Add shortcuts to word - Word и Excel - помощь в работе с программами

This article describes the keyboard shortcuts and function keys in Word for Windows.

Notes:

To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.
If an action that you use often does not have a shortcut key, you can record a macro to create one. For instructions, go to Create or run a macro or Use a screen reader to create a macro in Word.
If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, go to Word features that are not fully supported in Word Starter.
Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.

In this topic

Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Preview and print documents
Select text and graphics
Edit text and graphics
Work with web content
Work with tables
Review a document
Work with references, citations, and indexing
Work with mail merge and fields
Work with text in other languages
Work with document views
Use function key shortcuts

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this	Press
Open a document.	Ctrl+O
Create a new document.	Ctrl+N
Save the document.	Ctrl+S
Close the document.	Ctrl+W
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the contents of the Clipboard.	Ctrl+V
Select all document content.	Ctrl+A
Apply bold formatting to text.	Ctrl+B
Apply italic formatting to text.	Ctrl+I
Apply underline formatting to text.	Ctrl+U
Decrease the font size by 1 point.	Ctrl+Left bracket ([)
Increase the font size by 1 point.	Ctrl+Right bracket (])
Center the text.	Ctrl+E
Align the text to the left.	Ctrl+L
Align the text to the right.	Ctrl+R
Cancel a command.	Esc
Undo the previous action.	Ctrl+Z
Redo the previous action, if possible.	Ctrl+Y
Adjust the zoom magnification.	Alt+W, Q, then use the Tab key in the Zoom dialog box to go to the value you want.
Split the document window.	Ctrl+Alt+S
Remove the document window split.	Alt+Shift+C or Ctrl+Alt+S

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Close a task pane

To close a task pane using the keyboard:

Press F6 until the task pane is selected.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell Me or Search field. Press Alt again to see Key Tips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

Use the Access Keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

To do this	Press
Move to the Tell Me or Search field on the Ribbon to search for assistance or Help content.	Alt+Q, then enter the search term.
Open the File page to use Backstage view.	Alt+F
Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.	Alt+H
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes.	Alt+N
Open the Design tab to use themes, colors, and effects, such as page borders.	Alt+G
Open the Layout tab to work with page margins, page orientation, indentation, and spacing.	Alt+P
Open the References tab to add a table of contents, footnotes, or a table of citations.	Alt+S
Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels.	Alt+M
Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.	Alt+R
Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows.	Alt+W

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Work in the ribbon with the keyboard

To do this	Press
Select the active tab on the ribbon and activate the access keys.	Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.	Tab key or Shift+Tab
Move between command groupings on the ribbon.	Ctrl+Left or Right arrow key
Move among the items on the ribbon.	Arrow keys
Show the tooltip for the ribbon element currently in focus.	Ctrl+Shift+F10
Activate the selected button.	Spacebar or Enter
Open the list for the selected command.	Down arrow key
Open the menu for the selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Expand or collapse the ribbon.	Ctrl+F1
Open the context menu.	Shift+F10 Or, on a Windows keyboard, the Windows Menu key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.	Left arrow key

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Navigate the document

To do this	Press
Move the cursor one word to the left.	Ctrl+Left arrow key
Move the cursor one word to the right.	Ctrl+Right arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the end of the current line.	End
Move the cursor to the beginning the current line.	Home
Move the cursor to the top of the screen.	Ctrl+Alt+Page up
Move the cursor to the bottom of the screen.	Ctrl+Alt+Page down
Move the cursor by scrolling the document view up by one screen.	Page up
Move the cursor by scrolling the document view down by one screen.	Page down
Move the cursor to the top of the next page.	Ctrl+Page down
Move the cursor to the top of the previous page.	Ctrl+Page up
Move the cursor to the end of the document.	Ctrl+End
Move the cursor to the beginning of the document.	Ctrl+Home
Move the cursor to the location of the previous revision.	Shift+F5
Move the cursor to the location of the last revision made before the document was last closed.	Shift+F5, immediately after opening the document.
Cycle through floating shapes, such as text boxes or images.	Ctrl+Alt+5, and then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.	Esc
Display the Navigation task pane, to search within the document content.	Ctrl+F
Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location.	Ctrl+G
Cycle through the locations of the four previous changes made to the document.	Ctrl+Alt+Z

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Navigate the document using the browse options in Word 2007 and 2010

In Word 2007 and 2010, you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.

To do this	Press
Open the list of browse options to define the type of object to browse by.	Ctrl+Alt+Home
Move to the previous object of the defined type.	Ctrl+Page up
Move to the next object of the defined type.	Ctrl+Page down

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Preview and print documents

To do this	Press
Print the document.	Ctrl+P
Switch to print preview.	Ctrl+Alt+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page up or Page down
Move to the first preview page when zoomed out.	Ctrl+Home
Move to the last preview page when zoomed out.	Ctrl+End

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Select text and graphics

To do this	Press
Select text.	Shift+Arrow keys
Select the word to the left.	Ctrl+Shift+Left arrow key
Select the word to the right.	Ctrl+Shift+Right arrow key
Select from the current position to the beginning of the current line.	Shift+Home
Select from the current position to the end of the current line.	Shift+End
Select from the current position to the beginning of the current paragraph.	Ctrl+Shift+Up arrow key
Select from the current position to the end of the current paragraph.	Ctrl+Shift+Down arrow key
Select from the current position to the top of the screen.	Shift+Page up
Select from the current position to the bottom of the screen.	Shift+Page down
Select from the current position to the beginning of the document.	Ctrl+Shift+Home
Select from the current position to the end of the document.	Ctrl+Shift+End
Select from the current position to the bottom of the window.	Ctrl+Alt+Shift+Page down
Select all document content.	Ctrl+A

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Extend a selection

To do this	Press
Start extending the selection.	F8 In the extend selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left or right.	F8, Left or Right arrow key
Expand the selection.	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the selection.	Shift+F8
Select a vertical block of text.	Ctrl+Shift+F8, then press the arrow keys
Stop extending the selection.	Esc

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Edit text and graphics

To do this	Press
Delete one word to the left.	Ctrl+Backspace
Delete one word to the right.	Ctrl+Delete
Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft 365 apps.	Alt+H, F, O
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the contents of the Clipboard.	Ctrl+V
Move the selected content to a specific location.	F2, move the cursor to the destination, and then press Enter.
Copy the selected content to a specific location.	Shift+F2, move the cursor to the destination, and then press Enter.
Define an AutoText block with the selected content.	Alt+F3
Insert an AutoText block.	The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.
Cut the selected content to the Spike.	Ctrl+F3
Paste the contents of the Spike.	Ctrl+Shift+F3
Copy the selected formatting.	Ctrl+Shift+C
Paste the selected formatting.	Ctrl+Shift+V
Copy the header or footer used in the previous section of the document.	Alt+Shift+R
Display the Replace dialog box, to find and replace text, specific formatting, or special items.	Ctrl+H
Display the Object dialog box, to insert a file object into the document.	Alt+N, J, J
Insert a SmartArt graphic.	Alt+N, M
Insert a WordArt graphic.	Alt+N, W

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Align and format paragraphs

To do this	Press
Center the paragraph.	Ctrl+E
Justify the paragraph.	Ctrl+J
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Indent the paragraph.	Ctrl+M
Remove a paragraph indent.	Ctrl+Shift+M
Create a hanging indent.	Ctrl+T
Remove a hanging indent.	Ctrl+Shift+T
Remove paragraph formatting.	Ctrl+Q
Apply single spacing to the paragraph.	Ctrl+1
Apply double spacing to the paragraph.	Ctrl+2
Apply 1.5-line spacing to the paragraph.	Ctrl+5
Add or remove space before the paragraph.	Ctrl+0 (zero)
Enable AutoFormat.	Ctrl+Alt+K
Apply the Normal style.	Ctrl+Shift+N
Apply the Heading 1 style.	Ctrl+Alt+1
Apply the Heading 2 style.	Ctrl+Alt+2
Apply the Heading 3 style.	Ctrl+Alt+3
Display the Apply Styles task pane.	Ctrl+Shift+S
Display the Styles task pane.	Ctrl+Alt+Shift+S

