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Insert or delete rows and columns

Insert and delete rows and columns to organize your worksheet better.

Note: Microsoft Excel has the following column and row limits: 16,384 columns wide by 1,048,576 rows tall.

Insert or delete a column

Select any cell within the column, then go to Home > Insert > Insert Sheet Columns or Delete Sheet Columns.
Alternatively, right-click the top of the column, and then select Insert or Delete.

Insert or delete a row

Select any cell within the row, then go to Home > Insert > Insert Sheet Rows or Delete Sheet Rows.
Alternatively, right-click the row number, and then select Insert or Delete.

Formatting options

When you select a row or column that has formatting applied, that formatting will be transferred to a new row or column that you insert. If you don’t want the formatting to be applied, you can select the Insert Options button after you insert, and choose from one of the options as follows:

If the Insert Options button isn’t visible, then go to File > Options > Advanced > in the Cut, copy and paste group, check the Show Insert Options buttons option.

Insert rows

To insert a single row: Right-click the whole row above which you want to insert the new row, and then select Insert Rows.

To insert multiple rows: Select the same number of rows above which you want to add new ones. Right-click the selection, and then select Insert Rows.

Insert columns

To insert a single column: Right-click the whole column to the right of where you want to add the new column, and then select Insert Columns.

To insert multiple columns: Select the same number of columns to the right of where you want to add new ones. Right-click the selection, and then select Insert Columns.

Delete cells, rows, or columns

If you don’t need any of the existing cells, rows or columns, here’s how to delete them:

Select the cells, rows, or columns that you want to delete.
Right-click, and then select the appropriate delete option, for example, Delete Cells & Shift Up, Delete Cells & Shift Left, Delete Rows, or Delete Columns.

When you delete rows or columns, other rows or columns automatically shift up or to the left.

Tip: If you change your mind right after you deleted a cell, row, or column, just press Ctrl+Z to restore it.

Insert cells

To insert a single cell:

Right-click the cell above which you want to insert a new cell.
Select Insert, and then select Cells & Shift Down.

To insert multiple cells:

Select the same number of cells above which you want to add the new ones.
Right-click the selection, and then select Insert > Cells & Shift Down.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Adding a cell

Note

When adding a new cell, data around the cell is moved down or to the right depending on how it’s shifted. If there is data in adjacent cells that line up with the selected cell, it becomes unaligned. In some situations, it may be better to add a new column or add a new row instead of a new cell.

To add a new individual cell to an Excel spreadsheet, follow the steps below.

Select the cell of where you want to insert a new cell by clicking the cell once with the mouse.
Right-click the cell of where you want to insert a new cell.
In the right-click menu that appears, select Insert.
Choose either Shift cells right or Shift cells down depending on how you want to affect the data around the cells.

Removing a cell

Note

When removing a cell, data around the cell is moved up or to the left depending on how it’s shifted. If there’s data in adjacent cells that line up with the selected cell, it becomes unaligned.

To remove a cell from an Excel spreadsheet, follow the steps below.

Right-click the cell you want to remove.
In the pop-up menu that appears, select Delete.
Choose Shift cells left or Shift cells up, depending on how you want to affect the data around the cells.

Adding a row

Excel 2007 and later

Select the cell where you want to add a row. For example, to add a row on the ‘3’ row, select the A3 cell or any other cell in row 3.
On the Home tab in the Ribbon menu, click Insert and select Insert Sheet Rows. You can also right-click the selected cell, select Insert, then select the Entire row option.

Tip

If you want to add multiple rows at once, highlight more than one row, then click Insert and select Insert Sheet Rows. For example, if you wanted to add four rows beginning at row 3, highlight row 3 and the three rows following it. Do this by clicking and dragging your mouse on the number 3, 4, 5, and 6. Then click Insert, and select Insert Sheet Rows.

Excel 2003 and earlier

Select the cell where you want to add a row. For example, to add a row on the ‘3’ row, select the A3 cell or any other cell in row 3.
In the menu bar, click Insert and select Rows. This option won’t be available if you’re highlighting columns and not rows.

Tip

If you want to add multiple rows at once, highlight more than one row and then click Insert and select Rows. For example, to add four rows beginning at row 3, highlight row 3 and the three rows following it. Do this by clicking and dragging your mouse on the number 3, 4, 5, and 6. Then, click Insert, and select Rows.

