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You can change the spacing between characters of text for selected text or for particular characters. In addition, you can stretch or compress an entire paragraph to make it fit and look the way that you want it to.

Change the spacing between characters

Selecting Expanded or Condensed alters the spacing between all selected letters by the same amount. Kerning alters the spacing between particular pairs of letters — in some cases reducing and in other cases expanding the space depending upon the letters.

Expand or condense the space evenly between all the selected characters

Select the text that you want to change.
On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab.

Note: If you’re using Word 2007 the tab is called Character Spacing.
In the Spacing box, click Expanded or Condensed, and then specify how much space you want in the By box.

Kern the characters that are above a particular size

Kerning refers to the way spacing between two specific characters is adjusted. The idea is to give a better looking result by reducing the spacing between characters that fit together nicely (such as «A» and «V») and increasing the spacing between characters that don’t.

Select the text that you want to change.
On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab.

Note: If you’re using Word 2007 the tab is called Character Spacing.
Select the Kerning for fonts check box, and then enter the point size in the Points and above box.

Stretch or scale the text horizontally

When you scale the text, you change the shapes of the characters by percentages. You can scale text by stretching it or by compressing it.

Select the text that you want to stretch or compress.
On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab.

Note: If you’re using Word 2007 the tab is called Character Spacing.
In the Scale box, enter the percentage that you want.

Percentages above 100 percent stretch the text. Percentages below 100 percent compress the text.

Change the line spacing

To increase or decrease the amount of vertical space between lines of text within a paragraph, the best method is to modify the style the paragraph uses.

Find the style you’re using in the Styles gallery on the Home tab.
Right-click the style you want to change and select Modify.
Near the center of the dialog box you’ll find the line spacing buttons that let you select single, 1.5x or double spaced. Choose the spacing you want to apply and click OK.

If you’d like to apply more specific line spacing to the style, clickthe Format button at the bottom left corner of the Modify Style dialog box and select Paragraph. The Line spacing drop-down lets you select or set more specific line spacing.

For more information on modifying styles in Word, see: Customize styles in Word.

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You can control the vertical space between the lines of text in your document by setting the line spacing. Or, you can change the vertical space between paragraphs in your document by setting the spacing before or spacing after paragraphs. You can also choose to keep lines of text together or keep paragraphs together on a page.

Change the line spacing in an entire document

Go to Design > Paragraph Spacing.
Choose an option. To single space your document, select No Paragraph Space.

To return to the original settings later, go to Design > Paragraph Spacing and choose the option under Style Set. This may be Default or the name of style you’re currently using.

Change the line spacing in a portion of the document

Select one or more paragraphs to update. Press Ctrl + A to select all.
Go to Home > Line and Paragraph Spacing
Select Line Spacing Options and choose an option in the Line spacing box.
Adjust the Before and After settings to change spacing between paragraphs.
Select OK.

For more info, see Adjust indents and spacing.

Change the line spacing in an entire document

Go to Design > Paragraph Spacing.
Choose the option you want. If you want to single space your document, choose No Paragraph Space.

This overrides the settings of the style you’re currently using. If you decide later to return to the original settings, go to Design > Paragraph Spacing and choose the option under Style Set. The option might be Default, as shown above, or it will show the name of style you’re currently using.

Change the line spacing in a portion of the document

Select the paragraphs you want to change.
Go to Home > Line and Paragraph Spacing.
Choose the number of line spaces you want or select Line Spacing Options, and then select the options you want under Spacing.
To change the spacing before or after each of the paragraphs in the text you selected, click the arrow next to Before or After and enter the amount of space that you want.
Select OK.

Select the paragraph whose lines you want to keep together.
Go to Format > Paragraph >Line and Page Breaks.
Select Keep lines together.

Select the first of the two paragraphs that you want to keep together.

Tip: If you want to keep more than two paragraphs together, select all but the last paragraph.
Go to Format > Paragraph.
Go to Line and Page Breaks.
Select Keep with next.
Select OK.