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Format characters

To do this	Press
Display the Font dialog box.	Ctrl+D or Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+Right angle bracket (>)
Decrease the font size.	Ctrl+Shift+Left angle bracket (<)
Increase the font size by 1 point.	Ctrl+Right bracket (])
Decrease the font size by 1 point.	Ctrl+Left bracket ([)
Switch the text between upper case, lower case, and title case.	Shift+F3
Change the text to all upper case.	Ctrl+Shift+A
Hide the selected text.	Ctrl+Shift+H
Apply bold formatting.	Ctrl+B
Add a bulleted list.	Ctrl+Shift+L
Apply underline formatting.	Ctrl+U
Apply underline formatting to the words, but not the spaces.	Ctrl+Shift+W
Apply double-underline formatting.	Ctrl+Shift+D
Apply italic formatting.	Ctrl+I
Apply small caps formatting.	Ctrl+Shift+K
Apply subscript formatting.	Ctrl+Equal sign ( = )
Apply superscript formatting.	Ctrl+Shift+Plus sign (+)
Remove manual character formatting.	Ctrl+Spacebar
Change the selected text to the Symbol font.	Ctrl+Shift+Q

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Manage text formatting

To do this	Press
Display all nonprinting characters.	Ctrl+Shift+8 (do not use the numeric keypad)
Display the Reveal Formatting task pane.	Shift+F1

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Insert special characters

To do this	Press
Insert a line break.	Shift+Enter
Insert a page break.	Ctrl+Enter
Insert a column break.	Ctrl+Shift+Enter
Insert an em dash (—).	Ctrl+Alt+Minus sign (on the numeric keypad)
Insert an en dash (–).	Ctrl+Minus sign (on the numeric keypad)
Insert an optional hyphen.	Ctrl+Hyphen (-)
Insert a nonbreaking hyphen.	Ctrl+Shift+Hyphen (-)
Insert a nonbreaking space.	Ctrl+Shift+Spacebar
Insert a copyright symbol (©).	Ctrl+Alt+C
Insert a registered trademark symbol (®).	Ctrl+Alt+R
Insert a trademark symbol (™).	Ctrl+Alt+T
Insert an ellipsis (…)	Ctrl+Alt+Period (.)
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down Alt and press X. Tip: To find out the Unicode character code for a selected character, press Alt+X.	The character code, then press Alt+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.	Alt+the character code (on the numeric keypad)

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Work with web content

To do this	Press
Insert a hyperlink.	Ctrl+K
Go back one page.	Alt+Left arrow key
Go forward one page.	Alt+Right arrow key
Refresh the page.	F9

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Work with tables

Move around in a table

To do this	Press
Move to the next cell in the row and select its content.	Tab key
Move to the previous cell in the row and select its content.	Shift+Tab
Move to the first cell in the row.	Alt+Home
Move to the last cell in the row.	Alt+End
Move to the first cell in the column.	Alt+Page up
Move to the last cell in the column.	Alt+Page down
Move to the previous row.	Up arrow key
Move to the next row.	Down arrow key
Move one row up.	Alt+Shift+Up arrow key
Move one row down.	Alt+Shift+Down arrow key

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Select table content

To do this	Press
Select the content in the next cell.	Tab key
Select the content in the previous cell.	Shift+Tab
Extend a selection to adjacent cells.	Shift+Arrow keys
Select a column.	Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key
Select a row.	Select the first or last cell in the row, and then press Shift+Alt+End or Home.
Select the whole table.	Alt+5 on the numeric keypad, with Num Lock switched off

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Insert paragraphs and tab characters in a table

To do this	Press
Insert a new paragraph in a cell.	Enter
Insert a tab character in a cell.	Ctrl+Tab

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Review a document

To do this	Press
Insert a comment.	Ctrl+Alt+M
Turn change tracking on or off.	Ctrl+Shift+E
Close the Reviewing Pane.	Alt+Shift+C

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Work with references, citations, and indexing

Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To do this	Press
Mark a table of contents entry.	Alt+Shift+O
Mark a table of authorities entry (citation).	Alt+Shift+I
Choose citation options.	Alt+Shift+F12, Spacebar
Mark an index entry.	Alt+Shift+X
Insert a footnote.	Ctrl+Alt+F
Insert an endnote.	Ctrl+Alt+D
Go to the next footnote.	Alt+Shift+Right angle bracket (>)
Go to the previous footnote.	Alt+Shift+Left angle bracket (<)

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Work with mail merge and fields

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.

Perform a mail merge

To do this	Press
Preview the mail merge.	Alt+Shift+K
Merge a document.	Alt+Shift+N
Print the merged document.	Alt+Shift+M
Edit a mail-merge data document.	Alt+Shift+E
Insert a merge field.	Alt+Shift+F

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Work with fields

To do this	Press
Insert a DATE field.	Alt+Shift+D
Insert a LISTNUM field.	Ctrl+Alt+L
Insert a PAGE field.	Alt+Shift+P
Insert a TIME field.	Alt+Shift+T
Insert an empty field.	Ctrl+F9
Update the linked information in a Word source document.	Ctrl+Shift+F7
Update the selected fields.	F9
Unlink a field.	Ctrl+Shift+F9
Switch between a selected field code and its result.	Shift+F9
Switch between all field codes and their results.	Alt+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results.	Alt+Shift+F9
Go to the next field.	F11
Go to the previous field.	Shift+F11
Lock a field.	Ctrl+F11
Unlock a field.	Ctrl+Shift+F11

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Work with text in other languages

Set the proofing language

Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.

To do this	Press
Display the Language dialog box to set the proofing language.	Alt+R, U, L
Set default languages.	Alt+R, L

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Insert international characters

To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.

Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.

To insert this	Press
à, è, ì, ò, ù, À, È, Ì, Ò, Ù	Ctrl+Grave accent (`), the letter
á, é, í, ó, ú, ý Á, É, Í, Ó, Ú, Ý	Ctrl+Single quotation mark (‘), the letter
â, ê, î, ô, û Â, Ê, Î, Ô, Û	Ctrl+Shift+Caret (^), the letter
ã, ñ, õ Ã, Ñ, Õ	Ctrl+Shift+Tilde (~), the letter
ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Ÿ	Ctrl+Shift+Colon (:), the letter
å, Å	Ctrl+Shift+At sign (@), a or A
æ, Æ	Ctrl+Shift+Ampersand (&), a or A
œ, Œ	Ctrl+Shift+Ampersand (&), o or O
ç, Ç	Ctrl+Comma (,), c or C
ð, Ð	Ctrl+Single quotation mark (‘), d or D
ø, Ø	Ctrl+Forward slash (/), o or O
¿	Ctrl+Alt+Shift+Question mark (?)
¡	Ctrl+Alt+Shift+Exclamation point (!)
ß	Ctrl+Shift+Ampersand (&), s

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Use Input Method Editors for East Asian languages

To do this	Press
Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available.	Alt+Tilde (~)
Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available.	Right Alt
Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available.	Ctrl+Spacebar

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Work with document views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

Switch the document view

To do this	Press
Switch to the Read Mode view. In Word 2007 and 2010, this is called Full Screen Reading view.	Alt+W, F
Switch to the Print Layout view.	Ctrl+Alt+P
Switch to the Outline view.	Ctrl+Alt+O
Switch to the Draft view.	Ctrl+Alt+N

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this	Press
Promote a paragraph.	Alt+Shift+Left arrow key
Demote a paragraph.	Alt+Shift+Right arrow key
Demote the paragraph to body text.	Ctrl+Shift+N
Move the selected paragraphs up.	Alt+Shift+Up arrow key
Move the selected paragraphs down.	Alt+Shift+Down arrow key
Expand the text under a heading.	Alt+Shift+Plus sign (+)
Collapse the text under a heading.	Alt+Shift+Minus sign (-)
Expand or collapse all text or headings.	Alt+Shift+A
Hide or display the character formatting.	Forward slash (/) (on the numeric keypad)
Switch between showing the first line of body text and showing all body text.	Alt+Shift+L
Show all headings with the Heading 1 style.	Alt+Shift+1
Show all headings with the specified heading level.	Alt+Shift+Heading level number
Insert a tab character.	Ctrl+Tab

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Move through the document in Read Mode

To do this	Press
Move to the beginning of the document.	Home
Move to the end of the document.	End
Go to a specific page.	Type the page number, then press Enter
Exit Read Mode.	Esc

