctrl+F+F Font tab of Format Cell Dialog box Format, Cells, Font Before 97/2000
Shift+Ctrl+P Point size Drop Down List Format, Cells, Font All
Ctrl+Spacebar Select the entire column None Excel 97/2000+
Shift+Spacebar Select the entire row None Excel 97/2000+
CTRL+Backspace Jump back to the active cell and bring it into view    
CTRL+/ Select the array containing the active cell.    
CTRL+SHIFT+O Select all cells that contain comments.    
CTRL+ In a selected row, select the cells that don’t match the formula or static value in the active cell.    
CTRL+SHIFT+| In a selected column, select the cells that don’t match the formula or static value in the active cell.    
CTRL+[ Select all cells directly referenced by formulas in the selection.    
CTRL+SHIFT+{ Select all cells directly or indirectly referenced by formulas in the selection.    
CTRL+] Select cells that contain formulas that directly reference the active cell.    
CTRL+SHIFT+} Select cells that contain formulas that directly or indirectly reference the active cell.    
ALT+; Select the visible cells in the current selection.    
SHIFT+BACKSPACE With multiple cells selected, select only the active cell.    
CTRL+SHIFT+SPACEBAR Selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
   
Ctrl+Alt+L Reapply the filter and sort on the current range so that changes you’ve made are included Data, Reapply Excel 2007+
Ctrl+Alt+V Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. Home, Paste, Paste Special… Excel 2007+

A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list!

References:

  • Microsoft Office: Excel shortcut and function keys

Shortcuts for the Visual Basic Editor

Shortcut key Action Menu equivalent comments
F1 Help Help
F2 View Object Browser View, Object Browser
F3 Find Next  
F4 Properies Window View, Properties Window
F5 Run Sub/Form or Run Macro Run, Run Macro
F6 Switch Split Windows  
F7 View Code Window View, Code
F8 Step Into Debug, Step Into
F9 Toggle Breakpoint Debug, Toggle Breakpoint
F10 Activate Menu Bar  
Shift+F2 View definition View, Definition
Shift+F3 Find Previous  
Shift+F7 View Object View, Object
Shift+F8 Step Over Debug, Step Over
Shift+F9 Quick Watch Debug, Quick Watch
Shift+F10 Show Right Click Menu  
Ctrl+F2 Focus To Object Box  
Ctrl+F4 Close Window  
Ctrl+F8 Run To Cursor Debug, Run To Cursor
Ctrl+F10 Activate Menu Bar  
Alt+F4 Close VBE File, Close and Return to Microsoft Excel
Alt+F6 Switch Between Last 2 Windows  
Alt+F11 Return To Application  
Ctrl+Shift+F2 Go to last position View, Last Position
Ctrl+Shift+F8 Step Out Debug, Step Out
Ctrl+Shift+F9 Clear All Breakpoints Debug, Clear All Breakpoints
Insert Toggle Insert Mode  
Delete Delete Edit, Clear
Home Move to beginning of line  
End Move to end of line  
Page Up Page Up  
Page Down Page Down  
Left Arrow Left  
Right Arrow Right  
Up Arrow Up  
Down Arrow Down  
Tab Indent Edit, Indent
Enter New Line  
BackSpace Delete Prev Char  
Shift+Insert Paste Edit, Paste
Shift+Home Select To Start Of Line  
Shift+End Select To End Of Line  
Shift+Page Up Select To Top Of Module  
Shift+Page Down Select To End Of Module  
Shift+Left Arrow Extend Selection Left 1 Char  
Shift+Right Arrow Extend Selection Right 1 Char  
Shift+Up Arrow Extend Selection Up  
Shift+Down Arrow Extend Selection Down  
Shift+Tab Outdent Edit, Outdent
Alt+Spacebar System Menu  
Alt+Tab Cycle Applications  
Alt+BackSpace Undo  
Ctrl+A Select All Edit, Select All
Ctrl+C Copy Edit, Copy
Ctrl+E Export Module File, Export File
Ctrl+F Find Edit, Find…
Ctrl+G Immediate Window View, Immediate Window
Ctrl+H Replace Edit, Replace…
Ctrl+I Turn On Quick Info Edit, Quikc Info
Ctrl+J List Properties/Methods Edit, List Properties/Methods
Ctrl+L Show Call Stack  
Ctrl+M Import File File, Import File
Ctrl+N New Line  
Ctrl+P Print File, Print
Ctrl+R Project Explorer View, Project Explorer
Ctrl+S Save File, Save
Ctrl+T Show Available Components Insert, Components…
Ctrl+V Paste Edit, Paste
Ctrl+X Cut Edit, Cut
Ctrl+Y Cut Entire Line  
Ctrl+Z Undo Edit, Undo
Ctrl+Insert Copy Edit, Copy
Ctrl+Delete Delete To End Of Word  
Ctrl+Home Top Of Module  
Ctrl+End End Of Module  
Ctrl+Page Up Top Of Current Procedure  
Ctrl+Page Down End Of Current Procedure  
Ctrl+Left Arrow Move one word to left  
Ctrl+Right Arrow Move one word to right  
Ctrl+Up Arrow Previous Procedure  
Ctrl+Down Arrow Next Procedure  
Ctrl+Spacebar Complete Word Edit, Complete Word
Ctrl+Tab Cycle Windows  
Ctrl+BackSpace Delete To Start Of Word  
Ctrl+Break/Pause Break Run, Break
Ctrl+Shift+I Parameter Info Edit, Parameter Info
Ctrl+Shift+J List Constants Edit, List Constants

References:

  • Microsoft: Code window shortcut keys
  • Pearson Software Consulting Services: VBA Editor Shortcut Keys

There is no shortcut to success. Well.. there is when it comes to Excel.

If you want to be a lot more efficient in using Excel, I recommend you learn about some of the shortcuts and start using them as a part of your daily work.

You don’t need to know all the shortcuts (of course!), but it would be a big time saver to learn some to-do things you need to do daily/weekly.

Here is a list of 200+ Excel Keyboard Shortcuts that will save you tons of time.

Workbook Related Shortcuts

What it Does? Windows Shortcut Mac Shortcut
Create a new blank Workbook Ctrl + N ⌘ + N
Displays the Open Dialog box to Open/Find a file Ctrl + O ⌘ + O
Saves the Workbook with its current file name, location, and file type Ctrl + S ⌘ + S
Opens the Save As dialog box F12 ⌘ + ⇧ + S
Opens the Print Preview Window Ctrl + F2 ⌘ + P
Maximize or Restore Selected Workbook Window Ctrl + F10
Minimize Workbook Ctrl + F9
Switch to the Next Workbook Ctrl + Tab
Switch to the Previous Workbook Ctrl + Shift + Tab
Close Current Workbook ALT + F4

Excel Cell Editing Shortcut

What it Does? Windows Shortcut
Edit Active Cell F2
Start a New Line in the Same Cell ALT + ENTER
Select One Character on the Right of the Cursor SHIFT →
Select One Character on the Left of the Cursor SHIFT ←
Jump one Word on the Right of the Cursor Ctrl →
Jump one Word on the Left of the Cursor Ctrl ←
Select one Word on the Right of the Cursor Ctrl Shift →
Select one Word on the Left of the Cursor Ctrl Shift ←
Delete One Character on the Left of the Cursor Backspace
Delete One Character on the Right of the Cursor Delete
Delete to the End of the line (from the cursor) Ctrl + Delete
Cancel Entry Esc

Navigation Shortcuts in Excel

What it Does? Windows Shortcut
Move One Cell Up
Move One Cell Down
Move One Cell to the Right
Move One Cell to the Left
Down One Screen PageDown
Up One Screen PageUp
Move One Screen to the Right Alt + PageDown
Move One Screen to the Left Alt + PageUp
Move to the Right Edge of the Data Region Ctrl →
Move to the Left Edge of Data Region Ctrl ←
Move to the Bottom edge of the data region Ctrl ↓
Move to the Top Edge of Data Region Ctrl ↑
Move to the Bottom-right used Cell in the Worksheet Ctrl + End
Go to the First Cell in the Current Region Ctrl + Home
Move to the Beginning of the Row Home
Move to Next Worksheet Ctrl + PageDown
Move to the Previous Worksheet Ctrl + PageUp

General Excel Shortcuts

What it Does? Windows Shortcut
Opens Help F1
Repeats the last command or action Ctrl + Y
Repeats the Last Action F4
Undo Ctrl + Z
Spell Check F7
Apply Data Filter Ctrl + Shift + L
Activate Filter (when the cell with filter is selected) Alt + ↓
Display Go To Dialog Box F5
Display Go To Dialog Box Ctrl + G
Recalculate All Workbooks F9
Calculate Active Worksheet Shift + F9
Display the Print Menu Ctrl + P
Turn On End Mode End

Cut, Copy, and Paste Shortcuts in Excel

What it Does? Windows Shortcut
Copy Selected Cells Ctrl + C
Cut Selected Cells Ctrl + X
Paste Content from the Clipboard Ctrl + V
Copy Formula from the Cell Above Ctrl + ‘
Copy Value from the Cell Above Ctrl + SHIFT + ‘
Display Paste Special Dialog Box Ctrl + Alt + V

Data Entry Shortcuts in Excel

What it Does? Windows Shortcut
Enter and Move Down Enter
Enter and Remain on the Same Cell Control + Enter
Enter and Move Up Shift + Enter
Enter and Move right Tab
Enter and Move Left Shift + Tab
Enter Same Data in All Selected Cells Control + Enter
Display AutoComplete list Alt + ↓
Fill Down Ctrl + D
Fill Right Ctrl + R
Insert Current Date Ctrl + ;
Insert Current Time Ctrl + Shift + ;
Start a New Line in the Same Cell Alt + Enter
Cancel Cell Entry ESC

