Adding rows to table in word

In this article, we would like to introduce you with 4 ways to quickly add multiple rows or columns to an existing Word table.

Every so often, we would find additional rows or columns are needed for an existing table. Certainly, there are a number of methods to realize it. And we here provide you 4 quick ways to do that.

Method 1: Add Multiple Rows with “Tab” Key

1. Firstly, put your cursor outside the end of the last row of a table.
2. Then press “Tab” key to get as many rows as you need.

Method 2: Add Multiple Rows or Columns with Contextual Menu

1. At first, select a number of rows or columns.
2. Next right click and choose “Insert”.
3. Then choose the right command as you need. The number of rows or columns is as the same as that of the rows or columns you selected at the very first.

Besides, there are also the shortcuts for inserting columns. Press “Alt”, “J”, “L”, and “L” can insert columns to the left of the selection. And press “Alt”, “J”, “L”, and “R” can insert columns to the right of the selection.

Method 3: Add Multiple Rows with “Insert Table” Option

1. To begin with, click “Layout” and check the column width in “Cell Size” group. And put cursor right at the head of the line below the last row of table.
2. Secondly, click “Insert” tab.
3. Then click “Table” icon.
4. Next, choose “Insert Table” option on the drop-down menu.
5. In “Insert Table” dialog box, enter the number of columns and rows. Remember the number of columns as the same as the existing table.
6. Then input the column width you get in step 1.
7. Click “OK”.

You will find 2 tables automatically merge into one.

Method 4: Add Multiple Rows or Columns with Macro

1. First off, select a row then press “Alt+ F11” to trigger the VBA editor.
2. Click “Normal” then “Insert”.
3. Next choose “Module”.
4. Double click on the new module to open the editing area.
5. Then paste the following codes:

Sub AddRowsAbove()
  Dim nNumber As Long
 
  If Selection.Information(wdWithInTable) = True Then
    nNumber = InputBox("Input the number of rows you want to add:", "Add Rows to the selection")
    Selection.InsertRowsAbove NumRows:=nNumber
  End If
End Sub

1. Hit “Run”.
2. In the input box, enter the number of rows you want and click “OK”.

Now there will be 2 blank rows above the first row in the table. And if you want to add rows below a selected one, simply change the “InsertRowsAbove” to “InsertRowsbelow”.

Additionally, here is the macro to add columns:

Sub AddColumnsToLeft()
  Dim nNumber As Long 

  If Selection.Information(wdWithInTable) = True Then 
    Selection.InsertColumns
  End If
End Sub

You should first select a number of columns then run the macro with the steps above. You can then get new columns. The above macro adds columns to the left of the selection. To add columns to the right selection, you need to replace “InsertColumns” with “InseertColumnsRight”.

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• Using the Tab key
• Using the Insert Below or Insert Above buttons
• Using the Context Menu

Method 1: Adding Rows Using the Tab key

This is the easiest method to add rows to a table. On the downside, you can only add rows at the end of your table.

Step 1: Open your Word document. 

Step 2: Click the last cell. 

Once your document is ready, move your cursor to the bottom right cell of your table.

Then, press the Tab key on your keyboard.

This will create a blank row at the bottom of your table. 

If you need to add more rows, you can simply press the Tab key repeatedly until you have the correct number of rows you need.

Method 2: Add Rows Using the Insert Below or Insert Above Options

This technique lets you add rows anywhere in your table. 

Step 1: Open your Word document. 

Step 2: Access the Insert Above and Insert Below options. 

On your table, click the row where you want additional rows inserted. Go to the Table Tools category and click the Layout tab.

Then, under the Rows & Columns group, click either the Insert Above or Insert Below options to add a new row. 

For this example, we’ll add a row above the fourth row. 

This is what we got. 

Method 3: Add Rows Using the Context Menu

Step 1: Open your MS Word document. 

Step 2: Access the Context Menu. 

Click the row where you want to add a new row. Right-click on it and click the Insert horizontal drop-down menu.

Then, select either Insert Rows Above or Insert Rows Below depending on your need.

For this example, we’ll add a row below the fourth row. 

If you need to add more rows, simply press the F4 key on your keyboard. Note that this only works when the F4 key is pressed right after the addition of rows.  

Deleting Rows in a Table in Word 

To delete table rows, simply highlight the rows that you want to delete. Then, under the Table Tools category, select the Layout tab.

After that, click the Delete drop-down button and select Delete Rows. 

Conclusion

We hope you’ve found this article helpful!

In this chapter, we’ll talk about How to add rows and columns in MS Word. As we talked about in the last chapter, a table is made up of columns on the left and rows on the right, with a cell at each intersection. This chapter will show you how to add and remove rows and columns from a table.

What is row and column in MS Word?

A Word table can have up to 63 columns in a Word document. This is the maximum number of columns that can be in a Word document. In addition, you can have as many rows as you want. Word Document, specifically, allows you to put 32, 767 rows in one table.

Add Table Rows Using Tab

Adding rows to your table is easiest if you put your cursor in the cell in the bottom-right corner of your table and then press Tab on your keyboard.

This will add a new row. When you want to add a row, you can choose the cell at the bottom right and press Tab again. If you choose another cell and press Tab, the cursor will move to the next cell. A new row is only automatically added to the last cell.

Add a column to the table

Adding more columns to a Word document is not hard for you to do. To add a column to the table, follow the steps below.

Step 1: Place the cursor where you want to add a column to the table.

Step 2: Right-click on the table, a list of options will show up. Click the drop-down arrow next to the Insert icon.

• Click on the Insert Columns to the Left to add the column left side of the table.
• Click on the Insert Column to the Right to add the column right side of the table.

• Step 3: The screenshot below shows that column is added to the table.

Use the Ribbon Menu to Add Rows or Columns

If you have a table in a Word document, you can use the ribbon menu to see more ways to add rows and columns.

Use the Layout tab in the top ribbon menu to get to these options. The only thing that’s not clear is why there are two tabs called Layout in the menu bar. You need to click the “Layout” tab, which is next to “Table Design” on the right.

When you choose this, you’ll see a list of table-related options here. Since our goal is to add rows and columns, we’ll pay attention to the “Rows & Columns” command group.

If you want to add a row above the cell you’ve chosen in your Microsoft Word table, click “Insert Above.” To add a row below the cell you’ve chosen, click “Insert Below.” Here, we will add a row to the bottom of the cell.

You can also quickly add columns with the buttons here. If you click “Insert Right,” a column will be added to the right of the cell. In the same way, “Insert Left” will add a column to the left of the cell that is currently selected. In our example, we are going to add a column to the right.

You can also click the arrow icon that’s to the right of the “Rows & Columns” command group to reveal a few more options.

Here, you can add rows or columns by clicking “Insert entire row” or “Insert entire column.”

Use Delete Key to Remove Rows and Columns

The following steps are using Delete key to remove rows and columns in word document.

Summary

In the end, we’ve learned how to add rows and columns to a table in MS Word and what those terms mean. We also know that there are different ways to add rows and columns to a table, which we can use in our document to make it look more professional and presentable.

Meanwhile, if you want to learn more about working on tables, see the previous tutorial on how to create tables in Microsoft Word. In our format text and pages tutorial, you’ll also learn how to change page orientation and cover page etc. You can browse those guides if you are having a hard time formatting your documents.

We hope this tutorial helps you as you format your documents in MS Word.