Add column to table in excel

After you create an Excel table in your worksheet, you can easily add or remove table rows and columns.

You can use the Resize command in Excel to add rows and columns to a table:

1. Click anywhere in the table, and the Table Tools option appears.

2. Click Design > Resize Table.

   

3. Select the entire range of cells you want your table to include, starting with the upper-leftmost cell.

   In the example shown below, the original table covers the range A1:C5. After resizing to add two columns and three rows, the table will cover the range A1:E8.

   

   Tip: You can also click Collapse Dialog to temporarily hide the Resize Table dialog box, select the range on the worksheet, and then click Expand dialog .

4. When you’ve selected the range you want for your table, press OK.

Add a row or column to a table by typing in a cell just below the last row or to the right of the last column, by pasting data into a cell, or by inserting rows or columns between existing rows or columns.

Start typing   

• To add a row at the bottom of the table, start typing in a cell below the last table row. The table expands to include the new row. To add a column to the right of the table, start typing in a cell next to the last table column.

In the example shown below for a row, typing a value in cell A4 expands the table to include that cell in the table along with the adjacent cell in column B.

In the example shown below for a column, typing a value in cell C2 expands the table to include column C, naming the table column Qtr 3 because Excel sensed a naming pattern from Qtr 1 and Qtr 2.

Paste data   

• To add a row by pasting, paste your data in the leftmost cell below the last table row. To add a column by pasting, paste your data to the right of the table’s rightmost column.

If the data you paste in a new row has as many or fewer columns than the table, the table expands to include all the cells in the range you pasted. If the data you paste has more columns than the table, the extra columns don’t become part of the table—you need to use the Resize command to expand the table to include them.

In the example shown below for rows, pasting the values from A10:B12 in the first row below the table (row 5) expands the table to include the pasted data.

In the example shown below for columns, pasting the values from C7:C9 in the first column to right of the table (column C) expands the table to include the pasted data, adding a heading, Qtr 3.

Use Insert to add a row   

1. To insert a row, pick a cell or row that’s not the header row, and right-click. To insert a column, pick any cell in the table and right-click.

2. Point to Insert, and pick Table Rows Above to insert a new row, or Table Columns to the Left to insert a new column.

If you’re in the last row, you can pick Table Rows Above or Table Rows Below.

In the example shown below for rows, a row will be inserted above row 3.

For columns, if you have a cell selected in the table’s rightmost column, you can choose between inserting Table Columns to the Left or Table Columns to the Right.

In the example shown below for columns, a column will be inserted to the left of column 1.

1. Select one or more table rows or table columns that you want to delete.

   You can also just select one or more cells in the table rows or table columns that you want to delete.

2. On the Home tab, in the Cells group, click the arrow next to Delete, and then click Delete Table Rows or Delete Table Columns.

   

   You can also right-click one or more rows or columns, point to Delete on the shortcut menu, and then click Table Columns or Table Rows. Or you can right-click one or more cells in a table row or table column, point to Delete, and then click Table Rows or Table Columns.

Just as you can remove duplicates from any selected data in Excel, you can easily remove duplicates from a table.

1. Click anywhere in the table.

   This displays the Table Tools, adding the Design tab.

2. On the Design tab, in the Tools group, click Remove Duplicates.

   

3. In the Remove Duplicates dialog box, under Columns, select the columns that contain duplicates that you want to remove.

   You can also click Unselect All and then select the columns that you want or click Select All to select all of the columns.

Note: Duplicates that you remove are deleted from the worksheet. If you inadvertently delete data that you meant to keep, you can use Ctrl+Z or click Undo on the Quick Access Toolbar to restore the deleted data. You may also want to use conditional formats to highlight duplicate values before you remove them. For more information, see Add, change, or clear conditional formats.

1. Make sure that the active cell is in a table column.

2. Click the arrow in the column header.

3. To filter for blanks, in the AutoFilter menu at the top of the list of values, clear (Select All), and then at the bottom of the list of values, select (Blanks).

   Note: The (Blanks) check box is available only if the range of cells or table column contains at least one blank cell.