Clear Shortcuts in Excel

What it Does? Windows Shortcut
Clear Everything Alt + H + E + A
Clear Formats Only Alt + H + E + F
Clear Content Only Alt + H + E + C
Clear Hyperlinks Only Alt + H + E + L
Clear Comments Only Alt + H + E + M

Selection Shortcuts in Excel

What it Does? Windows Shortcut
Select the Current Region / Select All Ctrl + A
Select Visible Cells in the Current Region Alt + ;
Select the Current Region Around the Active Cell Ctrl + Shift + *
Select Entire Row Shift + Space
Select Entire Column Ctrl + Space
Select All Cells that Contain Comments Ctrl + Shift + O
Select Row Differences Ctrl +
Select Column Differences Ctrl + Shift + |
Select Direct Precedents Ctrl + [
Select all Precedents Ctrl + Shift + {
Select Direct Dependents Ctrl + ]
Select all Dependents Ctrl + Shift + }

Extending the Selection Shortcuts

What it Does? Windows Shortcut
Extend Selection to the Right by One Cell Shift + →
Extend Selection to the Left by One Cell Shift + ←
Extend Selection Upwards by One Cell Shift + ↑
Extend Selection Downwards by One Cell Shift + ↓
Extend the Selection to the Right till the Last Cell Ctrl + Shift + →
Extend the Selection to the Left till the Last Cell Ctrl + Shift + ←
Extend the Selection Upwards to the Last Cell Ctrl + Shift + ↑
Extend Selection Upwards by One Screen Shift + PageUp
Extend Selection Downwards by One Screen Shift + PageDown
Extend Selection to the Right by One Screen ALT + Shift + PageUp
Extend Selection to the Left by One Screen ALT + Shift + PageDown
Extend Selection to the Start of the Row Shift + Home
Extend Selection to First Cell in the Worksheet Ctrl + Shift + Home
Extend Selection to the Last Cell in the Worksheet Ctrl + Shift + End
Toggle Extend Selection Mode F8

Alignment Shortcuts

What it Does? Windows Shortcut
Align Content to the Center of the Cell Alt + H + A + C
Align Content to the Left of the Cell Alt + H + A + L
Align Content to the Right of the Cell Alt + H + A + R
Align Content to the Middle of the Cell Alt + H + A + M

Hide/Unhide (Rows, Columns, Objects) Shortcuts

What it Does? Windows Shortcut
Hide Selected Rows Ctrl + 9
Hide Selected Columns Ctrl + 0
Unhide Hidden Rows in Selection Ctrl + Shift + 9
Unhide Hidden Columns in Selection Ctrl + Shift + 0
Show/Hide Objects Ctrl + 6

Insert Shortcuts

What it Does? Windows Shortcut
Insert New Line in the Same Cell Alt + Enter
Insert New Worksheet Shift + F11
Insert Row/Cell (shows a dialog box) Ctrl + Shift + =
Insert Current Date Ctrl + ;
Insert Current Time Ctrl + Shift + ;
Insert Table Ctrl + T
Insert Hyperlink Ctrl + K
Insert Argument Names into Formula Ctrl + Shift + A
Insert/Edit Cell Comment Shift + F2
Delete Row/Cell (shows the dialog box) Ctrl –

Formatting Shortcuts in Excel

What it Does? Windows Shortcut
Make Text Bold Ctrl + B
Make Text Italics Ctrl + I
Place outline Border around the Selected Cells Ctrl + Shift + 7
Remove Outline Border Ctrl + Shift + _
Underline Text Ctrl + U
Apply Strikethrough Format Ctrl + 5
Apply Indent Alt H 6
Remove Indent Alt H 5
Increase Font Size by One Step Alt H F G
Decrease Font Size by One Step Alt H F K
Apply the Number format with Two Decimal Places, Thousands Separator, and a Minus Sign for Negative Values Ctrl + Shift + !
Apply the Date format with the Day, Month, and Year Ctrl + Shift + #
Apply the Currency Format with Two Decimal Places Ctrl + Shift + $
Apply the Percentage Format with No Decimal Places Ctrl + Shift + %
Apply the Time format with the Hour and Minute, and indicate AM or PM Ctrl + Shift + @
Apply the General Number Format Ctrl + Shift + ~
Apply the Exponential Format Ctrl + Shift + ^
Displays the Format Style Dialog Box Alt + ‘
Displays the Format Cells Dialog Box Ctrl + 1
Displays the Font Dialog Box Shift + Ctrl + F

Excel Formula-Related Shortcuts

What it Does? Windows Shortcut
Insert Autosum Formula Alt + =
While Typing a Formula, Switches Cell Reference from Absolute to Relative F4
Expand/Collapse Formula Bar Ctrl + Shift + U
Display the Insert Function Dialog Box Shift + F3
Enter a Formula as an Array Formula Ctrl + Shift + Enter
Evaluate Part of the Formula F9
Select the Array Containing the Active Cell CTRL + /
Select All Cells Directly or Indirectly Referenced by Formulas in the Selection CTRL + [
Select Cells that Contain Formulas that Directly or Indirectly Reference the Active Cell CTRL + ]
Toggle Value/Formula display Ctrl + `
Rechecks dependent formulas and then calculates all cells in all the open workbooks Ctrl + Alt + Shift + F9

Find and Replace Shortcuts

What it Does? Windows Shortcut
Display Find and Replace Dialog Box (Find Selected) Ctrl + F
Display Find and Replace Dialog Box (Replace Selected) Ctrl + H
Find Next Match Shift + F4
Find the Previous Match Ctrl + Shift + F4

Conditional Formatting Shortcuts

What it Does? Windows Shortcut
Open Conditional Formatting Dialog Box Alt O D
Clear Conditional from Selected Cells Alt H L C S
Clear Conditional from the Entire Worksheet Alt H L C E

Charting Shortcuts

What it Does? Windows Shortcut
Inserts Chart in the Worksheet (using the selected data) Alt + F1
Inserts a ChartSheet with a Chart (using the selected data) F11

Drag (Mouse) Shortcuts

What it Does? Windows Shortcut
Drag and Copy the selected cells Ctrl + Drag
Drag and Cut the selected cells Drag
Duplicate Worksheet Ctrl + Drag
Switch Position of Cells/Rows/Columns Shift + Drag

Named Ranges Shortcuts

What it Does? Windows Shortcut
Get a List of All Defined Named Ranges F3
Create Named Range from Selection Ctrl + Shift + F3
Define Name Dialog Box Ctrl + F3

Pivot Table Shortcuts

What it Does? Windows Shortcut
Display Insert Pivot Table Dialog Box Alt + N + V
Open Pivot Table Wizard Alt + D + P
Select Entire Pivot Table (excluding Report Filters) Ctrl + A
Add/Remove Checkmark for Selected Field in PivotTable Field List Space
Group Selected Pivot Table Items Alt + Shift + →
UnGroup Pivot Table Items Alt + Shift + ←
Select the Next Item in PivotTable Field List or Items List
Select a Previous Item in PivotTable Field List or Items List
Select Last Visible Item in List End
Select First Visible Item in List Home
Open Field List for Active Cell Alt + ↓
Hide Selected Item or Field Ctrl + –
Opens Calculated Field dialog box (when the data field is selected) Shift + Ctrl + =
Opens Calculated Item Dialog box (when field heading cell is Selected) Shift + Ctrl + =

Others Shortcuts

What it Does? Windows Shortcut
Restore Window Size Ctrl + F5
Move Window Ctrl + F7
Resize Window Ctrl + F8
Previous Window Ctrl + Shift + F6
Next Pane F6
Previous Pane F8
Extend Mode Shift + F10
Display Shortcut Menu Shift + F6
Turns On the Add to Selection Mode Shift + F8

VBA Shortcuts

What it Does? Windows Shortcut
Opes the VBA Editor and also switches between Excel Worksheet and the VBA editor Alt + F11
Open VB Help F1
View Object Browser F2
View Properties F4
View Code window F7
View Immediate window Ctrl + G
View Shortcut Menu Shift + F10
Run a Sub/UserForm F5
Step Into the code F8
Step Over Shift + F8
Step Out Ctrl + Shift + F8
Run to Cursor Ctrl + F8
Toggle Breakpoint F9
Clear All Breakpoints Ctrl + F9
Close VBA Editor and Return to the Excel Worksheet Alt + Q

Useful Excel Resources:

  • 20 Excel Keyboard Shortcuts that Will Impress Your Boss.
  • 100+ Excel Interview Questions + Answers.
  • Excel Functions (Videos + Examples).
  • Free Excel Templates.
  • Free Online Excel Training.
  • 20 Advanced Excel Functions and Formulas (for Excel Pros)
  • 10 Excel Pivot Table Keyboard Shortcuts

Arrow Keys

Navigate one cell at a time in any direction

Ctrl+Arrow Keys

Move to the edge of data region (cells that contains data)

Page Down/Page Up

Move one screen down/ up

Alt+Page Down/Page Up

Move one screen right/ left

Tab/Shift+Tab

Move one cell to the next/ previous cell in worksheet

Home

Move to beginning of row

Ctrl+Home

Move to the beginning of worksheet

Ctrl+End

Move to the last cell with content of worksheet

Ctrl+G

Display the GoTo dialog box

Ctrl+G then type e.g. A50

Go to line 50, Column A

Ctrl+G then type e.g. G1

Go to column G, Line 1 in Excel

Ctrl+Backspace

Set focus back to active cell after e.g. scrolling away from it

Shift+Arrow Keys

Extend selection by one cell

Shift+Page Down/Page Up

Extend selection one screen down/ up

Ctrl+Shift+Arrow Keys

Extend selection to next non-blank cell

Shift+Home

Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent)