Removing a row

Excel 2007 and later

Highlight the row you want to delete.
On the Home tab in the Ribbon menu, click Delete and select Delete Sheet Rows. You can also right-click the highlighted row and select Delete.

Using the steps above, delete the row and move the rows under the deleted row up. If you want to delete the contents of the row, press Delete on the keyboard.

Excel 2003 and earlier

Highlight the row you want to delete.
In the menu bar, click Edit and select Delete. You can also right-click with your mouse on the highlighted row and select Delete.

Using the above steps, delete the row and move the rows under the deleted row up. If you want to delete the contents of the row, press Delete on the keyboard.

Adding a column

Excel 2007 and later

Select the cell where you want to add a column. For example, to add a column on the ‘C’ column, select the C1 cell or any other cell in column C.
On the Home tab in the Ribbon menu, click Insert and select Insert Sheet Columns. You can also right-click the selected cell, select Insert, then select the Entire column option.

Tip

If you want to add multiple columns at once, highlight more than one column, click Insert and select Insert Sheet Columns. For example, if you want to add four rows on column C, highlight the C column. Then, additionally highlight the three columns to the right, by clicking and dragging on the C, D, E, and F letters. Alternatively, with column C highlighted, hold Shift and click the F column header. Then click Insert and select Insert Sheet Column.

Excel 2003 and earlier

Select the cell where you want to add a column. For example, to add a column on the ‘C’ column, select the C1 cell or any other cell in column C.
In the menu bar, click Insert and select Columns. This option is not available if you’re highlighting rows and not columns.

Tip

If you want to add multiple columns at once, highlight more than one column, click Insert and select Columns. For example, if you want to add four rows on column C, highlight the C column. Then, additionally highlight the three columns to the right, by clicking and dragging on the C, D, E, and F letters. Alternatively, with column C highlighted, hold Shift and click the F column header. Then click Insert and select Column.

Removing a column

Excel 2007 and later

Highlight the column or columns you want to delete.
On the Home tab in the Ribbon menu, click Delete and select Delete Sheet Columns. You can also right-click the highlighted column and select Delete.

Using the steps above, delete the column and move the columns to the right over to the left. If you want to delete the contents of the column, press Delete on the keyboard.

Excel 2003 and earlier

Highlight the column or columns you want to delete.
In the menu bar, click Edit and select Delete. You can also right-click with your mouse on the highlighted column and select Delete.

Using the steps above, delete the column and move the columns to the right over to the left. If you want to delete the contents of the column, press Delete on the keyboard.

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What is Insert Row in Excel?

The insertion of an excel row is simply the addition of a new (blank) row to the worksheet. The insertion of a row is eased with the help of shortcuts. A shortcut reduces the time taken to perform a task. This is because pressing a single key or combinations of keys help shorten an otherwise lengthy process.

For example, while working on some financial entries, a bank executive noticed that a row containing the totals of the columns is missing. A quick insertion of a blank row is carried out with the help of the shortcut keys “Ctrl+Shift+plus sign (+).”

Shortcuts considerably improve the productivity of the Excel users. These shortcuts need not be memorized. This is because, with regular usage, one tends to learn them.

This article discusses the major shortcuts of inserting a row in Excel. For better clarity, all techniques have been explained with the help of examples.

What is Insert Row in Excel?
- Top 3 Keyboard Shortcuts to Insert a Row in Excel
  - Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
  - Example #2–Insert a Row Using the “Insert” Dialog Box
  - Example #3–Insert a Row Using “ALT+I+R”
- How to Insert Multiple Rows Using a Shortcut Key?
  - Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
- Frequently Asked Questions
- Recommended Articles

Top 3 Keyboard Shortcuts to Insert a Row in Excel

The top three shortcuts to insert a row in Excel are listed as follows:

“Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+)”
“Insert” dialog box
“ALT+I+R”

Use the shortcut which works on your device and is easy to be applied. Once the insertion of a row is complete, one can press F4 to repeat the last task.

Let us consider some examples to understand the working of these excel shortcutsAn Excel shortcut is a technique of performing a manual task in a quicker way.read more.

Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”

The following image shows the names (column A) and the date of birth (column B) of ten people. We want to perform the following tasks:

Insert a new row 6 with the shortcuts “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).”
Show how to format the newly inserted row (row 6).

The steps to insert a new excel row (row 6) are listed as follows:

Select any cell of row 6. Press the shortcut keys “Shift+spacebar” together. The entire row 6 is selected, as shown in the following image.
Once the entire row is selected, press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut must be pressed together.
In the succeeding image, we have applied the former shortcut [Ctrl+plus sign (+)].

Note 1: The shortcut “Ctrl+plus sign (+)” works only on those devices which have a numeric keypad (number pad) to the right of a regular keyboard. For this shortcut to work, press the “Ctrl” key from the regular keyboard and the plus sign (+) from the number pad.

Note 2: The shortcut “Ctrl+Shift+plus sign (+)” works on devices which do not have a separate numeric keypad. Such devices have a regular keyboard.
A blank row 6 is inserted with both the preceding shortcuts (entered in step 2). This new row is shown in the following image.
With the insertion of the new row 6, the entries of the initial row 6 are shifted downwards to row 7. Moreover, a paintbrush icon appears immediately below the newly inserted row (row 6).
To format the new row 6, hover the mouse over the paintbrush icon. Thereafter, click the drop-down arrow, as shown in the succeeding image. The formatting styles displayed are explained as follows:
• Format same as above: This applies the formatting of the immediately preceding row (row 5) to row 6.
• Format same as below: This applies the formatting of the immediately following row (row 7) to row 6.
• Clear formatting: This removes the formatting of row 6.
One can select any of the preceding styles. Based on this selection, the newly inserted row (row 6) is formatted.

Note: The paintbrush icon may not appear each time a new row is inserted. In case it does not appear, one can format the newly inserted row in either of the following ways:

• Select the newly inserted row, right-click and select “format cells” from the context menu.
• Use the format painter icon from the “clipboard” group of the Home tab of Excel.

Example #2–Insert a Row Using the “Insert” Dialog Box

Working on the data of example #1, we want to insert a new row 6 with the “insert” dialog box. Use the shortcut method.

The steps to insert a row with the “insert” dialog box are listed as follows:

Step 1: Select any cell of row 6. Press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut must be pressed together.

The “insert” dialog box opens with both these shortcuts. The succeeding image shows the result of using the former shortcut [Ctrl+plus sign (+)].

Note 1: The shortcut “Ctrl+plus sign (+)” works with keyboards having a numeric pad on the right side. The shortcut “Ctrl+Shift+plus sign (+)” works on all the regular keyboards.

Note 2: If a cell is selected prior to pressing the preceding shortcuts (entered in step 1), the “insert” dialog box is displayed. However, if a row is selected, these shortcuts insert a new row directly.

ctrl +

Step 2: The “insert” dialog box displays the following options:

Shift cells right: This shifts the content of the selected cell (selected in step 1) to the cell on the immediate right.
Shift cells down: This shifts the content of the selected cell (selected in step 1) to the immediately following cell.
Entire row: This inserts a new row preceding the row of the selected cell (selected in step 1).
Entire column: This inserts a new column to the immediate left of the selected cell (selected in step 1).

Since we want to insert excel row 6, we select the option “entire row.” A new, blank row 6 is inserted, as shown in the following image. With this insertion, the entries of the initial row 6 shift to row 7.

Example #3–Insert a Row Using “ALT+I+R”

Working on the data of example #1, we want to insert a new row 6 with the shortcut “Alt+I+R.”

The steps to insert a row with the shortcut “Alt+I+R” are listed as follows:

Step 1: Select any cell of row 6. We have selected cell A6, as shown in the following image. Alternatively, one can select the entire row 6 with the help of “Shift+spacebar.”

Step 2: Press the keys “ALT+I+R” to insert a new row. A blank row 6 is inserted, as shown in the following image. With this insertion, the entries of the initial row 6 shift to row 7.

Note: The shortcut “ALT+I+R” does not work in all the versions of Excel. It works only in the modern versions of Excel.

How to Insert Multiple Rows Using a Shortcut Key?