Select the paragraphs you want to change, or press Ctrl+A to select everything.
Go to Home > Line Spacing.
Choose the number of line spaces you want, or select Line Spacing Options and then select the options you want in the Paragraph dialog box under Spacing:

Tip: If you want to change the spacing before or after the selected paragraphs, select the arrows in the Before or After boxes, or type a number directly.

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In my last Microsoft Word tutorial, we adjusted the space between letters. Today, we’re going to adjust the space between words in Microsoft Word without altering the letter spacing.

A Word of Caution: You may be tempted to increase the space between words by adding multiple spaces. I strongly advise against this practice because adding unnecessary spaces (rather than making individual spaces bigger, as shown in this tutorial) can disturb other formatting in your document.

This tutorial is available as a YouTube video showing all the steps in real time.

Watch more than 200 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. These steps will also work in Word 2021, Word 2019, Word 2016, and Word 2013.

Select the Home tab in the ribbon.

Figure 1. Home tab

(Optional) Select the Show/Hide button in the Paragraph group to reveal your document’s formatting.

Figure 2. Show/Hide button

Select the part of the text you want to change. (Pro Tip: Press Ctrl + A to select the entire document.)

Figure 3. Example of selected text

Take note of your current font size in the Font Size menu. The default space between words is based on your current font size.

Figure 4. Font Size menu

Select the Replace button in the Editing group to open the Find and Replace dialog box.

Figure 5. Replace button

Place your cursor in the Find what text box and then press your spacebar once to create one space.

Figure 6. “Find what” text box

Place your cursor in the Replace with text box and then press your spacebar once to create one space.

Figure 7. “Replace with” text box

Select the More button to expand the dialog box. (Disregard this step if your dialog box is already expanded.)

Figure 8. More button

Select the Format button.

Figure 9. Format button

Select Font in the Format menu.

Figure 10. Font option

Select a larger or smaller font size in the Size menu in the Replace Font dialog box. Alternatively, you can type a specific size into the text box at the top of the menu.

Figure 11. Size menu

Select the OK button.

Figure 12. OK button

Select the Replace All button.

Figure 13. Replace All button

A dialog box will report the number of replacements.

- Select Yes if you want to expand the replacements to your whole document.
- Select No if you only want the replacements in the text you selected in step 3.

Figure 14. Dialog box stating number of replacements

Select the Close button.

Figure 15. Close button

The spacing between words should now be changed in your selected text.

Figure 16. Example of text with increased word spacing

(Optional) Reselect the Show/Hide button to hide your formatting (see figure 2).

Related Resources

How to Adjust Line Spacing in Microsoft Word

How to Adjust Page Margins in Microsoft Word

Updated February 16, 2023

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Spruce up the formatting in your Word docs

What to Know

To fix spacing between words, go to Find and Replace. Enter a space in both fields, then go to More > Format > Font and choose a font size.
To adjust spacing between characters, go to Home, select Expand (the down-arrow) next to Font, and select the Advanced tab.
To change spacing between lines, go to Home and select Expand (the down-arrow) next to Paragraph and adjust the Spacing options.

This article explains how to fix spacing in Word 2021, 2019, 2016, and Word for Microsoft 365.

How to Fix Spacing Between Words in Word

Using different fonts or font sizes in your document can lead to inconsistent spacing between words. Follow these steps to adjust the spacing between words without affecting the space between letters:

To show paragraph breaks and spaces, go to the Home tab and select the Show/Hide icon (¶) in the Paragraph group.

Highlight the text you want to change and select the Home tab. Press Ctrl+A (Windows) or Cmd+A (Mac) to highlight the entire document.
Select Replace in the Editing group.

On Mac, go to Edit > Find > Advanced Find and Replace, then select the Replace tab.
Click in the Find what text field and press your spacebar to create a space.
Click in the Replace with field and press your spacebar to create a space.
Select More to expand the window.
Select Format and choose Font.
Under Size, choose the font size you use most consistently throughout the document, then select OK.
Select Replace All.
In a new window, Word will report the number of replacements. Select Yes to apply changes to the entire document, or select No to change only the highlighted text.