Ctrl+A with empty cells around current cell

Select all

Ctrl+A with filled cells around current cell

Select all cells in data-containing area. Press twice to select everything

Ctrl+Shift+Home

Extend selection to first cell of the worksheet

Ctrl+Shift+End

Extend selection from current cell to all cells with data on the worksheet

Ctrl+G

Manual selection by row/ column via GoTo menu.
A:B selects column A thru C,
1:3 selects row 1 thru 3 ,
A1:B3 select cells A1 thru B3, etc

Shift+Space

Select current row

Shift+Space, then Shift+Arrow Down/Arrow Up

Select current row, then expand selection by one row down/ up

Shift+Space, then Shift+Page Down/Page Up

Select current row, then expand selection by one page down/ up

Ctrl+Space

Select current column

Shift+Space, then Shift+Arrow Right/Arrow Left

Select current column, then expand selection by one column right/ left

Shift+Space, then Shift+Alt+Page Down/Page Up

Select current column, then expand selection by one screen right/ left

Shift+Space, then Ctrl+

Select single row; then delete

Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+

Select multiple rows; then delete

Shift+Space, thenCtrl+Shift++

Select single row; then insert one row above

Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+Shift++

Select multiple rows; then insert the same number rows below

Shift+Space, then Ctrl+

Select single (or multiple) columns, then delete

Shift+Space, then Ctrl+Shift++

Select single row, then insert row below. Select multiple rows to insert multiple rows

Ctrl+Shift++ with row(s) in clipboard and a row selected

Paste Insert — paste row(s) from clipboard and shift existing content downward

Ctrl+Shift++ with column(s) in clipboard and column selected

Paste Insert — paste column(s) from clipboard and shift existing content to the right

Ctrl+Shift++

With cells that are not complete rows/columns — Open insert cell/ row/ column menu

Ctrl+

With cells that are not complete rows/columns — Open delete cell/ row/ column menu

Shift+Arrow Down, F2, then Ctrl+Enter

Fill single cell content down to all cells selected with Shift+Arrow Down

Shift+Arrow Up, F2, then Ctrl+Enter

Fill single cell content up to all cells selected with Shift+Arrow Down

Ctrl+D

Duplicate cell or line above (Duplicate Down)

Ctrl+R

Duplicate cell or line above (Duplicate Right)

Shift+Space, then Ctrl+D

Duplicate content from row above of selection

Ctrl+Space, then Ctrl+R

Duplicate column content from column to the left of selection

Ctrl+

Duplicate single cell from above during editing a Cell. Similar to Ctrl+D, but on single cell only and applies to when editing. This also allows e.g. amend text from above to the current cell content.

Press and hold Ctrl, then click or click and drag

Add non-adjacent cells to a selection. While continue to hold Ctrl, click on selected cells or drag ranges to de-select.

F8

Extend selection from current cell; same effect as pressing and holding Shift. There is an ‘Extend Selection’ texts at in Excel Status Bar. Press Escape to exit Extend Selection Mode

Shift+F8

Enter Locked Selection Extend Mode. Now you can add non-adjacent cells to a selection. There is an ‘Add or Remove Selection’ text at bottom of Excel Window

Shift+F8, then click on cells or click+drag cell ranges

Add non-adjacent cells or ranges to locked selection

Shift+F8, then Arrow Keys, then 2x Shift+F8 on a single cell

Add non-adjacent single cells to locked selection

Shift+F8, then Arrow Keys, then Shift+Arrow Keys, then 1x Shift+F8 selected range.

Add non-adjacent cell ranges to locked selection

These assume you are inside a cell, typically after pressing F2

F2

Edit cell. Press Escape to cancel

F2, then Shift+Home

Select Cell Content. Selects from current end of cursor to beginning

Home/End

Jump to beginning/ end of cell

Arrow Keys

Navigate by one character left/ right or one line up/ down

Ctrl+Arrow Left/Arrow Right

Navigate by one word left/ right

Shift+Arrow Keys

Select one character to the left/ right (or one line up/down)

Shift+Home/End

Select from the insertion point to beginning/ end of cell

Ctrl+Shift+Arrow Left/Arrow Right

Select or unselect one word to the left/ right

Delete/Backspace

Delete one character to the right/ left of cursor

Ctrl+Delete

Delete from cursor to end of cell

Alt+Enter

Start a new line inside cell

Enter/Shift+Enter

Complete cell entry and move one cell down/ up

Tab/Shift+Tab

Complete cell entry and move one cell right/ left

Ctrl+Enter

Complete cell entry and don’t move selection

Ctrl+

Duplicate value from Cell above into current cell at cursor position

Ctrl+;

Insert current date at cursor position

Ctrl+Shift+;

Insert current time at cursor position

All these shortcuts assume multiple cells have been selected. Try with at least 2-3 columns and rows.

Tab/Shift+Tab

Move active cell right/ left in selection

Enter/Shift+Enter

Move active cell down/ up in selection

Shift+Backspace

Select only the active cell when multiple cells are selected

Ctrl+Backspace

Show active cell within selection; helps with large selections when active cell is off screen

Ctrl+.

Move clockwise between the four corners of a selection

Ctrl+Alt+Arrow Right/Arrow Left

Move to the right/ to the left between non-adjacent selections (with multiple ranges selected)

Arrow Keys with active Selection

Cancel Selection

Ctrl+O

Open Workbook via ‘new’ open box to access additional locations

Ctrl+Alt+F2

Open file via classic open dialog window

Alt+F, O

File Open via Excel file manager

Alt+F, O + 19

Open recent file (1 thru 9)

Alt+F, O, Y1Z

Open recent file (10 upwards)

Alt+F, O, K

File Open from OneDrive Link

Ctrl+S

Save File with current file name

F12

Save file as via standard save dialog box

Alt+F, A

File Save as via Excel file manager

Alt+F, A, K

File Save to OneDrive Link

Esc

Exit open/ save menu

Ctrl+P

Print. This won’t offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below.

Alt+F, P

Open File Print menu

I in Print Menu

Select printer

Alt+P if Key Tips disappear

Return Print key tips/ options

V in Print Menu

Focus on View pane; use arrow keys to forward/ backward preview pages

G in Print Menu

Page setup

N in Print Menu

Set Number of copies

Ctrl+Page Down/Page Up

Move to the next/ previous worksheet in current workbook

Alt+H, IS

Insert worksheet (Home — Insert Sheet)

Alt+H, DS

Delete worksheet Home — Delete Sheet

Alt+H, OR

Rename worksheet (Home — Format — Rename worksheet)

Alt+H, OM

Move worksheet (Home — Format — Move worksheet)

Alt+H, OT

Worksheet tab color, continue with mouse or arrow keys (Home — Format — Tab color)

Alt+W+FF

ViewFreeze or unfreeze; unfreeze works for any Freeze Setting

Alt+W+R

ViewFreeze first visible Row on screen

Alt+W+C

ViewFreeze first Column on screen

Ctrl+9

Hide selected rows

Ctrl+Shift+9

Unhide hidden rows within the selection

Ctrl+0

Hide selected columns

Shift+F10, then U

Unhide selected columns (Ctrl+Shift+0 not working in Excel 2010, 2013, or 2016)

Alt+W S

Split or unsplit Worksheet at current position

Ctrl+Shift+7

Apply border on all sides of cell

Ctrl+Shift+

Remove all borders from selection

Always open Border Menu first. Press Ctrl+1, then Ctrl+Tab to reach the Border Menu if it is not already active. Once Border Menu is selected, pressing Ctrl+1 later will keep focus on border menu.

Ctrl+1, then Ctrl+Tab

Open Border Menu

Alt+HB, them M

Open Border Menu

Alt+T

Toggle Top border (in border menu)

Alt+B

Toggle Bottom border (in border menu)

Alt+R

Toggle Right border (in border menu)

Alt+L

Toggle Left border (in border menu)

Alt+O

Toggle Outline order (in border menu)

Alt+I

Toggle Inside border (in border menu)

Alt+H

Toggle Horizontal interior border (in border menu)

Alt+V

Toggle Vertical interior border (in border menu)

Alt+U

Toggle Upwards diagonal border (in border menu)

Alt+D

Toggle Downwards diagonal border (in border menu)

Alt+N

Remove/ Neutralize all borders (in border menu)

Ribbon Shortcuts for borders are difficult to memorize and counterintuitive. Suggest to use Shortcuts via Border Menu (see above). Ribbon shortcuts do not toggle back, plus its difficult to see immediate result. Letters chosen as shortcut in the ribbon menu make no sense (e.g. T for Thick outside border instead of Top border)

Alt+HB then O

Bottom border

Alt+HB then P

Top border

Alt+HB then L

Left border

Alt+HB then R

Right border

Alt+HB then N

No borders

Alt+HB then A

All borders

Alt+HB then A

Outside borders

Alt+HB then T

Thick outside borders

Alt+HB then B

Bottom double borders

Alt+HB then H

Thick bottom borders

Alt+HB then C

Top and thick bottom border

Alt+HB then U

Top and double bottom border

Ctrl+;

Insert static date

Ctrl+Shift+;

Insert static time

Ctrl+;, then Space, then Ctrl+Shift+;

Insert static date followed by time

=TODAY()

Insert todays date as formula

=NOW()