Let us consider an example to understand the insertion of multiple rowsThe top four methods to insert multiple rows are in excel are — Using INSERT Option, Using shortcut Key — shift + space bar, Copy & Paste Method, Using the Name Box.
read more with the help of shortcuts. For inserting multiple rows, one must know beforehand the number of rows to be inserted. This is because Excel inserts the same number of rows as the initial rows selected.

Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”

Working on the data of example #1, we want to insert five rows (row 6 to row 10) beginning from row 6. Use the shortcut method.

The steps to insert multiple rows by using shortcuts are listed as follows:

Step 1: Select rows 6 to 10. This is because we want to insert five rows starting from row 6. The rows can be selected in either of the following ways:

Select cell A6. Hold the “Shift” key and press the down arrow to select the cells A6 to A10. Press “Shift+spacebar” to select rows 6, 7, 8, 9, and 10 in one go.
Press and drag the left button of the mouse on the row numbers 6, 7, 8, 9, and 10.

The selected rows are shown in the following image.

Step 2: Once the required number of rows is selected, press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut need to be pressed together.

In the succeeding image, the rows 6, 7, 8, 9, and 10 are inserted with the keys “Ctrl+plus sign (+).” Hence, five blank rows are inserted beginning with row 6. With this insertion, the entries of the initial rows 6, 7, 8, 9, and 10 are shifted downwards to rows 11, 12, 13, 14, and 15.

Note 1: Use the shortcut “Ctrl+plus sign (+)” on the keyboard having a separate numeric keypad. On a regular keyboard, use the shortcut “Ctrl+Shift+plus sign (+).”

Note 2: If multiple rows are selected, both the preceding shortcuts (pressed in step 2) insert multiple rows. Since the number of inserted rows is the same as the number of rows selected initially, one must make the selections carefully (in step 1).

Frequently Asked Questions

1. Define “insert row shortcut”. State the process of inserting an excel row with the different shortcuts of Excel.

The “insert row shortcut” is simply a shortcut to insert or add a row to the worksheet. There are different shortcuts available for inserting rows in Excel. One can select any of them depending on the version of Excel and the kind of keyboard being used.

The process of inserting an excel row with the different shortcuts is stated as follows:

a. “Ctrl+Shift+plus sign (+)”–Select the entire row preceding which a row is to be inserted. Then, press the keys of this shortcut together.
b. “Insert” dialog box–Select any cell preceding which a row is to be inserted. Thereafter, press the keys “Ctrl+Shift+plus sign (+)” together. Finally, select “entire row” from the “insert” dialog box.
c. “Alt+I+R”–Select any cell or an entire row preceding which a row is to be inserted. Then, press the keys of this shortcut together.

Note 1: The pointers “a”” and “b” work with regular keyboards. The pointer “c” works in the modern versions of Excel.

Note 2: To select a row, click the row number with the left button of the mouse. Alternatively, select a cell and press “Shift+spacebar”.

2. What is the process of inserting an excel row without using a mouse in Excel?

The steps for inserting an excel row without a mouse are listed as follows:

a. Select any cell of the row preceding which a new row is to be inserted.
b. Press “Shift+spacebar” together to select the entire row.
c. Press the keys “Ctrl+Shift+plus sign (+)” together.

A new row will be inserted preceding the selection in step “a”.

Note: To insert multiple rows without using the mouse, select multiple cells with “Shift+down arrow”. Hold the”Shift” key and press the down arrow. Thereafter, press “Shift+spacebar” to select these rows. Then, press the keys “Ctrl+Shift+plus sign (+)” together.

3. How to insert a row in an Excel table with the help of a shortcut?

The steps to insert a row in a table with a shortcut are listed as follows:

a. Select a cell preceding which a new row is to be inserted.
b. Press the shortcut “Ctrl+Shift+plus sign (+)” together.

A new, blank row is inserted within the table.

Note: Alternatively, one can press “Shift+spacebar” in step “a”. In this case, this shortcut does not select the entire row of Excel. It selects the row within the table only.

How to insert a column between other columns?

Assuming you have a pricelist lacking line item numbering:

To insert a column between other columns for filling in pricelist items numbering you can use one of the two ways:

Move the cursor to activate A1 cell. Then go to tab «HOME», tool section «Cells» and click «Insert», in the popup menu select «Insert Sheet Columns» option.

