Add on for word to pdf

The Best Desktop Word to PDF Converters

An offline Word to PDF converter does not rely on an internet connection to achieve full functionality. It can be installed on supported operating systems as a standalone app and perform all the DOCX to PDF conversion tasks. Here are the best offline Microsoft Word to PDF conversion software we have handpicked for you;

 TalkHelper PDF Converter (Recommended)

TalkHelper PDF Converter OCR is a fully-fledged tool to convert Microsoft Word documents into PDF. Apart from the Word format, this software can also convert other Microsoft Office formats (Excel and PowerPoint) into PDF format while keeping the original layout and formatting intact.

Better yet, it features the much-coveted OCR functionality, with over 40 supported languages, that comes in handy to extract text data from scanned or image-based PDFs. To save you time and effort, the batch conversion feature lets you convert multiple DOCX files into the PDF equivalent simultaneously.

As a plus, you have access to nifty tools that allow you to split, merge, and extract just the data you need to be exported into PDF.

Pros:

• Supports partial and batch conversion
• Built-in OCR with lots of supported languages
• Offers format and layout retention
• Supports a wide range of formats
• Offers options to split, merge, and extract data

Cons:

• Large PDFs may be slow to load

Supported Formats: PDF, DOC, DOCX, ODT, XLS, XLSX, ODS, HTM, HTML, TIFF, JPG, BMP, PNG, GIF, DWG, EPub, PPT.

Supported OS: Windows

Best for: Personal and commercial use

Adobe Acrobat Pro DC

Adobe Acrobat Pro DC delivers a tabbed interface to give you heaven of time when converting DOCX into PDF. You will not only aptly convert Microsoft Word to PDF but also get access to security features like PDF encryption or restricting access with passwords.

Also, you need not go through a ton of steps considering that Adobe Acrobat Pro DC can automate the conversion process for you. Amazingly, document components like images, fonts, layout, and general formatting are retained, ridding you of the need to hassle editing the output PDF file. Even after you are done with the conversion, you have access to extra features to edit, merge, split and compress the PDF file.

Pros:

• Boasts an OCR feature
• Offers cloud-based collaboration
• High-quality output with layout preservation
• Offers PDF editing options
• Lets you restrict document access

Cons:

• A bit pricey monthly subscription

Supported Formats: DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, RTF, BMP, JPEG, GIF, TIFF, PNG, PCX, RLE, DIB, HTML, WPD, XPS, DWG, DWT, DXF, DWF, CSV, PDF, etc.

Supported OS: Windows, Mac

Best for: Organizations or businesses that handle tons of PDF conversions.

PDFelement Pro

PDFelement Pro boasts quite some top-notch features like the ability to apply both partial and batch conversion when the need arises. Through batch conversion, multiple Word documents can be converted into PDFs all at the same time.

In the instance you have images with text, you can take advantage of the built-in OCR to extract the data and save it in PDF form. The good thing is that you are also opened up to editable PDFs just in case you need to tweak the output further before sharing.

Wondershare PDFelement Pro is very reliable thanks to the high levels of efficiency and ensuring that the output file looks exactly like the original Word file.

Pros:

• Offers file compression
• Provides OCR functionality
• Lets you perform a partial conversion
• Offers batch processing
• Office-like user interface
• Lets you edit converted PDFs

Cons:

• Slow at times

Supported Formats: PDF, DOCX, DOC, XLSX, XLS, PPT, PPTX, EPUB, TXT, RTF, HTML, HWPX, HWP

Supported OS: Windows, Mac

Best for: Individuals and businesses looking for a cheaper alternative to Adobe Acrobat.

Nitro PDF

Nitro PDF is here to streamline your workflow by giving you the necessary tools to convert DOCX to PDF. The conversion is so precise that layout inconsistencies become a thing of the past. If your Word files are in the form of email attachments, Nitro PDF uses the incorporated Microsoft Outlook plugin to directly convert emails and attachments into PDF.

Collections of Word documents can also be converted simultaneously thanks to the batch conversion feature. While you are not converting Word to PDF, it is also possible to convert other Microsoft Office documents into PDF and vice versa.

Pros:

• Offers document signing options
• Boasts cloud integration for convenient sharing
• Integrates Microsoft Office for direct conversions
• Offers document security options
• Format and layout retention
• Very efficient

Cons:

• Some attributes may not be converted
• Programs crashes can occur

Supported Formats: DOC, DOCX, RTF, TXT, PDF, BMP, JPG, PNG, TIF, XML, PPTX, XLS, XLSX.

Supported OS: Windows

Best for: Easy Word to PDF conversion with no steep learning curve.

7-PDF Maker

7-PDF Maker supports over 80 formats to bring you that comprehensive PDF conversion process. One of the notable features when converting Microsoft Word to PDF is that it carries over hyperlinks as they are into the final document, an element of format retention.

Instead of just converting, 7-PDF Maker gives you indexed PDFs that are searchable to the greatest extent. There is a Windows Explorer Shell integration option too that comes in handy to initiate the conversion process straight from the source folder.

You are also opened up to file encryption options if you need to restrict access to the output PDF file. Depending on your preference, you can also choose to rock the portable or command-line version of the 7-PDF Maker. Better yet, you have a built-in Sumatra PDF Viewer to open the PDFs with.