Insert todays date and time as formula

Ctrl+Shift+3

Apply date format to selection as dd-mmm-yy

Ctrl+Shift+2

Apply time format to selection as h:mm AM/PM

Ctrl+1

Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format)

M

Month as single digit (e.g. 1/23/2020)

mm

Month as double digits (e.g. 01/23/2020)

mmm

Month abbreviated 3-letter (e.g. Jan/23/2020)

mmmm

Month as full name (e.g. January/23/2020)

mmmmm

Month as abbreviated 1 letter (e.g. J/23/2020)

D

Day as 1 digit number (e.g. 1/1/2020)

dd

Day as 2 digit number (e.g. 1/01/2020)

ddd

Day as 3-digit abbreviation (e.g. 1/Wed/2020)

dddd

Day as full name (e.g. 1/Wednesday/2020)

Y

Year as 2 digit number (e.g. 1/1/20)

yy

Year as 4 digit number (e.g. 1/1/2020)

Ctrl+1

Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format)

H

Hours without leading zero

hh

Hours with leading zero

M

Minutes without leading zero

mm

Minutes with leading zero

S

Seconds without leading zero

ss

Seconds with leading zero

AM/PM

Display AM or PM

H

Time elapsed in hours (Hours in 24-hour format)

M

Time elapsed in minutes

M

Time elapsed in minutes

mmm

Month abbreviated 3-letter (e.g. Jan/23/2020)

mmmm

Month as full name (e.g. January/23/2020)

mmmmm

Month as abbreviated 1 letter (e.g. J/23/2020)

D

Day as 1-digit number (e.g. 1/1/2020)

dd

Day as 2-digit number (e.g. 1/01/2020)

ddd

Day as 3-digit abbrevation (e.g. 1/Wed/2020)

dddd

Day as full name (e.g. 1/Wednesday/2020)

Y

Year as 2-digit number (e.g. 1/1/20)

yy

Year as 4-digit number (e.g. 1/1/2020)

Ctrl+Alt+V, then T and Enter

Copy a cell via Ctrl+C, then via Paste Special, paste format of that cell to current cell

Alt+Enter

Repeat a previous cell format action on current cell

Ctrl+1

Open Format Cells dialog with last selection active

Ctrl+Shift+F

Open Format Cells dialog with Font Tab active

Ctrl+B

Apply/ remove bold format

Ctrl+I

Apply/ remove italic format

Ctrl+U

Apply/ remove underline format

Ctrl+5

Apply/ remove strikethrough formatting

Alt+H, FF

Home select Font Face; type font name supported by auto-complete or use Arrow Down to select.

Alt+H, FS

Home select Font Size; use Arrow Key, then Enter to change size

Alt+H, FC, Escape, Enter

Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color.

Alt+HH, Escape, Enter

Assign current fill color to selected cell color via Home Higlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color.

Alt+HH, then N

Set to No fill color

Ctrl+Shift+~

Apply the general number format (e.g. 1000)

Ctrl+Shift+1

Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)

Ctrl+Shift+2

Apply the time format with the hour and minute, and indicate AM or PM

Ctrl+Shift+3

Apply the date format with the day, month, and year

Ctrl+Shift+4

Apply the currency format with two decimal places (e.g. $1,000.00)

Ctrl+Shift+5

Apply the percentage format with no decimal places (e.g. 10%)

Ctrl+Shift+6

Apply the scientific number format

Alt+H, AL

Align Left

Alt+H, AR

Align Right

Alt+H, AC

Align Center

Alt+H, AT

Align Top

Alt+H, AM

Align Middle

Alt+H, AB

Align Bottom

Alt+H, W

Wrap or unwrap text (Home — Wrap Text)

Alt+H, MM

Merge cells — Merge

Alt+H, MU

Merge — Unmerge

Alt+H, MC

Merge and Center

Alt+H, MA

Merge Across (merge all columns, but not rows in selection)

Ctrl+`

Toggle show formulas on/off

=

Start a formula

Alt+=

Insert the AutoSum formula

Ctrl+A with formula present

Edit formula in formula Bar

Ctrl+Shift+U

Expand/ collapse formula bar

F4

After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.

Shift+F3 with empty cell

Display the ‘insert function; dialog box

Shift+F3 with formula present

Edit arguments of formula at cursor position

Alt+H,FD, U

Select all Formulas (Home — Find — Formulas

Ctrl+Shift+Enter with array formula

Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl+Shift+Enter. Some keyboards seem to distinguish between left and right Shift key

Ctrl+`

Show/ hide all formulas. This will automatically extend all column widths which reverses when pressed again

Ctr+

Duplicate formula from cell above

F3

Paste named range in formula

=LEFT (text, num_chars)

Return X number of chars of text from left

=RIGHT (text, num_chars)

Return X number of chars of text from right

=MID (text, start_num, num_chars)

Return X number of chars of text from middle

=LEN(text)

Returns length of text

=CONCATENATE (text, text2, …)

Concatenates/ combines multiple cells or text fragments

=FIND (find_text, within_text)

Case-sensitive search of text within provided text. Add optional start position as optional parameters.

=SEARCH (find_text, within_text)

Case-insensitive search of text within provided text. Add optional start position as optional parameters.

=TRIM(text)

Remove extra spaces from beginning and end of text

=UPPER(text)

Convert text to all upper case

=LOWER (text)

Convert text to all lower case

=PROPER (text)

Convert text to all proper case (first letter capital, rest lower case)

=SUM (value1,value2, …)

Sum values

=COUNT (value1,value2, …)

Count cells

=COUNTA (value1,value2, …)

Count cells with content

=MAX (number1, number2, …)

Maximum value

=MIN (number1, number2, …)

Minimum value

Ctrl+[

Select direct precedents

Ctrl+Shift+[

Select all precedents

Ctrl+]

Select direct dependents

Ctrl+Shift+]

Select all dependents

Alt+M+P

Formulas — Trace Precedents

Alt+M+D

Formulas — Trace Dependents

Alt+M+AA

Formulas — Remove all Arrow Traces

F9

Calculate all worksheets in all open workbooks

Shift+F9

Calculate the active worksheet

Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl+Alt+Shift+F9

Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Ctrl+T

Create auto Table from selection

Ctrl+Space

Select table column

Shift+Space

Select table row

Ctrl+Shift+L

Turn Autofilter on or off. Select table as necessary but many times Excel figures out what you want.

Alt+Arrow Down

On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel

Arrow Down/Arrow Up and Sace

Select the next/ previous item in the AutoFilter list

Alt+Arrow Up

Close the AutoFilter list for the current column

Home/End

Select the first item/ last item in the AutoFilter list

Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.

Alt+NV

Insert PivotTable after selecting data range. Follow up with Alt+E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1)

F10+R

Refresh PivotTable

Ctrl+

Hide selected item

Alt+Arrow Down in header

Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item

Type over any field with the value hidden

Unhide item(s) (assume you have two fields ‘color’, and ‘size’ and you hid ‘color’. Go into ‘size’ field and type ‘color’ — this will unhide the ‘color’ field

Type over any field with another field in same table

Flip current field value with the value typed

Ctrl+Shift+*

Select the entire PivotTable report

Alt+Shift+Arrow Right

Group selected PivotTable items

Alt+Shift+Arrow Left

Ungroup selected PivotTable items when on group header

Alt+JTX

Expand all fields

Alt+JTP

Collapse all fields

Ctrl+Shift+plus

Insert pivot formula/ calculated field

Alt+F1

Create Pivot Chart in same Worksheet

F1

Create Pivot Chart in new Worksheet

Ctrl+Z

Undo

Ctrl+Y

Redo (after undo) or Repeat (e.g. when applying formats)

Alt+3

Undo list (via quick access). Use Arrow Down to extend undo range.

Alt+4

Redo list (via quick access). Use Arrow Down to extend redo range.

Alt+Enter outside edit cell mode

Repeat last action. E.g. try to set a cell bold with Ctrl+B, then go to a different cell and press Alt+Enter; great to cascade formatting across multiple cells

Ctrl+X

Cut cell(s) to clipboard

Ctrl+C

Copy cell(s) to clipboard

Ctrl+V

Paste cell(s) from clipboard

Ctrl+plus

Insert Paste — Paste cell and push content downward or rightward. Works great for entire rows and columns.

Ctrl+Alt+V

Open Paste Special Menu (requires a prior copy to Clipboard)

Ctrl+Alt+V, then V, Enter

Paste Values

Ctrl+Alt+V, then T, Enter

Paste Formats

Ctrl+Alt+V, then E, Enter

Paste Transposed

Ctrl+Alt+V, then W, Enter

Paste Column Width

Ctrl+Alt+V, then U, Enter

Paste Values and Number Formats

F3

Paste a defined name into a formula

Ctrl+F

Display the Find and Replace dialog box (with find selected)

Ctrl+H

Display the find and replace dialog box (with replace selected)

Esc

Close the find and replace dialog Box (with focus on dialog box)

Shift+F4

Find next (with search box closed)

Ctrl+Shift+F4

Find previous (with search box closed)

Alt+Tab, or Ctrl+F/H when losing focus

Toggle focus between find/ replace dialog box and worksheet

Alt+F

Find next with find dialog box active

Alt+I

Find all with find dialog box active

* in search option

Use as Asterix for searching multiple characters

? in search options

Use as wildcard for searching any single character, Use ‘~’ before ‘?’ when searching special characters.
~* searches for *
~~ searches for ~
~? searches for ?