Right-click the heading of column A. Select «Insert» option on the shortcut menu.

Select the column, and press the hotkey combination CTRL+SHIFT+PLUS.

Now you can type the numbers of pricelist line items.

Simultaneous insertion of several columns

The pricelist still lacks two columns: quantity and units (items, kilograms, liters, packs). To add simultaneously, highlight the two-cell range (C1:D1). Then use the same tool on the «Insert»-«Insert Sheet Columns» main tab.

Alternatively, highlight two headings of columns C and D, right-click and select «Insert» option.

Note. Columns are always added to the left side. There appear as many new columns as many old ones have been highlighted. The order of inserted also depends on the order of highlighting. For example, next but one etc.

How to insert a row between rows in Excel?

Now let’s add a heading and a new goods line item «All for the garden» to the pricelist. To this end, let’s insert two new rows simultaneously.

Highlight the nonadjacent range of two cells A1,A4 (note that character “,” is used instead of character “:” – it means that two nonadjacent ranges should be highlighted; to make sure, type A1; A4 in the name field and press Enter). You know from the previous tutorials how to highlight nonadjacent ranges.

Now once again use the tool «HOME»-«Insert»-«Insert Sheet Columns». The picture shows how to insert a blank row between other rows in Excel.

It is easy to guess the second way. You need to highlight headings of rows 1 and 3, right-click on one of the highlighted rows and select «Insert» option.

To add a row or a column in Excel use hot keys CTRL+SHIFT+PLUS having highlighted the appropriate row or column.

Note. New rows are always added above the highlighted rows.

Deleting rows and columns

When working with Excel you need to delete rows and columns as often as to insert them. Therefore, you have to practice.

By way of illustration, let’s delete from our pricelist the numbering of goods line items and the unit column simultaneously.

Highlight the nonadjacent range of cells A1; D1 and select «HOME»-«Delete»-«Delete Sheet Rows». The shortcut menu can also be used for deleting if you highlight headings A1 and D1 instead of cells.

Row deleting is performed in the similar way. You only need to select a tool in the appropriate menu. Applying a shortcut menu is the same. You only have to highlight the rows correspondingly by row numbers.

To delete a row or a column in Excel, use hot keys CTRL+MINUS having preliminary highlighted them.

Note. Inserting new columns and rows is in fact substitution, as the number of rows (1 048 576) and columns (16 384) doesn’t change. The new just replace the old ones. You should consider this fact when filling in the sheet with data by more than 50% — 80%.

Источник

In the last few decades, Microsoft has grown by leaps and bounds and so are its fabulous products. Microsoft Excel is one such product that has grown immensely. It has wonderful features and options to make your tasks easier. But one feature that it lacks is the ability to insert multiple rows. The default insert option that Excel has allows you to insert only one row at a time.

This can be very annoying in cases where you have to insert multiple rows in your spreadsheet. And this is what I am going to write today. In this post, I will present a few ways which allow you to insert multiple rows.

Method 1 – By making use of the repeat functionality of excel:

This is the simplest way to insert multiple rows in your excel spreadsheet. In this method, we will first add one row manually to the excel sheet then repeat that action multiple times. Follow the below steps to use this method:

Open your spreadsheet, and first of all insert one row to your excel sheet manually.
Then simply repeatedly press the “F4” key on your keyboard, till the required number of rows are inserted.
This will repeat your last action and the rows will be added.

Method 2 – By using the insert functionality:

In this method, we will use a hidden feature that excel offers to insert multiple rows to your sheet. Follow the below steps to use this method:

Open your spreadsheet and select the number of rows that you want to insert to your sheet. It doesn’t matter if the rows are empty but they must include the place where you want to perform the insert.

Now simply right-click anywhere in the previously selected range and select the ‘Insert’ option.
Now excel will ask you whether to shift the cells down or shift them to right. Select the option ‘Shift Cells Down’ and multiple cells will be inserted in the location.

Method 3 – By using the insert copied cells functionality:

In this method, we are going to take the advantage of the “Insert Copied Cells” functionality that excel has. Follow the below steps to use this method:

First of all select multiple rows in your spreadsheet, by multiple I mean they should be equal to the number of rows that you want to insert.
Next, copy these rows and scroll to the place where you want to insert multiple rows.