4. Select the blank rows in the table, and then press CTRL+- (hyphen).

You can use a similar procedure for filtering and removing blank worksheet rows. For more information about how to filter for blank rows in a worksheet, see Filter data in a range or table.

1. Select the table, then select Table Design > Resize Table.

2. Adjust the range of cells the table contains as needed, then select OK.

   

Important: Table headers can’t move to a different row, and the new range must overlap the original range.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

See Also

How can I merge two or more tables?

Create an Excel table in a worksheet

Use structured references in Excel table formulas

Format an Excel table

Insert or delete rows and columns

Insert and delete rows and columns to organize your worksheet better.

Note: Microsoft Excel has the following column and row limits: 16,384 columns wide by 1,048,576 rows tall.

Insert or delete a column

1. Select any cell within the column, then go to Home > Insert > Insert Sheet Columns or Delete Sheet Columns.

2. Alternatively, right-click the top of the column, and then select Insert or Delete. 

Insert or delete a row

1. Select any cell within the row, then go to Home > Insert > Insert Sheet Rows or Delete Sheet Rows.

2. Alternatively, right-click the row number, and then select Insert or Delete.

Formatting options

When you select a row or column that has formatting applied, that formatting will be transferred to a new row or column that you insert. If you don’t want the formatting to be applied, you can select the Insert Options button after you insert, and choose from one of the options as follows:

If the Insert Options button isn’t visible, then go to File > Options > Advanced > in the Cut, copy and paste group, check the Show Insert Options buttons option.

Insert rows

To insert a single row: Right-click the whole row above which you want to insert the new row, and then select Insert Rows.

To insert multiple rows: Select the same number of rows above which you want to add new ones. Right-click the selection, and then select Insert Rows.

Insert columns

To insert a single column: Right-click the whole column to the right of where you want to add the new column, and then select Insert Columns.

To insert multiple columns: Select the same number of columns to the right of where you want to add new ones. Right-click the selection, and then select Insert Columns.

Delete cells, rows, or columns

If you don’t need any of the existing cells, rows or columns, here’s how to delete them:

1. Select the cells, rows, or columns that you want to delete.

2. Right-click, and then select the appropriate delete option, for example, Delete Cells & Shift Up, Delete Cells & Shift Left, Delete Rows, or Delete Columns. 

When you delete rows or columns, other rows or columns automatically shift up or to the left.

Tip: If you change your mind right after you deleted a cell, row, or column, just press Ctrl+Z to restore it.

Insert cells

To insert a single cell:

1. Right-click the cell above which you want to insert a new cell.

2. Select Insert, and then select Cells & Shift Down.

To insert multiple cells:

1. Select the same number of cells above which you want to add the new ones.

2. Right-click the selection, and then select Insert > Cells & Shift Down.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

See Also

Basic tasks in Excel

Overview of formulas in Excel

See all How-To Articles

This tutorial demonstrates how to extend a table by adding a column in Excel.

When working with tables in Excel, you can resize them by using Resize Table in the Table Design tab or by simply inserting a column.

Add Column in Table Design

Say you have the data table shown below with columns for SKU, Product, Month, and Sales Amount.

If you want to add Price and Total Sales to the table, you’ll need to add two columns to the right.

1. First, select the table by clicking on any cell in it. Then, in the Ribbon, go to the Table Design tab. In the Properties group, click Resize Table.

1. In the pop-up screen, change the range for the table and click OK.
   Since you want to add two more columns to the right, expand the range for Columns F and G, and the new range is B2:G16. As you can see, when you enter a new range, the dashed line shows the table size.

As a result, the table has two new columns (F and G) named Column1 and Column2.

1. Finally, rename the columns. To rename Column1, enter Price in cell F2; and to rename Column2, enter Total Sales in G2.

Now you’ve resized the table and added the columns Price and Total Sales.

Insert Column

Another way to extend a table is to simply insert a new column.

1. Right-click the Sales Amount column, then go to Insert, and click on Table Column to the Right.

As a result, a new column (named Column1) is inserted to the right of the selected column (Sales Amount).