These are worth memorizing as they identical across most Office Applications

Ctrl+F1

Minimize/ restore Excel ribbons

Alt+F

File Ribbon

Alt+H

Home Ribbon

Alt+N

Insert Ribbon

Alt+JD

Draw Ribbon

Alt+G

Design Ribbon

Alt+W

View Ribbon

Alt+R

Review Ribbon

Alt+Y

Help Ribbon

Alt+M

Formula Ribbon

Alt+A

Data Ribbon

Alt+B

Adobe Ribbon (if installed)

Alt+L

Developer Ribbon (if activated)

Shift+Alt+Right Arrow with cell or cell range selected

Group selected cells with option to group as Row- or Columns Group

Ctrl+Space, then Shift+Alt+Arrow Right

Group columns

Shift+Space, then Shift+Alt+Arrow Right

Group rows

Shift+Alt+Arrow Left

Ungroup rows or columns

Alt+A, then H

Hide group (Collapse) via Data — Hide group

Alt+A, then J

Show group (Expand) via Data — Show group*

Ctrl+8

Hide Outline Symbols

Shift+F10, then 2x I, then Enter

Open hyperlink

Shift+F10, then R

Remove one or multiple hyperlink(s)

Ctrl+K

Insert or edit hyperlinK (for complete cell only)

Shift+F2

Insert/ edit a cell comment

1x Escape when in Comment, then Arrow Keys

Move comment

2x Escape when in Comment

Escape comment editing and return to cell

Ctrl+Shift+O

Select all cells with comments

Shift+F10, then M

Delete single comment (or multiple with multiple comments selected)

Tab/Shift+Tab

Move to the next/ previous field which can be edited

Enter/Shift+Enter

Move to the first field in the next/ previous record

Page Down/Page Up

Move to the same field 10 records forward/ back

Ctrl+Page Down

Move to a new record

Ctrl+Page Up

Move to the first record

Home/End

Move to the beginning/ end of a field

Shift+F7

Display the thesaurus dialog box

F7

Display the spelling dialog box

Alt+F, IE

Enable Editing for protected view (File Info Enable Editing)

Alt+F4

Close Excel

F1

Help

Alt+

Style dialog box

Ctrl+F3

Define a name or dialog

Ctrl+Shift+F3

Create names from row and column labels

Alt+F1

Create and insert chart with data in current range as embedded Chart Object

F11

Create and insert chart with data in current range in a separate Chart Sheet

Alt+F11

Open VBA editor window

Ctrl+F6

Scroll between open workbooks

Alt+F8

Display macro dialog box

MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the tasks reduces your productivity. Here are the most used Excel shortcuts to use when you just begin working with Microsoft Excel.

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These MS Excel Keyboard shortcuts for beginner works with all versions of MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013, MS Excel 2016, MS Excel 2019 & Office 365. In this blog, you will learn how to use basic excel shortcuts.

Descriptions

Windows Shortcuts

Mac Shortcuts

Create new workbook

CTRL + N

⌘ + N

Open workbook

CTRL O

⌘ O

Save workbook

CTRL S

⌘ S

Save as

F12

⌘ ⇧ S

Print Excel sheet

CTRL P

⌘ P

Open print preview window

CTRL F2

Close current window

CTRL W

⌘ W

Close Excel

ALT F4

⌘ Q

Ribbon Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Expand or collapse

CTRL F1

⌘ ⌥ R

Excel hot keys

ALT

Move to Next Ribbon Control

TAB

TAB

Move to a previous button

SHIFT TAB

SPACE

Accept and Confirm

ENTER

RETURN

Get help

F1

Active Cell Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Select active cell only

SHIFT BACKSPACE

⇧ DELETE

Show active cell on a worksheet

CTRL BACKSPACE

⌘ DELETE

Move active cell clockwise in selection

CTRL .

⌃ .

Move active cell down in selection

ENTER

RETURN

Move active cell up in selection

SHIFT ENTER

⇧ RETURN

Move active cell Right in a selection

TAB

TAB

Move active cell Left in a selection

SHIFT TAB

⇧ TAB

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General Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Open Help

F1

⌘ /

Undo last action

CTRL Z

⌘ Z

Redo last action

CTRL Y

⌘ Y

Copy selected cells

CTRL C

⌘ C

Repeat last action

F4

⌘ Y

Cut selected cells

CTRL X

⌘ X

Paste content from clipboard

CTRL V

⌘ V

Display Paste Special

ALT E S

⌘ ^ V

Display Find and Replace

CTRL F

⌘ F

Find with Replace selected

CTRL H

^ H

Find previous match

CTRL SHIFT F4

⌘ ⇧ G

Find next match

SHIFT F4

⌘ G

Create Embedded Chart

ALT F1

Fn ⌥ F1

Create chart in new worksheet

F11

Fn F11

Toggle auto filter

CTRL SHIFT L

⌘ ⇧ F

Activate filter Dropdown

ALT ↓

⌥ ↓

Insert table

CTRL T

^ T

Select table row

SHIFT SPACE

⇧ SPACE

Select table column

CTRL SPACE

^ SPACE

Select table

CTRL A

⌘ A

Selection Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Select entire row

SHIFT SPACE

⇧ SPACE

Select entire column

CTRL SPACE

^ SPACE

Select entire worksheet

CTRL A

⌘ A

Toggle add to selection mode

SHIFT F8

Fn ⇧ F8

Cancel selection

ESC

ESC

Navigation Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Move one cell right

Move one cell left

Move one cell up

Move one cell down

Move one screen Right

ALT Pg Dn

Fn ⌥ ↓

Move one screen left

ALT Pg Up

Fn ⌥ ↑

Move one screen up

Pg Up

Fn ↑

Move one screen down

Pg Dn

Fn ↓

Move to right edge of data region

CTRL →

^ →

Move to left edge of data region

CTRL ←

^ ←

Move to top edge of data region

CTRL ↑

^ ↑

Move to bottom edge of data region

CTRL ↓

^ ↓

Move to beginning of row

HOME

Fn ←

Move to last cell in worksheet

CTRL END

Fn ^ →

Move to first cell in worksheet

CTRL HOME

Fn ^ ←

Turn End mode on

END

Fn →

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Number Formatting Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Apply general format

CTRL SHIFT ~

^ ⇧ ~

Apply Currency Format

CTRL SHIFT $

^ ⇧ $

Apply Percentage Format

CTRL SHIFT %

^ ⇧ %

Apply Scientific Format

CTRL SHIFT ^

^ ⇧ ^

Apply Date Format

CTRL SHIFT #

^ ⇧ #

Apply Time Format

CTRL SHIFT @

^ ⇧ @

Apply Number Format

CTRL SHIFT !

^ ⇧ !

Extend Selection Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

ES by One Cell Right

SHIFT →

⇧ →

ES by One Cell Left

SHIFT ←

⇧ ←

ES by One cell Up

SHIFT ↑

⇧ ↑

ES by One Cell Down

SHIFT ↓

⇧ ↓

ES to the last Cell Right

CTRL SHIFT →

^ ⇧ →

ES to the last Cell Left

CTRL SHIFT ←

^ ⇧ ←

ES to the last Cell Up

CTRL SHIFT ↑

^ ⇧ ↑

ES to the Last Cell Down

CTRL SHIFT ↓

^ ⇧ ↓

ES Up One Screen

SHIFT Pg Up

Fn ⇧ ↑

ES Down One Screen

SHIFT Pg Dn

Fn ⇧ ↓

ES Right One Screen

ALT SHIFT Pg Dn

Fn ⇧ ⌥ ↓

ES Left One Screen

ALT SHIFT Pg Up

Fn ⇧ ⌥ ↑

ES to Start of Row

SHIFT HOME

Fn ⇧ ←

ES to the First Cell in the worksheet

CTRL SHIFT HOME

Fn ^ ⇧ ←

ES to the last cell in the Worksheet

CTRL SHIFT END

Fn ^ ⇧ →

Toggle ES Mode

F8

Fn F8

Cell Edit Mode Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Display ‘Go To’ Dialog Box

CTRL G

^ G

Select Row Differences

CTRL

^

Select Column Differences

CTRL SHIFT |

^ ⇧ |

Select Cells with Comments

CTRL SHIFT O

Fn ^ ⇧ O

Select Current Region

CTRL A

⌘ A

Select Current Array

CTRL /

^ /

Select Direct Precedents

CTRL [

^ [

Select All Precedents

CTRL SHIFT {

^ ⇧ {

Select Direct Dependents

CTRL ]

^ ]

Select All Dependents

CTRL SHIFT }

^ ⇧ }

Select Visible Cells Only

ALT ;

⌘ ⇧ Z

Entering Data Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Enter and Move down

ENTER

RETURN

Enter and Move up

SHIFT ENTER

⇧ RETURN

Enter and Move right

TAB

TAB

Enter and Move left

SHIFT TAB

⇧ TAB

Enter same data in multiple cells

CTRL ENTER

^ RETURN

Insert Current Date

CTRL ;

^ ;

Insert current time

CTRL SHIFT :

⌘ ;

Fill down from cell above

CTRL D

^ D

Fill right from cell left

CTRL R

^ R

Copy formulas from cell above

CTRL ‘

^ ‘

Copy value from cell above

CTRL SHIFT “

^ ⇧ “

Add Hyperlink

CTRL K

⌘ K

Display auto complete list

ALT ↓

⌥ ↓

Flash Fill

CTRL E

Formatting Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Format (almost) anything