Right-click and select the option ‘Insert Copied Cells’ and this will insert multiple rows at that place.

Method 4 – Programmatically inserting multiple rows in excel:

Although this method is a bit complex than the first three, still this can be used if you are more inclined towards the coding side. Follow the below steps to use this method:

Navigate to the ‘View’ tab on the top ribbon, click on the ‘Macros’ button.
Now type the name for the macro say “Insert_Lines” (without quotes) and hit the create button.
Next, a VBA editor will be opened, simply paste the below macro code after the first line.

Sub Insert_Lines()
Dim CurrentSheet As Object
' Loop through all selected sheets.
For Each CurrentSheet In ActiveWindow.SelectedSheets
' Insert 5 rows at top of each sheet.
CurrentSheet.Range("A20:A69").EntireRow.Insert
Next CurrentSheet
End Sub

Now comes the important thing, in the above macro the range is (“A20:A69”). The first parameter i.e. A20 tells the position from where you wish to insert the rows and the second parameter .i.e. A69 is the number of rows to be inserted added with the start position and subtracted by 1 (for instance: If you want to insert 50 rows starting from A20 then the second parameter of the range should be (50+20-1), so the range will be (“A20:A69”))
After adding the code you can press the “F5” key and the code will insert the required rows.
This macro is referenced from the Microsoft article: http://support.microsoft.com/kb/291305

So, these were the few methods to insert multiple rows in excel. If you know some other ways then feel free to comment below.

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Download Article

A simple guide to adding one or more rows to your spreadsheet

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Using Keyboard Shortcuts

Inserting a Row

Inserting Multiple Rows

Inserting Nonadjacent Rows

Video

Trying to insert or delete rows in your Microsoft Excel worksheet? Whether you have new data or you’re removing duplicate entries, adding and removing rows is easy! You can add one or more rows using a keyboard shortcut. Or, if you’re trying to delete rows, you can select them and use the right-click menu to remove them from your spreadsheet. This wikiHow guide will show you how to insert and delete rows in Microsoft Excel.

Things You Should Know

Click and select the row number above which you want to insert a new row.
Select multiple rows to insert multiple new rows.
Press Ctrl + Shift + + on your keyboard to insert new rows.
Or, right-click the selected rows and select “Insert” to add new rows.

1
Click the row number above which you want to insert a row. This will select and highlight the entire row. After making a spreadsheet in Excel, you sometimes need to insert rows between existing rows. This method does exactly that.
- You can select multiple rows to insert that amount of rows above the selection.
- For example, if you want to insert 3 blank rows above row 17, select rows 17, 18, and 19.
2

Press Ctrl+⇧ Shift++. This will insert one or more rows (depending on how many you selected) above the selected rows.

1

Select the sheet you’ll insert rows into. In your Excel workbook file, at the lower-left corner of the worksheet are some tabs. These tabs can either be labeled Sheet1, Sheet2, etc., or renamed to a name you prefer. Click on the sheet you will insert rows into.
2
Select a row. Do this by clicking on the number of the row found on the left of the screen.
- For example, if you’re tracking your bills in Excel and want to add a purchase that you forgot to input, you can select the row below where you want to insert the new line.
3

Right-click the selected row. A context menu will pop out.
4
Select Insert. A row will be inserted above the one you selected.
- Select Delete instead if you want to delete the selected row.

1

Select the sheet you’ll insert rows into. In your Excel workbook file, at the lower-left corner of the worksheet are some tabs. These tabs can either be labeled Sheet1, Sheet2, etc., or renamed to a name you prefer. Click on the sheet you will insert rows into.
2
Select the number of rows you want to insert. To insert multiple rows, highlight the rows below where you want to insert rows. Highlight the same number of rows as you want to insert.
- For example, if you want to insert four new rows, select four rows.
- You can select multiple rows by clicking the first row number, holding ⇧ Shift, then clicking the last row number.
3

Right-click the selected rows. A context menu will pop out.
4
Select Insert. The number of rows you highlighted will be inserted above the rows you selected.
- Select Delete instead if you want to delete the selected rows.
- Functions like the SUM Function will change their cell reference range when you insert rows. If you’re using a VLOOKUP function, you may need to re-enter the range depending on the structure of your formula.