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Use function key shortcuts

Key	Description
F1	F1 alone: displays the Word help task pane. Shift+F1: displays or hides context-sensitive help or the Reveal Formatting task pane. Ctrl+F1: displays or hides the ribbon. Alt+F1: moves to the next field. Alt+Shift+F1: moves to the previous field.
F2	F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel. Ctrl+F2: displays the print preview area on the Print tab in the Backstage view. Alt+Shift+F2: saves the document. Ctrl+Alt+F2: displays the Open dialog box.
F3	Shift+F3: switches the selected text between upper case, lower case, and title case. Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. Ctrl+Shift+F3: pastes the contents of the Spike. Alt+F3: creates a new Building Block.
F4	F4 alone: repeats the last command or action, if possible. Shift+F4: repeats the last Find or Go To action. Ctrl+F4: closes the current document. Alt+F4: closes Word.
F5	F5 alone: displays the Go To dialog box. Shift+F5: moves the cursor to the last change. Ctrl+Shift+F5: displays the Bookmark dialog box. Alt+F5: restores the document window size.
F6	F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. Shift+F6: switches between the document, ribbon, status bar, and task pane. Ctrl+F6: switches to the next document window when more than one document is open. Ctrl+Shift+F6: switches to the previous document window when more than one document is open. Alt+F6: moves from an open dialog box back to the document, for dialog boxes that support this behavior.
F7	F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text. Shift+F7: displays the Thesaurus task pane. Ctrl+Shift+F7: updates the linked information in a Word source document. Alt+F7: finds the next spelling or grammatical error. Alt+Shift+F7: in Word 2013 and newer, displays the Translator task pane. In Word 2007 and 2010, displays the Research task pane.
F8	F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence. Shift+F8: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence. Ctrl+Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection. Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9	F9 alone: updates the selected fields. Shift+F9: switches between a field code and its result. Ctrl+F9: inserts an empty field. Ctrl+Shift+F9: unlinks the current field. Alt+F9: switches between all field codes and their results. Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.
F10	F10 alone: turns KeyTips on or off. Shift+F10: displays the shortcut menu for the selected item. Ctrl+F10: maximizes or restores the document window size. Alt+F10: displays the Selection task pane. Alt+Shift+F10: displays the menu or message for available actions, for example, for pasted text or an AutoCorrect change.
F11	F11 alone: moves to the next field. Shift+F11: moves to the previous field. Ctrl+F11: locks the current field. Ctrl+Shift+F11: unlocks the current field. Alt+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).
F12	F12 alone: displays the Save As dialog box. Shift+F12: saves the document. Ctrl+F12: displays the Open dialog box. Ctrl+Shift+F12: displays the Print tab in the Backstage view. Alt+Shift+F12: selects the Table of Contents button in the Table of Contents container when the container is active.

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In this topic

Frequently used shortcuts
Shortcut conflicts
Navigate the document
Select text and graphics
Edit text and graphics
Work with tables
Drawing
Work with fields
Outline a document
Review a document
Use footnotes and endnotes
Work with right-to-left languages
Use function key shortcuts

Frequently used shortcuts

This table lists frequently used shortcuts in Word for Mac.

To do this	Press
Undo the previous action.	+Z or F1
Redo the previous action, if possible.	+Y
Cut the selected content to the Clipboard.	+X or F2
Copy the selected content to the Clipboard.	+C or F3
Paste the contents of the Clipboard.	+V or F4
Display the shortcut menu for the selected item. *	Shift+F10
Display the Go To dialog box.	+Option+G or F5
Display the Spelling and Grammar dialog box.	+Option+L or F7
Enable extended selection mode.	F8
Switch to the next window.	+Grave accent ( ` )
Switch to the previous window.	+Shift+Grave accent (`)
Display the Save As dialog box.	+Shift+S
Find text (move focus to the Search in Document box).	+F
Display the Find and Replace pane.	Control+H
Display the Print dialog box.	+P
Close the current document.	+F4
Expand or minimize the ribbon.	+Option+R
Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled.	Option+F7
Open the Dictionary.	In Word 2011, Option+Shift+F7

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Shortcut conflicts

Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Change system preferences for keyboard shortcuts

From the Apple menu, select System Preferences.
Select Keyboard.
Select the Shortcuts tab.
Select Mission Control.
Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Navigate the document

To do this	Press
Move the cursor one word to the left.	Option+Left arrow key
Move the cursor one word to the right.	Option+Right arrow key
Move the cursor up by one paragraph.	+Up arrow key
Move the cursor down by one paragraph.	+Down arrow key
Move the cursor to the beginning of the current line.	+Left arrow Home
Move the cursor to the end of the current line.	+Right arrow key End
Move the cursor to the top of the previous page.	+Page up On a MacBook, press +Fn+Up arrow key
Move the cursor to the top of the next page.	+Page down On a MacBook, press +Fn+Down arrow key
Move the cursor to the beginning of the document.	+Home On a MacBook, press +Fn+Left arrow key
Move the cursor to the end of the document.	+End On a MacBook, press +Fn+Right arrow key
Move the cursor to the previous insertion point.	Shift+F5
Move the cursor by scrolling the document view up by one screen.	Page up
Move the cursor by scrolling the document view down by one screen.	Page down

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Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, +Right arrow moves the cursor to the next word, and +Shift+Right arrow selects the text from the cursor to the beginning of the next word.

To do this	Press
Select multiple items that are not next to each other.	Select the first item that you want, hold down , and then mouse click the additional items.
Select text.	Shift+Arrow keys
Select the word to the left.	Shift+Option+Left arrow key
Select the word to the right.	Shift+Option+Right arrow key
Select from the current position to the beginning of the current line.	+Shift+Left arrow key Shift+Home
Select from the current position to the end of the current line.	+Shift+Right arrow key Shift+End
Select from the current position to the beginning of the current paragraph.	+Shift+Up arrow key
Select from the current position to the end of the current paragraph.	+Shift+Down arrow key
Select from the current position to the top of the screen.	Shift+Page up
Select from the current position to the bottom of the screen.	Shift+Page down
Select from the current position to the beginning of the document.	+Shift+Home
Select from the current position to the end of the document.	+Shift+End
Select from the current position to the bottom of the window.	+Shift+Option+Page down
Select all document content.	+A

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Extend a selection

To do this	Press
Start extending the selection. *	F8 In the extend selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left.	F8, Left arrow key
Select the nearest character to the right.	F8, Right arrow key
Expand the selection.	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the selection. *	Shift+F8
Select a vertical block of text.	+Shift+F8, then press the arrow keys
Stop extending the selection.	Esc

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Edit text and graphics

To do this	Press
Cut the selected content to the Clipboard.	+X F2
Copy the selected content to the Clipboard.	+C F3
Paste the contents of the Clipboard.	+V F4
Display the Paste Special dialog box.	+Control+V
Cut the selected content to the Spike.	+F3
Paste the contents of the Spike.	+Shift+F3
Copy the selected formatting.	+Shift+C
Paste the copied formatting.	+Shift+V
Create an AutoText entry.	Option+F3

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Align and format paragraphs

To do this	Press
Center the paragraph.	+E
Justify the paragraph.	+J
Align the paragraph to the left.	+L
Align the paragraph to the right.	+R
Indent the paragraph.	Control+Shift+M
Remove a paragraph indent.	+Shift+M
Create a hanging indent.	+T
Remove a hanging indent.	+Shift+T
Apply single-spacing to the paragraph.	+1
Apply double-spacing to the paragraph.	+2
Apply 1.5-line spacing to the paragraph.	+5
Enable AutoFormat.	+Option+K
Apply the Normal style.	+Shift+N
Apply the Heading 1 style.	+Option+1
Apply the Heading 2 style.	+Option+2
Apply the Heading 3 style.	+Option+3
Apply the List style.	+Shift+L, when the cursor is at the beginning of a line
Insert a nonbreaking space.	Option+Spacebar

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Format characters

To do this	Press
Increase the font size.	+Shift+Right angle bracket (>)
Decrease the font size.	+Shift+Left angle bracket (<)
Increase the font size by 1 point.	+Right bracket (])
Decrease the font size by 1 point.	+Left bracket ([)
Display the Font dialog box.	+D
Switch the text between upper case, lower case, and title case.	Shift+F3
Change the text to all upper case.	+Shift+A
Apply bold formatting.	+B
Add a bulleted list.	+Shift+L
Apply underline formatting.	+U
Apply underline formatting to the words, but not the spaces.	+Shift+W
Apply double-underline formatting.	+Shift+D
Apply italics formatting.	+I
Apply small caps formatting.	+Shift+K
Apply strike-through formatting.	+Shift+X

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Insert special characters

To do this	Press
Insert an empty field.	+F9
Insert a line break.	Shift+Return
Insert a page break.	+Return
Insert a column break.	+Shift+Return
Insert a nonbreaking hyphen.	+Shift+Hyphen (-)
Insert a registered trademark symbol (®).	Option+R
Insert a trademark symbol (™).	Option+2

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Work with tables

Move around in a table

To do this	Press
Move to the next cell and select its content.	Tab key
Move to the previous cell and select its content.	Shift+Tab
Move to the next row.	Down arrow key
Move to the previous row.	Up arrow key
Move to the first cell in the row.	Control+Home
Move to the last cell in the row.	Control+End
Move to the first cell in the column.	Control+Page up
Move to the last cell in the column.	Control+Page down
Add a new row to the bottom of the table.	Tab key, at the end of the last row
Insert a row.	+Control+I

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Select table content

To do this	Press
Select the content in the next cell.	Tab key
Select the content in the previous cell.	Shift+Tab
Extend a selection to adjacent cells.	Shift+Arrow keys
Select a row.	Select the first or last cell in the row, and then press Shift+Alt+End or Home.