CTRL 1

⌘ 1

Display format cells font tab

CTRL SHIFT F

^ ⇧ F

Apply or Remove bold formatting

CTRL B

⌘ B

Apply or Remove italic formatting

CTRL I

⌘ I

Apply or Remove Underscoring

CTRL U

⌘ U

Toggle strike through formatting

CTRL 5

⌘ ⇧ X

Align Center

ALT H A C

⌘ E

Align Left

ALT H A L

⌘ L

Align Right

ALT H A R

⌘ R

Indent

ALT H 6

^ ⌥ TAB

Remove Indent

ALT H 5

^ ⌥ ⇧ TAB

Increase font size one step

ALT H FG

⌘ ⇧ >

Decrease font size one step

ALT H FK

⌘ ⇧ <

Borders Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Add Border Outline

CTRL SHIFT &

⌘ ⌥ 0

Add OR Remove Border Right

ALT R

⌘ ⌥ →

Add OR Remove Border Left

ALT L

⌘ ⌥ ←

Add OR Remove Border Top

ALT T

⌘ ⌥ ↑

Add OR Remove Border Bottom

ALT B

⌘ ⌥ ↓

Add OR Remove Border Upward Diagonal

ALT D

Add OR Remove Border Horizontal Interior

ALT H

Remove Borders

CTRL SHIFT _

⌘ ⌥ _

Dialog Boxes Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Move to Next Control

TAB

TAB

Cancel and close the dialog box

ESC

ESC

Toggle between open books

CTRL TAB

⇧ TAB

Move to previous tab

CTRL SHIFT TAB

^ ⇧ TAB

Accept and apply

ENTER

RETURN

Check and Uncheck box

SPACE

SPACE

Formulas Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Toggle Absolute & Relative references

F4

⌘ T

Open Insert function dialog

SHIFT F3

Fn ⇧ F3

AutoSum selected cells

ALT =

⌘ ⇧ T

Toggle formulas on and off

CTRL ‘

^ ‘

Enter Array formula

CTRL SHIFT ENTER

^ ⇧ RETURN

Calculate worksheets

F9

Fn F9

Calculate active worksheet

SHIFT F9

Fn ⇧ F9

Force calculate all worksheets

CTRL ALT F9

Evaluate part of a formula

F9

Fn F9

Expand/Collapse formula bar

CTRL SHIFT U

^ ⇧ U

Display function arguments dialog box

CTRL A

^ A

Define name

CTRL F3

Fn ^ F3

Define names form lables

CTRL SHIFT F3

Fn ^ ⇧ F3

Paste name into formula

F3

Pivot Table Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Select entire pivot table

CTRL A

⌘ A

Toggle pivot table field checkbox

SPACE

SPACE

Group pivot table items

ALT SHIFT →

⌘ ⇧ K

Ungroup pivot table items

ALT SHIFT ←

⌘ ⇧ J

Hide pivot table item

CTRL –

⌘ –

Create pivot chart on same worksheet

ALT F1

Open pivot table wizard

ALT D P

⌘ ⌥ P

Insert calculated field

CTRL SHIFT +

Create pivot chart on new worksheet

F11

Fn F11

Grid Operations Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Display insert dialog box

CTRL SHIFT +

⌘ ⇧ +

Insert rows

CTRL SHIFT +

⌘ ⇧ +

Insert columns

CTRL SHIFT +

⌘ ⇧ +

Display delete dialog box

CTRL –

⌘ –

Delete rows

CTRL –

⌘ –

Delete columns

CTRL –

⌘ –

Delete cells

CTRL –

⌘ –

Delete contents of selected cells

DELETE

Fn DELETE

Hide columns

CTRL 0

^ 0

Hide rows

CTRL 9

^ 9

Unhide rows

CTRL SHIFT 9

^ ⇧ 9

Unhide columns

CTRL SHIFT 0

^ ⇧ 0

Group rows or columns

ALT SHIFT →

⌘ ⇧ K

Ungroup rows or columns

ALT SHIFT ←

⌘ ⇧ J

Open group dialog box

ALT SHIFT →

⌘ ⇧ K

Open ungroup dialog box

ALT SHIFT ←

⌘ ⇧ J

Hide or show outline symbols

CTRL 8

^ 8

Workbook Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Insert new worksheet

SHIFT F11

Fn ⇧ F11

Go to next worksheet

CTRL Pg Dn

Fn ^ ↓

Go to previous worksheet

CTRL Pg Up

Fn ^ ↑

Move to next pane

F6

Fn F6

Move to previous pane

SHIFT F6

Fn ⇧ F6

Go to next workbook

CTRL TAB

^ TAB

Go to previous workbook

CTRL SHIFT TAB

^ ⇧ TAB

Minimize current workbook window

CTRL F9

⌘ M

Maximize current workbook window

CTRL F10

Fn ^ F10

Toggle scroll lock

SCROLL LOCK

Fn ⇧ F14

Others Excel Shortcuts

Descriptions

Windows Shortcuts

Mac Shortcuts

Open spelling dialog box

F7

Fn F7

Open thesaurus dialog box

SHIFT F7

Fn ⇧ F7

Open macro dialog box

ALT F8

Fn ⌥ F8

Open VBA editor

ALT F11

Fn ⌥ F11

Duplicate object

CTRL D

⌘ D

Snap to grid

ALT

Hide or show objects

CTRL 6

^ 6

Display modify cell style

ALT ‘

⌘ ⇧ L

Display shortcuts menu

SHIFT F10

Fn ⇧ F10

Display control menu

ALT SPACE

?

Creating Reports in Excel is time-consuming but we do have Shortcuts in Excel using which we will save time in navigation, formatting, selecting, and entering Formulas for our Data. You can also learn more tricks in Excel Dashboard Course

What do you think about the idea of Excel Shortcuts here?

What if the Excel Shortcuts can ease out these tasks?

Definitely, it can.

I don’t think there is any Excel User, who vigorously uses Excel and will dislike the idea of Using Excel Shortcut keys.

This will not only save your time but also save you from the extra efforts and pain that you put into using Excel while you deal with heaps of Data.

PDF GUIDE BOOKS

  • Download Excel Shortcuts for Windows & Mac
  • Basic to Advanced Excel Formulas PDF Guide

This Book will help you to get Excel Skills & Boost your career.

FAQs

To insert Time in Excel, follow the steps:

  • Select the Tab in which you wish to insert the time
  • Press Ctrl + Shift + ; (semicolon)
  • The current time will be inserted

To insert Date in Excel, follow the steps:

  • Select the Tab in which you wish to insert the date
  • Press Ctrl + ; (semicolon)
  • The current date will be inserted

Ctrl + F is used to search in Excel

To assign your own shortcuts in Excel, follow the steps:

  • Click on File > Options tab
  • Click on Customize Ribbon
  • Select Customize option at the bottom of the Customize ribbon dialog box
  • In the Save Changes box, select the document for which you want to customize
  • In categories box, select the category or the command
  • Select New Shortcut Key Box, assign the shortcut of your choice
  • Select assign and the changes will be made.

Ctrl + Shift + ~ is the shortcut for general format cells in Excel.

Ctrl + S is the key to save in excel.

Use Ctrl+ N keys to open new sheet in excel

What are Excel Shortcuts?

An Excel shortcut is a technique of performing a manual task in a quicker way. The shortcuts help speed up the work, which saves time for the secondary tasks of the job. Since Excel is used by almost everybody in some form or the other, it is essential to be aware of the shortcuts.

For example, the excel shortcut “Ctrl+O” opens an already existing workbook. The shortcut “Ctrl+W” closes the currently active workbook.

The purpose of using an excel shortcut is to save the worksheet creator from extra clicks. This improves the productivity at the workplace.

At times, the same task is repeated in Excel on a daily basis. Since such tasks may not have a shortcut, the solution is to create it by recording a macro.

Table of contents
  • What are Excel Shortcuts?
  • Top 20 Keyboard Shortcuts in Excel
    • #1–Paste as Values With “Paste Special”
    • #2–Sum Numbers With AutoSum
    • #3–Fill the Subsequent Cell With the Fill Down
    • #4–Select the Entire Row or Column
    • #5–Insert and Delete Row or Column
    • #6–Insert and Edit Comment
    • #7–Move Between Sheets
    • #8–Add Filters
    • #9–Freeze Rows and Columns
    • #10–Open “Format Cells” Dialog Box
    • #11–Adjust Column Width
    • #12–Repeat the Last Task
    • #13–Insert Line Breaks in a Cell
    • #14–Move Between Different Workbooks
    • #15–Spell-Check
    • #16–Move Between Worksheet and Excel VBA Editor
    • #17–Select a Cell Range  
    • #18–Select the Last Non-Blank Cell of a Row or Column
    • #19–Delete the Active Sheet
    • #20–Insert a New Sheet
    • Frequently Asked Questions
    • Recommended Articles

This article discusses the important excel shortcuts which have been consolidated keeping in mind the day-to-day needs of the user. The explanation of each technique is followed by a relevant example.

It is not possible to memorize every excel shortcut. However, a regular usage does allow gradual learning. To develop expertise in Excel, it is imperative to go beyond the basic cut (Ctrl+X), copy (Ctrl+C), and paste (Ctrl+V) shortcuts.

#1–Paste as Values With “Paste Special”

If a formula cell is copied and pasted, its formula is pasted and not the value of the cell. With “paste specialPaste special in Excel allows you to paste partial aspects of the data copied. There are several ways to paste special in Excel, including right-clicking on the target cell and selecting paste special, or using a shortcut such as CTRL+ALT+V or ALT+E+S.read more,” it is possible to paste the value of the formula cell at the desired location.

The excel shortcut “Alt+E+S+V” (press one by one) opens the “paste special” window and selects “values” under “paste.”

Note: Prior to pressing the excel shortcut, the formula cell must be copied and the desired output cell (where output is required) should be selected.