1. Then add one more column to the right in the same way.
2. If you rename these two columns Price and Total Sales, you arrive at the same result as with Resize Table.

Home / Excel Basics / How to Add a Column in Excel

While working in Excel, adding, or removing the column(s) is a common task, and there are multiple ways to add or insert the columns in the Excel sheets.

One can choose any of the ways to add or insert the columns based on his/her preference.

Steps to Insert a Single Column

1. First, right-click on any cell in the column.
2. After that, you will get a pop-up with multiple options.
3. Now, click on the “Insert” option.
   
4. After that, right-click and you will get a pop-up with multiple options.
5. Now, select the “Entire column” option and click ok.
   
6. At this point, the column has been inserted to the left of your selected cell.
   

Tip: you can select the whole single or multiple columns by selecting the column header letters and right-click, then select “Insert” from the pop-up option. The number of inserted columns always depends on how many columns you have selected.

You can also insert the column from the “Home” Tab Ribbon.

1. First, make sure that you are on the “Home Tab” and then click on any cell in the column.
   
2. Here, you will find the “Insert” icon within the “cells” group on the Ribbon.
   
3. Now, click on the “Insert” icon and select “Insert Sheet Column” from the listed drop-down menu.
   
4. At this point, the column has been inserted to the left of your selected column cell.
   

Add Multiple Columns

• To add multiple columns, first, you need to select multiple cells instead of a single cell.
  
• After that, right-click and you will get a pop-up with multiple options.
• Now, click on the “Insert” option.
  
• Once you click on the “Insert” option, you will again get a pop-up option.
• Now, select the “Entire column” option and click ok.
  
• At this point, three columns have been inserted to the left of your selected cells as you had selected three cells.
  
• To add the multiple “non-adjacent” columns, First, you need to select the cells one by one by holding the CTRL key from the keyboard.
  
• Once you select the cells, release the CTRL key
• After that, right-click and click on the “Insert” option from the pop-up options.
  
• Now, select the “Entire column” option and click ok.
• At this point, “non-adjacent” columns have been inserted to the left of your selected cells.
  

Insert a Column in Excel Table

When you convert your data set into a table range, the insert column method losses some of its functionality.

For example, you cannot insert non-adjacent columns in one go as you do in a normal data set by selecting the non-adjacent columns to insert columns to the left of them.

In table range, if you want to insert multiple non-adjacent columns, you need to do it one by one.

Add a Column using a Keyword Shortcut

My favorite shortcut method to insert the column(s) is by selecting the whole column with a shortcut key to the left of which you want to insert the column.

Tip: You can press + (Plus Sign) multiple times to insert multiple columns while holding the SHIFT + Control.

Even after a table is created, you can add additional rows and columns. Whether you add new cells within the current range or adjacent to the table, they will automatically be formatted to match the current table style.

Insert a Row or Column Adjacent to the Table

1. Click in a blank cell next to the table.
2. Type a cell value.
3. Click anywhere outside the cell or press the Enter key to add the value.

   

The new row or column is added to the table and the table formatting is applied.

When a formula is entered in a blank column of a table, the formula automatically fills the rest of the column, without using the AutoFill feature. If rows are added to the column, the formula appears in those rows as well.

Insert a Row or Column within a Table

1. Select a cell in the table row or column next to where you want to add the row or column.

   Insert options aren’t available if you select a column header.

2. Click the Insert list arrow on the Home tab.
3. Select an insert table option.
   • Insert Table Rows Above: Inserts a new row above the select cell.
   • Insert Table Columns to the Left: Inserts a new column to the left of the selected cell.

   

   Right-click a row or column next to where you want to add data, point to Insert in the menu, and select an insertion option.

Delete Rows and Columns

You can also remove unwanted table rows and columns by deleting them.

1. Select a cell in the row or column you want to delete.
2. Click the Delete list arrow.
3. Select Delete Table Rows or Delete Table Columns.

   

   Right-click the row or column you want to delete, point to Delete in the menu, and select Table Columns or Table Rows.