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Resize table columns with the ruler

To do this	Press
Retain the column sizes to the right and change the table width.	Drag the column boundary in the ruler
Move a single column line and retain the table width.	Shift+Drag the column boundary in the ruler
Equally resize all columns to the right and retain the table width.	+Shift+Drag the column boundary in the ruler
Proportionally resize all columns to the right and retain the table width.	+Drag the column boundary in the ruler

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Resize table columns directly in a table

Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

To do this	Press
Move a single column line and retain the table width.	Drag the column boundary
Retain column sizes to the right and change the table width.	Shift+Drag the column boundary
Equally resize all columns to the right and retain the table width.	+Shift+Drag the column boundary
Proportionally resize all columns to the right and retain the table width.	+Drag the column boundary

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Insert paragraphs and tab characters in a table

To do this	Press
Insert a new paragraph in a cell.	Return
Insert a Tab character in a cell.	Option+Tab

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Drawing

To do this	Press
Toggle drawing mode.	+Control+Z

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Work with fields

To do this	Press
Insert a DATE field.	Control+Shift+D
Insert a LISTNUM field.	+Option+Shift+L
Insert a PAGE field.	Control+Shift+P
Insert a TIME field.	Control+Shift+T
Insert an empty field.	+F9
Update the selected fields. *	F9
Switch between a field code and its result. *	Shift+F9
Switch between all field codes and their results.	Option+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results.	Option+Shift+F9
Lock a field.	+F11
Unlock a field.	+Shift+F11

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this	Press
Promote a paragraph.	Control+Shift+Left arrow key
Demote a paragraph.	Control+Shift+Right arrow key
Demote the paragraph to body text.	+Shift+N
Move the selected paragraphs up. *	Control+Shift+Up arrow key
Move the selected paragraphs down. *	Control+Shift+Down arrow key
Expand the text under a heading.	Control+Shift+Plus sign (+)
Collapse text under a heading. *	Control+Shift+Minus sign (-)
Expand all body text and headings, or collapse all body text.	Control+Shift+A
Switch between showing the first line of body text and showing all body text.	Control+Shift+L
Show all headings with the specified heading level.	Control+Shift+Heading level number

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Review a document

To do this	Press
Insert a comment.	+Option+A
Turn change tracking on or off.	+Shift+E
Move to the beginning of a comment.	Home
Move to the end of a comment.	End (The End key is not available on all keyboards.)
Move to the beginning of the list of comments.	+Home, in the Reviewing Pane.
Move to the end of the list of comments.	+End, in the Reviewing Pane.

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Use footnotes and endnotes

To do this	Press
Insert a footnote.	+Option+F
Insert an endnote.	+Option+E

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Work with right-to-left languages

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

Go to Apple > System Preferences > Keyboard.
On the Input Sources tab, select the language for which you want to enable shortcuts.
On the right side of the tab, select the check box for Enable keyboard shortcuts.

To do this	Press
Switch the writing direction to right-to-left.	Control++ Left arrow key
Switch the writing direction to left-to-right.	Control++ Right arrow key

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Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.

The following table provides the function key shortcuts for Word for Mac.

Key	Description
F1	F1 alone: undoes the previous action.
F2	F2 alone: cuts the selected content to the Clipboard. Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.
F3	F3 alone: copies the selected content to the Clipboard. Shift+F3: switches the selected text between upper case, lower case, and title case. +F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. +Shift+F3: pastes the contents of the Spike. Option+F3: creates an AutoText entry.
F4	F4 alone: pastes the content from the Clipboard. Shift+F4: repeats the last Find or Go To action. Shift+F4: repeats the last Find or Go To action.
F5	F5 alone: displays the Go To dialog box. Shift+F5: moves the cursor to the last change. +Shift+F5: displays the Bookmark dialog.
F6	F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. Shift+F6: switches between the document, ribbon, status bar, and task pane. +F6: switches to the next document window when more than one document is open. +Shift+F6: switches to the previous document window when more than one document is open.
F7	F7 alone: displays the Spelling and Grammar dialog box. Shift+F7: displays the Thesaurus task pane. +Shift+F7: updates the linked information in a Word source document. Option+F7: finds the next spelling or grammatical error. Option+Shift+F7: opens the Dictionary.
F8	F8 alone : extends the selection. For example, if a word is selected, the selection size is extended to one sentence. Shift+F8 : reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence. +Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection. Option+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9	F9 alone : updates the selected fields. Shift+F9 : switches between a field code and its result. +F9: inserts an empty field. +Shift+F9: unlinks the current field. Option+F9: switches between all field codes and their results. Option+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.
F10	Shift+F10 *: displays the shortcut menu for the selected item.
F11	F11 alone : moves to the next field. Shift+F11 : moves to the previous field. +F11: locks the current field. +Shift+F11: unlocks the current field. Option+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

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Change function key preferences

In the Apple menu, select System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

In this topic

Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Edit and format the document
Work with comments

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web.

Tip: To quickly create a new document in Word for the web, open your browser, type Word.new in the address bar, and then press Enter.

To do this	Press
In the Reading view, open a PDF-based view tagged to work with screen readers.	Press the Tab key until you reach the Accessibility Mode button, and then press Enter
Find text in the Reading view.	Ctrl+F or F3
Find text in the Editing view.	Ctrl+F or Ctrl+G
Find and replace text in the Editing view.	Ctrl+H
Hide the task pane, if one is open.	Esc
Switch to the Zoom control.	Alt+Period, W, then Q or Alt+Windows logo key, W, then Q
Print the document.	Ctrl+P
Move to the next landmark region.	Ctrl+F6
Go to the Tell Me or Search text field.	Alt+Q

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Ribbon keyboard shortcuts

Word for the web offers shortcuts called access keys to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

On a Windows computer, access keys all start with Alt+Period (.) or Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Period, R or Alt+Windows logo key, R.

If you’re using Word for the web on a Mac computer, press Control+Period (.) to start.

To get to the ribbon, press Alt+Period or Alt+Windows logo key. You can alternatively press Ctrl+F6 until you reach the Home tab.
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.

Go to the access keys for the ribbon

To go directly to a tab on the ribbon, press one of the following access keys:

To do this	Press
Open the Tell Me or Search text field on the ribbon to type a search term.	Alt+Period, Q or Alt+Windows logo key, Q
Open the File tab to use the Backstage view.	Alt+Period, F or Alt+Windows logo key, F
Open the Home tab to format text and use the Find tool.	Alt+Period, H or Alt+Windows logo key, H
Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery.	Alt+Period, N or Alt+Windows logo key, N
Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing.	Alt+Period, A or Alt+Windows logo key, A
Open the References tab to insert a table of contents, footnotes, or endnotes.	Alt+Period, S or Alt+Windows logo key, S
Open the Review tab to check spelling, add comments, or track and review changes to your document.	Alt+Period, R or Alt+Windows logo key, R
Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view.	Alt+Period, W or Alt+Windows logo key, W

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Use Search

To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search.

Note: Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

Select the item or place in your document, presentation, or spreadsheet where you want to perform an action.
To go to the Search text field, press Alt+Q.
Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.
Press the Down arrow key to browse through the search results.
Once you’ve found the result that you want, press Enter to select it and to perform the action.

Work in the ribbon tabs and menus

The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.

To do this	Press
Select the active tab on the ribbon, and activate the access keys.	Alt+Period or Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.
When a Ribbon tab is selected, move the focus to the tab commands.	Enter, then Tab key or Shift+Tab
Activate a selected button.	Spacebar or Enter
Open the list for a selected command.	Spacebar or Enter
Open the menu for a selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Collapse or expand the ribbon.	Ctrl+F3

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Navigate the document

To do this	Press
Move the cursor right by one word.	Ctrl+Right arrow key
Move the cursor left by one word.	Ctrl+Left arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the beginning of the current line.	Home
Move the cursor to the end of the current line.	End
Move the cursor to the beginning of the document.	Ctrl+Home
Move the cursor to the end of the document.	Ctrl+End
Select text.	Shift+Arrow keys
Select the word to the right.	Shift+Ctrl+Right arrow key
Select the word to the left.	Shift+Ctrl+Left arrow key
Select the paragraph above.	Shift+Ctrl+Up arrow key
Select the paragraph below.	Shift+Ctrl+Down arrow key
Select from the current position to the beginning of the line.	Shift+Home
Select from the current position to the end of the line.	Shift+End
Select from the current position to the beginning of the document.	Shift+Ctrl+Home
Select from the current position to the end of the document.	Shift+Ctrl+End
Select all document content.	Ctrl+A

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Edit and format the document

To do this	Press
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the content from the Clipboard.	Ctrl+V
Undo the previous action.	Ctrl+Z
Redo the previous action.	Ctrl+Y
Shrink the font size.	Ctrl+Left bracket ([)
Grow the font size.	Ctrl+Right bracket (])
Apply bold formatting to the selected text.	Ctrl+B
Apply italic formatting to the selected text.	Ctrl+I
Underline the selected text.	Ctrl+U
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Center the paragraph.	Ctrl+E
Justify the paragraph.	Ctrl+J
Create a bulleted list.	Ctrl+Period (.)
Create a numbered list.	Ctrl+Slash (/)

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How to create custom keyboard shortcut in Word

To assign a custom keyboard shortcut to a command or item in Word, use these steps:

Open Microsoft Word.
Click on Options from the bottom-left corner.Quick note: If you have a blank document open, click the File menu to access the Options button. Alternatively, you can also right-click anywhere in the Ribbon and select the Customize the Ribbon option to access the settings.