Pros:

• Batch processing
• Has a built-in PDF viewer
• Retains all the original bookmarks and hyperlinks
• Flexible license plans
• Boasts Windows Explorer integration for direct conversions
• Offers document access-restriction options

Cons:

• Does not convert PDFs to other formats

Supported Formats: DOC, DOCX, XLS, XLSX, PPT, PPTX, PDF, ODT, TXT, RTF.

Supported OS: Windows

Best for: Creating structured, barrier-free PDFs from Word documents.

The Best Online Word to PDF Converters

An online Word to PDF converter requires an internet connection to get the most out of the features. Most of the time, these tools call for the use of a good web browser coupled with a reliable internet connection and therefore rid you of the cumbersome process of setting up software on your computer. With that, here are the best online DOCX to PDF services;

SmallPDF

SmallPDF is one of the best online tools to convert DOC to PDF. It lets you import Word files from the local storage or the integrated cloud services comprising Google Drive, Dropbox, and SmallPDF’s service. Even after you have converted it into PDF, the output file can further be edited, adjusted, and compressed as you see fit. The privacy of your files is also guaranteed thanks to the use of encrypted connections.

With the processing happening in the cloud, expect very fast PDF conversions. Better yet, there are no file size limitations and no need for registration to access the features. Even better, it works on Windows, Linux, and Mac.

Pros:

• Integrates cloud services
• Guaranteed privacy
• No need for registration
• Multiplatform
• Format and layout retention
• Very efficient without file size restrictions

Cons:

• Limited free version

Supported Formats: DOC, DOCX, PDF

Supported OS: Windows, Mac, Web-based

Best for: Word to PDF conversion, collaboration, and convenient online sharing.

Soda PDF

Soda PDF is here to help you convert Word to PDF easily and offer extra features to edit, merge, compress, secure and sign the output documents. It accepts from both online and offline sources, and the conversion process is even more efficient using the batch convert feature.

The included security features see to it that document access is restricted to suit your needs. When it is unnecessary to convert the entire Word file, you can select a specific area, single pages, or a range of pages to save time. In the instance the Word file comes with images containing text, you can take advantage of the built-in OCR to extract the text data. Amazingly, the original layout and formatting are retained as much as possible.

Pros:

• Supports multiple platforms
• Offers Dropbox, Google Drive, SharePoint, and Evernote services
• Offers the batch conversion option
• Supports the PDF/A format for better archiving
• Built-in OCR

Cons:

• User support is not that reliable

Supported Formats: DOC, DOCX, XLSX, XLS, JPG, PPT, TIFF, PDF

Supported OS: Windows, Mac, Web-based

Best for: A simplified online process to convert Microsoft Office documents into PDF and still offer PDF editing options.

iLovePDF

iLovePDF is another powerful DOCX to PDF converter that is more than reliable as an online tool. It provides a clean and concise web page to work from with the options to import local files or import from the integrated Dropbox and Google Drive cloud services.

Through the use of encrypted connections, your input and output files remain safe from third-party access. Multiple Word files can also be converted into PDF to save you a ton of time and effort. Regarding the quality of the output, you can rest assured of little to no inconsistencies between the original Word document and the output PDF file. The same cloud services also help in sharing the output PDF more conveniently.

Pros:

• Retains original layout and formatting
• Supports multiple localization languages
• Supports multiple platforms
• Offers output compression options
• Offers both partial and batch conversion

Cons:

• Lacks the much-coveted OCR feature

Supported Formats: HTML, PDF, JPG, DOC, DOCX, XLS, XLSX, PPT, PPTX, PDF/A, SXW, SDW, STW, OTT, ODT.

Supported OS: Windows, Mac, Web-based

Best for: Online and offline Word to PDF conversion tasks, both personal and commercial.

Published Date: 13 Jun, 2015

Modified Date: 16 Oct, 2019

1. Acrobat User Guide
2. Introduction to Acrobat
   1. Access Acrobat from desktop, mobile, web
   2. What’s new in Acrobat
   3. Keyboard shortcuts
   4. System Requirements
3. Workspace
   1. Workspace basics
   2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
   3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
   4. Acrobat and macOS
   5. Acrobat notifications
   6. Grids, guides, and measurements in PDFs
   7. Asian, Cyrillic, and right-to-left text in PDFs
4. Creating PDFs
   1. Overview of PDF creation
   2. Create PDFs with Acrobat
   3. Create PDFs with PDFMaker
   4. Using the Adobe PDF printer
   5. Converting web pages to PDF
   6. Creating PDFs with Acrobat Distiller
   7. Adobe PDF conversion settings
   8. PDF fonts
5. Editing PDFs
   1. Edit text in PDFs
   2. Edit images or objects in a PDF
   3. Rotate, move, delete, and renumber PDF pages
   4. Edit scanned PDFs
   5. Enhance document photos captured using a mobile camera
   6. Optimizing PDFs
   7. PDF properties and metadata
   8. Links and attachments in PDFs
   9. PDF layers
   10. Page thumbnails and bookmarks in PDFs
   11. Action Wizard (Acrobat Pro)
   12. PDFs converted to web pages
   13. Setting up PDFs for a presentation
   14. PDF articles
   15. Geospatial PDFs
   16. Applying actions and scripts to PDFs
   17. Change the default font for adding text
   18. Delete pages from a PDF
6. Scan and OCR
   1. Scan documents to PDF
   2. Enhance document photos
   3. Troubleshoot scanner issues when scanning using Acrobat
7. Forms
   1. PDF forms basics
   2. Create a form from scratch in Acrobat
   3. Create and distribute PDF forms
   4. Fill in PDF forms
   5. PDF form field properties
   6. Fill and sign PDF forms
   7. Setting action buttons in PDF forms
   8. Publishing interactive PDF web forms
   9. PDF form field basics
   10. PDF barcode form fields
   11. Collect and manage PDF form data
   12. About forms tracker
   13. PDF forms help
   14. Send PDF forms to recipients using email or an internal server
8. Combining files
   1. Combine or merge files into single PDF
   2. Rotate, move, delete, and renumber PDF pages
   3. Add headers, footers, and Bates numbering to PDFs
   4. Crop PDF pages
   5. Add watermarks to PDFs
   6. Add backgrounds to PDFs
   7. Working with component files in a PDF Portfolio
   8. Publish and share PDF Portfolios
   9. Overview of PDF Portfolios
   10. Create and customize PDF Portfolios
9. Sharing, reviews, and commenting
   1. Share and track PDFs online
   2. Mark up text with edits
   3. Preparing for a PDF review
   4. Starting a PDF review
   5. Hosting shared reviews on SharePoint or Office 365 sites
   6. Participating in a PDF review
   7. Add comments to PDFs
   8. Adding a stamp to a PDF
   9. Approval workflows
   10. Managing comments | view, reply, print
   11. Importing and exporting comments
   12. Tracking and managing PDF reviews
10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. Create a web form
    5. Request e-signatures in bulk
    6. Collect online payments
    7. Brand your account
    8. About certificate signatures
    9. Certificate-based signatures
    10. Validating digital signatures
    11. Adobe Approved Trust List
    12. Manage trusted identities
13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu.