The selected row(s) or column(s) and all the data in them are deleted.

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Select an insert table option.

• Insert Table Rows Above: Inserts a new row above the select cell.
• Insert Table Columns to the Left: Inserts a new column to the left of the selected cell.

Right-click a row or column next to where you want to add data, point to Insert in the menu, and select an insertion option.

Delete Rows and Columns

You can also remove unwanted table rows and columns by deleting them.

1. Select a cell in the row or column you want to delete.
2. Click the Delete list arrow.
3. Select Delete Table Rows or Delete Table Columns.

Right-click the row or column you want to delete, point to Delete in the menu, and select Table Columns or Table Rows.

The selected row(s) or column(s) and all the data in them are deleted.

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Free to distribute with our compliments; we hope you will consider our paid training.

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Insert or delete rows, and columns

Insert and delete rows and columns to organize your worksheet better.

Note: Microsoft Excel has the following column and row limits: 16,384 columns wide by 1,048,576 rows tall.

Insert or delete a column

Select any cell within the column, then go to Home > Insert > Insert Sheet Columns or Delete Sheet Columns.

Alternatively, right-click the top of the column, and then select Insert or Delete.

Insert or delete a row

Select any cell within the row, then go to Home > Insert > Insert Sheet Rows or Delete Sheet Rows.

Alternatively, right-click the row number, and then select Insert or Delete.

Formatting options

When you select a row or column that has formatting applied, that formatting will be transferred to a new row or column that you insert. If you don’t want the formatting to be applied, you can select the Insert Options button after you insert, and choose from one of the options as follows:

If the Insert Options button isn’t visible, then go to File > Options > Advanced > in the Cut, copy and paste group, check the Show Insert Options buttons option.

Insert rows

To insert a single row: Right-click the whole row above which you want to insert the new row, and then select Insert Rows.

To insert multiple rows: Select the same number of rows above which you want to add new ones. Right-click the selection, and then select Insert Rows.

Insert columns

To insert a single column: Right-click the whole column to the right of where you want to add the new column, and then select Insert Columns.

To insert multiple columns: Select the same number of columns to the right of where you want to add new ones. Right-click the selection, and then select Insert Columns.

Delete cells, rows, or columns

If you don’t need any of the existing cells, rows or columns, here’s how to delete them:

Select the cells, rows, or columns that you want to delete.

Right-click, and then select the appropriate delete option, for example, Delete Cells & Shift Up, Delete Cells & Shift Left, Delete Rows, or Delete Columns.

When you delete rows or columns, other rows or columns automatically shift up or to the left.

Tip: If you change your mind right after you deleted a cell, row, or column, just press Ctrl+ Z to restore it.

Insert cells

To insert a single cell:

Right-click the cell above which you want to insert a new cell.

Select Insert, and then select Cells & Shift Down.

To insert multiple cells:

Select the same number of cells above which you want to add the new ones.

Right-click the selection, and then select Insert > Cells & Shift Down.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Resize a table by adding or removing rows and columns

After you create an Excel table in your worksheet, you can easily add or remove table rows and columns.

You can use the Resize command in Excel to add rows and columns to a table:

Click anywhere in the table, and the Table Tools option appears.

Click Design > Resize Table.

Select the entire range of cells you want your table to include, starting with the upper-leftmost cell.

In the example shown below, the original table covers the range A1:C5. After resizing to add two columns and three rows, the table will cover the range A1:E8.

Tip: You can also click Collapse Dialog to temporarily hide the Resize Table dialog box, select the range on the worksheet, and then click Expand dialog .

When you’ve selected the range you want for your table, press OK.

Add a row or column to a table by typing in a cell just below the last row or to the right of the last column, by pasting data into a cell, or by inserting rows or columns between existing rows or columns.

To add a row at the bottom of the table, start typing in a cell below the last table row. The table expands to include the new row. To add a column to the right of the table, start typing in a cell next to the last table column.

In the example shown below for a row, typing a value in cell A4 expands the table to include that cell in the table along with the adjacent cell in column B.