Source: Windows Central (Image credit: Source: Windows Central)

Click on Customize Ribbon.
Under the «Customize the Ribbon and keyboard shortcuts» section, click the Customize button for «Keyboard shortcuts.»

Source: Windows Central (Image credit: Source: Windows Central)

In the Categories section, select the category that contains the command, macro, or style you want to customize.
In the Command section, select the item to which you want to add a custom keyboard shortcut.Quick note: If the command has a shortcut already assigned, it will be listed under the «Current keys» section. You can always add more shortcuts for the same command or remove shortcuts as needed (see steps below).
In the Press new shortcut key box, confirm the keyboard shortcut you want to use.Quick tip: You can use a number of key combinations. For example, you can use a function key, such as F3 and F4, Alt and/or Ctrl + other keys like Alt + Ctrl + F7. If the shortcut is already in use, you can still use it, but the keyboard shortcut will no longer be available for the other item.
In the «Save changes in» option, select the Normal.dotm option to make the keyboard available for all documents.

Source: Windows Central (Image credit: Source: Windows Central)

Click the Assign button.
Click the Close button.

Once you complete the steps, you can now start using the keyboard shortcut to quickly run command, macro, style, font, or symbol.

While the ability to customize shortcuts is available in older versions, you should consider upgrading to Office from Microsoft 365. The subscription-based service offers a free upgrade and other benefits, such as sharing the apps with up to six family members and friends, and you get access to services like Microsoft Teams, Family Safety, Microsoft Editor, and 1TB of OneDrive storage.

Get subscribed

Microsoft 365 gives you full access to all the Office apps and benefits like 1TB OneDrive storage and Skype minutes. You can also install Word, Excel, PowerPoint, Outlook, and other apps on up to five devices, and depending on the subscription, you can share the account with up to six people.

How to remove custom keyboard shortcut in Word

To remove a keyboard shortcut in Word, use these steps:

Open Microsoft Word.
Click on Options from the bottom-left corner.

Source: Windows Central (Image credit: Source: Windows Central)

Click on Customize Ribbon.
Under the «Customize the Ribbon and keyboard shortcuts» section, click the Customize button for «Keyboard shortcuts.»
In the Categories section, select the category that contains the command you want to customize.
In the Command section, select the item from which you want to remove a custom keyboard shortcut.
Under the «Current keys» section, select the shortcut you want to remove.
Click the Remove button.

Source: Windows Central (Image credit: Source: Windows Central)

Click the Close button.

After you complete the steps, the shortcut will no longer be available in Microsoft Word.

How to reset custom keyboard shortcut settings in Word

To reset all the shortcut settings in Word, use these steps:

Open Microsoft Word.
Click on Options from the bottom-left corner.

Source: Windows Central (Image credit: Source: Windows Central)

Click on Customize Ribbon.
Under the «Customize the Ribbon and keyboard shortcuts» section, click the Customize button for «Keyboard shortcuts.»
Click the Reset All button.

Source: Windows Central (Image credit: Source: Windows Central)

Click the Yes button.
Click the Close button.

Once you complete the steps, the keyboard settings will reset to their original configuration.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources:

Windows 10 on Windows Central — All you need to know
Windows 10 help, tips, and tricks
Windows 10 forums on Windows Central

All the latest news, reviews, and guides for Windows and Xbox diehards.

Mauro Huculak is technical writer for WindowsCentral.com. His primary focus is to write comprehensive how-tos to help users get the most out of Windows 10 and its many related technologies. He has an IT background with professional certifications from Microsoft, Cisco, and CompTIA, and he’s a recognized member of the Microsoft MVP community.

Most Popular

Источник

If you are one of those who care about the productivity of the work and tend to use a keyboard instead of
using a mouse to open menus and run commands, you might be interested in how to reveal keyboard shortcuts and
add more shortcuts to Word.

To add shortcut keys, do the following:

1. On the File tab, click the Options button:

Word 365 options

2. On the Word Options dialog box, choose the Customize
Ribbon tab:

Customize Ribbon in Word 365

3. Near label Keyboard shortcuts: click the Customize…
button to see the Customize Keyboard dialog box:

4. In the Customize Keyboard dialog box:

In the Categories field and the Commands field, select the menu and the command you
want to use,
In the Press new shortcut key box, press the key combination you want to add or change,
Click Assign to apply the change to the document,
Then click Close to close the dialog box.

For example:

See also this tip in French:
Comment créer des raccourcis.

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Источник

Jump to: Word Shortcuts to Navigate Documents, Word Shortcuts to select Words and Paragraphs, Word Shortcuts to Format Text and Align Text, Word Shortcuts to Align Text, Headings, and Paragraph Spacing, Undo, Redo, Cut, Copy and Paste Word Shortcuts, Word Shortcuts for Special Characters, Word Shortcuts for Find and Replace, …Word Shortcuts to Open, Close, Manage, and Print Documents, Word Shortcuts to Manage Views, Split Screen and Multiple Documents, Word Shortcuts for Date, Time, and other Fields, Word Shortcuts for Outline View, Word Shortcuts for Tables

Arrow Keys	Move one character to left/right or one line up/down
Ctrl+Arrow Left/Arrow Right	Move one word to the left/ to the right
Home/End	Jump to beginning/ to end of the line
Ctrl+Arrow Down/Arrow Up	Jump to next/ to previous paragraph
Page Down/Page Up	Jump up one screen/ down one screen
Ctrl+Alt+Page Up/Page Down	Jump to beginning/ end of the screen
Ctrl+Home/End	Jump to beginning/ to end of document

Ctrl+G or F5	Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt+Ctrl+Z	Go back to previously edited location in document (up to 4 places)
Shift+F5	Go to the last change or revision. Also works after opening document.
Ctrl+Shift+F5	Set, go to and edit bookmarks

Shift+Arrow Keys	Select/ extend selection by one character left/ right or one line up/ down
Ctrl+Shift+Arrow Left/Arrow Right	Select/ extend selection by one word
Shift+Home/End	Select/ extend selection to beginning/ to end of the line
Ctrl+Shift+Arrow Up/Arrow Down	Select/ extend selection by one paragraph up/ down
Shift+Page Up/Page Down	Select/ extend selection up one screen/ down one screen
Shift+Ctrl+Alt+Page Up/Page Down	Jump to beginning/ end of the screen
Ctrl+A	Select All

Click left of line	Select line
Double-click left of line	Select paragraph
Triple-click left of line	Select document
Double-click on word	Select word
Triple-click on word	Select paragraph

F8	Set extended selection mode; use arrow keys
2x F8	Select word, then press Escape to exit selection mode.
3x F8	Select sentence , then press Escape to exit selection mode
4x F8	Select paragraph, then press Escape to exit selection mode
5x F8	Select document, then press Escape to exit selection mode
Shift+F8	Go backwards in extending selection
Esc	Exit selection mode

Press and hold Alt+left-drag mouse	Select vertically
Ctrl+Shift+F8, then arrow keys	Select vertically

Delete	Delete character to the right of cursor
Ctrl+Delete	Delete word to the right of cursor
Backspace	Delete character to the left of cursor
Ctrl+Backspace	Delete word to the left of cursor

Alt+Shift+F or Ctrl+D	Open the Font dialog box (or Font Dialog box if you prefer to memorize D)
Ctrl+Space	Clear most formatting from selection (bold, underline, italic, color, etc)
Ctrl+Shift+N	Apply Normal style
Ctrl+Shift+8	Toggle display of hidden formatting symbols

Ctrl+B	Apply/remove Bold
Ctrl+I	Apply/remove Italic
Ctrl+U	Apply/remove Underline
Ctrl+Shift+D	Apply/remove Double-underline
Ctrl+Shift+W	Apply/remove Words underline (only words, no spaces)