1

Select the sheet you’ll insert rows into. In your Excel workbook file, at the lower-left corner of the worksheet are some tabs. These tabs can either be labeled Sheet1, Sheet2, etc., or renamed to a name you prefer. Click on the sheet you will insert rows into.
2
Select the rows. To insert nonadjacent rows, hold down the CTRL key and select nonadjacent rows by left-clicking the row numbers using your mouse.
- For example, you could select 3 nonadjacent rows to insert a new row above each selected row.
3

Right-click the selected rows. A context menu will pop out.
4
Select Insert. The number of rows you highlighted will be inserted above the rows you selected.
- Select Delete instead if you want to delete the selected rows.

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Insert Row Shortcut in Excel (Table of Contents)

Insert Row Shortcut in Excel
How to Insert Rows in Excel?
Examples to Insert Shortcut Row in Excel

Insert Shortcut Row in Excel

We have multiple ways to insert a row in Excel, and also we have some shortcut options to perform this task as well. To insert a row in excel, first select a row above which we want to see the newly inserted row either by mouse cursor or by pressing Shift + Space Bar together. Once a row is selected, Ctrl + Shift + Plus (“+”) together to insert a new row above the previously selected row. We can insert a row by pressing shortcut key Ctrl + Num Plus keys, where we can find the Num Plus key only on the Desktop keyboard or keyboard with numerical keys, which usually is located on the right side.

In this article, we will see all three option listed as follows:

Using Shortcut Keys to insert a new row.
Using the Insert cell menu to insert a new row/column.
Using Right-click key to insert a new row/column.

How to Insert Rows in Excel?

Let’s see a few methods to insert rows in excel.

1. Using the right-click Menu without Shortcut

First, select the row and choose above or below where you want to exactly insert a new one and then right-click on the row cell; then we will get the dialogue box where we will get an insert option and then click on the insert option so that the selected new row will be inserted as shown below.

2. Insert Column Using right-click menu without Shortcut

First, select the column where exactly you want to insert a new column.
Right-click on the column cell.
We will get the dialogue box as shown in the below screenshot.
Click on the insert so that a new column will be inserted, as shown below.

3. Insert Row Using the Ribbon Menu

In Microsoft Excel, we can find the insert cells on the home menu, which is shown in the below screenshot.

Once you click on the Insert cells, we will get the following option as follows:

Insert Cells– This is used to insert the selected cells.

Insert Sheet Rows – This is used to insert the selected rows.

Insert Sheet Column – This is used to insert the selected column.

Insert Sheet– This is used to insert the entire sheet.

Examples to Insert Shortcut Row in Excel

Below are the different examples to insert shortcut row in Excel:

You can download this Insert Row Shortcut Excel Template here – Insert Row Shortcut Excel Template

Example #1 – Insert Cells

Consider the below example, which has sales data. Sometimes it is required to add additional rows and columns to add extra information in the data. So in these cases, we can insert the new cells or row in the worksheet, which is shown in the below steps as follows.

First, select the row where exactly we need a new row; here, in this example, we have selected the Third row where we need to insert a new row as shown below, which means Excel will insert the new row after the second row.

Go to the HOME menu and select Insert and click on the Insert Sheet Rows option as shown below.

After clicking on the insert option, a new row will be inserted above the fourth row, which is shown in the below screenshot.

We can now see the difference that a new white row has been inserted after the SKU row “97011” Now if we need to add any missing Sales data, we can easily enter the data.

Example #2 – Insert Multiple Rows

In this example, we are going to see how to insert multiple rows by following the below steps. Consider the sales data, which has Product Title, Brand, and MRP, etc. Assume that we have missed some sales data that we need to include rows at the selected one.

Here in this example, we are going to insert multiple rows by following the below steps.

First, select the highlighted where we are going to insert the new one, as shown below.

Now click on the Insert and click on the second option, “Insert Sheet Row”.

A new row will be inserted after clicking on the Insert Sheet rows, as shown in the below screenshot.

Now do the same step to the other row to get the multiple rows, as shown in the below screenshot.