In the example shown below for a column, typing a value in cell C2 expands the table to include column C, naming the table column Qtr 3 because Excel sensed a naming pattern from Qtr 1 and Qtr 2.

To add a row by pasting, paste your data in the leftmost cell below the last table row. To add a column by pasting, paste your data to the right of the table’s rightmost column.

If the data you paste in a new row has as many or fewer columns than the table, the table expands to include all the cells in the range you pasted. If the data you paste has more columns than the table, the extra columns don’t become part of the table—you need to use the Resize command to expand the table to include them.

In the example shown below for rows, pasting the values from A10:B12 in the first row below the table (row 5) expands the table to include the pasted data.

In the example shown below for columns, pasting the values from C7:C9 in the first column to right of the table (column C) expands the table to include the pasted data, adding a heading, Qtr 3.

Use Insert to add a row

To insert a row, pick a cell or row that’s not the header row, and right-click. To insert a column, pick any cell in the table and right-click.

Point to Insert, and pick Table Rows Above to insert a new row, or Table Columns to the Left to insert a new column.

If you’re in the last row, you can pick Table Rows Above or Table Rows Below.

In the example shown below for rows, a row will be inserted above row 3.

For columns, if you have a cell selected in the table’s rightmost column, you can choose between inserting Table Columns to the Left or Table Columns to the Right.

In the example shown below for columns, a column will be inserted to the left of column 1.

Select one or more table rows or table columns that you want to delete.

You can also just select one or more cells in the table rows or table columns that you want to delete.

On the Home tab, in the Cells group, click the arrow next to Delete, and then click Delete Table Rows or Delete Table Columns.

You can also right-click one or more rows or columns, point to Delete on the shortcut menu, and then click Table Columns or Table Rows. Or you can right-click one or more cells in a table row or table column, point to Delete, and then click Table Rows or Table Columns.

Just as you can remove duplicates from any selected data in Excel, you can easily remove duplicates from a table.

Click anywhere in the table.

This displays the Table Tools, adding the Design tab.

On the Design tab, in the Tools group, click Remove Duplicates.

In the Remove Duplicates dialog box, under Columns, select the columns that contain duplicates that you want to remove.

You can also click Unselect All and then select the columns that you want or click Select All to select all of the columns.

Note: Duplicates that you remove are deleted from the worksheet. If you inadvertently delete data that you meant to keep, you can use Ctrl+Z or click Undo on the Quick Access Toolbar to restore the deleted data. You may also want to use conditional formats to highlight duplicate values before you remove them. For more information, see Add, change, or clear conditional formats.

Make sure that the active cell is in a table column.

Click the arrow in the column header.

To filter for blanks, in the AutoFilter menu at the top of the list of values, clear (Select All), and then at the bottom of the list of values, select (Blanks).

Note: The (Blanks) check box is available only if the range of cells or table column contains at least one blank cell.

Select the blank rows in the table, and then press CTRL+- (hyphen).

You can use a similar procedure for filtering and removing blank worksheet rows. For more information about how to filter for blank rows in a worksheet, see Filter data in a range or table.

Select the table, then select Table Design > Resize Table.

Adjust the range of cells the table contains as needed, then select OK.

Important: Table headers can’t move to a different row, and the new range must overlap the original range.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How to Add a Column & Resize (Extend) a Table in Excel

This tutorial demonstrates how to extend a table by adding a column in Excel.

When working with tables in Excel, you can resize them by using Resize Table in the Table Design tab or by simply inserting a column.

Add Column in Table Design

Say you have the data table shown below with columns for SKU, Product, Month, and Sales Amount.

If you want to add Price and Total Sales to the table, you’ll need to add two columns to the right.

1. First, select the table by clicking on any cell in it. Then, in the Ribbon, go to the Table Design tab. In the Properties group, click Resize Table.

1. In the pop-up screen, change the range for the table and click OK.
   Since you want to add two more columns to the right, expand the range for Columns F and G, and the new range is B2:G16. As you can see, when you enter a new range, the dashed line shows the table size.