About Acrobat PDFMaker

PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office applications, AutoCAD, and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the authoring application.

Convert a file to PDF using PDFMaker

In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create PDFs, but the menu also provides access to conversion settings. Although many of the conversion options are common to all authoring applications, a few are application-specific.

For Microsoft Office applications such as Word, Excel, and PowerPoint, the options for creating PDFs are available from the Acrobat ribbon.

Show or activate PDFMaker in Microsoft
Office and Lotus Notes

If the PDF toolbar buttons don’t appear in your Microsoft Office or Lotus Notes application, use one of the following methods to show or activate PDFMaker.

For Lotus Notes 9, choose File > Preferences. In the dialog box that appears, choose Toolbar > Toolbars, and select the Visible option for Acrobat PDFMaker.

For Microsoft Office, follow these steps:

1. • Click the File tab, and then click Options.

2. Click Add-Ins on the left side of the dialog box.
3. • If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is not listed, choose COM Add-Ins from the Manage pop-up menu and click Go.
   • If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is listed under Disabled Application Add-ins, select Disabled Items from the Manage pop-up menu and click Go.

4. Select PDFMOutlook or Acrobat PDFMaker Office COM Add-in and click OK.

5. Restart the Office application.

Convert a file to PDF

1. Open the file in the application used to create
   it.

2. Click the Convert To Adobe PDF button  on the Acrobat PDFMaker toolbar.

   For Microsoft Office applications, such as Word, Excel, and PowerPoint, click the Create PDF button  on the Acrobat ribbon.

3. Enter a filename and location for the PDF, and click Save.

4. (Optional) Check View Result to open the PDF or enable Protect PDF to specify the Security settings for the PDF.

Create a PDF as an email attachment

1. Open the file in the application used
   to create it.

2. Choose Adobe PDF > Convert To Adobe PDF And Email.

   For Microsoft Office applications, such as Word, Excel, and PowerPoint, click the Create And Share button on the Acrobat ribbon.

   When the conversion has finished, the PDF is opened in Adobe Acrobat. Click the Send File By Email icon ( ) in Acrobat. For more information, see Share a PDF as an email attachment.

Attach a file as PDF (Outlook)

1. In the Outlook email Message window, click Acrobat > Attach as Adobe PDF button.

2. Select a file to attach, and click Open.

Convert files to a secured PDF
and attach it to an email message (Outlook)

1. In the Outlook email Message window, click the Attach As Secured Adobe PDF button .

   The Attach As Secured Adobe PDF button appears only after you’ve configured an Adobe LiveCycle® Rights Management Server using the Tools > Protection > More Protection > Security Settings dialog box.

2. Click Browse, select a file to convert, and click Open.

3. Specify the users that can open the PDF, and then click OK:

   • To specify only users that receive the PDF, select Restrict Access Only To People In This Message’s To:, Cc:, And Bcc: List. In this case, the PDF isn’t secured until you send the email message.
   • To specify only users that are specified by a security policy, select Restrict Access By Applying The Following Security Policy, and then select a security policy in the list. In this case, the PDF is secured before it is attached to the email message.

4. If prompted, enter your user name and password to log in to the Adobe LiveCycleRights Management Server.

Create a PDF and send it for review

1. Open the file in the application used
   to create it.

2. Click the Convert To Adobe PDF And Send For Review button  on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Send For Review.

   For Microsoft Office 2010 applications such as Word, Excel, and PowerPoint, click the Create And Send For Review button  on the Acrobat ribbon.

3. When the Identity Setup dialog box appears, enter the appropriate information about yourself, and click Complete.

Create a PDF and run an action

1. Open the file in the application used
   to create it.

2. Click the Convert To Adobe PDF And Run Action button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Run Action.

   For Microsoft Office 2010 applications such as Word, Excel, and PowerPoint, click the Create PDF And Run Action button on the Acrobat ribbon.