TOP 20 excel shortcuts - Paste as Values

Example

The succeeding table shows the prices (in $ in column B) at which some units (column A) of a product are sold. We want to calculate the sales figures and, instead of formulas, paste the final values in column C.

Use the shortcut of the “paste special” property.

The steps to calculate sales and apply the “paste special” shortcut are listed as follows:

Step 1: In cell C2, enter the following formula.

“=B2*A2”

The cell C2 is dependent on the cells A2 and B2.

Copy-paste or drag the formula to the remaining cells. The formulas are applied to the entire range (C2:C6).

TOP 20 excel shortcuts - Paste as Values 1

Step 2: Copy the formula cell C2. Press the keys “ALT+E+S+V” one by one. The “paste special” window opens. “Values” is automatically selected under “paste.” Click “Ok.”

TOP 20 excel shortcuts - Paste as Values 2

Step 3: The number 3,432 is pasted in cell C2 as a value and not as a formula.

TOP 20 excel shortcuts - Paste as Values 3

#2–Sum Numbers With AutoSum

Often, there is a need to sum a set of numbers. To do this, we usually apply the SUM functionThe SUM function in excel adds the numerical values in a range of cells. Being categorized under the Math and Trigonometry function, it is entered by typing “=SUM” followed by the values to be summed. The values supplied to the function can be numbers, cell references or ranges.read more. An alternative method is to use the excel shortcut key.

The shortcut “Alt+=” (press together) sums numbers.

TOP 20 excel shortcuts - Auto Sum

Example #2

The following table shows the region-wise sales of an organization. We want to sum all the sales figures to find the total sales. Use the shortcut of AutoSum.

Step 1: Select cell B6. Press the excel shortcut keys “Alt+=” together.

Step 2: The SUM formula automatically appears in cell B6, as shown in the following image.

TOP 20 excel shortcuts - Auto Sum 1

#3–Fill the Subsequent Cell With the Fill Down

The fill downWhen you want to fill down or copy any data or formulas to the cells down below, you can use Excel fill down. While copying the data and selecting the cells, the keyboard shortcut is CTRL + D.read more property fills the present (subsequent) cell with the value or formula of the immediately preceding cell. This feature is often used while entering data in Excel.

The excel shortcut “Ctrl+D” (press together) fills the immediately following cell with the data or formula of the preceding cell.

If a range of cells is selected, the content of the topmost cell is filled in the cells below. If the subsequent cell already contains a value, pressing “Ctrl+D” overwrites it.

Note 1: If the preceding cell contains a value, the fill down feature copies the same to the immediately following cell. However, if the preceding cell contains a formula, the same is copied.

Note 2: While copying a formula, the cell references may or may not change depending on the kind of references used (relative or absolute).

Note 3: The shortcut “Ctrl+D” works only for columns and not for rows. For rows, use the shortcut “Ctrl+R” (press together), which fills cells to the right.

Example

The left side of the following image shows the first and the last names in columns A and B respectively. We want to copy the first name of row 4 in row 5 with the help of the fill down excel shortcut.

Step 1: Select cell A5. Press the keys “Ctrl+D” together.

Step 2: The name “Jawahar” is copied to cell A5, as shown by the right side of the following image.

TOP 20 excel shortcuts - Auto Sum 2

Example

The left side of the following image shows the sales (column G) calculated by multiplying the price (column F) with the number of units (column E).

We want to calculate the sales (units=45 and price=26) for the entry in row 7. Use the fill down shortcut.

Step 1: Enter 26 as the price in cell F7. Select cell G7 and press the keys “Ctrl+D.”

Step 2: The formula of the preceding cell (G6) is copied to cell G7, as shown by the right side of the following image.

TOP 20 excel shortcuts - Auto Sum 3

#4–Select the Entire Row or Column

Often, there is a need to select the entire row or column in Excel.

The excel shortcut “Shift+space” (press together) selects the entire row.

TOP 20 excel shortcuts - Select Entire Row and Column

The shortcut “Ctrl+space” (press together) selects the entire column.

TOP 20 excel shortcuts - Select Entire Row and Column 2

Example

The following image shows a blank worksheet. With the help of the shortcut, we want to:

a) Select row 4 in the given worksheet

b) Select column B in the given worksheet

a) Step 1: Select any cell in row 4. Press the excel shortcut keys “Shift+space” together.

Step 2: The entire row 4 is selected, as shown in the following image.

excel short cut - shift + Space

b) Step 1: Select any cell in column B. Press the shortcut keys “Ctrl+space” together.

Step 2: The entire column B is selected, as shown in the following image. 

excel short cut - cntrl + Space fpr column

#5–Insert and Delete Row or Column

At times, we may need to insert or delete a rowTo delete a row or a set of rows from a spreadsheet, first select the row or rows you want to delete, then hit CTRL – (minus sign) as a shortcut key.read more or column.

The excel shortcut “Ctrl+Shift+plus sign (+)” inserts a new row or column. The keys must be pressed together.

Prior to pressing this shortcut, select the entire row or column preceding which the insertion has to be made. For this, click the row or column label appearing at the leftmost side or on top.

The excel shortcut “Ctrl+minus sign (-)” deletes an existing row or column. The keys must be pressed together.

Prior to pressing this shortcut, select the entire row or column which has to be deleted.

TOP 20 excel shortcuts - Delete & Add Entire Row or Column 1

Note: If the preceding shortcuts (insert or delete) are pressed by selecting a cell rather than the entire row or column, the “insert” or “delete” dialog box opens.

Example

The following image shows the number of units (column E), prices (column F), and sales (column G). With the help of the shortcut, we want to:

a) Insert a row preceding row 4

b) Delete the newly inserted row 4.

a) Step 1: Select the entire row 4 by clicking the label “4” at the leftmost side.

Step 2: Press the keys “Ctrl+Shift+plus sign (+)” together.

Step 3: A row preceding row 4 is inserted, as shown in the following image. 

excel short cut - Ctrl +

b) Step 1: Click the row label to select the entire row 4.

Step 2: Press the keys “Ctrl+minus sign(-)” together.

Step 3: The newly inserted row (inserted in step 3 of the preceding solution) is deleted. The same is shown in the following image.

excel short cut - Ctrl -

#6–Insert and Edit Comment

In Excel, we may need to enter comments for a specific cell. This saves the information related to that cell and allows returning to the same, if required.

The excel shortcut “right-click+M” (press one by one) inserts a new comment on a cell.

The right-click button (menu or the context key) on the keyboard opens the context menu for the selected item. The menu key is located at the bottom, to the right side of the spacebar. It is placed between the right side “Alt” and the right side “Ctrl” key.

Prior to pressing the shortcut, it is important to select the cell in which a comment is to be inserted.

Note: Alternatively, press “Shift+F10” (press together) to open the context menu. Thereafter, press “M” to insert a comment.

TOP 20 excel shortcuts - Insert Comment and Edit Comment

The excel shortcut “Shift+F2” (press together) helps edit a comment.

Prior to pressing the shortcut, select the cell containing the comment to be edited.

Example

Working on the data of example #6, we want to:

a) Insert a comment on cell C2

b) Edit the comment of cell C2

Use the shortcut of inserting and editing comments.

a) Step 1: Select the cell C2. Press the menu key followed by “M.”

Step 2: A comment is inserted on cell C2, as shown in the following image.

excel short cut - Right Click + M

b) Step 1: Select the cell C2. Press the keys “Shift+F2” together.

Step 2: The cursor appears inside the comment. The comment can now be edited, as shown in the following image.

excel short cut - Shift + F2

#7–Move Between Sheets

While working in Excel, different sheets are required to be dealt with at one time. Moreover, it is tedious to click the sheet labels at the bottom of the workbook. The shortcuts help in quickly navigating through the sheets.

The excel shortcut “Ctrl+page down” (press together) helps move from the currently active sheet to the next sheet.

TOP 20 excel shortcuts - Moves between Sheets

The excel shortcut “Ctrl+page up” (press together) helps move from the currently active sheet to the preceding sheet.

TOP 20 excel shortcuts - Moves between Sheets 1

For example, the sheet names are “sheet 1,” “sheet 2,” and “sheet 3” and the current active sheet is “sheet 2.” To go to “sheet 3,” press “Ctrl+page down.” Press “Ctrl+page up” to move to “sheet 1.”

Example

The following image shows the different data sheets of a workbook. With the help of the excel shortcut, we want to:

a) Move from the “insert comment” sheet to the “freeze rows & column” sheet

b) Move from the “freeze rows & column” sheet back to the “insert comment” sheet

a) Step 1: Press the keys “Ctrl+page down” together.

Step 2: There is a movement from “insert comment” to “freeze rows & column” sheet. The latter sheet is now the currently active sheet.

b) Step 1: Press the keys “Ctrl+page up” together.

Step 2: There is a movement from “freeze rows & column” to “insert comment” sheet. The currently active sheet now is the “insert comment” sheet.

#8–Add Filters

To add or remove filters from a dataset, select “filter” from the Data tab or the Home tab (“sort and filter” drop-down) of the Excel ribbonThe ribbon is an element of the UI (User Interface) which is seen as a strip that consists of buttons or tabs; it is available at the top of the excel sheet. This option was first introduced in the Microsoft Excel 2007.read more. However, this method is manual and takes time.

The excel shortcuts “Ctrl+Shift+L” (press together) or “Alt+D+F+F” (press one by one) add and remove filters.

Apply Filter

Apply Filter 1

Example

Working on the data of example #6, we want to insert filters on columns A, B, and C. Thereafter, remove these filters. Use the shortcut keys.