In Microsoft Excel, we have several shortcut keys for all functions where we have the shortcut key for deleting the row and column. The shortcut key for inserting the row is CTRL +SHIFT + ” +” (plus sign), and the same shortcuts can be used for inserting COLUMN for the same. Mostly we will be using the number pad for inserting numbers. We can also use the number pad shortcut key to INSERT the row, and the shortcut key to be applied is SHIFT+CTRL+”+”(Plus Sign).

Example #3 – Shortcut Keys to Insert a row/column using the Keyboard

The keyboard shortcut key to INSERT NEW row is SHIFT+CTRL++ “-“i.e. Plus sign we need to use it

First, select the cell where you exactly need to insert a new one, as shown below.

Use the keyboard short cut key. Hold SHIFT + CTRL Key and Press “++“ plus sign on the keyboard, So that a new row will be inserted as shown below.

Here we can see the difference: after “PALMER COCO BUTTER FORMULA JAR (100 G), ” two rows have been inserted, as we noticed in the previous screenshot.

Example #4 – Keyboard Shortcut Key

Consider the below example where we are going to insert a new column.

In order to insert a new column using a keyboard shortcut, follow the below steps.

First, select the column where exactly we need to insert.

Now apply the shortcut key SHIFT+CTRL++. Once we hit the shortcut key, a new column will be inserted, which is shown below.

We can see that a new column C has been inserted before the “BRAND” name in the above screenshot.

Things to Remember

In Microsoft Excel, inserting a new row in the workbook helps us add additional data, and wherever required, we can simply insert the row and be edited easily.
While inserting new rows, make sure that you have selected the exact rows/column.

Insert Row

To insert a row in Excel, execute the following steps.

1. Select a row.

2. Right click, and then click Insert.

Result:

Note: instead of executing step 2, use the shortcut CTRL SHIFT +.

Insert Rows

To quickly insert multiple rows in Excel, execute the following steps.

1. Select multiple rows by clicking and dragging over the row headers.

2. Press CTRL SHIFT +.

Result:

Insert Cells

Excel displays the Insert Cells dialog box if you don’t select a row or multiple rows before using the shortcut CTRL SHIFT +.

1. Select cell A3.

2. Press CTRL SHIFT +.

3a. Excel automatically selects «Shift cells down». Click OK.

Result:

3b. To insert a row, select «Entire row» and click OK.

Result:

Источник

Insert or delete a column

Insert or delete a row

Formatting options

Insert rows

Insert columns

Delete cells, rows, or columns

Insert cells

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See Also

Need more help?

Want more options?

Adding a cell

Removing a cell

Adding a row

Excel 2007 and later

Excel 2003 and earlier

Removing a row

Excel 2007 and later

Excel 2003 and earlier

Adding a column

Excel 2007 and later

Excel 2003 and earlier

Removing a column

Excel 2007 and later

Excel 2003 and earlier

What is Insert Row in Excel?

Table of contents

Top 3 Keyboard Shortcuts to Insert a Row in Excel

Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”

Example #2–Insert a Row Using the “Insert” Dialog Box

Example #3–Insert a Row Using “ALT+I+R”

How to Insert Multiple Rows Using a Shortcut Key?

Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”

Frequently Asked Questions

Recommended Articles

How to insert a column between other columns?

Simultaneous insertion of several columns

How to insert a row between rows in Excel?

Deleting rows and columns

Method 1 – By making use of the repeat functionality of excel:

Method 2 – By using the insert functionality:

Method 3 – By using the insert copied cells functionality:

Method 4 – Programmatically inserting multiple rows in excel:

Things You Should Know

Video

About This Article

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Insert Shortcut Row in Excel

How to Insert Rows in Excel?

1. Using the right-click Menu without Shortcut

2. Insert Column Using right-click menu without Shortcut

3. Insert Row Using the Ribbon Menu

Examples to Insert Shortcut Row in Excel

Example #1 – Insert Cells

Example #2 – Insert Multiple Rows

Example #3 – Shortcut Keys to Insert a row/column using the Keyboard

Example #4 – Keyboard Shortcut Key

Things to Remember

Recommended Articles

Insert Row

Insert Rows

Insert Cells