3. Click an action to from the button menu, and follow the onscreen prompts to save the files.

4. The PDF opens in Acrobat. Click Start in the right-hand pane to process the file.

View PDFMaker conversion settings

PDFMaker conversion settings
vary according to file types. For example, the options available
for PowerPoint files aren’t the same as the options available for Outlook
files. Once you’ve selected conversion settings, those choices apply
to all subsequent PDFs you create from that file type. It’s a good
idea to review the settings occasionally.

1. Open a PDFMaker-enabled application (such as Word
   or Excel).

2. • (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.
   • (Office 2010 applications) In the Acrobat or Adobe PDF ribbon, click Preferences.
   • (All other applications) Choose Adobe PDF > Change Conversion Settings.

3. (Optional) To revert to the original default settings, click Restore Defaults on the Settings tab.

Settings tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend
on the application in which you’re using PDFMaker.

Conversion Settings

Specifies the standard by which the PDF will be optimized. When you choose an item in the menu, a description of that preset appears immediately below it.

View Adobe PDF Result

Opens the converted document directly into Acrobat. (Exception: when you choose Convert To Adobe PDF And Email.)

Prompt For Adobe PDF File Name

Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder as the source file, using the same name but with a .pdf extension.

Convert Document Information

Adds document information from the Properties dialog box of the source file. This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.

The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These conversion settings apply to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and the Acrobat application itself.

PDF/A Compliance

Creates the PDF so that it conforms to the selected ISO standard for long-term preservation of electronic documents.

Security tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend
on the application in which you’re using PDFMaker.

Require A Password To Open The Document

When selected, makes the Document Open Password option available, where you enter a password that users must use to open the document.

Restrict Editing And Printing Of The Document

When selected, makes the other Permissions options available.

Change Permissions Password

Specifies a password you set that users must use in order to do any allowable printing or editing.

Printing Allowed

Specifies whether users who use the Permissions Password can print the document and at what resolution.

Changes Allowed

Specifies what changes users who use the Permissions Password can make.

Enable Copying Of Text, Images, And Other Contents

Prevents or allows users from copying from the PDF.

Enable Text Access For Screen Reader Devices For The
Visually Impaired

Prevents or allows screen reader devices to read text. (Selected by default.)

Enable Plaintext Metadata

Specifies whether the search engine can read the document metadata. Available only when the PDF-compatibility is set to Acrobat 6.0 (PDF 1.5) or later.

Convert Microsoft Word, PowerPoint,
and Excel files to PDF

When creating a PDF from Microsoft Word, PowerPoint, or Excel, you can set conversion options for the current file. You can also select a range of content in the file to convert. The conversion options that you can set in the following steps are some of the most commonly used settings from the Acrobat PDFMaker dialog box. Any changes you make to the conversion options apply to the current conversion only.

Convert Excel files to PDF

2. Optionally, select the cells to convert.

3. • (Office 2010) From the Acrobat ribbon, select one of the Create options.

4. In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert To PDF.

5. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

6. Optionally, click the Options button to change the conversion settings.

7. Click Save to create the PDF.

Convert Word and PowerPoint files
to PDF

1. Open a file in Word
   or PowerPoint.

2. Optionally, select objects and text (Word) or slides
   (PowerPoint), as needed.

3. (Office 2010) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Send For Review.

4. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

5. Optionally, click the Options button to change the conversion settings.

6. Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is available only if you have selected content in the file.

7. Click OK, then click Save to create the PDF.

Convert email messages to PDFs

You can use PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email messages or entire folders of messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email message appears as a separate PDF file.

The Acrobat PDFMaker Conversion Settings dialog box contains the option that determines whether email messages are merged into one continuous PDF or assembled into a PDF Portfolio.

The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Help menu. In Lotus Notes, PDF commands appear under the Actions menu.

You can convert one currently open email message to PDF (not to a PDF Portfolio) by choosing File > Print, and selecting Adobe PDF as the printer in the Print dialog box. The PDFMaker conversion settings do not affect this process.

Specify whether email messages
become merged PDFs or PDF Portfolios

1. • (Outlook) Choose Acrobat > Change Conversion Settings.
   • (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.
2. • To convert and merge email messages into a PDF as sequential pages of one document, deselect Output Adobe PDF Portfolio When Creating A New PDF File.
   • To assemble converted email messages as components of a PDF Portfolio, select Output Adobe PDF Portfolio When Creating A New PDF File.

Convert an open email message to
PDF (Outlook)

1. Choose Acrobat > Convert To Adobe PDF.

You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running. The resulting PDF is attached to the open email message.

Convert email messages to a new
PDF

1. In Outlook or Lotus Notes, select the individual email messages.

2. • (Outlook) Choose Acrobat > Selected Messages > Create New PDF.
   • (Lotus Notes) Choose Actions > Convert Selected Messages To Adobe PDF.

3. In the Save Adobe PDF As dialog box, select a location, type a filename, and click Save.

Add email messages or folders to
an existing PDF

1. In Outlook or Lotus Notes, select the individual email messages or folders.

2. • (Outlook) Choose Acrobat > Selected Messages > Append To Existing PDF, or Acrobat > Selected Folders > Append To Existing PDF.

   If you have already created one or more PDF Portfolios, you can choose from recently created PDF Portfolios in addition to the Append To Existing PDF option.

   • (Lotus Notes) Choose Actions > Append Selected Message(s) To Existing Adobe PDF, or Actions > Append Selected Folder(s) To Existing Adobe PDF.