Shift+F3	Change text between all upper-, first letter upper- and all lower-case
Ctrl+Shift+A	Apply/remove Capitalization format
Ctrl+Shift+K	Apply/remove Small Caps format
Ctrl+=	Apply/remove subscript
Ctrl+Shift+=	Apply/remove superscript

Ctrl+[/]	Decrease / Increase font size one point
Ctrl+Shift+</>	Decrease / Increase font size one value as defined in font style
Shift+F1	Reveal Formatting (show all formats of selection)
Ctrl+Alt+H	Apply/remove text Highlight to selection

Ctrl+Shift+H	Hide selected text; e.g. for sharing and letting others focus on specific sections in a document only. Not a security feature.
Ctrl+A, then Ctrl+D, then 2x Alt+H	Show all hidden text via Select All, Font Dialog, remove Hidden text format

H, FF	Change Font Face, then start typing for autocomplete, or Alt+Arrow Down to open drop down
H, FS	Change Font Size, type number and hit Enter
H, FC	Change Font Color. Press Escape, then Enter to apply current color
Alt+H+4	Apply strikethrough formatting

Ctrl+R	Right-align selected text
Ctrl+L	Left-align selected text
Ctrl+J	Justify-align selected text (straight edges on both sides)
Ctrl+E	Center-align selected text
Ctrl+M	Indent Text (Move text to the right)
Ctrl+Shift+M	Outdent Text
Ctrl+T	Create/ increase hanging indent
Ctrl+Shift+T	Remove/ decrease hanging indent

Ctrl+0	Toggle spacing before paragraph
Ctrl+1	Single line spacing
Ctrl+2	Double line spacing
Ctrl+5	Apply line spacing of 1.5

Alt+Ctrl+1	Apply Heading 1 style
Alt+Ctrl+2	Apply Heading 2 style
Alt+Ctrl+3	Apply Heading 3 style
Alt+Shift+Arrow Right/Arrow Left	Promote / demote Headings
Ctrl+Shift+S	Open Apply Styles task pane (will not close with pressing it a second time)

Ctrl+Z	Undo previous action (up to 100 by default; limit can be changed)
Ctrl+Y	Redo undone action
F4	Repeat action

Ctrl+C	Copy selected content to clipboard
Ctrl+X	Cut selected content to clipboard
Ctrl+V	Paste clipboard content into document
Alt+H, VT	Paste text only via Home Ribbon, Paste (V), Text only
Ctrl+Shift+C	Copy format of selection into Format Clipboard
Ctrl+Shift+V	Paste format to selection from Format Clipboard

Ctrl+F3	Cut text into to Spike (additive clipboard). Add as many non-adjacent areas as desired
Ctrl+Shift+F3	Paste text from Spike and reset Spike

Shift+Alt+Arrow Up/Arrow Down	Move current paragraph or (if selected) multiple paragraphs in text. Cannot move part of paragraph with this
Ctrl+Drag	Move selected text
F2, move cursor to new location, then enter	Moves selected text to new location
Shift+F2, move cursor to new location, then enter	Copies selected text to new location

Alt+Ctrl+C	Insert Copyright symbol
Alt+Ctrl+T	Insert Ttrademark symbol
Alt+Ctrl+R	Insert Registered Trademark symbol
Alt+Ctrl+E	Insert Euro Currency symbol
Alt+Ctrl+.	Insert horizontal ellipsis (…)
Alt, then n,u	Insert Symbol (insert menu)
Ctrl+Shift+Space	Insert nonbreaking space
Ctrl+Shift+— (Hyphen)	Insert nonbreaking hyphen
Ctrl+—	Insert optional hyphen
Type character code and press Alt+X	Insert Unicode character, e.g. 20ac
Alt+character code on numeric keyboard	Insert ANSI character
Ctrl+K	Insert a hyperlink

Ctrl+H	Open classic find and replace window
Ctrl+H, then Alt+D	Open classic find window
Alt+F	Find next
Shift+F4	Repeat last find after closing find window
Ctrl+Tab	Jump between find menu and document
Alt+Space, Arrow keys and Enter	Move find menu window
Esc	Close traditional search window if active
Ctrl+F	Open (new) search menu in navigation task pane
Alt,W,K	Open and close Navigation pane (View, Navigation)

Ctrl+N	Create new document
Ctrl+O	Open document
Ctrl+W	Close document (Close Window)
Ctrl+S	Save document
F12	Save document as
Alt, then F, R	Open Recent (File, Recent)

Ctrl+P	Go to Print document/ print preview
Ctrl+P, then Enter	Print document
Ctrl+mouse wheel	Zoom in/ zoom out in preview
Page Up/Page Down	Up a page/ down a page in preview
Ctrl+Home/Ctrl+End	Jump to beginning/ end of document in preview
Esc	Exit print preview and return to document

Alt+Ctrl+S	Toggle Split of document window
Ctrl+scroll mouse up/down	Zoom in/ out
Alt then w, q	Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+O	Switch to Outline view
Alt+Ctrl+P	Switch to Print Layout view
Alt+Ctrl+N	Switch to Draft view (used to be normal view)
Ctrl+F6	Switch forward to next open Word documents (easier than Alt+Tab as only word documents are iterated)
Ctrl+Shift+F6	Switch backwards to previous open Word documents (easier than Alt+Tab as only word documents are iterated)

Alt+Shift+D	Insert current Date field
Alt+Shift+T	Insert current Tate field
Alt+Shift+P	Insert Page number field
Alt+Shift+O	Insert Table of Content field
Alt+Shift+X	Insert Index field
Alt+Shift+L	Insert LISTNUM field

Alt+F9	Toggle show/ hide fields
F9	Update all fields
F11/Shift+F11	Go to next/ go to previous field
Ctrl+F11	Lock field
Ctrl+Shift+F11	Unlock field

Ctrl+Shift+O	Switch to Outline View
Tab/Shift+Tab	Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/Arrow Down	Move selected paragraphs up / down
Ctrl+Shift+N	Demote to body text (set style to normal)
Alt+Shift+plus /—	Expand / Collapse text under a heading
Alt+Shift+A	Expand or collapse all text or headings
/ key on the numeric keypad	Hide or display character formatting
Alt+Shift+L	Show the first line of body text or all body text
Alt+Shift+1	Show all headings with the Heading 1 style
Alt+Shift+N	Show all headings up to Heading n
Ctrl+Tab	Insert a tab character

Arrow Down/Arrow Up	Jump one row down / one row up
Tab/Shift+Tab	Jump to (and select) next / previous table cell
Alt+Home/Alt+End	Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down	Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right	One cell to the left / to the right
Shift+End	Select current table cell
end, then shift+Home	Select content of current table cell
Press and hold shift and press arrow keys repeatedly	Extend selection to adjacent cells
Ctrl+Shift+f8, then press	Extend selection or block
Alt+5 on numeric keypad (with numLock off)	Select an entire table
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down	Move current row up or down
In first column, press shift+End	Select row*
In first row press Alt+Shift+Page Down	Select column
Shift+Delete	Delete columns with columns selected

Created by rank17 on 3/4/2017. Last updated by max on 1/14/2021

Microsoft Word Shortcuts

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Многим командам в Word назначены сочетания клавиш. Это позволяет быстрее применять форматирование, сохранять файлы или выполнять другие задачи. Сочетания клавиш разрешено настраивать, так что вы можете назначить сочетание команде, у которой его пока нет. В этом уроке мы покажем вам, как получить доступ к сочетаниям клавиш для команд Word, добавить новые или изменить уже имеющие.

Есть несколько способов получить доступ к меню настройки Ленты, где и находится диалоговое окно, позволяющее назначить горячие клавиши.

Откройте вкладку File (Файл).

В меню слева кликните по Options (Параметры).

В диалоговом окне Word Options (Параметры Word) в списке слева выберите Customize Ribbon (Настроить ленту).

Получить доступ к этому окну можно и быстрее: кликните правой кнопкой мыши по названию любой вкладки на Ленте и в выпадающем меню выберите пункт Customize the Ribbon (Настройка ленты).

В левой части окна Customize the Ribbon and keyboard shortcuts (Настройка ленты и сочетаний клавиш) находится список команд. Под этим списком рядом с надписью Keyboard shortcuts (Сочетания клавиш) нажмите на кнопку Customize (Настройка).

Появится диалоговое окно Customize Keyboard (Настройка клавиатуры). Чтобы отсортировать все команды, представленные в перечне справа, выберите пункт All Commands (Все команды) в списке Categories (Категории). Если вы знаете, в какой категории содержится команда, для которой необходимо назначить горячие клавиши, можете выбрать её, чтобы сократить число команд в списке справа.