As a result, the table has two new columns (F and G) named Column1 and Column2.

1. Finally, rename the columns. To rename Column1, enter Price in cell F2; and to rename Column2, enter Total Sales in G2.

Now you’ve resized the table and added the columns Price and Total Sales.

Insert Column

Another way to extend a table is to simply insert a new column.

1. Right-click the Sales Amount column, then go to Insert, and click on Table Column to the Right.

As a result, a new column (named Column1) is inserted to the right of the selected column (Sales Amount).

1. Then add one more column to the right in the same way.
2. If you rename these two columns Price and Total Sales, you arrive at the same result as with Resize Table.

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Creating new tables, reports and pricelists of different types, we cannot predict the number of necessary rows and columns. Using Excel program implies to a great extent creating and setting up spreadsheets, which requires inserting and deleting different elements.

First, let’s consider the methods of inserting sheet rows and columns when creating spreadsheets.

Note that in this tutorial we indicate hot keys for adding or deleting rows and columns. They should be used after highlighting the whole row or column. To highlight the row where the cursor is placed, press the combination of hot keys: SHIFT+SPACEBAR. Hot keys for highlighting a column are CTRL+SPACEBAR.



How to insert a column between other columns?

Assuming you have a pricelist lacking line item numbering:

To insert a column between other columns for filling in pricelist items numbering you can use one of the two ways:

1. Move the cursor to activate A1 cell. Then go to tab «HOME», tool section «Cells» and click «Insert», in the popup menu select «Insert Sheet Columns» option.



2. Right-click the heading of column A. Select «Insert» option on the shortcut menu.



3. Select the column, and press the hotkey combination CTRL+SHIFT+PLUS.

Now you can type the numbers of pricelist line items.

Simultaneous insertion of several columns

The pricelist still lacks two columns: quantity and units (items, kilograms, liters, packs). To add simultaneously, highlight the two-cell range (C1:D1). Then use the same tool on the «Insert»-«Insert Sheet Columns» main tab.

Alternatively, highlight two headings of columns C and D, right-click and select «Insert» option.

Note. Columns are always added to the left side. There appear as many new columns as many old ones have been highlighted. The order of inserted also depends on the order of highlighting. For example, next but one etc.



How to insert a row between rows in Excel?

Now let’s add a heading and a new goods line item «All for the garden» to the pricelist. To this end, let’s insert two new rows simultaneously.

Highlight the nonadjacent range of two cells A1,A4 (note that character “,” is used instead of character “:” – it means that two nonadjacent ranges should be highlighted; to make sure, type A1; A4 in the name field and press Enter). You know from the previous tutorials how to highlight nonadjacent ranges.

Now once again use the tool «HOME»-«Insert»-«Insert Sheet Columns». The picture shows how to insert a blank row between other rows in Excel.

It is easy to guess the second way. You need to highlight headings of rows 1 and 3, right-click on one of the highlighted rows and select «Insert» option.

To add a row or a column in Excel use hot keys CTRL+SHIFT+PLUS having highlighted the appropriate row or column.

Note. New rows are always added above the highlighted rows.

Deleting rows and columns

When working with Excel you need to delete rows and columns as often as to insert them. Therefore, you have to practice.

By way of illustration, let’s delete from our pricelist the numbering of goods line items and the unit column simultaneously.

Highlight the nonadjacent range of cells A1; D1 and select «HOME»-«Delete»-«Delete Sheet Rows». The shortcut menu can also be used for deleting if you highlight headings A1 and D1 instead of cells.

Row deleting is performed in the similar way. You only need to select a tool in the appropriate menu. Applying a shortcut menu is the same. You only have to highlight the rows correspondingly by row numbers.

To delete a row or a column in Excel, use hot keys CTRL+MINUS having preliminary highlighted them.

Note. Inserting new columns and rows is in fact substitution, as the number of rows (1 048 576) and columns (16 384) doesn’t change. The new just replace the old ones. You should consider this fact when filling in the sheet with data by more than 50% — 80%.