3. Locate and select the PDF or PDF Portfolio to which you want to add the converted emails, and click Open.

   Do not type a new name for the PDF. If you do, a warning message appears telling you that the PDF was not found. Click OK, and select a PDF without changing its name.

4. (Outlook only) If a message appears, alerting you that
   the existing PDF was created using an earlier version of PDFMaker,
   do one of the following:

   • To create a PDF Portfolio from the original PDF archive, click Yes, and select a name and location for the new archive. (The default name adds _Portfolio to the original PDF filename.) When the conversion is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
   • Click No to cancel the process.

For PDF Portfolios of email converted or migrated
in Acrobat 8 or later, only new messages—that is, messages that
are not already part of the PDF Portfolio—are appended.

Convert email folders to a new
PDF

PDFMaker can convert multiple folders to PDF
in one procedure. It is not necessary to select the folders at the
beginning of the process because you can select them in a dialog
box that appears automatically.

1. • (Outlook) Choose Acrobat > Selected Folders > Create New PDF.
   • (Lotus Notes) Choose Actions > Convert Selected Folder(s) To Adobe PDF.

2. In the Convert Folder(s) To PDF dialog box, select the folders. Then select or deselect the Convert This Folder And All Sub Folders option.

3. In the Save Adobe PDF File As, select a location and name for the PDF Portfolio.

When the conversion is complete, the new PDF opens in
Acrobat.

Set up automatic email archiving

1. • (Outlook) Choose Acrobat > Setup Automatic Archival.
   • (Lotus Notes) Choose Actions > Setup Automatic Archival.

2. On the Automatic Archival tab of the Acrobat PDFMaker dialog box, select Enable Automatic Archival. Then select options for Frequency and the time of day at which automatic archiving occurs.

3. Select other options, according to your needs:

   
   Maintain Log Of Archival
   

   Creates a record of each archiving session.

   
   Choose File
   

   Specifies the name and location of the archiving log.

   
   Embed Index For Faster Search
   

   Creates an index that you can search to find specific words or characters instead of having to search each individual document.

4. Click Add, and select the email folders and subfolders. Then select or deselect the Convert This Folder And All Sub Folders option, as preferred, and click OK.

5. In the Save PDF Archive File As dialog box, select a name and location for the archived email PDF. Then click Open.

6. Review the settings and the archive folder names listed
   in the Acrobat PDFMaker dialog box, and do any of the following:

   • To add other email folders to the list, click Add and select the folder.
   • To remove folders from the list, select the folders and click Delete.
   • To change an archive file, select any folder name from the list, click Change Archive File, and specify the name and location.
   • To start archiving email immediately, click Run Archival Now.

Create PDFs from Word mail merges

Mail merges from Word generate documents like form letters—for one common example—that are personalized with information like the names and addresses of the recipients. With Acrobat PDFMaker, you can save steps by using a Word mail merge document and corresponding data file to output mail merges directly to PDF. You can even set up PDFMaker to attach those PDFs to email messages that are generated during the PDF-creation process.

For information on setting up files for the Word Mail Merge feature, see Microsoft Office Word Help.

1. In Microsoft Word, open the template that you have created as the basis of your mail merge, or create the file using the Word Mail Merge toolbar and Mail Merge wizard, as needed.

   Do not complete the mail merge
   in Word. Instead, set up and preview the mail merge as usual, so
   that you can verify that the merge will work correctly.

2. • Choose Acrobat > Mail Merge.
   • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge).

3. In the Acrobat PDFMaker — Mail Merge dialog box, select the options you want:

   • To specify which records in the data file will be imported into the merged files, select All or Current, or enter a range of pages by typing in the From and To boxes.
   • To name the PDF that will be created, type in the Specify PDF File Name box.

   The PDF will be named using this text plus a series of numbers. For example, if you type JulyLetter in the Specify PDF File Name box, the mail-merged PDFs might appear as JulyLetter_0000123, JulyLetter_0000124, JulyLetter_0000125, and so forth.

4. For Automatically Send Adobe PDF Files By Email, do one of the following:

   • To create and save merged PDFs for printing or sending later in email, leave the option deselected, and click OK.
   • To create merged PDFs and attach each one to an email message to the appropriate recipient, select this check box, and fill in the other Email options.

5. When the Browse For Folder dialog box appears, navigate to the location you want to use and click OK.

   Status indicators appear as PDFMaker generates the
   individual PDFs,

6. If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile. Enter the appropriate information and click OK.

When the job has finished, a message appears, telling
you that the process was successful.

Email options for PDF mail merges

To

Use the pop-up menu to select the field or column in the associated data file that contains the email addresses in each individual’s record.

Subject Line

Type the text that you want to appear in the subject line of each message.

Message

Type to add or edit text that you want to appear in the body of the email messages.

PDFs from Microsoft Project (Acrobat Pro)

There are specific differences to be aware of when you create PDFs from files authored in Microsoft Project.

You can create PDFs of only the current selected view. Views designated as non-printable in Project cannot be converted to PDF.

Convert Visio files to PDF (Acrobat
Pro)

PDFs created from Visio files preserve page sizes and support layers, searchable text, custom properties, links, bookmarks, and comments, depending on the conversion settings. To specify the properties

• (Visio 2010) From the ribbon choose Acrobat > Preferences

When you convert your Visio file, only shapes and guides that are printable and visible in the Visio drawing are converted and appear in the PDF. Shapes are converted regardless of their protection or behavior. Shape custom properties can be converted to PDF object data.

