Add code to word

Hi fellow developer! In this article, we will answer the question: How do you Display Code Snippets in Microsoft Word?

The Sample code snippet we want to include in a Word document

Below, you can see an example of a code snippet to be included in our Word document:

SELECT *
FROM table1 t1
INNER JOIN table2 t2 ON t1.ID=t2.ID;
GO

The above code snippet is actually an SQL statement and we want to include it in a word document as a snippet.

How to include the code snippet in a Word document

The easiest way to include the above code snippet in a Word document, is to insert it as an object.

Therefore, in order to do this, you need to follow the below steps, within your Word document:

• Navigate to the “Insert” tab in the Word ribbon (menu)
• Click on “Object”
• Select “OpenDocument Text” and click OK – a new Word window/doc launches:

• Within the new Word window:
  • Type or paste your code with no spacing
  • Select all text and add a border (outside borders)
  • Select all text and add shading (grey for example)
  • Exit the document

• After you perform the above, you can see that you will return to the original Word document, and this time, a formatted code snippet box with the text you pasted/typed, will be displayed.

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In most cases, folks tend to use Notepad to add code blocks and commands, but if you already have Microsoft Word opened, then there is no need to fire up Notepad at all. From what we can tell, Microsoft Word is just as good, if not better, if you know how to paste commands and code blocks. let us see how to add Code Blocks and Commands in Microsoft Word.

Now, there are several ways to insert code blocks and commands to Word, but not a significant number. It all boils down to whether you want the reader to have the ability to copy the contents or just to view them. As expected, we are going to discuss how to accomplish each task. Worry not because everything will be easy to understand.

1. Copy the code block or command
2. Open Microsoft Word
3. Paste content as HTML
4. Insert code as an object
5. Use Easy Syntax Highlighter

1] Copy the code block or command

Wherever you have the code block or command saved, you must copy the relevant content before we can send it over to Microsoft Word.

• Press CTRL + A to highlight to the code.
• From there, hit CTRL + C to copy everything.
• Alternatively, use the keyboard to highlight a certain section of the code.
• Then press CTRL + C to copy.

2] Open Microsoft Word

The next step to take here is to open a blank Microsoft Word document. This is where we will paste the code block or command recently copied.

• Open the Word application from the desktop or via the Apps section.
• From the main menu, please click on Blank Document.

You should now be looking at a blank document ready to be populated with content.

3] Paste content as HTML

If you want folks to copy the command or code block from your document, we suggest using the Paste Special as HTML feature. This is one of the fastest ways to add such content to a Word document as it inserts the code without using another formatting of the document.

• Place the mouse cursor to the section where you want the code to appear.
• Navigate to the Home tab.
• After that, you must click on the Paste button found on the Ribbon.
• Via the dropdown menu, please select Paste Special.
• Select the option that reads, HTML Format.
• Hit the OK button.
• The code block or command should now be visible in HTML format.
• Return to the Home tab to color the specified section of your code if you wish.

Easy, right? We agree.

4] Insert code as an object

This option is for those who want to share their code or command with others, but without giving the ability to copy. Viewers can only look, but cannot touch, though that does not stop them from taking screenshots.

• Find the Insert tab in Microsoft Word
• You must now click on the Object icon.
• From the dropdown menu, select Object.
• A new window known as Object should now appear.
• From that window, please select OpenDocument Text.
• Hit the OK button.
• A new document window will load.
• You can now paste the copied code block or command into this new document.
• Finally, close the document.

If all goes according to plan, the code or command should show up in the original Word document as an Object.

5] Use Easy Syntax Highlighter

If you want to highlight your code blocks and commands, then we suggest downloading the Microsoft Word add-in known as Easy Syntax Highlighter. Visit the official page to get it on your system right now.

• Now that the add-in is up and running, paste the code block or command.
• Select the command or code.
• From there, go to the Easy Syntax Highlighter tab.
• In order to deploy the default formatting, click on Highlight Selection.
• Your snippet will be selected and text formatted.

Read: How to Warp and Convert multiple Words to one Shape in Illustrator

How do I insert HTML code into a Word document?

Inserting HTML codes into a Word document is a simple task if you know what you’re doing.

• All you have to do is open a blank Word document.
• Got to the Insert tab.
• Navigate to the Text section.
• Click on the Object icon.
• Select Text From File.
• Take advantage of the file type selector from the Insert File box.
• Choose the All Web Pages option.
• Convert File box should now appear.
• Select Other Encoding.
• Finally, hit the OK button.

Can you write code in Microsoft Word?

You can write whatever you want in Microsoft Word because after all, it is a word processing tool. Still, tools such as Notepad will always be best for writing code due to their simplicity and specialized features.

Finding a way to decently show our source code on the web recently became a rather trivial task thanks to many JavaScript + CSS based libraries such as highlightjs, PrismJS, Prettify, SyntaxHighlighter & more. It’s not so easy to achieve the same results inside a text-editing software such as MS Word, to the point that I’ve seen more than few devs adopting the awful & dreadful screenshot method, which consist in blindly capture a portion of their developer framework GUI and then embedding it as an image inside the Word document.

Should we do that? Of course no! There is at least one better way to do that, which also is far less intrusive (and size-intensive) and also gives us the chance to modify/review our code snippet after it has been pasted. Let’s see how we can do it.

• Open MS Word and place the cursor where you want to paste the snippet.
• Go to the Insert tab, from there click to the Object… button close to the right-end of the toolbar. A popup will show up: select OpenDocument Text.
• A new «embedded» document will appear: go to your favourite Developer Framework, such as Visual Studio, Eclipse, Android Studio, Notepad++ or the one doing the highlight the way you want it to be. Copy the code from there and paste it to the new document.
• Save and close the new document.

Your efforts will be rewarded with something like that:

This solution, other than being visually nice, grants you the following benefits:

• the source code will be entirely editable.
• all the layout, coloring, spaces, tabs, linefeeds from the developer framework will be kept.
• the code will be treated like a separated, embedded element, just like images and charts, so you’ll be able to move, resize, shape, applying borders, shadows, background color and basically anything else you want to and/or Word allows.
• the code won’t be affected by grammar checker, meaning that spelling errors won’t be highlighted in the code: no red underlining, yay!
• it takes only few seconds to do it  — you’ll love that if you need to insert multiple snippets.
• It works on all Word builds since 2007: Word 2007, Word 2010, Word 2013 and newer versions.

If you find an even better way, please let me know.

Meanwhile… Happy coding!