Выделите нужную команду из списка Commands (Команды). Если сочетание клавиш в поле Current keys (Текущие сочетания) не указано, значит, оно ещё не назначено.

Чтобы присвоить команде сочетание клавиш, поставьте курсор в поле Press new shortcut key (Новое сочетание клавиш) и нажмите удобную вам комбинацию. Если указанное сочетание не используется ни одной командой Word, поле Currently assigned (Текущее назначение) отобразит ответ Unassigned (Нет). Нажмите кнопку Assign (Назначить), чтобы закрепить выбранное сочетание за командой.

Примечание: Если вы вводите сочетание клавиш, которое уже назначено какой-то команде, Word сообщит вам об этом, показав название соответствующей команды. Просто вбивайте в поле ввода другие сочетания, пока не увидите надпись Unassigned (Нет), как это показано на изображении ниже.

Как только вы нажмёте Assign (Назначить), новое сочетание клавиш будет добавлено в список Current keys (Текущие сочетания).

Примечание: Одной команде можно назначить несколько сочетаний клавиш.

Нажмите на Close (Закрыть), чтобы выйти из диалогового окна Customize Keyboard (Настройка клавиатуры).

Примечание: Чтобы отменить сочетание клавиш, выберите его в списке Current keys (Текущие сочетания) и нажмите на Remove (Удалить).

Кликните ОК в диалоговом окне Word Options (Параметры Word), чтобы закрыть его.

Вы всегда можете изменить уже существующее сочетание клавиш для команды. Для этого необходимо удалить текущее и назначить новое.

Оцените качество статьи. Нам важно ваше мнение:

Источник

The keyboard shortcuts in Microsoft Word can be useful when proofreading, giving you quick access to common commands. But what about when a command you need doesn’t have a shortcut? The solution is to create a custom keyboard shortcut or two.

For example, rather than switching between ‘All Markup’ and ‘Simple Markup’ via the ribbon when tracking changes in Microsoft Word, you can assign a shortcut to the ‘View insertions and deletions’ command. This will then let you toggle between a view where all the markup in the document is visible and one in which you get to preview the finished version.

In this post, then, we’re going to explain how to create a custom shortcut in Microsoft Word.

Creating a Custom Shortcut in Word for Windows

To create or customise shortcuts in Word for Windows:

Go to File > Options > Customize Ribbon.
Next to Keyboard shortcuts, click Customize at the bottom of the dialog box.

This will bring up a new dialog box with three key sections:

Specify a command – At the top of this dialog box, you’ll see lists of Categories and Commands (e.g. to toggle markup, we would select Review Tab from the Categories list and ShowInsertionsAndDeletions from the Commands list). If you are not sure what a command does, check the Description section at the bottom of the dialog box.
Specify keyboard sequence – Here, you will see which (if any) keys are currently assigned to a command. To change this or add a shortcut, enter a combination of keys in the Press new shortcut key field (it will tell you if you select a key combination already used elsewhere, and using the same key combination will override the existing shortcut). Make sure to include at least one function key in your shortcut (e.g. Ctrl or Alt).
Save changes in – Here, you can select where to save the new shortcut. Typically, this will either be in a template, in which case it will also work in other documents that use the same template, or in the current document you’re working on.

Once you’ve done all this, all you need to do is click on Assign at the bottom of the dialog box and your new shortcut will be ready to use. In addition, you can use the Remove button here to remove an existing shortcut, or Reset All to restore the original settings.

Creating a Custom Shortcut in Word for Mac

To create or customise keyboard shortcuts in Word for Mac, first go to Tools > Customize Keyboard on the menu system. This will bring up a dialog box with three key sections:

Specify a command – Here, you can select a command via the Categories and Commands lists (e.g. to toggle markup, we would select Tools from the Categories list and ShowInsertionsAndDeletions from the Commands list). Alternatively, you can use the search field to look for a specific command. Check the Description section at the bottom of the dialog box if you’re not sure what a command does.
Specify a keyboard shortcut – Here, you can see whether a command has a shortcut in the Current Keys field. To add (or edit) a shortcut, enter a combination of keys in the Press new keyboard shortcut field, then click Assign. Ideally, this should include at least one function key (e.g. Cmd or Ctrl). If you select a key combination used elsewhere, you will see this in the Currently assigned to field (using an existing key combination for a new command will override the old shortcut).
Save changes in – Finally, you can also select whether to save the new shortcut in a template (i.e. so it will also work in other documents that use the same template) or just the open document (i.e. so it will only apply to the current document).

When you have assigned your new shortcut, simply click OK to close the dialog box. In addition, you can also remove existing shortcuts via the Remove option in this dialog box, or you can hit Reset All to restore the original settings and remove any changes you’ve made.

Becoming A Proofreader

Hopefully you’ll now find it easy to create a custom shortcut in Microsoft Word. For more about how to make the best use of Word as a proofreader, why not give our Becoming A Proofreader course a try? Sign up for a free trial to see how it works.

Источник

Sometimes using Microsoft Word menus is slower. Granted, many built-in commands have keyboard shortcuts, but most do not. This was the case for me when I wanted to use Word’s Reading Mode. Instead of finding the correct tab and button each time, I decided to customize Word to access this mode with a custom keyboard shortcut. In this tutorial, I’ll show you how to create keyboard shortcuts in Word.

I suspect there are keyboard button commands that you frequently use that could be assigned to a key combination. My motivation was speed. I’m sure if you glance down the long list of Word commands, you’ll see plenty of ideas. Once you know how to customize keyboard shortcuts, you’ll find more ways to use them.

Which Word Commands to Customize

It’s hard for me to tell you which Microsoft Word commands to map to a key combination. I do have 2 criteria:

Is this command a common task I frequently use?
How easy is it to access the command?

For example, some commands like All Caps have a keyboard shortcut of Ctrl + Shift + A. You might want to remap it if the key combinations were cumbersome. Other commands don’t even show in the Word ribbon or have shortcut keys. These are prime candidates if you use them enough.

In my case, my frustration came from trying to figure out how to exit Read Mode. Once I clicked to enter Read Mode, the Word ribbon disappeared, and I lost my bearings. Yes, I know the buttons are in the lower right. Anyway, I just assigned a keyboard shortcut that toggles Reading mode on and off.

Complete List of Word Keyboard Shortcuts

Another approach to finding candidates is to list all the Microsoft Word commands and their keyboard shortcuts. This long list will get you thinking of possibilities. It includes everything from Save as HTML to Security. It will also show your current shortcuts.

From the View menu, click Macros.
From the drop-down menu, select View Macros.
On the Macros dialog, click in the Macros in: box and select Word commands.
In the Macro name: box above, delete the current macro name.
Type lis to advance the macro name list.
Click ListCommands.

ListCommands Macro

Click the Run button on the right.
On the List Commands dialog box, click Current keyboard settings.
Click OK.

A long table appears showing the Command Name, Modifiers, and Key. A much longer list appears if you select All Word documents. A snapshot of the long table appears below. The “shortcut keys” are a combination of the Modifier and Key. For instance, the Cut command equates to Ctrl + X.

Shortcut Table with Modifiers & Keys

How to Create Keyboard Shortcuts in Word

For this example, I’ll assign a keyboard mapping to the Read Mode command.

From the File menu, select Options. It’s on the bottom.
On the Word Options dialog box, click Customize Ribbon.
Click the Customize… button next to Keyboard shortcuts.

Customize Ribbon and Keyboard Shortcuts

The Customize Keyboard dialog box opens. The left side shows Categories, which are your ribbon tabs. The right side shows Commands within the highlighted category.
Scroll down the Categories list and select All Commands.
Click into the Commands: section on the right side to set focus.
Type R to advance the Commands list.
Scroll down to ReadingMode.
Click in the Press new shortcut key box.
Press the key combinations you’d like to assign to the Command.

New shortcut key for screen reading

Press Assign.
Press Close.
Press OK.

Once you’ve saved your new shortcut key, it will appear in the Current keys: box.

✪ It is possible to have multiple shortcuts display in the Specify keyboard sequence area and Current keys: box. For example, there could be several assignments for common shortcuts such as File | Save.

When I first did this exercise, I got confused because there were many reading modes and layout commands. To ensure you’re mapping the correct command, read the Description that shows on the Customize Keyboard dialog. For example, in the screen snap above, you can see it says Toggles full-screen reading. Lastly, make sure you test your new keyboard combos.

Remember Ribbon Shortcuts

Word has another feature that you’ll find useful. The Ribbon tabs also have common shortcuts assigned to them. From any Ribbon tab, press your Alt key. You should see a small black square appear under the tab name. These are the ribbon keyboard shortcuts. So, for example, you could press Alt + F from any tab and jump to the File Tab. No button clicking is needed.