The spacing between words should now be consistent. You can now close the Find and Replace window.

Don’t add multiple spaces between words because it makes formatting the entire document more difficult.

You can justify text in Word if you want to expand word spacing so the right margin is always straight (like a newspaper column).

How Do I Fix Spacing Between Characters?

To adjust the spacing between characters (letters, numbers, symbols, etc.), follow these steps:

Highlight the text you want to change and select the Home tab.
Next to Font, select Expand (the down-arrow).
Go to the Advanced tab. To stretch or compress the text, increase or decrease Scaling. For Spacing, choose Expanded or Condensed to adjust the spacing between all characters.

Select Kerning for fonts to enable text kerning. This feature automatically adjusts the spacing between characters to be more aesthetically pleasing. You can choose to kern characters above a certain size.

How to Fix Line Spacing in Word

Follow these steps to change the amount of space between lines within a paragraph:

To adjust the spacing between paragraphs, go to the Design tab, select Paragraph Spacing and choose from the options. For single spacing, choose No Paragraph Space.

Highlight the text you want to change and select the Home tab.
Next to Paragraph, select Expand (the down-arrow).
In the Spacing section, manually set the amount of space before and after line breaks, or choose one of the options under Line spacing. Select the Line and Page Breaks tab for more advanced options like text wrapping and pagination settings.

When you’re done, select OK to save changes.

FAQ

How do I change the tab spacing in Word?

The quickest way to set tab stops is to click the ruler where you want a tab. Alternatively, go to the Home tab and select Paragraph Settings in the Paragraph group. Next, select the Tabs button. Finally, set the desired Tab stop position, click Set, and click OK.
How do I fix the spacing between bullet points in Word?

To change line spacing between bullets in a list, select the list and then click the Paragraph Dialog Box Launcher. On the Indents and Spacing tab, under Spacing, clear the Don’t add space between paragraphs of the same style check box.

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This wikiHow teaches you how to customize a Word document’s layout design by changing line spacing and character spacing, using a computer.

1

Open a Word document on your computer. Find the Word document you want to edit on your computer, and open it.
2
Select the entire text in the document. You can click and drag your mouse from the beginning to the end, or use a keyboard combination to select all.
- The keyboard shortcut to select all is ⌘ Command+A on Mac, and Control+A on Windows.
- Alternatively, you can select a paragraph or only a few lines. In this case, you will be editing line spacing only for the selected part of your document.
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3

Click the Home tab. This button is in the upper-left corner of the app window. It will open your Home toolbar at the top of the document.
4

Click the line spacing icon. This button looks like three horizontal lines with two blue arrows pointing up and down. You can find it at the middle of the Home toolbar. Clicking will open your line spacing options on a drop-down menu.
5
Select a line spacing value. Your options here include 1.0, 1.15, 1.5, 2.0, 2.5, and 3.0. Selecting a value here will change your line spacing, and apply it to the selected text.
- If you want to manually put in a number, you can select Line Spacing Options at the bottom of the drop-down menu. This will open advanced spacing options in a new pop-up window.

1

Open a Word document on your computer. Find the Word document you want to edit on your computer, and open it.
2
Select the entire text in the document. You can click and drag your mouse from the beginning to the end, or use a keyboard combination to select all.
- The keyboard shortcut to select all is ⌘ Command+A on Mac, and Control+A on Windows.
- Alternatively, you can select a paragraph or only a few lines. In this case, you will be editing character spacing only for the selected part of your document.
3

Press ⌘ Command+D on Mac or Control+D on Windows. This will open your Font options in a new pop-up window.
4

Click the Advanced tab. It’s next to Font at the top of the pop-up window.
5

Click the selector bar next to Spacing. This option is located under the Character Spacing heading. It will allow you to select one of Normal, Expanded or Condensed for character spacing.
6

Adjust the spacing value in the box next to the selector bar. You can click the up and down arrow buttons here to adjust character spacing to the precise amount.
7

Click the OK button. This will apply your new character spacing settings to the selected text.