Step 1: Select cell A1. Press the keys “Ctrl+Shift+L” together. Alternatively, press the keys “Alt+D+F+F” one by one.

Step 2: The filters are added to columns A, B, and C.

Step 3: Press the preceding shortcuts (pressed in step 1) again. The filters are removed.

The insertion and removal of filters are shown in the following image. 

shift + Ctrl L

#9–Freeze Rows and Columns

While working in Excel, there may be a need to freeze the first row and the first column. Once frozen, the given row and column do not move while scrolling through the remaining data.

The excel shortcut “Alt+W+F+F” (press one by one) freezes the rows and/or columns based on the current selection of cell.

To freeze the first row and the first column, select cell B2.

Note: The given shortcut freezes the rows preceding the currently selected cell. At the same time, the columns to the left of the currently selected cell are also frozen.

Example

The following image shows the username and the passwords in columns A and B respectively. We want to freeze the first row and the first column with the help of the shortcut keys.

Step 1: Select cell B2. Press the shortcut “Alt+W+F+F” one by one.

Step 2: The first row and the first column are frozen, as shown in the following image.

Alt + W + F + F

#10–Open “Format Cells” Dialog Box

The “format cells” dialog box helps format a cell or a cell range of Excel. To open this box manually, select a cell and right-click the same. Thereafter, choose the “format cells” option from the context menu.

The shortcut “Ctrl+1” (press together) opens the “format cells” dialog box.

Example

We want to open the “format cells” dialog box in an Excel worksheet with the help of the shortcut.

Step 1: In the worksheet, press “Ctrl+1” together.

Step 2: The “format cells” dialog box appears, as shown in the following image.

Ctrl + 1

#11–Adjust Column Width

To adjust the width of a columnA user can set the width of a column in an excel worksheet between 0 and 255, where one character width equals one unit. The column width for a new excel sheet is 8.43 characters, which is equal to 64 pixels.read more, one needs to double-click the column edge. This task can also be done with the help of a shortcut.

The excel shortcut “Alt+O+C+A” (press one by one) adjusts the width of the selected column.

Adjust Your Column Width

Example

The left side of the following image shows the usernames in column A. Since the width of this column has not been adjusted, some entries are exceeding its right-side border.

We want to adjust the width of column A with the help of the shortcut keys.

Step 1: Select the column (column A) whose width has to be adjusted.

Step 2: Press the shortcut keys “Alt+O+C+A” one by one.

Step 3: The column width is adjusted, as shown by the right side of the following image. Hence, all entries fit in column A.

Alt + O + C + A

#12–Repeat the Last Task

In Excel, one may need to repeat the last task or action performed. This task can be formatting, inserting a new row or column, deleting an existing row or column, and so on.

The shortcut “F4” repeats the last task, if possible.

Repeat the Last Task F4

#13–Insert Line Breaks in a Cell

While typing in a cell, there may be a need to insert a line break. The line break helps add spacing between the sentences of a cell. Once a line break is added, the user can begin a new sentence in the same cell.

The excel shortcut “Alt+Enter” (press together) inserts a line break within a cell.

Insert line breaker inside the cell

Example

The following image shows a question in cell A1. We want to insert a line break in order to type a new sentence within the same cell A1. Use the shortcut for the same.

Step 1: Double-click the cell (cell A1) within which a line break is to be inserted.

Step 2: Click at the place (after the two question marks) where the line break is to be inserted.

Step 3: Press the keys “Alt+Enter” together. The line break appears, as shown in the following image. Hence, after the spacing has been inserted, the user can begin a new sentence in cell A1.

Alt + Enter

#14–Move Between Different Workbooks

To switch between various windows, the shortcut “Alt+tab” is used. However, often while working, one needs to move from one workbook to another.

The excel shortcut “Ctrl+tab” (press together) helps switch between the open workbooks.

Alt + Tab

#15–Spell-Check

Prior to submitting an Excel worksheet to seniors at the workplace, it is essential to do a quick spell-check. This lets the user know the mistakes and the corrections that should be followed presently and in the future.

The excel shortcut “F7” helps perform a spell-check of the currently active worksheet.

Spell Check F7

Example

The following image shows the usernames in column A. We want to run a spell-check on this worksheet with the help of the shortcut.

Step 1: Press the shortcut “F7.”

Step 2: The “spelling” dialog box appears, as shown in the following image. Hence, the spellings of column A can be corrected by matching them against the suggestions.

F7

#16–Move Between Worksheet and Excel VBA Editor

While working with macros, one needs to move between the VBA editorThe Visual Basic for Applications Editor is a scripting interface. These scripts are primarily responsible for the creation and execution of macros in Microsoft software.read more and the Excel worksheet.

The excel shortcut “Alt+F11” helps switch between the VBA editor and the worksheet.

#17–Select a Cell Range  

Selecting the cell ranges of Excel can be a time-consuming task, if done manually.

The excel shortcut “Ctrl+Shift+arrow keys” selects the cell ranges of Excel.

Note: The selection of cells, in the same row or column as the currently active cell, is carried out till the last non-blank cell. However, if the following cell (in the same row or column as the currently active cell) is blank, the selection is carried out till the next non-blank cell.

select the set of range

Example

The following image shows the usernames, passwords, designations, titles, and first names in columns A, B, C, D, and E respectively. We want to select the range A1:E100 with the help of the shortcut.

Step 1: Select cell A1. Press the keys “Ctrl+Shift+right arrow” to select till cell E1.

Step 2: Press the keys “Ctrl+Shift+down arrow” to select till cell E100.

Step 3: The range A1:E100 is selected, as shown in the following image.

excel shortcut - Shift + Cntrl + Right Arrow + Down Arrow

#18–Select the Last Non-Blank Cell of a Row or Column

Beginning from cell A1, one may need to go to the last cell of column A. This requires manual scrolling, which is a difficult task, particularly when working with large datasets.

The excel shortcut “Ctrl+down arrow” (press together) helps the user go to the last non-blank cell of the current column (column of the active cell).

TOP 20 excel shortcuts - To go to last cell of the Row or Column

The excel shortcut “Ctrl+right arrow” (press together) helps the user go to the last non-blank cell of the current row (row of the active cell).

To go to last cell of the Column 1

Note: In case the cell immediately following the active cell is blank, the next non-blank cell is selected.

Example

The following table shows the usernames and passwords in columns A and B respectively. We want to go to the cell A100, which is the last non-blank cell of column A. Use the shortcut keys.

Step 1: Select cell A1. Press the keys “Ctrl+down arrow” together.

Step 2: The last cell (A100) of the dataset is selected, as shown in the following image.

shortcut - Ctrl + Down Arrow

#19–Delete the Active Sheet

To delete a sheet manually, one can right-click the sheet name and select “delete.” Alternatively, the shortcut helps do the same quickly.

The excel shortcut “Alt+E+L” (press one by one) deletes the currently active sheet.

Once the given shortcut is pressed, a message appears stating that the data of the worksheet will be permanently deleted. Click “delete” to delete the sheet, otherwise press “cancel.”

Delete the Active Sheet

#20–Insert a New Sheet

Often, new sheets are required to be added to the workbook. It is possible to insert a new sheet with a single click.

The excel shortcut “Shift+F11 (press together) inserts a new sheet in the current workbook.

shift F11 Insert new sheet

The excel shortcut “F11” inserts a chart sheet in which a chart can be created by selecting a data range.

F11 - Insert a chart

Frequently Asked Questions

1. What are Excel shortcuts and how to use them?

An Excel shortcut helps perform a manual task in a faster way. With the application of shortcuts, the user saves time and improves the productivity. This saved time can be used for focusing on other projects of a job role.

The list of Excel shortcuts is a large one. There are shortcuts for entering, formatting, deleting, and selecting data. So, it is not possible to learn all the shortcuts. However, knowing the regularly used ones is essential.

To use an Excel shortcut, press the particular keys on the keyboard. But, prior to using it, one must know whether to press the keys simultaneously or one by one. This is because each shortcut works in a specific way.

2. What are the basic Excel shortcuts and how to learn them?

The basic Excel shortcuts are listed as follows:

Ctrl+S: It saves a workbook.
Ctrl+A: It selects the entire worksheet.
Ctrl+B: It makes the content of the selected cells bold.
Ctrl+C: It copies the selected cell.
Ctrl+I: It italicizes the content of the selected cell.
Ctrl+P: It opens the “print” dialog box.
Ctrl+X: It cuts the content of the selected cell.
Ctrl+V: It pastes in the currently selected cell.
Ctrl+Z: It undoes the last action.

Excel shortcuts can be learned with regular usage and practice. The more you practice working on Excel, the more habitual you will become. In this way, you can learn gradually.

Note: The keys of all the preceding shortcuts should be pressed simultaneously.

3. How to work with Excel formulas by way of shortcuts?

The “tab” key is an important shortcut used for auto-completing the name of the function. For instance, to enter the CONCATENATE function in a cell, type “=CON” and press the “tab” key. The CONCATENATE function is automatically selected.

With the “F4” key, one can toggle between the relative, absolute, and mixed references. Double-click the formula cell and press “F4” to change the type of reference.

Likewise, different keyboard keys have different functions. By applying shortcuts to Excel formulas, one can simplify working with calculations.

Recommended Articles

This has been a guide to the top 20 keyboard shortcuts in Excel. Here we discuss the working of keyboard shortcuts and how to use these Excel shortcuts to save your time. You may learn more about Excel from the following articles-

  • Excel Insert Shortcuts
  • Using Excel Shortcuts to Select Row
  • Add Rows in Excel Shortcuts
  • Programming in Excel

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