When you convert the Visio file to a PDF, you can preserve all or just some layers, or you can flatten all layers. If you flatten layers, the PDF will look like the original drawing, but won’t contain any layer information. When flattened, the contents of only visible and printable layers will appear in the converted PDF.

Convert Visio files

1. If you want to change the PDFMaker conversion settings, do the following. (For information about a setting, place the pointer over the setting to display a tool tip below.)

   • (Visio 2010) Choose Acrobat > Preferences

2. If you want to convert each page in the Visio file to a bookmarked page in the PDF file, choose Adobe PDF > Convert All Pages In Drawing. If this option is deselected, only the current page is converted.

3. • (Visio 2010) Choose Acrobat > Create PDF.
   • (Visio 2010) Choose Acrobat > Convert To Adobe PDF. 
   • (Visio 2010) Choose Acrobat > Create and Attach To Email. The PDF file attaches to a new email message in your default email application. 
   • (Visio 2010) Choose Acrobat > Create and Send For Review. The file converts to an Adobe PDF file, and an email-based review process begins. 

4. If you want to include the custom properties of shapes,
   select that option.

6. Select a layers option to retain or flatten layers in the resulting PDF, and click Continue.

   If you select Retain Some Layers In The Selected Page,
   you’ll be prompted to choose which Visio layers to include.

7. Click Convert To Adobe PDF, specify a location and filename, and click Save.

Select Visio layers to convert
(Acrobat Pro)

You can convert a Visio drawing that contains layers to a PDF and retain some or all of the layers in the resulting PDF, or you can flatten the layers. You can also organize the Visio layers in layer sets, which are folders in the Acrobat Layers panel.

1. With the multilayered file open in Visio, click a button in the Adobe PDF toolbar, and select Retain Some Layers In The Selected Page.

   If the Retain Some Layers In The Selected Page option
   is not available, deselect the Convert All Pages In Drawing option.

2. Select one or more layers in the Layers In Visio Drawing list.

3. To add the selected Visio layers to the list of layers
   to convert to the PDF file, do one of the following:

   • To convert the selected Visio layers to individual PDF layers within a PDF layer set, click Create Layer Set, and optionally, type a layer name.
   • To convert the selected Visio layers to individual layers (but not grouped under a layer set), click the Add Layer(s) button.

   The name of a layer in the Layers In Visio Drawing list is unavailable if that layer is included in the Layers In PDF list. When you select that layer in the Layers In PDF list, a bullet appears next to the layer’s name in the Layers In Visio Drawing list.

4. Optionally, do any of the following:

   • To reorder the layers in the Layers In PDF list, drag an item up or down in the list.
   • To include a visibility property that can be switched on or off in Acrobat, deselect Locked On adjacent to the PDF layer; to lock the resulting PDF layer’s visibility on, select Locked On.
   • To save the current settings of Visio layers selected, click Save PDF Settings, and click OK. These settings are used the next time you convert the current Visio file to a PDF file.

5. Click Convert To PDF, specify a folder in the Save In box in which to save the PDF file, type a filename, and then click Save.

   Visio layers that were selected for conversion and that
   have Visio settings for visible, printable, or lock are converted
   to PDF layers; the visible and printable properties are included
   in the resulting PDF layers. If the Visio file contains a background
   page, header, or footer, the PDF file automatically has PDF layers
   named for those items.

Convert AutoCAD files to PDF (Acrobat
Pro for Windows)

Use PDFMaker to convert AutoCAD files from within the AutoCAD application. You can also use the Batch Conversion feature to convert many AutoCAD files in one operation. Even if you don’t have AutoCAD, you can convert AutoCAD files to PDF from Acrobat.

Acrobat PDFMaker allows you to preserve selected layers and layouts when converting AutoCAD files to PDF.

Convert AutoCAD files when AutoCAD
is not installed

The default Acrobat installation installs
Autodesk filters. These filters allow you to convert files in DWG,
DWF, DST, DWT, and DXF format into PDF, without the native application
installed.

1. In Acrobat, choose File > Create > PDF From File.

2. (Optional) From the Files Of Type menu, select Autodesk AutoCAD, then click the Settings button and change the conversion settings as needed. The settings are the same as the AutoCAD-specific Acrobat PDFMaker settings, with the following additions:

   
   Convert Model Space To 3D
   

   When selected, the model space layout is converted to a 3D annotation in the PDF. Click Choose 3D Settings to specify 3D conversion options.

   
   Configuration Preferences
   

   Click this button to specify resource directories for SHX font files, plot configuration files, and plot style tables for AutoCAD drawings. If an SHX Font File Search Path is not specified, all SHX fonts are replaced with MyriadCAD in converted PDFs.

   
   Always Show This Dialog During Conversion
   

   When selected, this dialog box appears during the conversion process.

3. Locate and select the AutoCAD file.

4. If the Adobe PDF Settings For Autodesk AutoCAD Documents dialog box appears, specify the settings as needed, and click OK.

Convert AutoCAD files when AutoCAD
is installed

When converting individual AutoCAD
files, you don’t usually need to change page size and plotting settings.
PDFMaker uses the appropriate layout page size and plotting information
to create a correctly sized PDF file.

1. To change the PDF conversion settings, choose
   Adobe PDF > Change Conversion Settings in AutoCAD.

3. In the Choose Layouts dialog box, add or remove layouts as needed. To reorder the layouts, select a layout from the Layouts In PDF list, and click Move Up or Move Down.