Shortcut Keys for Ribbon tabs

Building Block and Symbol Shortcuts

While many people will link commands, you can also assign keyboard shortcuts to building blocks or common symbols. For example, if you frequently used the DRAFT watermark in Word, you could speed up your process by mapping it to ALT + D or some key combo you prefer.

The process is very similar. Instead of selecting a command, we’ll select Building Blocks. From the right side, you’ll see a list of default building blocks such as the DRAFT 1. This is the slanted watermark.

Draft watermark shortcut

In the Common Symbols category, you’ll see a long list of items ranging from accented letters to trademarks. While many of these have preassigned keyboard shortcuts, you can change them. For example, you can remap the trademark shortcut to something other than Ctrl + Alt + T

As you can see, Microsoft Word allows you many ways to map actions or things to some key combinations. Even if the shortcut has been defined, you can always delete the keyboard sequence and create your own.

Spell Check not Working in Word?
How to Make a Letterhead with Word
How to Make Symbols with Keyboard

Источник

Make commonly used tasks easier with custom hotkeys

Updated on February 9, 2023

If you spend a lot of time in Microsoft Office or Microsoft 365, you can save time by customizing your own keyboard shortcuts. Keyboard shortcuts are just one way to streamline how you work, but they can make a big difference, especially for tasks you use often.

Shortcut assignments might vary depending on the operating system you’re on and the software version you have installed.

How to Customize Keyboard Shortcuts

Before looking at how to actually change a keyboard shortcut, let’s open the appropriate window:

Open a Microsoft program, such as Word.
Navigate to File > Options to open that program’s options window, such as Word Options in MS Word.
Open the Customize Ribbon option from the left.
Choose the Customize… button on the bottom of that screen, next to Keyboard shortcuts:.

Creating ‘Hotkeys’

The Customize Keyboard window is how you can control the hotkeys used in Microsoft Word (or whatever other program you’ve opened). Choose an option from the Categories: section and then pick an action for the hotkey in the Commands: area.

For example, maybe you want to change the shortcut key used to open a new document in Microsoft Word. Here’s how:

Choose File Tab from the Categories: section.
Select FileOpen from the right pane, in the Commands: section.

One of the default shortcut keys (Ctrl+F12) is shown here in the Current key: box, but next to it, in the Press new shortcut key: text box, is where you can define a new hotkey for this particular command.
Select that text box and then enter the shortcut you want to use. Instead of typing letters like Ctrl, just strike that key on your keyboard. In other words, hit the shortcut keys as if you were actually using them, and the program will auto-detect them and enter the appropriate text.

For example, hit the Ctrl+Alt+Shift+O keys if you want to use that new shortcut to open documents in Word.
You’ll see a Currently assigned to: sentence show up under the Current keys: area after hitting the keys. If it says [unassigned], then you’re good to move on to the next step.

Otherwise, the shortcut key you entered is already assigned to a different command, which means that if you assign that same hotkey to this new command, the original command will no longer work with this shortcut.
Choose Assign to make the new keyboard shortcut apply to the command you selected.
You can now close any open windows relating to the settings and options.

Additional Tips

You can remove custom and built-in keyboard shortcuts by returning to Step 4 in the first set of instructions above. In that Customize Keyboard window, just select a hotkey from the Current keys: box, and use the Remove button to delete it.
Setting too many custom keyboard shortcuts can get confusing. Create them sparingly for those functions that do not already have a shortcut assigned to them. Reserve this method of reassigning or creating keyboard shortcuts for tasks that you use often.
The quickest way to restore all the original shortcut keys is to return to the Customize Keyboard screen mentioned above. Use the Reset All… button to reset all the hotkeys to their default, original settings.
To view the program’s default keyboard shortcuts in one simple place, select Help in the upper-right corner, and then select it again if you’re using the Ribbon menu. Search for Shortcuts and find the program you’re interested in, like Word, to see Microsoft’s list of keyboard shortcuts.

How to Remap a Keyboard in Windows 10

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Источник

Microsoft 365 or the Office 2019 version of Word allows you to create your own customized keyboard shortcuts for carrying out various commands. You can use the key combinations to carry out various tasks like applying a style to your text, insert symbols, carry out macros, etc. In this tutorial, I am going to show you how to create custom keyboard shortcuts in Word. Just follow these steps, and whether you have Office 2019 or Microsoft 365, you will be able to create your own list of commands.

Custom Keyboard Shortcuts Settings

With these two versions of Word, you can modify any existing shortcuts and even remove them if you wish. I am going to show you how to create shortcuts, remove shortcuts and reset shortcut settings.

Create Custom Keyboard Shortcuts

Step-1: Open Microsoft Word.

Step-2: Click on File.

Step-3: Click on Options at the bottom left corner of the window.

Step-4: Click on Customize Ribbon.

• There is another way to access these settings. Right-click on the ribbon in Word and select the Customize the Ribbon option.

Step-5: In the Customize the Ribbon and keyboard shortcuts section, click on Customize at the bottom of the window next to Keyboard shortcuts.

Step-6: In the Categories section, select the category you want to customize. [I selected Insert tab]

Step-7: When you click on a category, you will notice that the Commands section options will change. From this section, select the item for which you want to add a shortcut for. [I want to add a shortcut for the excel table]

Step-8: In the new shortcut key section, add the keys you want to allot for this particular command. You can use combinations using Alt, Ctrl, Shift, and other alphabet or numeric keys. You can also use a single function key.

[If you use a combination that is already allotted to another function, then you can no longer use the keys for the previous function. The combo keys will be allotted to the new function. For example, if I use Ctrl + S to insert tables, I will no longer be able to use Ctrl + S to save files as it did before]

Step-9: In the Save changes in the drop-down menu, select Normal to apply the changes to all word documents. Otherwise, select the document.

Step-10: Click Assign.

Step-11: Click Close.

Remove Custom Shortcuts

1. Open Microsoft Word.
2. Click on File.
3. Click on Customize Ribbon. (You can also right-click on the ribbon in Word and select the Customize the Ribbon option.)
4. In the Customize the Ribbon and keyboard shortcuts section, click on Customize at the bottom of the window next to Keyboard shortcuts.
5. Select the Category in which you want the change.
6. Select the command from the Commands section for which you want to remove the shortcut.
7. In the Current Keys section, click on the shortcut keys you want to remove.
8. Select Remove.
9. Click Close.

Reset Custom Shortcuts Settings

1. Open Microsoft Word.
2. Click on File.
3. Click on Customize Ribbon. (Right-click on the ribbon in Word and select the Customize the Ribbon option.)
4. In the Customize the Ribbon and keyboard shortcuts section, click on Customize at the bottom of the window next to Keyboard shortcuts.
5. Click on Reset All. [This button will be greyed out if you have not added any custom shortcut keys before. You can only reset if you have added your own shortcuts]

6. Click Yes.

7. Click Close.

This is how you can customize shortcuts for all Word documents or just one document you are currently working on.

Источник

In this topic

Frequently used shortcuts

Close a task pane

Ribbon keyboard shortcuts

Use the Access Keys for ribbon tabs

Work in the ribbon with the keyboard

Navigate the document

Navigate the document using the browse options in Word 2007 and 2010

Preview and print documents

Select text and graphics

Extend a selection

Edit text and graphics

Align and format paragraphs

Format characters

Manage text formatting

Insert special characters

Work with web content

Work with tables

Move around in a table

Select table content

Insert paragraphs and tab characters in a table

Review a document

Work with references, citations, and indexing

Work with mail merge and fields

Perform a mail merge

Work with fields

Work with text in other languages

Set the proofing language

Insert international characters

Use Input Method Editors for East Asian languages

Work with document views

Switch the document view

Outline a document

Move through the document in Read Mode

Use function key shortcuts

See also

In this topic

Frequently used shortcuts

Shortcut conflicts

Change system preferences for keyboard shortcuts

Navigate the document

Select text and graphics

Extend a selection

Edit text and graphics

Align and format paragraphs

Format characters

Insert special characters

Work with tables

Move around in a table

Select table content

Resize table columns with the ruler

Resize table columns directly in a table

Insert paragraphs and tab characters in a table

Drawing

Work with fields

Outline a document

Review a document

Use footnotes and endnotes

Work with right-to-left languages

Use function key shortcuts

Change function key preferences

See also

In this topic

Frequently used shortcuts

Ribbon keyboard shortcuts

Go to the access keys for the ribbon

Use Search

Work in the ribbon tabs and menus

Navigate the document

Edit and format the document

See also

How to create custom keyboard shortcut in Word

How to remove custom keyboard shortcut in Word

How to reset custom keyboard shortcut settings in Word

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Microsoft Word Shortcuts

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Creating a Custom Shortcut in Word for Windows