4. To determine how the AutoCAD layers are converted, select one of the following, and then click Continue:

   • Flatten All Layers. When layers are flattened, only those entities belonging to layers that are not frozen and are printable appear in the converted PDF.
   • Retain All Or Some Layers. In the next dialog box, specify the layers to include in the resulting PDF.

5. Specify a filename and location in the Save As dialog box, and click Save.

Select AutoCAD layers to convert

If you choose to retain all or some AutoCAD
layers when converting to PDF, you can specify which layers are
preserved in the PDF.

1. In AutoCAD, start to convert an AutoCAD file and select the Retain All Or Some Layers option.

2. To show specific AutoCAD layers in the Layers In Drawing list, do any of the following:

   • Choose an option from the Named Layer Filters menu to list all layers that fit that criterion.
   • Select the Invert option to list all layers except those layers that are described by the selected choice in the Named Layer Filters menu.
   • To change the sort order of the layers, click the headings.

   To change the On, Frozen, or Plot properties for a layer, click Cancel, change the properties in the AutoCAD drawing, and restart the procedure.

3. To select the AutoCAD layers to convert, do any of the
   following:

   • Choose a previously saved set of layers from the PDF Layer Settings menu.
   • Select one or more layers from the Layers In Drawing List.
   • To convert all of the layers in the drawing, click Add All Layers, and go to step 5.

4. To add the selected AutoCAD layers to the Layers In PDF
   list, do one of the following:

   • To convert the selected AutoCAD layers to individual layers within a PDF layer set, click Create Layer Set. This action creates a folder of layers in the Layers navigation pane in Acrobat.
   • To convert the selected AutoCAD layers to individual layers, click Add Layer(s).

5. Optionally, do any of the following in the Layers In PDF list:

   • To reorder layers, drag an item up or down in the list.
   • To include a visibility property that can be switched on or off in Acrobat, deselect Locked On for the PDF layer. To lock the resulting PDF layer’s visibility on, select Locked On.
   • To save the current list of selected AutoCAD layers, click Add PDF Setting. Later, you can retrieve this list from the PDF Layer Settings menu.

6. Click Convert, specify a filename and location, and then click Save.

Convert AutoCAD files in batches

1. Choose Adobe PDF > Batch Conversion.

2. Specify your preferences for layers, page size, plot
   style, and output PDFs. Click Conversion Settings to specify the
   Acrobat PDFMaker settings.

3. In the DWG List, do any of the following:

   • Click Add Folder or Add Files, and then specify the folder or files.
   • To load a previously saved list of files, click Append List, and then specify the list.
   • As needed, expand individual files and select or deselect the items you want, such as model space and layouts. To exclude or include all model space, click the associated buttons.
   • To exclude a file from the conversion, deselect the file box. As needed, select or deselect all of the files in the list, change the order of the files, remove files, or clear the list.
   • To show the complete file paths, select Expand File Name(s).
   • To save the DWG list for later use, click Save List. This action saves the list in its current state, including the file order and file selections. You can retrieve this list at any time by clicking Append List.

5. Once the conversion has finished, you can click Save Details to save a log file of the conversion.

Application-specific PDFMaker settings

Sometimes the conversion settings in one PDFMaker-enabled
application are different from the settings in a different application.

Some
PDFMaker settings are common to several or most applications. Some options
are unique to a specific application.

Settings tab options available
from within most applications

The following settings appear on the Settings tab available from within most PDFMaker-enabled applications.

Attach Source File

Includes the document being converted as an attachment to the PDF.

Create Bookmarks

Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel worksheet names, or PowerPoint titles. Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Add Links

Includes active links and hypertext in the PDF.

If this option is deselected, but the recipient of the PDF has the create Links From URLs preference selected, URLs in the PDF are still active.

Enable Accessibility And Reflow With Tagged Adobe PDF

Embeds tags in the PDF.

Excel-specific options on the Settings
tab

Convert Comments

Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.

Actual Size

Uses actual size specified in the worksheet. Worksheets are not resized.

Fit Worksheet To A Single Page

Adjusts the size of each worksheet so that all the entries on that worksheet appear on the same page of the PDF.

Fit To Paper Width

Adjusts the width of each worksheet so that all the columns on that worksheet appear on one page in the PDF.

Prompt For Selecting Excel Sheets

Opens a dialog box at the beginning of the file conversion process. In this dialog box, you can specify which worksheets are included in the PDF and the order in which the sheets appear in the PDF.

PowerPoint-specific options on the Settings tab

Preserve Slide Transitions

Converts PowerPoint slide transition effects to PDF transition effects.

Convert Hidden Slides To PDF Pages

Converts any PowerPoint slides that are not seen in the usual playing of the presentation to PDF pages.

Convert Speaker Notes

Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.

Email-specific options on the Settings
tab

The following options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.

Compatibility

Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7 ADBE-3) to include all the latest features and functionality. If you’re creating PDFs that are distributed widely, choose an earlier level to ensure that all users can view and print the document.

Attachments

Indicates whether all files attached to email messages are included in the PDF.

Output Adobe PDF Portfolio When Creating A New PDF
File

When selected, always converts individual messages as component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.

Do Not Include Folder Name Information

When selected, excludes mail folder names from PDFs.

Embed Index For Faster Search

Creates an embedded index, which speeds up searches, especially when you convert large numbers of email messages or message folders.

Block Download Of External Content

When selected, prevents the downloading of any external Internet content, such as images, CSS, and JavaScript.

Page Layout options

Specifies page properties, like the properties found in the Print dialog box: page dimensions, orientation, and margins.

Show This Number Of Recent Archives (Outlook only)

When converting email messages and folders, the Adobe PDF > [Convert Selected Messages and Convert Selected Folders] menus can list recently created PDFs to append. This option specifies the maximum number of PDFs to list in the menus.

Show “Attach As Adobe PDF” Buttons

If selected, the Attach As Adobe PDF button appears in the Outlook email message window.

AutoCAD-specific options on the
Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Autodesk AutoCAD.

Compliance Standard

Specify the PDF/A or PDF/E compliance standard, or none.

Open Layers Pane When Viewed In Acrobat

Shows the layers structure when a PDF is opened in Acrobat.

Embed Scale Information

Preserves drawing-scale information, which is usable with the Acrobat measurement tools.

Do Not Convert Model Space To 3D

When selected, the model space layout is not converted to a 3D annotation in the PDF.

Choose Layout Option

Specifies whether Current Layout, All Layouts, or Selected Layouts are included in the PDF.

Exclude Model Space

(Available only when Convert All Layouts Without Prompting is selected from Choose Layout Option.) When selected, all layouts except the model space are included in the PDF.

Choose Layer Option

Specifies whether All Layers, Selected Layers, or No Layers are included as layers in the PDF.

Visio-specific options on the Settings
tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Microsoft Visio.

Include Visio Custom Properties As Object Data In The
Adobe PDF

Indicates whether custom properties of the Visio image are included as object data in the new PDF.

Exclude Visio Objects With No Custom Properties

Indicates whether the new PDF excludes Visio objects without custom properties.

Convert Comments To Adobe PDF Comments

Indicates whether the comments in the Visio file are converted to PDF comments in the new PDF.

Always Flatten Layers In Adobe PDF

Specifies if the layers are flattened. If you flatten layers, the PDF looks like the original drawing, but doesn’t contain any layer information. All shapes in the Visio drawing are converted, regardless of their protection or behavior, and shape custom properties can be converted to PDF object data.

Open Layers Pane When Viewed In Acrobat

Shows the layers structure when a PDF is opened in Acrobat.

Word tab settings (Microsoft Word)

Convert Displayed Comments To
Notes In Adobe PDF

Changes any Word comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab:

Reviewer

Lists the names of reviewers who have entered comments in the current Word document.

Include

When deselected, does not include the comments in the PDF.

Notes Open

Specifies whether the PDF comment windows automatically open or are closed for that reviewer’s comments.

Color

Shows the color for that reviewer’s comment icons. Clicking the color icon repeatedly cycles through a limited set of available colors.

# Of Comments

Shows the number of comments that the reviewer made.

Convert Footnote And Endnote Links

Integrates these into the PDF.

Convert signature fields specified by pdfmarks

Converts signature fields indicated by pdfmarks.

Enable Advanced Tagging

Integrates this into the PDF.

Bookmarks tab settings (Microsoft
Word)

The options you specify on this tab determine
which items are converted into PDF bookmarks in the PDF.

To include bookmarks in the conversion process, you must select the Add Bookmarks To Adobe PDF option on the Settings tab. If you deselect that option, you override any options you select on this tab, and no bookmarks are created.

Convert Word Headings To Bookmarks

Selects all the headings in the Elements list for conversion to PDF bookmarks.

Convert Word Styles To Bookmarks

Selects all the text styles in the Elements list for conversion to PDF bookmarks (deselected by default).

Convert Word Bookmarks

Converts any user-created Word bookmarks to PDF bookmarks.

Element list

Specifies which Word headings and styles are converted to PDF bookmarks.

Element

Lists the names of all available Word headings and styles. The icons for Headings  and Styles  indicate the element types.

Type

Also indicates whether the element is a heading or style in the Word document.

Bookmark

Displays X’s, indicating whether individual elements are converted to PDF bookmarks. Clicking an individual Bookmark option changes the selection status for that element.

Level

Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual Level number opens a menu that you can use to change the value.

When
some but not all of the available Word headings and styles are selected for
conversion to PDF bookmarks, the marker in the corresponding check
boxes at the top of the tab change. If all elements of the type
are selected, a check mark appears. If only some of the elements
of that type are selected, a colored square appears. Otherwise,
the check box is empty.

Excel for Microsoft 365 Word for Microsoft 365 Access for Microsoft 365 Project Online Desktop Client Publisher for Microsoft 365 Word for the web OneNote for the web PowerPoint for the web Excel 2021 Word 2021 Access 2021 Project Professional 2021 Project Standard 2021 Publisher 2021 OneNote 2021 Excel 2019 Word 2019 Access 2019 Project Professional 2019 Project Standard 2019 Publisher 2019 Excel 2016 Word 2016 Access 2016 OneNote 2016 Project Professional 2016 Project Standard 2016 Publisher 2016 Office 2016 for Mac Excel 2013 Word 2013 Access 2013 OneNote 2013 Project Professional 2013 Project Standard 2013 Publisher 2013 Project Online Excel 2010 Word 2010 Access 2010 OneNote 2010 Project 2010 Project Standard 2010 Publisher 2010 Office 2010 Excel Starter 2010 More…Less

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1. Go to https://smallpdf.com/word-to-pdf in your web browser.
2. Click Choose file.
3. Double-click the Word file you want to convert.
4. Click Download File when the PDF is available.

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